HomeMy WebLinkAboutM072798JEFFERSON COUNTY BOARD OF COMMISSIONERS
District No. I Commissioner: Daniel Harpole, Member
District l~lo. 2 Commissioner: Glen Huntingford, Chairman
District No. 3 Commissioner: Richard Wojt, Member
Clerk of the Board: Lorna L. Delaney
Director of Public Services: Gary A. Rowe
Deputy Director of Public Services: David Goldsmith
MINUTES
Week of July 27, 1998
The meeting was called to order by Commissioner Richard Wojt in the absence of
Chairman Glen Huntingford. Commissioner Daniel Harpole was present.
Approval of Minutes: Commissioner Harpole moved to approve the minutes of the week
of July 13, 1998 as submitted. Commissioner Wojt seconded the motion which carried by a unanimous
vote.
PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe
reported on the following:
· 1999 Budget forecast and goals: In the 1998 Budget, the Community Development Department
Budget was increased because of one time expenditures to complete the Comprehensive Plan.
He asked direction from the Board on addressing the Community Development Budget when
setting target goals for 1999 expenditures. The Board agreed to use the 1997 base. They also
stressed that all Departments be very conservative when adding expenditures.
· He and A1 Scalf have reviewed the reimbursable work agreement between the Public Works
Department and the Community Development Department regarding the Glen Cove/Tri Area
Special Study and it is consistent with the overview of the total cost.
Commissioner Harpole questioned the Fair Board's request for a budget extension and asked for
additional information.
· A Regional Services contract meeting with the City of Port Townsend regarding dispatch
services has been scheduled.
· An application was sent to the State Department of Fish and Wildlife requesting that the Hood
Canal Coordinating Council be the administrator of the salmon projects. They should receive a
response within a few weeks.
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Commissioners Meeting Minutes: Week of July 27, 1998
Commissioner Harpole asked that the Executive Summary on the Field Review Draft of the Post
Secondary Education Nee& ofOkanogan anddefferson Counties be put on the Internet and that
citizens be encouraged to attend the forum on this draft that is scheduled for Thursday at the Port
Townsend Community Center.
PUBLIC COMMENT PERIOD: The following comments were made: a request that the
Puget Sound Energy permit revision be removed from the Consent Agenda until more information is
available; a petition was submitted with 38 signatures requesting that a County ordinance be developed
prohibiting the use of air brakes on Highway 101 from MP 313 to the County line; concern about the
commercial designations in Chimacum and Four Corners in latest draft of the Comprehensive Plan; and
comments regarding whether asphalt batch plants should be allowed in Jefferson County and a request
that the Board withhold their deliberations until more information can be submitted.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Harpole moved to delete Item 16 and schedule an informational meeting regarding this permit on the
August 10, 1998 agenda during the Community Development Briefing and to approve the rest of the
items as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 60-98 re: Re-establishing the Dates for 1999 Budget Review Hearings;
December 7 through 11, 1998
2. RESOLUTION NO. 61-98 re: Naming of a Private Road; Cougar Run; Richard & Jennifer
Drippon and Gary & Mari Phillips, Petitioners
3. RESOLUTION NO. 62-98 re: Naming of a Private Road; Woodland Way; Joseph & Janet
Daley, Leo & Kaye Lake, William & Vicki Taylor, and William & Jayne Bradbury, Petitioners
4. RESOLUTION NO. 63-98 re: HEARING NOTICE; Proposed Budget Appropriations/
Extensions; Various County Departments and Specific Other Funds; Hearing Scheduled for
Monday, August 10, 1998 at 3:00 p.m. in the Commissioners Chambers
5. AGREEMENT re: Hardware/Software Maintenance; Jefferson County Information Services;
NSN Communications, Inc.
