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HomeMy WebLinkAboutM070698JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of July 6, 1998 Chairman Glen Huntingford called the meeting to order at the appointed time. sioners Daniel Harpole and Richard Wojt were both present. Commis- APPROVAL OFMINUTES: Commissioner Wojt moved to approve the Minutes of the weeks of June 15, and 22, 1998. Commissioner Harpole seconded the motion. Chairman Huntingford noted that he didn't second the motion to approve the minutes as noted in the June 15, 1998 minutes. The Chairman called for a vote on the motion. The motion carded by a unanimous vote. Discussion re: Corrections/Sergeant Position; Jefferson County Sheriff's Office: Deputy Director of Public Services, David Goldsmith, reported that the Sheriff has submitted a request for one additional sergeant for the Corrections Division to complete 24 hour supervisory coverage in the jail. Sheriff Pete Piccini presented information regarding the staffing schedule for the Corrections Division and an organization chart for the Department. The discussion turned to the supervisory coverage at the jail and the potential risk factors if there is no supervisory coverage for a portion of the day when jail occupancy is high. Commissioner Harpole moved to approve the Sheriff's request for an additional Sergeant in the Corrections Division. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion re: United Good Neighbors (UGN) Matching Funds: David Goldsmith noted that the County does not match the contribution of employees to UGN, however, such a match is allowed as an appropriate use of County funds. Commissioner Harpole asked how the Community Commissioners Meeting Minutes: Week of July 6, 1998 Services fund could be restructured to accommodate this contribution? David Goldsmith explained that an option for community groups that receive County funds as well as UGN fimds, would be to reduce the County funding by the amount of the County's match of employee contributions to that organization. Commissioner Wojt asked how much County employees contribute to UGN? David Goldsmith stated that he doesn't have that number. Chairman Huntingford suggested that all of the funding that goes to community groups be given to UGN and that UGN then distribute the funds. David Goldsmith explained that the County contracts with these organizations for specific tasks and if the money is given to UGN the County would not be able to require that the money be used for specific tasks. The Board asked for more specific information on this before any decision is made regarding matching the employees contribution. Rebate to County From Retail Clerks Welfare Trust:: The County will not have to pay Retail Clerks Welfare Trust medical insurance premiums for 6 month employees on that plan. The UFCW proposes that the employee share in this windfall. This windfall is occurring because of actions of the Trust, not from anything County employees are doing. The UFCW suggested 3 options for sharing this windfall with employees: 1. Provide a bonus to employees, 2. Calculate a portion of the amount into general wages, and 3. Close the County offices for a ½ day on Christmas Eve in 1999 and 2000. the following: PUBLIC SER VICE BRIEFING: Gary Rowe, Director of Public Services, reported on The relationship between Information Services and IDMS needs to be defined. He will review the information and bring back a recommendation to the Board on the proposal for the County to impose a Conservation Futures Tax. Ken Lynn has been contacted to facilitate a meeting with the Board and Public Services Manage- ment regarding project management and work plans. The overall goal would be to provide an executive reporting system that the Board can rely on to provide good information on the status of projects. The estimated cost is expected to be $3,000 which would be spread between the departments involved. Federal funding for salmon restoration is in the 1999 budget. It may be vetoed by the President. The County is applying, through the Hood Canal Coordinating Council, for $100,000 in regional funding. The job description for the Salmon Coordinator is being developed with a goal of having someone hired by the first of August. PUBLIC COMMENT PERIOD: The following items were discussed: 2 petitions submitted for the incorporation of Irondale (Gary Rowe advised that the County passed a resolution in 1995 citing the reasons for the denial of the petition. ); and a request from PUD No. 1 for the Board to pass an emergency ordinance (Al Scalf reported that this suggestion has been discussed with the Pag_e2 $. ,!: Commissioners Meeting Minutes: Week of July 6, 1998 Prosecuting Attorney and this item will be docketed for review during the next Comprehensive