Loading...
HomeMy WebLinkAboutM071398JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member / /OLYMPIC Plk'NINSUI.A[ i THE HEART OF 'l'l-lE',,z~....,,~, ................ Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of July 13, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Daniel Harpole and Richard Wojt were both present. Approval of Minutes: Commissioner Wojt moved to approve the minutes of the week of July 6, 1998 as submitted. Commissioner Harpole seconded the motion which carded by a unanimous vote. Veterans Relief Fund Application: Commissioner Wojt moved to approve the applica- tion for assistance from the Veterans Relief Fund as recommended by the Jefferson County Service Officers Association in the amount of $463.21. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported: · A subcommittee of the Budget Committee has reviewed the budget objectives and made recommendations to review at the next Budget Committee meeting. The preliminary review of the revenue forecast for 1999 has been completed. Because of the rate holiday on medical benefits through the Retail Clerks Welfare Trust, the 1998 expenditures are looking better than originally projected. · Chairman Huntingford reported that there are additional IAC Grant Funds available for the HJ Carroll Park. · There may be funds available through Transit to be a partner in a Park and Ride Lot or a Rest Area at Highway 104/Beaver Valley Road intersection. · The Hood Canal Coordinating Council grant application for SB2496 funding will be submitted before the deadline. Clallam County is applying for a grant to cover WRIA 17 and possibly all Page Commissioners Meeting Minutes: Week of July 13, 1998 the WRIA's that include areas of the West End. PUBLIC COMMENT PERIOD: The following comments were made: A question about the Whistle Blower investigation; why the Planning Department staff has redrafted the Tri Area Community Plan several times and why they haven't used the large amount of information that is available to do the planning for that area; the process for adoption of the Comprehensive Plan from this point forward and that there isn't a need for another public hearing on it; a suggestion that a notice be put in the paper about John Holgate being cleared in the Whistleblower investigation and that he has resigned his position; and what was in the unaltered Madrona Report on commercial areas around the County. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Wojt moved to delete item 6 and to adopt and approve the balance of the items as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 59-98 re: Finding and Determination to Declare Specific Items of Personal Property Surplus and to Authorize Disposal of said Property 2. CONTRACT re: Professional Services; Community Access Services; To Provide Community Experiences and Training for Development Disabilities Program Clients; Jefferson County Health and Human Services; Concerned Citizens .of Forks 3. CONTRACT NO. CA-041995-1-1, Supplement No. 4 re: Survey Right of Way Plan Develop- ment for the Larry Scott Memorial Trail; Chadwick & Winters Land Surveying and Mapping (Formerly R.H. Winters Co. Inc.) 4. CONTRACT re: Veterinarian Services; Jefferson County Health and Human Services; Pet Townsend 5. AGREEMENT re: Temporary Help; Jefferson County Sheriff's Office, Emergency Manage- ment Division; Lucy Helyn Deakins 6. DELETE Request for 180 Day Extension of Emergency Subdivision Moratorium Interim Official Controls Ordinance #02-0505-97 per RCW 36.70.A.390 (Hearing Tentatively Scheduled for September 8, 1998 at 3:00 p.m. in the Commissioners Chambers) (See item later in Minutes) 7. Final Short Plat Approval, #SUB97-0017; To Divide 10.01 Acres into 2 Residential/Recre- ational Lots; Located off of Prospect Avenue Near Kala Point, Tri Area; Discovery Timber 8. Accept Recommendation to Pay Claim #C-11-98; Damaged Windshield, $374.11; Billie Ackerman 9. Two (2) Requests for Advance/Out of State Travel: - To Attend Rocky Mountain Training in Denver, Colorado; Jefferson County Commis- sioners' Office; Dan Harpole - To Attend National Association of County Officials Conference in Portland, Oregon; Jefferson County Public Works Department; Klara Fabry 10. Appoint Member to Serve Another Two (2) Year Term on the Tri Area Community Center Board of Directors; Term Expires June 20, 2000; Jane Rogers 11. Appoint Member to Serve an Unspecified Term on the Brinnon Flood Control District Advisory Board; Terry Corey Page 2 Commissioners Meeting Minutes: Week of July 13, 1998 Request for 180 Day Extension of Emergency Subdivision Moratorium Interim Official Controls Ordinance #02-0505-97per RCW 36. 