6. AGREEMENT re: Rural Arterial Program Construction Proposal Project #1698-01; Phase 1 of
Paradise Bay Road Construction; Jefferson County Public Works; County Road Administration
Board (CRAB)
7. AGREEMENT re: Reimbursable Work Agreement; Hazardous Waste Collection Event in
Forks; Jefferson County Public Works; Clallam County
8. AGREEMENT re: Professional Services; Transportation and Disposal of Lead Acid Batteries;
Jefferson County Public Works; Peninsula Recycling
9. AGREEMENT re: Temporary Help; Administrative Assistant 1; Jefferson County Public
Works; Teamsters #589; Ann Marie Knox
10. AGREEMENT, Interlocal #ICA-98199 re: Reimbursement for Computer Equipment to
Connect to Judicial Information Systems; Jefferson County Superior Court; Office of the
Administrator for the Courts
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Commissioners Meeting Minutes: Week of July 27, 1998
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TWO (2) AGREEMENTS re: Contract Service Provider; Jefferson County Community
Development/Planning Department; Marion A. Taylor and Melissa Milovich
LEASE AGREEMENT RENEWAL re: Postage Meter; Jefferson County Permit Center; U.S.
Postal Service
FOUR (4) AGREEMENTS re: Fish Passage Barrier Grant Program for TransAid Funding;
Jefferson County Public Works; Washington State Department of Transportation and Washing-
ton State Department of Fish and Wildlife
- #DC9826, Fish Passage Correction of the Barnhouse Creek Culvert Located on
Center Road
- #DC9827, Fish Passage Correction of a North Tributary to the Hoh River Culvert
Located on Oil City Road
- #DC9941 & #DC9944, Fish Passage Correction of the East Tributary of Tarboo
Creek Culvert Located on Coyle Road
CONTRACT re: Repaint the Bayshore Motel and Brinnon Senior Center; Jefferson County
Public Works; Townsend Builders, Inc.
CONTRACT #F-96-74196-011 and SIGNATURE AUTHORIZATION re: Community
Development Block Grant Funding for Disaster Recovery; Jefferson County Public Works;
Washington State Department of Community, Trade and Economic Development
DELETE Shoreline Development Permit Revision, #SDP92-0017; To Install/Maintain Electrical Utility Line; Located Along
Shine Road; Puget Sound Energy, Permittee
Accept Recommendations for the following Four (4) Claims:
- Pay Claim #C-9-98 for $1,187.27; Damaged Power Facilities; Puget Sound
Energy, Inc.
- Pay Claim #C-13-98 for $106.00; Damaged Waterline; Bill Hartshorn, Olympic
Canal Maintenance Company
- Reject Claim #C-14-98 for an Amount to be Determined; Sprained Wrist and
Injured Rib; Alice Slater-Townsend
- Reject Claim #C-15°98 for an Amount to be Determined; Arrest Without
Cause/Failure to Prosecute; Alice Slater-Townsend
Appoint Member to Serve Another Three (3) Year Term on the Gardiner Community Center
Board of Directors; Term Expires April 17, 2001; John Morgan
Appoint Member to Serve Another Four (4) Year Term on the Open Space Advisory Board;
Term Expires April 11, 2002; Herb Beck
Appoint Two (2) Members to Serve a Three (3) Year Term on the Olympic Private Industry
Council; Terms Expire June 25, 2001; Tim Bernardez and Cindy Beckman
Accept Resignation from Member of the Solid Waste Advisory Committee; Raymond J. Anibas
Accept Resignation from Member of the Ferry Advisory Committee; Richard Smith
Advance/Out of State Travel Request; Human Soft User Group Meeting, Atlanta, Georgia;
Jefferson County Health and Human Services, Anita Shepherd
Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officers
Association for $425.00
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Commissioners Meeting Minutes: Week of July 27, 1998
COUNTY DEPARTMENT BRIEFINGS/BUSINESS:
COMMUNITY DEVELOPMENT
Comprehensive Plan Update: Community Development Director, A1 Scalf. reported:
The final draft of the Comprehensive Plan will be available this Friday. Associate Planner Barry
Berezowski stated that all the unresolved issues have been addressed. Commissioner Harpole
asked that the Plan be put on the Internet as soon as it is made public.
The public hearing on the final draft of the Comprehensive Plan will be held on August 10, 1998
from 3:30 p.m. to 5 p.m. The Planning Commission will be invited to attend.
An Interim Controls Workshop is scheduled for August 10 after the public hearing on the Plan.
The scheduled date for adoption of the final Comprehensive Plan is August 28, 1998.
The Prosecuting Attorney recommended that the Urban Growth Area chapter be removed from
the Comprehensive Plan until after the Tri Area/Glen Cove Study is completed.