Plan update.) APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Item 14, and to modify items 17, 18, and 19, as suggested and to adopt and approve the balance of the Consent Agenda as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 51-98 re: Support of the Designation of the Hood Canal Coordinating Council as "Lead Entity" Under ESHB 2496 2. RESOLUTION NO. 52-98 re: Establishment of a Watershed Planning Fund 3. RESOLUTION NO. 53-98 re: Intent to Vacate a County Road Right of Way; Portion of Prospect Avenue, Near Kala Point, Tri-Area 4. RESOLUTION NO. 54-98 re: Intent to Vacate a County Road Right of Way; Portion of Bachelor Road Pursuant to Mitigated Carl Schaber Claim Settlement, Gardiner 5. RESOLUTION NO. 55-98 re: Intent to Vacate a County Road Right of Way; Portion of Old Ness' to Hadlock Road, Port Hadlock 6. RESOLUTION NO. 56-98 re: Accepting Bid for Repainting the Bayshore Motel and Brinnon Senior Center Complex, Project #BRC513; Jefferson County Public Works; Townsend Builders, Inc. RESOLUTION NO. 57-98 re: Approval of the Lower Big Quilcene River Comprehensive Flood Hazard Management Plan RESOLUTION NO. 58-98 and AGREEMENT re: Accepting Bid to Connect Electrical Wiring System of the Work Release Portable to the Jefferson County Jail, Project #WR1280; Jefferson County Public Works; Hanson of Port Townsend dba Hanson Electric TWO (2) AGREEMENTS re: Temporary Help; Flaggers in the Road Maintenance Division; Jefferson County Public Works; Washington Teamsters Local #589; Beau Hadley and Russell Lopeman 10. AGREEMENT re: Funding for the Design, Construction, and Supervision of the Hillside Stabilization and Repair of Hatchery/Penny Creek Road, Quilcene; Jefferson County Public Works; U.S. Fish and Wildlife Service AGREEMENT re: Privatization of Drug and Alcohol Abuse Services; Jefferson County Health and Human Services; Sound Recovery Center d.b.a. Jefferson Community Recovery Center AGREEMENT, Interlocal re: To Provide Juvenile Detention Facilities; Jefferson County Juvenile and Family Court Services; Kitsap County Notice of Cancellation of Commissioners' Regular Meeting Scheduled for Monday, July 20, 1998; To Attend National Association of Counties (NACO) Conference in Portland, Oregon DELETE Accept Recommendations for the Following Five (5) Claims for Damages: (See items later in the Minutes.) - Reduce Claim #C-8-97, From $150,000.00 to $65,000.00 (per Agreement); Damage to Property Due to Water Run-off from County Road; Carl Schaber - Pay Claim #C-5-98, $2,6l 1.00; Damage to Trees During County Road Maintenance; Linda Bale 11. 12. 13. 14. Commissioners Meeting Minutes: Week of July 6, 1998 Approval and Adoption of the Consent Agenda - Continued: - Reduce Claim #C-6-98, From $1,000,150.00 to $50.00; Damage to Property and Violation of Public Trust; Mike Belenski - Reject Claim #C-7-98, $2,400.00; Damage to Trees, Shrubs, & Greenery During County Road Mainte- nance; Mike Belenski - Reject Claim #C-12-98, $19,178.77; Failed Septic System; Charles 8~ Wanda Sherred 15. Accept Bylaws of the Jefferson County Solid Waste Advisory Committee (SWAC) per Resolu- tion No. 46-86 16. Resignation of Member of the Jefferson County Parks Advisory Board; Debbie Berreth 17. Letter Regarding Funding for Improvements to SR19 and SR20 Intersection; Sid Morrison, State Secretary of Transportation (Add wording to indicate that the $R19 and SR116 intersection also needs safety improvements.) 18. Letter of Support that Wolfe Property State Park be included for Funding in 1999-2001 Bien- nium; Mr. Bill Koss, Planning Program Manager, Washington State Parks & Recreation Commission (Prepare letter with signatures of all 3 Board members.) 19. Letter Requesting the Potential Declaration of 760 Acres in Jefferson County as Surplus by the U.S. Navy be Converted to Park Lands; Representative Norm Dicks, and Senator's Patty Murray and Slade Gorton (Correction grammatical error in second paragraph.) 20. Four (4) Advance/Out of State Travel Requests; National Association of Counties (NACO) Conference, Portland, Oregon; Jefferson County Commissioners, Richard Wojt, Dan Harpole and Glen Huntingford, and Public Services Director Gary Rowe 21. Three (3) Applications for Assistance from the Veterans' Relief Fund from the Jefferson County Service Officers' Association; $300; $75; $75 COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: A1 Scalf, Director of Community Development, reported that the Department will be advertising for a Permit Coordinator I opening next week. The extension of the Subdivision Moratorium expires next week so an extension will be on the Consent Agenda. Retail Printing Business in Port Hadlock: Permit Technician Michelle Grewell reported on a printing and publishing business that has moved into the back of the former