70.A.390 (Hearing Tentatively Scheduled for September 8, 1998 at 3:00 p. na in the Commissioners Chambers): Chairman Huntingford stated that he doesn't support continuing the moratorium because he feels it will allow the Board to put off adopting the Comprehensive Plan. Commissioner Harpole moved to approve the extension of the moratorium as presented. Commissioner Wojt seconded the motion. The Chair called for a vote on the motion. Chairman Wojt and Commis- sioner Harpole voted for the motion. Commissioner Huntingford voted against the motion. The motion carded. COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Community Development Director, A1 Scalf. reported: A law suit has been filed by Mr. Trask regarding the Termination Point project's SEPA Determi- nation of Significance. The introduction of Pike into Crocker Lake was discussed. The State Department of Fish and Wildlife submitted a statement of findings regarding this project to eradicate the Pike in the lake. Crocker Lake is used to rear salmon fry and A1 Scalf supports the eradication of the Pike as well as no re-introduction of predator fish (i.e. Bass) into the lake. An emergency SEPA exemption was issued to allow the eradication project due to the imminent threat to public safety. There are reports that wild turkeys are living in the Van Trojen Road area and there is an elk herd of about 20 animals located in the 4 Comers area. Update on Mats Mats Quarry: A1 Scalfreviewed his report on the Mat Mats Quarry operations. He noted that he met in Olympia with representatives of the DNR and Lone Star Company regarding the surface mining permit and the actions of the current owners that are not in compliance with the permit. He recommended that the County be the lead agency on any future permits for this quarry. Chairman Wojt noted that if the County is the lead agency on a future permit the Commissioners could not talk with the area residents about the operations of the quarry. He asked what the advantage would be for the County to be the lead agency? A1 Scalfpointed out the following benefits 1) the permit would be reviewed in and by the County, 2) a determination on the permit would be made by local public officials, 3) Scoping would be done by the County if an ElS is required. Even if the DNR is the lead agency any hearings on the permits would be held in the County. Commissioner Harpole reiterated that the local area residents would not be able to talk with the Commissioners about their concerns at the quarry, if the County was the lead agency, because that could compromise the appeal process. Currently no County permits have been applied for at the Mats Mats Quarry site. The process for permits and SEPA was reviewed in both instances (DNR Lead Agency or County Lead Agency.) Commissioner Wojt noted that State agencies (such as DNR) have more Page 3 vo _ Commissioners Meeting Minutes: Week of July 13, 1998 resources to handle the EIS process than the County does. A1 Scalfnoted that the County has not typically been the lead agency for projects that require surface mining permits which are issued by the State. Commissioner Harpole noted that he is concerned that any decision be legally defensible and the Board's position could be compromised if they hear testimony outside the process in a quasi-judicial proceeding. He feels that the Board could serve the area citizens as well by not being the lead agency and being able participate in the scoping process if a permit comes forward and an EIS is required, and being able to appeal if a permit is issued without adequate protection. A resident of Port Ludlow (Bill Funkie) noted that there is another issue of Lone Star trans-shipping gravel for Fred Hill Materials. Commissioner Harpole asked that A1 Scalf's letter to Lone Star include all of the concerns about the current uses of this site including trans-shipping. The only permit for this site is the 1971 surface mining permit and it is silent on trans-shipping. A Mats Mats resident (Bernard Belkin) pointed out that the highway is inadequate for the type of trucks that go in and out of this site. There is no dust control at the site or control of the noise from explosions that have happened at the site. The DNR is only concerned by reclamation, but there is no reclamation plan for the site. They were required to have that plan into the DNR by July 1, 1998. PUBLIC WORKS Director's Update: Public Works Director Klara Fabry reported: The DOT is working on the County's striping program. The Coyle area was done last week. The Road Crew is preparing for the oiling season which will start July 27, 1998. The formal opening of the Larry Scott Trail has been scheduled for Saturday, August 22, 1998 at 2 p.m. This is also the 10th anniversary of the beginning of that project. The final inspection of the expanded septic system for the Jail is scheduled for July 29, 1998. There will be a Task Force meeting for the Tri Area Special Study next week with a public meeting following that. The RFP for Solid Waste services will be on the Board's agenda for July 27, 1998. There is a joint meeting with the City Council on Wednesday to discuss establishment of a Disposal District. She asked that the Prosecuting Attorney's Office attend this meeting also. The recycling bins in Brinnon were removed last Friday due to problems with the mess at the site. An alternative site needs to be found. Commissioner Harpole suggested that the School District be contacted for a possible recycling site. The opening ceremony for the HJ Carroll Park is scheduled for September 19, 1998 at Noon. An additional $75,000 has been made available from the IAC for this project. The Hospital will submit a proposal for the disposition of the