A joint GMA Steering Committee meeting with the City of Port Townsend on the final
Comprehensive Plan is required before adoption. There is a GMA Steering Committee meeting
scheduled on August 12 to discuss interim controls. Commissioner Harpole asked that after the
discussion on interim controls, the meeting be extended to discuss the final Comprehensive Plan.
Planning Commission's Recommendation re: Administrative Decision; Asphalt Batch
Plant: Al Scalf reported that currently there are no protection standards in the Critical Areas Ordinance
regarding asphalt batch plants. There is public concern regarding several issues including noise
abatement, air quality and vulnerability to aquifer recharge areas. Commissioner Harpole asked how the
Planning Commission meeting on batch plants and the Critical Areas Ordinance was advertized to the
public? A1 Scalf stated that it was listed in the Government Meeting section of The Leader as a Planning
Commission meeting. Commissioner Harpole reported that the issue was also discussed at Health Board
because of possible health issues. He feels that all interested persons should have a chance to voice their
opinions.
Commissioner Harpole moved to deny the administrative decision and remand the issue back to the
Planning Commission for a well advertized public hearing; and if the Planning Commission's
recommendation is to modify the Critical Areas Ordinance to allow asphalt batch plants, the BMPs
specifically for batch plants need to be brought forward concurrent to any changes to the Critical Areas
Ordinance. Commissioner Wojt seconded the motion which carried.
PUBLIC WORKS
Draft Proposal for 35t~ Street Park Development: Mark Welch, Port Townsend
Councilman, reported that the revision of the schedule and plan for development of the 35th Street Park is
the result of several factors including wetland issues and new engineering design standards that require
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Commissioners Meeting Minutes: Week of July 27, 1998
paving of the area. Jefferson County Parks and Recreation Manager Warren Steurer explained that it is
important for the City to develop a park that meets the expectations of neighbors and citizens and, in the
process, address their concerns. Commissioner Harpole stated that the City is showing good faith in
trying to move forward on the project; but he would like the citizens planning group to be reactivated to
look at the new proposal. The City will schedule a meeting in early October. The Board requested that a
revised site plan from the City be made available before that meeting.
Interagency Committee (LA. C) Application for Grant Funding for H.J. Carroll Park:
Warren Steurer reported that the Director of IAC contacted him recently regarding a grant application for
H.J. Carroll Park that the County submitted some time ago. This application was not awarded funding at
the time. IAC has offered the County $71,000 in grant funding with a 52% match to be used for the park
project. The Public Works Department's recommendation is that the funds be used for a restroom
facility that would include an area for a concession stand and storage or a small office. The County
needs to be able to match the IAC funding with $77,000. The Department is proposing that $52,238
come from the Current Expense budget for 1999, and the remaining funding from in-kind services and
fundraising. Commissioner Harpole stated that the March for Parks raised $13,000 in 1998 and he would
like to see it become an annual event.
Commissioner Harpole moved to approve the IAC grant application with the condition that
Commissioner Huntingford supports the obligation of funds from the 1999 budget. Commissioner Wojt
seconded the motion which carried.
AGREEMENT, Supplement it 1; Extending Completion Time for the Tri Area Glen
Cove Special Study; Shockey Brent: Transportation Manager Bruce Laurie stated that because of the
sequence of events of this project, the timeline needs to be extended. Commissioner Harpole moved to
approve supplement #1 to the agreement extending the completion time for the Tri Area/Glen Cove
Special Study. Commissioner Wojt seconded the motion which carried.
AGREEMENT, Reimbursable Work, Supplement; Managing Tri Area~Glen Cove
Special Study Project; Jefferson County Public Works & Jefferson County Community Development:
Public Works Director Klara Fabry stated that this agreement is acceptable to both Departments.
Commissioner Harpole moved to approve the reimbursable agreement on the management of the Tri
Area/Glen Cove Special Study Project. Commissioner Wojt seconded the motion which carried.
Request for Proposals re: Solid Waste Operations; Project itSW1333: Operations
Manager Aubrey Palmer asked that the Board allow the RFP regarding Solid Waste Operations to be sent
out to interested contractors. Commissioner Wojt asked for clarification on the recycling component
section and if the Board's concerns about the "buy out" of the component have been addressed? Klara
Fabry stated that additional language was approved by the Prosecuting Attorney and the RFP was revised
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Commissioners Meeting Minutes: Week of July 27, 1998
to address the Board's concerns. All bids must be received within 60 days. Commissioner Harpole
stressed that after the bid opening it is crucial for the Public Works Department to communicate with the
Board regarding the shortcomings or strengths of the proposals and how they may be modified.