Petrick's Home Fumishings building. This business cannot locate in this building under the Interim Growth Strategies Ordinance. This business and another business (a software company in the former location of Good Sports) were issued stop work orders last week. The Software Company has since applied for the appropriate permits. Gary Rowe reported that the printing and publishing company has been approved for a small business loan through the EDC. This loan and the project are in jeopardy because there is nothing in the IGSO to allow printing and publishing in the C2 zone anywhere in the County. Gary Rowe asked if the printing and publishing business could locate in the same place as the previous business? A1 Scalfreported that Page 4 Commissioners Meeting Minutes: Week of July 6, 1998 it could, but the business could not expand. Commissioner Harpole suggested that the Planning Department discuss this matter with the Prosecuting Attorney to determine if there is an option to allow this business to locate in this area. Later in the Day: A1 Scalf reported that he has more information on the printing and publishing business which is a retail sales business. Such a business could be considered a retail business, not otherwise listed in the IGSO which would be a conditional use in a C2 zone such as Port Hadlock. He reported that the conditional use permitting process can take up to six months to complete. Commis- sioner Harpole stated that he feels this is an appropriate business for this area. Chairman Huntingford noted that this type of business was allowed in this area before and will be allowed again when the Comprehensive Plan is adopted. Commissioner Harpole noted that the building identified for use had a retail business in it previously. Al Scalf asked if the Board would consider this change of use to be permitted outright since the building was previously used as a retail outlet. Or, a temporary use could be approved with the condition that the applicants comply with all of the conditions. The possibility of adopting a previous SEPA determination was suggested. A1 Scalf will review the original application for the tile portion of the fumiture store and talk with staff and the Prosecuting Attorney to see what can be done to expedite this approval. The Board will meet on this again at 11 a.m. tomorrow. The next day: The Board met with the Community Development Director and the Deputy Prosecuting Attorney regarding the issue of retail printing businesses not being able to locate anywhere in the County. A1 Scalf reported that the Zoning Ordinance, prior to the IGSO allowed retail printing businesses in commercial areas of the County and the draft Comprehensive Plan allows them in the C2 zone, but the IGSO does not allow retail printing businesses in any zone of the County. This appears to be an over site in the IGSO. The discussion ensued regarding the options in the current ordinances to allow this type of business in the C2 zone. The Board concurred that the Director of Community Development make an administrative determination to add retail printing to the IGSO Use Table. Update on Peat Extraction on Cape George Road: A1 Scalf reported that information on this is in the Board's packet. Commissioner Harpole asked when this area was last inspected since SEPA is required once the extraction is expanded beyond 1 acre? Sue Theiss, Associate Planner, explained that she was on the site last summer because there was an issue regarding ditches being re-dug across an adjacent property. She did not actually go on the extraction site at that time. The last site inspection she is aware of was by the Army Corps of Engineers in 1995. At that time the pond was estimated to be 0.51 acres and the peat area was estimated to be 0.47 acres. Recent complaints have indicated that the pond has been drained by drainage ditches on the adjacent property owners land. There is a 1973 Superior Court case regarding which allowed the pond to be drained via the ditches and the ditch to be maintained. Last summer the activity was to maintain the ditch. The owner of the property has a Nationwide Permit No. 26 from the Army Corps of Engineers that authorizes these actions. Commis- sioner Harpole again asked when the last inspection was done? Chairman Huntingford suggested that a Page 5 Commissioners Meeting Minutes: Week of July 6, 1998 letter be sent to the Army Corps of Engineers asking them to inspect the site because it appears that the extraction is approaching 1 acre. Comprehensive Plan Schedule: A1 Scalf reported that the Planning, Prosecuting Attorney, and Consistency and Closure Team have met and the current recommendation is that the Comprehensive Plan be adopted by September 30, 1998. Commissioner Harpole asked why the adoption can't be done