Loading...
HomeMy WebLinkAboutM081798JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A. Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of August 17, 1998 The meeting was called to order by Commissioner Richard Wojt. Commissioner Daniel Harpole was present. Chairman Glen Huntingford was not present. The Board met in Executive Session with the Prosecuting Attorney and the Director of Community Development regarding potential litigation from 8:30 a.m. to 9:00 a.m. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported on the following: · A public process will be scheduled to discuss how the distribution of the income from the Distressed Facilities Tax will be determined. · Regarding the two remaining items from the budget appropriation hearing: 1) The Clerk's Office request can be funded through Information Services and he recommends that the appropriation not be approved, and 2) There is money left in some line items of the Prosecuting Attorney's budget. Gary Rowe will work with the office to determine exactly how much appropriation is needed and report back to the Board at a later date. · There will be requests from the Flood Sub Zone Districts for maintenance of gravel traps and Gary Rowe suggested that this may be an appropriate time to look at implementing a property tax in these sub-zones to deal with maintenance needs. · The Board asked Gary Rowe to send a memo to the Building Official asking for information on the permits for the Chimacum School. PUBLIC COMMENT PERIOD: The following items were discussed: the three vested permits currently in the process for asphalt batch plants. Page Commissioners Meeting Minutes: Week of August 17, 1998 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to adopt and approve all of the items as presented. Commissioner Wojt seconded the motion which carried. 1. CONTRACT re: Employment Agreement; To Provide Coordination and Staffing for the Community Network; Jefferson County Health and Human Services; Judith McClure 2. CONTRACT (Amendment #1) re: Extend Employment Agreement to October 30, 1998; Transition Management for Substance Abuse Program; Jefferson County Health and Human Services; Judith McClure 3. CONTRACT re: 1998-99 Community Mobilization Against Substance Abuse; Jefferson County Health and Human Services; Washington State Department of Community Trade and Economic Development (CTED) 4. AGREEMENT re: Easement for Larry Scott Memorial Trail, Project #CR1069; Jefferson County Public Works; Bailey Family 5. Authorization to Proceed; Right of Way Acquisition re: Larry Scott Memorial Trail, Project #CR1069; Jefferson County Public Works; Bailey Family 6. Appoint Two (2) Members to Serve Four (4) Year Terms on the Ferry Advisory Committee (FAC); Michael Cavett and Frederick Beck COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Update on Peat Extraction; Cape George Road: Sue Theiss, Associate Planner, reported on a site visit done in July. She advised that the pond has been drained and the peat is stockpiled on the property. The Army Corps of Engineers has also been to the site and their only concern is the location of the stockpiled peat which may be in a wetland. They have directed that the stockpiled peat be moved to another area on the property that is definitely not a wetland. There will be another site visit by the State Department of Ecology and the Army Corps of Engineers this winter. The Board then held a workshop session on Draft 2 of the Interim Controls. Director's Update: Director of Community Development A1 Scalf reported that he is drafting letter to the State Department of Ecology regarding the fish poisoning at Crocker Lake and the State Department of Natural Resources regarding the Shine Quarry mining permit. He will have these draft letters ready for the Board to review and sign next week. PUBLIC WORKS Bid Opening: Supply, Transport, and Stockpile Aggregates for Emergencies and Road Maintenance: After discussion of the bid specification.s, Engineering Services Manager Frank Gifford Page 2 Commissioners Meeting Minutes: Week of August 17, 1998 advised that an addendum was sent out to the bidders on Friday extending the time to submit their bids until 11 a.m. Commissioner Harpole noted Commissioner Huntingford's concerns regarding the specifications for materials from the West End. Klara Fabry reported that there are DOT and Army Corps of Engineers materials specifications. The DOT specifications are higher than the Corps specifications. The bid specifications called for DOT materials because there is no way to know what type of material will be needed in an emergency situation. If there is no response to that portion of the bid, then a second bid will be advertised with a change in the specification. Another concern Commissioner Huntingford had brought up was that the specifications led the contractors to believe that they couldn't contact the Public Works with questions. Frank Gifford reported that the Department staff answered questions from contractors on these bid specifications. He then opened and read the bids received for the supply, transport and stockpile of aggregates as follows: There are 22 possible items each bidder could bid on in any combination. Bidders; Delhur Industries, Inc., Port Angeles Seton Construction, Port Townsend Northwest Rock Bruch & Bruch Construction, Inc. Port Angeles Canal Construction, Quilcene Fred Hill Materials, Port Townsend Bid $945,489.95 450,800.00 53,541.00 484,721.55 129,300.00 126,812.60 Commissioner Wojt moved to have Public Works check the bids for accuracy and make a recommenda- tion for bid award on each item that is to the best advantage of the County. Commissioner Harpole seconded the motion which carried. Director's Update: Public Works Director Klara Fabry reported on the following: The Department met with FEMA last week on the Old Gardiner Road project. Public Works will make a report on the options available on this project next week. The Eric Allenbaugh training for Public Works managers last week went very well. The draft mission, values, and vision statements and action plans will be finalized with the managers and then a follow up meeting will be scheduled with Mr. Allenbaugh. The Road Crew is working on ditch cleaning because chip sealing can't be done when the temperatures are low. The opening ceremony for the Larry Scott Memorial Trail is scheduled for 2 p.m. on Saturday, August 22, 1998. Last Friday garbage from the Jefferson County Transfer Station was hauled to Port Angeles for the first time. Public Works will be meeting with the Prosecuting Attorney regarding the Utilities and Capital Facilities Elements of the Comprehensive Plan. tv0 Page 3 Commissioners Meeting Minutes: Week of August 17, 1998 Commissioner Harpole reported that a letter was received from the City asking that discussion be started regarding the use of the Memorial Field restrooms for the public in the downtown area. The City would consider taking over the maintenance of these restrooms and possibly updating them. The Board supports pursuing this possibility with the City. The Public Works Department is looking into how to solve the problem of the lights on the basketball courts at the Courthouse Park. They will continue to review the problem and search for a solution. Discussion re: CONTRACT re: Surveying Services on the Dabob Timber Sale GA1360 and Possibly the H.J. Carroll Park HJ0954; Jefferson County Public Works Department; Wengler Surveying and Mapping: Frank Gilford advised that this survey is for access into this parcel. This survey has not been done before. Commissioner Harpole asked that the Public Works Department wait on a timber sale from this property because of the depressed state of the timber market right now. Frank Gifford reported that once the survey and timber cruise is done the Department will present options for the Board to consider before selling this timber. Meeting Adjourned Lorna Delaney, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 4