Commissioner Harpole moved to approve the RFP for Solid Waste. Commissioner Wojt seconded the
motion which carried.
Proposal re: Disposal of Solid Waste at Port Angeles Landfill: Accountant Randy
Pendergrass submitted a spreadsheet showing a $9,395 savings on solid waste disposal for September
through December, 1998 if the County accepts the proposal from the City of Port Angeles. After a brief
discussion, Commissioner Harpole moved to accept the proposal. Commissioner Wojt seconded the
motion which carried. Commissioner Harpole directed that Public Works staff write a thank you letter to
the Mayor and City Council of Port Angeles thanking them for assisting Jefferson County in bringing
garbage rates down.
Discussion re: 1998 Solid Waste Revenues: Randy Pendergrass reported that the tons are
down for 1998 and therefore there is less revenue than anticipated. She presented several spreadsheets
showing revenue projections for the remainder of the year. After a brief discussion, Klara Fabry
recommended that the Board not increase tipping fees. Commissioner Harpole moved to leave the
tipping fees at the current rate. Commissioner Wojt seconded the motion which carried.
Department of Natural Resources re: Revenue Report: Regional Manager Tom
Robinson reported on the following issues:
The income report from the State Forest Board Lands indicates the amount of funds that the
County will receive in 1998 from the DNR is comparable to last year's transfers.
The timber market is down because of the Asian market. They expect it to go lower and don't
expect a turn around until late in the year 2000.
There was a discussion regarding the block of timber in Jefferson County that is set aside for
school construction and the likelihood of creating a permanent fund that could only be used for
building new schools.
· There is an epidemic of spruce aphids on the west end of the Olympic Peninsula.
· Funding for salmon restoration projects has been withdrawn from the dedicated account.
· DNR's Geology Division is dealing with the Mats Mats Quarry permit. Their only focus is
whether there is an acceptable reclamation plan. DNR has no authority over operations of the
quarry, especially regulating noise and dust and hours of operation. Commissioner Harpole
explained that this is a project that many of the citizens in the County have concerns about. He
said that he prefers that the County not to be the lead agency in this project because if there is an
appeal the Board would be compromised. However, the County does plan to be very involved in
the SEPA scoping process. Tom Robinson stated that Lone Star, the company that owns the
quarry, is making every effort to work with DNR on a positive reclamation plan.
Commissioners Meeting Minutes: Week of July 27, 1998
Two (2) Applications for Assistance from the Veterans Relief Fund: Commissioner
Harpole moved to approve 2 applications for $500 each submitted by the Service Officers Association.
Commissioner Wojt seconded the motion which carried by a unanimous vote.
The Board met in EXECUTIVE SESSION with Prosecuting Attorney David Skeen from 3:00
p.m. to 3:30 p.m. regarding potential litigation. The meeting was recessed at the end of the business day.
The Board reconvened on Tuesday at 9:00 a.m. Commissioners Wojt and Harpole were present.
Val Thornas-Matson, U.S. Census Bureau re: Support for Census 2000: Val Thomas-
Matson represents the Northwest Region for the Census which includes Washington, Oregon, Idaho,
Alaska, and Northern California. She explained the 3 methods that will be used to contact people in the
census process. In addition, questionnaires will be available at community centers, churches, food banks
and DSHS. They will be making an effort to contact homeless people as well. Her job is to help local
governments formulate partnerships in communities to develop trust regarding the census process. All
information is strictly confidential. In January, 1999 the Board is required to appoint a Census Complete
Count Committee made up of key stakeholders in the County. Between January and March, Val
Thomas-Matson will attend a brainstorming session of this committee to develop a plan. She will also be
conducting informational and educational workshops. There was a brief discussion about informational
videos to show on the local cable network. Census day is April 1, 2000. The Governor receives the final
report approximately a year later and the redistricting process begins approximately 1 year after that.
MEETING AD JO .URNED'
SEAL:
ATTEST:
Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONE/RS
Glen Huntingford,~aiFehan
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