Loading...
HomeMy WebLinkAboutM060898JEFFERSON COUNTY BOARD OF COMMISSIONERS District 1~1o. I Commissioner: Daniel Harpole, Member District l~lo. 2 Commissioner: Glen Huntingford, Chairman District lo. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of June 8, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard Wojt and Daniel Harpole were both present. Entrance Conference with State Auditor: State Auditor, Kitty Davy, reported that there are 3 auditors working on the County's audit this year and some of the preliminary work has already been completed. They will be putting more emphasis on compliance issues during their audit this year. The County is subject to changes in the Single Audit Act which means there may be a reduction in the number of federal grants that need to be reviewed. The Board met in Executive Session from 8:30 to 9:30 a.m. with the Prosecuting Attorney, the Director of Community Development, and the Director and Deputy Director of Public Services regarding a personnel matter. PUBLIC COMMENT PERIOD: The following comments were made: a student in a political science class was observing the meeting as part of an assignment; a request from the PUD for the Board to pass an emergency ordinance regarding siting a water tower which is an essential public facility; and a thank you to the Board for the prompt response to a letter from the Democratic Central Committee. Page 1 Commissioners Meeting Minutes: Week of June 8, 1998 PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe explained that a contract for City Dispatch Services provided by the County was signed several years ago. The figures in the contract were the basis for the quarterly billing to the City for these services. There was no effort made, until recently, to identify the actual dispatch costs so that the amount payable could be adjusted as allowed by the contract language. Gary Rowe reviewed information regarding the actual number of City dispatch calls. The actual costs are running higher than what was paid through the contract. He asked if the Board wants to bill for a pro rata share of this increase for 1998 or if they want to request that the contract be re-negotiated with the City? Commissioner Harpole suggested that this contract be extended for one month at the current rate to allow enough time for the issues to be reviewed by all parties concerned. The Board concurred that a letter be sent to the City advising them of the issues and asking for a one month contract extension. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Item 4 and to approve the balance of the items as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 4. 5. 6. RESOLUTION NO. 43-98 re: Establishing a Salary Schedule for the Elected Offices of Assessor, Auditor, Clerk, Treasurer, Commissioner, Sheriff and Prosecuting Attorney RESOLUTION NO. 44-98 re: Establishing Two (2) Cash Drawers for the Washington State University (W. S.U.) Learning Center Program Fund RESOLUTION NO. 45-98 re: Updating the Official County Road Log to Include H.J. Carroll Park Road DELETE re: Resolution Revising the Annual 1998 Capital Improvement Program (C.I.P.) CONTRACT re: Expansion of the Septic System which Serves the Jefferson County Sheriff's Department, Project #CC1349; Jefferson County Public Works; Wilson Michel, Inc. CONTRACT Six (6) Month Extension re: Two (2) Juvenile Detention Beds and Additional Beds as Needed; Jefferson County Juvenile Services; Clallam County Juvenile & Family Services AGREEMENT re: Reimbursable Work', To Perform Gas and Ground Water Compliance Monitoring at the Closed County Landfill; Jefferson County Public Works; Jefferson County Health and Human Services MEMORANDUM OF AGREEMENT and EMPLOYMENT AGREEMENT (Attachment "A") re: Reimbursement of Labor Related to Management and Execution of Timber Sales; Jefferson County Public Works; Washington State Department of Natural Resources and Mike Cronin GRANT APPLICATION re: Community Litter Cleanup Program; Jefferson County Juvenile Services/Adult Probation; Washington State Department of Ecology HEARING NOTICE re: Ordinance Increasing the Excise Tax on the Sale and Charge Made for the Furnishing of Lodging that is Subject to Tax under Chapter 82.08 RCW; Hearing Set for Monday, June 22, 1998 at 2:00 p.m. in the Commissioners' Chambers · VOL Page 2 Commissioners Meeting Minutes: Week of June 8, 1998 11. 12. 13. 14. Findings, Conclusions, and Decision re: Closed Record Appeal of the Jefferson County Hearing Examiner Decision Denying Request to Conduct Phased Environmental Review Under SEPA, and Appeal of Determination that a Proposed Drainage System is a Utility and Requires a Shoreline Conditional Use Permit; Russell Trask, Applicant/Barbara Blowers, Agent Plat Alteration #SUB94-0017; To Dedicate a 10 foot Easement to Satisfy Access Road Require- ments; Located South of Hazel Point Road on the Coyle Peninsula; David Maryatt, Proponent Food and Beverage Purchase Request; Lunch During Board of Health Retreat; Jefferson County Health and Human Services Appoint Member to Serve on the Jefferson County Ferry Advisory Committee; Four Year Term Expiring June 8, 2002; Albert Abrams COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Update on Wally Pedersen Properties (#COM97-0006); Located at South Point Near Old Ferry Landing: Director of Community Development A1 Scalf advised the Board on the County's review process for this matter. He suggested that the Board move this review to the Hearing Examiner who could recommend a direction for these permit issues. He added that, procedurally, the Department can talk with the Board about the types of permits and the process, however, some activities are not subject to permits. He explained that if the Hearing Examiner's decision was then appealed, the issue would come before the Board in a closed record hearing. Commissioner Harpole stated that this was originally being handled at the administrative