on the 26th of August when the public hearing is scheduled? A1 Scalf reported that the Prosecuting Attorney feels that the public needs the time to react and comment on the informa- tion on commercial areas. Deputy Prosecuting Attorney, Paul Mcllrath, reported that the Prosecuting Attorney's Office has been pulling all the stops out to get this work done. The changes that may come from the public hearing will have to be written up which will take time. The timing of the public hearing can be changed. Commis- sioner Harpole noted that if this information is released on July 27th he feels a joint hearing could be held the second week of August and the Plan could be adopted before the end of the month. Associate Planner Harriet Beale added that Planning staff has been working on the responses to comments and drafting changes to the Plan. They can be ready to make the required changes for plan adoption before the end of August. Chairman Huntingford pointed out that the Board has already held a public hearing and taken comments. He feels that the Board can make the changes they feel are necessary and adopt the plan. Commissioner Harpole noted that the most critical reason to have another public hearing is to allow the public to comment on the criteria that were used by the Board to determine the commercial areas in the unincor- porated areas of the County. A1 Scalf stated that another unresolved issue is when final subdivision and zoning ordinances should be adopted or if an interim control should be adopted. PUBLIC WORKS Hearing Examiner's Recommendation re: Petition to Vacate a Portion of Old Ness' Corner to Hadlock Road, Port Hadlock; Chimacum School District #49: Terry Duff, Public Works, reported that the Hearing Examiner reviewed this on June 2, 1998 and recommends approval. Commis- sioner Wojt moved to adopt the Hearing Examiner findings and approve the petition to vacate a portion of Old Ness' Comer Road to Hadlock Road as requested by the Chimacum School District. Commis- sioner Harpole seconded the motion which carried by a unanimous vote. Development Review Update by Frank Gifford and Jim Pearson: Jim Pearson reviewed the memo submitted by Klara Fabry that the number of inspections and reviews have declined. Staff has been shifted to other work areas during this time. Pag~ ~[ '¥OL i¢C,f - ~ Commissioners Meeting Minutes: Week of July 6, 1998 Brandonberry Lots Access; Rain Forest Plat; H-lO00; Department of Natural Resources (DNR) Road Maintenance: Klara Fabry reported that the Public Works Department has contacted the residents of this area asking if they would be willing to help fund the temporary access to this plat. The Prosecuting Attorney has advised that the County does not have the legal obligation to provide access to this plat which is clearly stated on the face of the plat. The cost of the temporary access is estimated to be approximately $20,000. The DNR is willing to delay the repair project to allow for the inclusion of the temporary access. The State Emergency Management Department is willing to support the County to include the amount for the temporary access in the request to FEMA for funding, but they need a legal reason why the DNR needs to provide temporary access. Commissioner Wojt asked how many property owners are in this area? Klara Fabry answered that there are 2 permanent residences and 22 temporary residences. There is new construction going on, however, no building permits have been issued. Commissioner Harpole noted that some of the property owners in this area advised that they need to check their property every two weeks. The Hearing Examiner asked if it is critical that the repair project take place this season? Klara Fabry answered that the contract has already been let for this project. The repair project is expected to close the road for 28 days. Commissioner Wojt asked if there aren't other options for providing access to this area for the 28 days needed for this project? Other alternatives were explored, Klara Fabry explained, including relocation of the permanent residents. The County has 3 options: 1) try to include the cost of the temporary access in the FEMA funding; 2) the County could pay for the temporary access, or 3) the area property owners could pay for the cost of the temporary access. Klara Fabry reported that the DNR would like to open the discussion with the County to accept these roads as public roads. The Board concurred that they don't want to accept these roads as County roads. Commissioner Harpole noted that even though the County doesn't have a legal obligation to provide access to this plat, there is an obligation to provide public health and safety and he suggested that if the request for FEMA funding fails, that the County offer to provide up to 50% of the