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HomeMy WebLinkAboutM060198JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith _.~ MINUTES Week of June 1, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard Wojt and Daniel Harpole were both present. Vacancies on the Drug and AlcoholAdvisory Board: Deputy Director of Public Services David Goldsmith reported that there are 2 vacancies on the Drug and Alcohol Services Advisory Board. The RCW sets out the areas of representation for this Board. Four applications have been received from persons interested in these positions. He recommended that John Dern, Nordland, and Roberta McMahon, Port Townsend, be appointed to these vacant positions. Commissioner Harpole asked how long the applicants have lived in Jefferson County? David Goldsmith reported all the applicants are fairly new to this area. Commissioner Harpole moved to appoint John Dern and Roberta McMahon to each serve an unexpired 3 year term on the Drug and Alcohol Services Advisory Board. Their terms will expire February 9, 1999. Commissioner Wojt seconded the motion which carried by a unanimous vote. Veterans Relief Fund Application: Commissioner Harpole moved to approve the application for assistance from the Veterans Relief Fund in the amount of $75 submitted by the Service Officers' Association. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioners Meeting Minutes: Week of June 1, 1998 Approval of Minutes: Commissioner Wojt moved to approve the minutes of the week of May 18, 1998 as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. Mark Huth re: Discussion of Memorandum of Agreement; Pedersen & Buchman: Mark Huth, Attorney, explained that this is regarding a Shoreline Management Permit violation on property in the Shine area. Wally Pedersen logged a parcel of property in Shine that is adjacent to the property owned by his clients. Mr. Pedersen violated the Shoreline Management Act and, as a result ,there was a memorandum of agreement developed between Mr. Pedersen, the State Department of Ecology and the Jefferson County Permit Center for restoration of his lots. This agreement doesn't address all of the damage that has been done and does not address damage done to any properties other than Mr. Pedersen's. Mark Huth is asking that the County not sign this Memorandum of Agreement because it is ineffective and premature. Mr. Pedersen hasn't done a wetland delineation or a restoration plan and DOE and the Permit Center have advised that he doesn't have to have a shoreline permit for the restoration work. A1 Scalf reported that there will be a comprehensive proposal submitted to the Commissioners for approval. The DOE, the DNR the Army Corps of Engineers and the County have been involved in developing this agreement. He advised that he will provide a complete review of the proposal and the agreement when the process is completed and ready for the Board to take action. Mark Beaufait, Attorney for Mr. Pedersen, reported that Mr. Huth is invited to attend any of the meetings on this memorandum of agreement. He then reviewed the items that are to be addressed in the memorandum of agreement. A1 Scalf will update the Board on this MOU next Monday during his briefing time at 10:05 a.m. to 11:05 a.m. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · A grant application for stakeholder water planning work was reviewed by Dave Christenson, Environmental Health and Paula Mackrow, Water Resources Council. This grant application for $250,000, from the State Department of Ecology, (Watershed Management planning under HB2514) includes developing a scope of work for information gathering on water availability. The County is the lead agency for this grant application. · There will be a discussion of SB2496 and a proposal by the Hood Canal Coordinating Council at the water policy meeting scheduled this week. Page 2 Commissioners Meeting Minutes: Week of June 1, 1998 PUBLIC COMMENT PERIOD: The following comments were made: a man asked if the Board had made a decision about including a social/economic analysis of the Comprehensive Plan in the final EIS? (Al Scalf reported that this was not included in the final EIS.); concern that educational facilities are not addressed in the use tables of the Comprehensive Plan and concern that if the provisions of the Shoreline Management Master Program are ignored, there should be a process for public discussion of enforcement measures. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve all of the items on the Consent Agenda as presented. Chairman Huntingford seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Consulting Services for Surveying and Mapping for Country Ridge RID #4; Jefferson County Public Works; Wengler Surveying and Mapping 2. AGREEMENT re: Temporary Help; Road Maintenance in the West End; Jefferson County Public Works; Ken Fraker 3. Shoreline Conditional Use Permit, #SDP98-0001; To Install a Fiber Optic Telecommunications Cable Underwater within Puget Sound and the Straits of Juan de Fuca; Alaska United Fiber System Partnership 4. Resignation from Member of the Jefferson County Planning Commission; Leonard Palmer, District #2 5. Request for Overnight Camping at East Beach Park July 25-26, 1998; Roberta Hendrix 6. Letter Regarding the Open Public Meetings Act Relating to Executive Sessions; Earl T. Burgett, Chair, Jefferson County Democratic Central Committee 7. Letter Regarding Comments on the Comprehensive Plan; Robert Sokol, President, Port of Port Townsend Board of Commissioners COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Director of Community Services A1 Scalf reported that Planning staff will bring a proposal to the Board next Monday using the SB6094 criteria for defining the Resource Based Industrial Zone maps. Senior Planner John Holgate updated the Board on the progress the Planning Commission is making on their report to the Board regarding the Board's draft of the Comprehensive Plan. Commissioner Harpole noted that a letter was received from Olympic Resource Management and ESM Consulting Engineers thanking staff members of the Permit Center (Jerry Smith), Public Works (Jim Pearson), and Health Department (Larry Fay) for exemplary service. Page 3 768 Commissioners Meeting Minutes: Week of June 1, 1998 Hearing Notice re: Comprehensive Plan: Commissioner Wojt moved to set the pubic hearing on the draft Comprehensive Plan for June 15, 1998 at 3:30 p.m in the Superior Court Courtroom and to approve the Public Hearing Notice. Commissioner Harpole seconded the motion which carried by a unanimous vote. Presentation and Discussion re: Heidgerken Proposal for Valley Hills, Tomanous Rock, and Irondale Nicholson Plat Subdivisions: A1 Scalf reported that the County appealed the Forest Practice Permit for the Tomanous Rock area before the State Forest Practice Hearings Board and the appeal was thrown out. Since then a Determination of Significance has been issued on the Valley Hills subdivision. Terri Milliken, staff Planner, reviewed the maps of the area. She explained that Citifor is the applicant for Valley Hills and George Heidgerken is their representative. She reported that there is a current, vested, subdivision application for 34 lots on an 80 acre parcel, known as Valley Hills. Mr. Heidgerken is proposing the following to be included in a concomitant contract: Deed the County ten (10) acres of land surrounding and including Tomanous Rock The Valley Hills Large Lot Subdivision would go from a 5 acre subdivision to a 10 acre subdivision that includes the land currently under the Forestland Conversion moratorium. Subdivide 80 acres surrounding Tomanous Rock (Eagle Heights) into 5 acre lots. Subdivide 80 acres north of Tomanous Rock and currently platted as Irondale Nicholson Plat. The County would withdraw the DS for the Valley Hills Large Lot Subdivision and issue an MDNS on Valley Hills, Eagle Heights and the Nicholson plat. The County would approve the subdivisions, including water, sewer, building sites and construc- tion. A reversionary clause would be included whereby the 10 acre Tomanous Rock parcel would revert to Mr. Heidgerken's ownership should the intended use become anything other than park or recreational. Terri Milliken reported that the density in the IGSO for the 80 acre parcel where Tomanous Rock is located is 1 residence per 10 acres and there is currently a subdivision moratorium in the County. Al Scalf noted that Tomanous Rock is listed as a State Archeological site. Terri Milliken added that the options are to pursue the proposal and look at other benefits to the County or move forward with the Environmental Impact Statement for Valley Hills. Commissioner Harpole is concerned about the County having to guarantee that sewer, water and road access and will be approved. He feels it would be hard to go forward with this because of the request for these guarantees. Chairman Huntingford agreed that the applicant would have to go through the required approval processes for water, sewer and road construction, but several of the advantages to the County that have been proposed are attractive including dividing the acreage into larger lots. Page 4 Commissioners Meeting Minutes: Week of June 1, 1998 Commissioner Harpole said he doesn't want to go forward with this proposal because of the public concerns about Tomanous Rock and Mr. Heidgerken's projects. Chairman Huntingford asked if the process of approving a concomitant contract would shut out the public input on these projects? Terri Milliken noted that there are public processes in SEPA and the subdivision processes. Commissioner Harpole noted that he is opposed to the staff pursuing this any further. After more discussion of the offer, the Board directed the Planning staff to explore some of the ideas presented in the proposal, but not to go forward with this specific proposal. They also directed that the legal issues be researched further. PUBLIC WORKS Solid Waste Division and Solid Waste Advisory Committee Report on Routine Activities: Operations Manager Aubrey Palmer