level and now staff is recommending that it be reviewed by the Hearing Examiner. He asked if the process allows this or if an appeal must be made first? A1 Scalf reported that Section 6.20 of the Shoreline Management Master Program allows this matter to be heard by the Hearing Examiner. Chairman Huntingford asked how soon the Hearing Examiner could set a public hearing? Associate Planner Lauren Mark reported that the Hearing Examiner meetings are scheduled the first and third Tuesday of every month. Commissioner Harpole asked if this matter could be scheduled for the July 7, 1998 meeting? Commissioner Harpole moved to have Planning staff request that the Hearing Examiner hold an open record hearing on this matter at the July 7, 1998 meeting. Commissioner Wojt seconded the motion. Mark Beaufait, Attorney for Mr. Pedersen, noted that Mr. Pedersen placed fill on his and neighboring properties that must be removed and the Memorandum of Agreement addresses what was to be done to correct the damage. He suggested that a meeting be set up between Mr. Pedersen and the neighbors to attempt to resolve the issues. There will not be a Shoreline Permit for the Hearing Examiner to review. He feels the Hearing Examiner process will not resolve the issues. Page 3 Commissioners Meeting Minutes: Week of June 8, 1998 Commissioner Wojt asked if the issues will be sufficiently delineated for the Hearing Examiner to make a recommendation? A1 Scalf answered that they will be delineated for the Hearing Examiner to make a recommendation on a remedy that will be legally binding for all parties. Chairman Huntingford stated that in normal procedures the MOA would be developed by the County to remedy the problems and then the neighbors could appeal that document if they didn't feel it met their needs. In this case the issues will go to the Hearing Examiner and he will develop a remedy. Chairman Huntingford asked if a time frame could be set to allow the parties to reach a settlement on the MOA before it goes to the Hearing Examiner? A1 Scalf suggested that it might be best to have the MOA taken to the Hearing Examiner through an appeal by the neighbors, but his guess would be that process would take longer than the Board sending it directly to the Hearing Examiner at this time. Commissioner Harpole expressed concern that there be consistency in the review process of these issues. He withdrew his first motion and Commissioner Wojt agreed to withdraw his second, and then Commissioner Harpole moved to direct staff to continue to work with Mr. Pedersen and his attorney to resolve the MOA within the next 10 days. Commissioner Wojt seconded the motion which carried by a unanimous vote. Update on Building at Site of John L. Scott Real Estate Located in Shine: A1 Scalf reported that no appeal was filed of the Hearing Examiner's decision and the display home has been removed from the site. Director's Update: The Board asked A1 Scalf to review the request from Jim Parker of the PUD (see Public Comment Period) and make a report next week. PUBLIC WORKS Director's Update: Public Works Director Klara Fabry reported: Research is being done about how other County Public Works Departments arrange for legal advise. Chairman Huntingford noted that the Department will have to have the approval of the Prosecuting Attorney before they can hire an outside attorney and the Board would have to determine how the work of an outside attorney would be funded. Senior Engineer Bob Turpin and Ken Cook will be attending a workshop on stream manage- ment. The DNR is replacing a badly damaged bridge that they own on the H1000 Road and the County has a maintenance agreement on a road that directly connects to it and provides access to the Brandebury lots. DNR anticipates that the H1000 road will be closed for 28 days which is unacceptable to the residents of the area. An agreement will be developed with DNR to address the issues with the residents who will be impacted. The DOT is striping the roads in the West End for the County. Page 4 Commissioners Meeting Minutes: Week of June 8, 1998 The road under the power lines that could provide off road vehicle access to the Larry Scott Trail has been blocked with a gate. Chairman Huntingford suggested that a crossing for off road vehicles be provided so that these vehicles don't go off the power line road and onto the trail. A subcommittee of the Parks Advisory Board is reviewing this issue. The construction of the last 400 feet of the trail will be finished by the June 15, 1998 deadline. The Department is working on an agreement with Olympic Disposal to provide recycling services in the West End. Facilities Manager Warren Steurer reported that a group of parents and children in Quilcene is working to solve juvenile problems. They contacted him about a building that might be donated to be used for a Teen Center. The Department will be looking into this offer. Chairman Huntingford asked that the Department research the possible development of a temporary BMX bicycle track in a portion of the H.J. Carroll Park property. Discussion re: Proclamation of Emergency for Jefferson County; Backup Power Source Due to Inoperable Emergency Generator at Jefferson County Sheriff's Department Emer- gency Operations Center: Maintenance Lead Loring Bemis reported that the emergency generator at the Sheriff's Office requires rebuilding which is estimated to cost $8,000. They do not recommend that it be rebuilt because of its maintenance history. They are currently renting a replacement generator at a cost of $1,000 a week. He reported that a generator the same size as the one that is currently in place wouldn't be available for a few weeks. The company has a larger generator available immediately for a bid price of $30,790.00. He noted that he had not contacted a local firm, Shoreline Marine Diesel, that submitted a letter asking to be allowed to bid on the generator, because he was not aware they