cost of the temporary access. Chairman Wojt suggested that the County work out a way to provide temporary access to the property owners who want to check their property and that the 2 residents be relocated while the road is closed. Commissioner Harpole moved that the Public Works Department pursue the FEMA funding for this temporary access, and that if that is not approved that the County is willing to match up to 50% of the cost of the temporary access. Chairman Huntingford seconded the motion. Chairman Huntingford and Commissioner Harpole voted for the motion. Commissioner Wojt abstained from voting. The motion carried. Tri Area/Glen Cove Special Study and GMA Interdepartmental Agreements: Commis- sioner Harpole reported that the Board would like to have this discussion next Monday at 3:30 p.m. Page 7 VOL Commissioners Meeting Minutes: Week of July 6, 1998 Discussion re: Contract for the Expansion of the Septic System which Serves the Jefferson County Sheriff's Department, Project,#CC1349; }Vilson Michel, Inc.: Klara Fabry submitted a memo to address the concerns raised by the Board last week regarding the bid and contract for the expansion of the septic system at the jail: 1) the fairness to the second bidder, 2) the authority for approval of the change order, and 3) the advantage to the County for the approval of the change order. The final cost of the contract, including the change order, is approximately $95,000 which is less than the second bidders proposal which was $120,000. There was also a major difference in the amount of time for completion between these two bidders: Wilson Michel, Inc. proposed 62 days for the project and Shold Excavating proposed 90 days for project completion. The County Engineer has always been allowed to approve contract change orders in this County. A cost estimate was provided to the Board. Regarding the benefit of the change order, there was nothing included for the risk the County was under without a septic system that can meet the needs. Chairman Huntingford asked the current status of the project? Klara Fabry reported that after the letter from the Prosecuting Attorney, she advised the contractor not to work until this discussion was held. Chairman Huntingford noted that the issue is the fairness to the bidders. He questioned why the bid wasn't advertised earlier if the project needed to be done by a specific date? He also asked why the bid specification didn't state that the work was to be done in a certain number of days? Klara Fabry answered that the staff had discussed this and felt that they would get a better bid if the contractor was allowed to state the best time frame for them to do this work. She advised that after reviewing this matter, she still feels she made the right decision and she asked that the Board to approve the continua- tion of this work. Chairman Huntingford noted that his concern is that this could be considered a negotiated bid which is prohibited by law. Public Works Engineering Services Manager Frank Gifford reported that the bid with Wilson Michel, Inc. stated that they could do this work in 63 days and the Change Order cut that time by a third. The contractor took a risk to accept this change order. The Department did an analysis of the bid before the Change Order was negotiated. Commissioner Wojt moved that the County go forward with the change order. Commissioner Harpole seconded the motion. The Chair called for a vote on the motion. Commissioner Wojt and Commis- sioner Harpole voted for the motion. Chairman Huntingford voted against the motion. The motion carried. Director's Update: Klara Fabry reported: The possibility of accelerating the construction for the SR19/20 intersection was discussed with DOT. They advise this is not an option at this time. An interim solution (i.e. more traffic lights, etc.) will be explored. Commissioner Harpole asked that the Public Works Department request an updated agreement from the City of Port Townsend on the 35th Street Park. The City would like to join in a disposal district with the County. A meeting will be scheduled with the City and the Board to discuss this. Commissioners Meeting Minutes: Week of July 6, 1998 State Department of Ecology Watershed Grant Presentation: Karey Berry, State Department of Ecology, congratulated the County for being 1 of 7 recipients of a watershed planning grant under HB2514 for fiscal year 1998. Commissioner Harpole requested that the DOE provide a press release to the local newspapers recognizing this grant award. Declaration of Covenant re: Northwest Kiwanis Camp at Beausite Lake: Commissioner Harpole moved to approve the Declaration of Covenant for the Norhwest Kiwanis Camp at Beausite Lake as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Accept Recommendations for