Multi-Services building. A letter was received from the City regarding the proposed changes to the agreement for the 35th Street Park. This will be discussed at the next Board meeting. Findings, Conclusions and Decision: Petitions for Re-designation of Forestlant~ Olympic Resource Management: Commissioner Harpole moved to sign the findings and conclusions Page 4 Commissioners Meeting Minutes: Week of July 13; 1998 and decision on the petitions for re-designation of forestland as submitted by Olympic Resource Management. Chairman Huntingford seconded the motion. The Chairman called for a vote on the motion. Chairman Huntingford and Commissioner Harpole voted for the motion. Chairman Wojt voted against the motion. The motion carried. Planning Staff and Consistency & Closure Team re: Discussion of Comprehensive Plan: Barry Berezowski, Associate Planner, reviewed the Planning staff recommendations on the Board's draft of the Comprehensive Plan. He suggested that these recommendations be folded into the Plan and that the revised Plan be issued next week. After discussion of how to proceed the Board asked that each recommendation be reviewed. Prosecuting Attorney David Skeen stated that no one seems to have one final set of recommended changes. He thinks Barry Berezowski is asking that all of the changes be included in one plan which is then going to be the final plan for the public review. Commissioner Wojt asked if the recommendations made by the Board during their workshop are already in the document? Barry Berezowski reported that those recommendations are all in the "Blue" plan. These recommendations are new. Them are currently 4 documents that need to be merged and assembled into one document. The summary of recommendations were then reviewed. The Board will meet on Thursday from 8 to 10 a.m. to review these recommendations further. The calendar for adoption of the Comprehensive Plan was then reviewed including the following proposed dates: 7/13 - Review staff changes with BOCC. 7/22 - Final draft of plan issued to public. 7/28 - Joint Growth Management Steering Committee at 7 p.m. (tentative) 7/29 - Distribute final version of the Interim Control '98 (IC'98) ordinances. 8/10 - Joint public hearing with Planning Commission on Comprehensive Plan. 8/12 - Joint public hearing on IC'98 8/28 - Public meeting for adoption of Comprehensive Plan and IC'98. A workshop still needs to be added to review the Interim Controls and the maps. DCTED has advised in writing that they do not need to review the final version of the Comprehensive Plan. After further review of schedules the following workshop times were added: July 15, 1998 8:30 to 10:00 a.m. and 8 a.m. to 10:00 a.m. on Thursday July 16, 1998. Harriet Beale reviewed the Planning Department information on the differences between' the criteria for the commercial area designations used by the Board, the Madrona Report, and SB6094. Prosecuting Attorney David Skeen advised that the Board should formally designate the commercial areas. Barry Berezowski reported that the Board already used the criteria in SB6094 to designate the commercial areas and the Madrona Report was used for classification of these areas. HEARING re: Proposed Building Code Ordinance: The Chairman opened the public hearing on the proposed building code ordinance. Building Official Mike Ajax explained that the State Page 5 Commissioners Meeting Minutes: Week of July 13, 1998 of Washington is on a 3 year Code cycle and the 1997 code is proposed for adoption. There are 3 code authorities in the nation with the ICBO being the largest one. This is the last year of the ICBO because in the year 2000 an International Residential Code will be adopted. The State of Washington has to determine if they will use this new International Code or not. If they don't adopt the new code, the current code will remain in place. The State adopts a building code which is amended by the State Building Council. The County has the authority to amend only certain portions of the Building Code and 2 amendments were made for this County. Jenny Pell, 6999 Silver Springs Lane NE. Poulsbo, stated that she owns a yurt manufacturing company in Poulsbo. She then made a presentation on yurts as an affordable housing alternative. She asked if Jefferson County is willing to work with them to allow yurts as an affordable housing alternative? Mike Ajax noted that the UBC allows alternate materials and construction for housing. Hearing no other public comments for or against the proposed ordinance, the Chairman closed the public testimony portion of the hearing. Commissioner Harpole moved to approve ORDINANCE NO. 03-0713-98 incorporating by reference the 1997 Edition of the State Uniform Building Code. Commissioner Wojt seconded the motion which carried by a unanimous vote. Planning and Public }Forks re: Discussion of Tri Area/Glen Cove Special Study and GMA InterdepartrnentalAgreements: Klara Fabry reviewed a memo that detailed 3 options for management and cost sharing for the Tri Area/Glen Cove Special Study tasks: Option 1: Public Works will manage the project through Task II, Phase 2 and provide technical assistance for Tasks III and IV. Estimated cost is $66,300. Option 2: Public Works will continue to provide project management for the study through all tasks for a cost of $120,000. No further work would be done with the telecommunications section of the Utilities element. Option 3: Public Works will provide project management for the study through all tasks for $120,000 and work will continue on the telecommunications section of the Utilities Element and the Capital Facilities element. Commissioner Harpole asked how much funding has been received to do these 4 tasks? Klara Fabry reported that a $55,000 WA-CERT grant has been received and the City has agreed to provide $20,000 in funding to the Current Expense General Fund for Comprehensive Plan work. He then asked what other expenses would be incurred by the Planning Department? A1 Scalf reported that the Planning Department costs are in staff time. Klara Fabry reported that with these funding adjustments made, approximately $14,000 is not funded for this work in the 1998 budget. Chairman Huntingford asked if the $120,000 estimate includes the 15% overhead charge by Public Works? Klara Fabry reported that it was not included in that estimate and if one of these options is agreed to the Public Works Department will have to do what is necessary to stay Page 6 Commissioners Meeting Minutes: Week of July 13, 1998 within that amount. Commissioner Harpole asked if there is funding in the Planning Department budget to cover this $14,000 shortfall? A1 Scalfreported that there is enough money in the Planning Department budget to cover this shortfall. Klara Fabry added that an application could be made to WA-CERT to fund the work for Tasks 5 and 6 in 1999. She also reported that the Public Works Department recommends that the Board proceed with Option 1. Commissioner Harpole stated that he feels Option 3 is the best because there is funding within the current budget to cover the shortfall and he doesn't feel that shifting management of this project now is the best way to proceed. A1 Scalf asked for time to review the budget impacts of this option and bring that information back to the Board. Commissioner Harpole moved to approve option 3 as presented and to request that A1 Scalfwork with Gary Rowe to identify up to $14,000 from the Community Development budget to be transferred into this project. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in Executive Session with Deputy Director of Public Services from 4:30- 5:00 p.m. regarding potential litigation. The meeting was recessed at the end of the business day and reconvened on Wednesday morning. All three Board members were present. The Board attended a portion of the Budget Committee meeting and then continued their discussion of the recommended changes to the Comprehensive Plan as presented by the Planning staff. The meeting was recessed at the conclusion of the scheduled meetings on Wednesday and reconvened on Thursday morning. All three Board members were present for the final scheduled discussion on the recommended changes to the Comprehensive Plan as presented by the Planning staff. MEETING..AI~JOUR~BD · ATTEST: ~". elaney, CMC Clerk of the Bo~d Page 7 2~ h~f,.~ 1'"~ "~~, ,",.~ JEFFERSON COUNTY PERMIT CENTER 621 Sheridan Street, Port Townsend, WA 98368 MEMORANDUM TO: Jefferson County Planning Commission 1 '3 1998 FROM: Michael Ajax Jefferson County Building Official/Fire Marshal ~U~F CC: Jefferson County Board of County Commissioners A1 Scalf, Director of Community Development SUBJECT: Adoption of ordinance relating to building code provisions for Jefferson County. DATE: May 11,1998 Washington State will adopt, effective 7/1/98, the following WAC's: 1. WAC 51-40 - 1997 Uniform Building Code 2. WAC 51-42 - 1997 Uniform Mechanical Code 3. WAC 51-44 and 51-45 - 1997 Uniform Fire Code & Standards 4. WAC 51-46 and 51-47 - 1997 Uniform Plumbing Code & Standards 5. Amendments to WAC 51-11 Washington State Energy Code 6. Amendments to WAC 51-13 Washington State Ventilation and Indoor Air Quality Code. RCW 19.27.020 states in part __ _ "the purpose of this chapter is to promote the health, safety and welfare of the occupants or users of buildings and structures and the general public by the provision of building codes throughout the state" _ _ _ "to consolidate within each authorized enforcement jurisdiction, the administration and enforcement of building codes." RCW 19.27.031 states in part _ _ _ "there shall be in effect in all counties and cities the State Building Code which shall consist of the following codes which are hereby adopted by reference." (See above list). RCW 19.27.050 states in part "Enforcement. The State Building Code required by this chapter shall be enforced by the counties and cities." Your prompt approval would be appreciated as I must also Present to the Board of County Commissions and go th~o.ugh the public hearing process. I hope to have the county ordinance in effect the same date as the state adoption 7/1/98. advance. Building Environmental Health Development Review Building Permits Septio Permits Subdivision, Zoning Inspections Water Review & Shoreline Permits Thank you in Public Works Road Approach Permits & Addresses (:~60) 379-4450 FAX: (360) 379-4451