handled generators. He noted in response to a question from Commissioner Harpole, that allowing this company to bid would probably delay the replacement of this generator for several weeks, because the installation would have to be coordinated with a construction company, and they may not be available after next week. Loring Bemis stated that he will contact Shoreline Marine Diesel and see if they can make a bid today that includes an availability date. He will report back to the Board on this later. Later in the Day: After receiving a letter from Shoreline Marine Diesel stating that because of the short time line, they could not provide a bid that is better than the one the County has already received, Commissioner Wojt moved to approve RESOLUTION NO. 46-98 proclaiming an emergency and authorizing the designated Departments to enter into contracts and incur obligations necessary to prevent any interruption to the 911 system. Commissioner Harpole seconded the motion which carried by a unanimous vote. Gary Rowe and A1 Scalf re: Update on Budget for Comprehensive Planning Process: Gary Rowe advised the Board that it does not appear that there will be enough budgeted funding in 1998 to cover the expenses for the reimbursable work agreements between the Public Works and Planning Department on Comprehensive Plan tasks. The County has been notified that a $55,000 WA- Page 5 Commissioners Meeting Minutes: Week of June 8, 1998 Cert grant for work on the Glen Cove/Tri Area study has been approved, which will help, but there are still tasks that remain to be done that haven't been listed in the budget yet. Gary Rowe stated that he has no issue on how much money has or hasn't been spent on the reimbursable projects, but these funds have never been properly budgeted and there doesn't appear to be any responsibility for keeping the budget amount on track. There is $21,000 in the 1998 budget for these reimbursable projects, while there has been more than $40,000 spent to date on them and that figure does not reflect all of the bills. A1 Scalf has suggested that some funding could be moved from one of the Planner salary lines, but that will not provide enough to cover the expenses already incurred, and a budget appropriation will have to be sought. Commissioner Harpole noted that he remembers from the budget hearings that the focus in the budget was on the Tri Area/Glen Cove study as far as reimbursable work between departments. He noted that there are also expenses for the Telecommunications Task Force that will need to be covered. Gary Rowe noted that a draft reimbursable work agreement has been developed, but not finalized. Commissioner Harpole moved to have the Long Range Planning and Public Works Departments develop and present a draft agreement to the Board, in two weeks time, that outlines all expenditures made to date, the nature of these expenditures, including the nature of the 15% markup on Public Works direct costs, and the projections for expenditures through the remainder of 1998. In addition the Board wants information on how Community Development's budget will be impacted for these unbudgeted costs. Commissioner Wojt seconded the motion which carried by a unanimous vote. Gary Rowe will draft a letter to the Long Range Planning and Public Works Departments outlining what the Board wants and asking for a response by the June 22, 1998 meeting. Gary Rowe asked the Board how and when to proceed with staff reductions in the Long Range Planning Department? Chairman Huntingford noted that there may be need for more staff to implement the new ordinances once the Comprehensive Plan and implementing ordinances are adopted. Commissioner Harpole asked for specific information from these departments on staffing levels and workload, and what they anticipate to change in the next year. He would like to see this information sometime in July. Workshop re: Interim Controls (continued from June 1, 1998): The workshop was canceled at the request of the Director of Community Development. Four (4) GRANT APPLICATIONS re: Sheriff's Office Equipment; State Department of Justice: Commissioner Harpole moved to approve and have the Chairman sign four (4) grant applications to the State Department of Justice for various equipment needed in the Sheriff's Depart- ment. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 6 Commissioners Meeting Minutes: Week of June 8, 1998 The Board reviewed the Planning Commission's Report on Board changes to the Draft Comprehensive Plan from 4:00-6:00 p.m. They recessed their meeting at the conclusion of the scheduled business and reconvened on Tuesday morning at 8:00 a.m. for the following meeting. All three Board members were present. Public Works and Planning Department Staff re: Update on Coordination of Work on the Tri Area~Glen Cove Special Study: Transportation Manager Bruce Laurie reviewed information presented on the status of the consultants work on the Glen Cove/Tri Area Special Study. He noted that an inventory of the lands in the area has been started which identifies properties as land that could be developed in the future, vacant, or developed. The discussion turned to the best way to inform the public of this study. The scope of the economic analysis was discussed, and how and if it is different than the information that has been provided previously. Klara Fabry reported that the intent of this study is to identify demands and needs and to make recommendations to address those needs. Commissioner Harpole asked for a review of what the two tables about retail leakage meant. He also asked if the information on retail leakage includes services industries in this area or if they are considered separately. He asked for more information on the categories that the consultant is using for this study. MEETING ADJOURNED SEAL: :7 '. [,~,~* .: .-' : '7, "",,I \ ATTES r: '-,,:",' o~rna~lSelaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 7