the Following Four (4) Claims for Damages: Commis- sioner Wojt moved to accept the recommendations for the following four claims as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. Pay Claim #C-5-98, $2,611.00; Damage to Trees During County Road Maintenance; Linda Bale 2. Reduce Claim #C-6-98, From $1,000,150.00 to $50.00; Damage to Property and Violation of Public Trust; Mike Belenski 3. Reject Claim #C-7-98, $2,400.00; Damage to Trees, Shrubs, & Greenery During County Road Maintenance; Mike Belenski 4. Reject Claim #C-12-98, $19,178.77; Failed Septic System; Charles & Wanda Sherred Findings and Conclusions and Decision re: Possible Forest Lands Map Correction and Request for Re-designation, #ZON97-O015 as submitted by Olympic Resource Management: A1 Scalf reported that the Board held a public hearing on this request and took additional testimony from the applicant, adjacent property owners and parties of record. The Board needs to now review the applicable findings of fact and conclusions of law and make a decision on the petition. He then reviewed the Hearing Examiner's recommendation and noted that the Hearing Examiner relied heavily upon the 1979 Comprehensive Plan designation. The 196 acre parcel was designated as resource production at that time. The 68.86 acre parcel was designated as suburban. He gave the weight of law to both designations. He recommendation was that the 68.86 parcel would be removed and the 196 acre parcel would be retained. Chairman Huntingford noted that the Board held their own hearing because they didn't feel there was adequate notification to adjoining property owners. A1 Scalf advised that there were two citizens attended the hearing and one of them concurred with testimony given by Wendi Wrinkle. Commissioner Harpole stated that he reviewed the Hearing Examiner's recommendation and he believes the way he applied the law is appropriate. He realizes no one is happy with this decision, but the Board must rely on the weight of the law to set the foundation for the decisions made. He agrees with the Hearing Examiners findings of fact, conclusions, and recommendation. Commissioner Wojt stated that the Hearing Examiner put to much importance on this property being within a water service area that isn't serving anyone. Much of the currently designated forestlands were .. Page 9 Commissioners Meeting Minutes: Week of July 6, 1998 designated suburban at one time. The reality is what's happening on the ground. Can this land produce timber or can it serve some other need? One of the needs is serving as an aquifer recharge area. There isn't any real need in the foreseeable future and he doesn't agree with the Hearing Examiner's determi- nation on either parcel being removed from the forestland designation. Another argument for leaving these parcels in forestland designation is that they are located in a block of commercial timberlands already. Chairman Huntingford pointed out that Parcel 01 creates one of the boundaries of a block of commercial forestlands. Chairman Huntingford asked the rationale for the parcel (Parcel 02 - 68.86 acres) being designated rural commercial forestland and not commercial forestlands? A1 Scalf answered that the parcel was less than 80 acres in size. Commissioner Wojt asked if these designated forestlands are all in the same ownership as the parcels around it? Chairman Huntingford advised that the parcels on two sides of parcel 02 are owned by the State Department of Natural Resources. Chairman Huntingford asked if the argument regarding the initial investment in the water system and the water system plan for the area, was considered by the other Board members? Commissioner Harpole advised that this was covered in the Hearing Examiner's report. Part 3 states "The preponderance of evidence in this case shows Pope Resources made significant investments to develOp a water system that was later acquired by PUD No. 1. Those investments and the water system features are aligned to provide service to parcel (68.86 acre parcel). Also that parcel was classified as suburban until the IGSO was adopted and thereafter classified rural 1 unit per 5." In part 4 he says ',There is no evidence that any investment of significance was directed to the larger parcel, moreover that has been designated resource production in the Comp Plan and later as Commercial Forestland in the IGSO. " Commissioner Wojt asked what happens to the forestland surrounding this parcel if this re-designation is approved? A1 Scalfreported that the lands surrounding the parcel would remain designated as forestland. Commissioner Wojt asked where the access to these parcels is located? A1 Scalf answered that the access to Parcel 01 is off of Highway 104 and he is not sure where the access to Parcel 02 is located. Commissioner