reported that the Solid Waste Task Force is still looking at the possible establishment of a Solid Waste District with the City of Port Townsend. A proposal has been submitted to the City of Port Angeles to dump septic tanks wastes at their facility. The Solid Waste Management Plan is being reviewed and updated with possible adoption set for 1999. Commissioner Wojt asked about the policy of the current solid waste hauler to charge a monthly fee for garbage pickup when they used to allow property owners to call for service only when they have garbage to pick up. Public Works Director Klara Fabry reported that this policy was changed just two months ago. A letter will be drafted to the service provider advising them that the County will be writing to the State Utilities and Transportation Commission about this change in policy. Gordon James, member of the Finance Subcommittee of the Solid Waste Advisory Committee (SWAC), reported that it is SWAC's understanding that the Board doesn't want them directly involved in the budgeting process, and that they should look at projects more than budgets. He noted that the SWAC would like to be more involved in understanding the financial aspects of Solid Waste so that they can provide better recommendations. The SWAC would like to be more involved in seeing what is being presented during the budgetary process. Klara Fabry reported that the Department will provide the budget documents to the SWAC and keep them updated during the budget process. The Board concurred that the Public Works Department keep the SWAC informed on the budget process. Director's Update: Klara Fabry reported on the following: The Department is developing a telecommuting policy for employees. The Tri Area Study may be delayed 1 or 2 weeks due to the involvement of Public Works staff in other projects. The Department will be seeking bids the first week of August for road maintenance materials. A progress report on the Old Gardiner Road project will be sent to Mr. Gunstone each month. Any employee who goes to the site will advise the Security Company of their visit. Pag 5 . 770 Commissioners Meeting Minutes: Week of June 1, 1998 The emergency generator at the Sheriff's Department broke down last week and cannot be repaired. A new high capacity generator could cost as much as $40,000. The Public Works Department is looking into the possibility of purchasing this item from the State contract. Chairman Huntingford suggested that the road approach to the H.J. Carroll Park include an extra turn lane for people turning to the right onto the Highway. HEARING re: Intent to Establish a County Roa& H. J. Carroll Park: Scott Kilmer, Public Works, reported that this intent is to establish the entrance road (0.11 of a mile) into H.J. Carroll Park as a County Road. He read the Engineer's Report which listed the advantages and disadvantages of establishing this road as a County road and noted that the recommendation is to approve the establishment to be consistent with previous policy on the adoption of park entrance roads as County roads. Commissioner Harpole asked what would be done with the gate across the road if it is established as a County road? Warren Steurer reported that the plan is to make this a day use park and possibly hire a caretaker for the site in the future. Chairman Huntingford reiterated his request that at some point the road be widened to allow for a right turn lane onto the Highway. Klara Fabry reported that the Board would have to pass a resolution to allow a gate to be placed on a County road. Chairman Huntingford opened the public hearing. Carol Swallow stated that she supports this proposal. Hearing no other comments for or against this proposal, Chairman Huntingford closed the public hearing. Commissioner Harpole moved to approve RESOLUTION NO. 41-98 establishing H.J. Carroll Park Road as a County Road. Commissioner Wojt seconded the motion which carried by a unanimous vote. Veterans Relief Fund Application: Commissioner Wojt moved to approve the applica- tion for assistance from the Veterans Relief Fund as presented by the Service Officers Association in the amount of $300.00. Commissioner Harpole seconded the motion which carried by a unanimous vote. The Board participated in a workshop on development of interim controls from 2 p.m. to Commissioners Meeting Minutes: Week of June 1, 1998 Warren Steurer, Parks and Recreation re: Grant Application to the Washington State LA. C. for the H.J. Carroll Park: Warren Steurer reviewed the grant application for funding of $196,089.50 for Phase II development at H.J. Carroll Park to provide the playground, field lighting, a restroom, and the pavilion. Chairman Hunfingford volunteered to attend the presentation to the IAC on this grant request with Warren Steurer. Commissioner Harpole moved to approve RESOLUTION NO. 42-98 authorizing funding assistance for an outdoor recreation or habitat conservation project. Commissioner Wojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY t~lcnara wojr, lvlemoer Page 7