Harpole explained that if parcel 01 is developed it would have to go through the proper processes and issues of buffers and how the parcel relates to the surrounding area would have to be addressed. Chairman Huntingford noted that he has concern with the investment that's been made in the water system, the planning, the size of the water system and the number of taps and how that will work out in that area over the years. How the costs will be impacted for the people who want to be on that system and how that system would tie in with the Teal Lake Center is a concern. He feels the issue is if either of these parcels meet the criteria in the Forestland Ordinance. He doesn't feel the 68.86 acre parcel meets that criteria for the designation as provided in that ordinance. He feels the larger parcel is harder to justfy for removal from the designation. He agrees with the Hearing Examiner, based on the facts presented, that the 68.86 acre parcel should be removed and the other parcel should remain as desig- nated. Commissioner Harpole moved that based on the findings of fact and conclusion of the Hearing Examiner to approve the petition for re-designation on the 68.86 acre parcel (Parcel 02) and to deny the Page 10 Commissioners Meeting Minutes: Week of July 6, 1998 petition on the 196 acre parcel (Parcel 01.) Commissioner Wojt seconded the motion. The Chairman called for a vote on the motion. Commissioner Harpole and Chairman Huntingford voted for the motion. Commissioner Wojt voted against the motion. The motion carried. Larry Fay, Environmental Health re:Discussion of Animal Services Crematorium: Larry Fay reported that Donna English has done more research on the requirements and costs for an animal crematorium facility and submitted her report to the Board. Commissioner Harpole asked if the County would purchase the equipment? Larry Fay reported that there are 3 private operators in this area. Donna English added that if the County would put this facility together, she believes that local citizens could mn it. She did talk with one private provider who is willing to discuss the possibility of operating a facility here in the County. Larry Fay reported that if the County does this, there would be an opportunity to bring in revenue after the facility pays for itself. Chairman Huntingford asked if volunteers would mn the facility? Donna English reported that the Jefferson County Animal Services Auxiliary (JCASA) group is in support of this project, but they don't feel they have enough people to run the facility. Larry Fay noted that there is also the issue of licensing operators, which would be hard for a volunteer organization. The operator can be a responsible person on the site, not the person that actually runs the equipment. Commissioner Harpole asked how animals killed on the roads are dealt with now? Larry Fay advised that these animals are added to the ones sent for rendering. Donna English reported that all 3 of the facilities that they visited felt that the revenue from the private services offered offset the cost of the facility. Chairman Huntingford noted that he has heard concerns about volunteers staffing such a facility and about the initial costs possibly being higher than anticipated. Commissioner Harpole asked about how the revenues and expenditures for this would facility be budgeted? Larry Fay answered that they would include it in the Animal Services budget if the Board agrees. Donna English reported that the most up to date figures would project a 7 year payback on the initial setup costs. Commissioner Harpole asked if there is a life expectancy on the equipment? Donna English stated that they saw equipment that has been in operation for 10+ years. Chairman Huntingford stated that he would like a more firm estimate on the costs to the County including figures for operations and maintenance. The Board met in EXECUTIVE SESSION with Deputy Director of Public Services David Goldsmith regarding personnel from 3:30-4:00 p.m. and then from 4:00-4:30 p.m. with Deputy Director of Public Services regarding labor management matters. Recommendation to Reduce Claim #C-8-97, From $150,000.00 to $65,000.00 (per AgreemenO; Damage to Property Due to }Vater Run-off from County Road; Carl Schaber:: Commis- sioner Harpole moved to adopt the recommendation to reduce claim #C-8-97 from $150,000 to $65,000 Page 11 Commissioners Meeting Minutes: Week of July 6, 1998 for Carl Schaber as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the scheduled business on Monday and recon- vened on Tuesday morning. All three Board members were present to meet with the Director of Community Development and the Prosecuting Attorney. MEETING ADJOL[RNED SEAL: ATTEST: "-": ~'' ' Delaney, CMC Clerk of the Bo~d JEFFERSON COUNTY Page 12