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HomeMy WebLinkAboutM090898JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member A~ON THE HEART OF THE ~.,,gls~,. OLYMPIC I'I~,NINSIJLA Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of September 8, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioner Richard Wojt was present. Commissioner Daniel Harpole was not present. Approval of Minutes: Commissioner Wojt moved to approve the minutes of August 24, 1998 as presented. Chairman Huntingford seconded motion which carried. PUBLIC COMMENT PERIOD: There were no public comments. Veterans Relief Fund Application: Commissioner Wojt moved to approve the application for Veterans.~Relief funds in the amount of $100.00 as presented and recommended by the Service Officers Association. Chairman Huntingford seconded the motion which carried. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · The 1999 budget objectives regarding staffing require Departments to provide comparisons with other CoUnties and a form has been sent out for the Department to submit this information. Another objective was to freeze staffing at 1998 levels. He asked the Board if they want to review position vacancies before recruitment advertising is done, between now and the end of 1998? The Board concurred that no recruitment advertising be done for positions that become vacant between now and the end of the year, until they have a chance to review them. · The preliminary budget reviews have been changed to the last week in October. · Chairman Huntingford asked Gary Rowe to check into an issue at the Clearwater Annex regarding administrative, dispatch and backup assistance for the Deputy. Page 1 _ Tat4 Commissioners Meeting Minutes: Week of September 8, 1998 APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Wojt moved to approve all items on the Consent Agenda as presented. Chairman Huntingford seconded the motion which carried. 1. RESOLUTION NO. 73-98 re: Naming of a Private Road Gereaux Lane 2. RESOLUTION NO. 74-98 re: Accepting Bid for Repainting the Quilcene Community Center, Project QLC525; Townsend Builder, Inc. 3. RESOLUTION NO. 75-98 re: Transfer of Funds from the General Fund to the County Law Library Fund 4. AGREEMENT, Interlocal re: Development of Training Plan and Schedules for Employees; Jefferson County Public Services; Washington State University Cooperative Extension 5. AGREEMENT, Interlocal re: For Reimbursable Work; Jefferson County Public Works; Port of Port Townsend (Expires 7/1/03) 6. AGREEMENT, Temporary Help re: West End Equipment Operator; Jefferson County Public Works; Ken Fraker 7. AGREEMENT, Memorandum of Understanding re: Digital Processing of Land Boundary Survey Records; Jefferson County Auditor; State Department of Natural Resources 8. Four (4) Rural Arterial Program Prospectus: 1) Paradise Bay Road; Rehabilitation from m.p. 0.37 to m.p. 0.84; 2) So. Discovery Road; Widen Lanes and Shoulders from m.p. 3.62 to m.p. 4.56; 3) Chimacum Road; Widen and pave lanes and shoulders from m.p. 0.41 to m.p. 0.98; and 4) Duckabush Road; Reconstruct Current Standards on 1.28 Miles; All four with the County Road Administration Board 9. Special Event Permit Application; Quilcene Fair and Parade, September 12, 1998; Jefferson County Sheriff's Office; Quilcene Fair Board 10. Out of State Travel Request to Attend International Right of Way Association Courses in Salem, Oregon; Will Butterfield 11. Letter to Rick Campbell, Bureau of the Census re: Changes to the Enumeration Districts of Jefferson County 12. Approval of Washington State Liquor Control Board Application; Richard Sorensen, Applicant COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: A1 Scalf congratulated the Board on the passage of the Comprehen- sive Plan, presented copies, and reported that the record on it is closed. The 60 day appeal period is open as of August 28, 1998. Barry Berezowski, Associate Planner, reported that the Planning Commission has been presented with the work plan. Chairman Huntingford asked about the transmittal letter that the Board was going to send to the Planning Commission (See motion in Minutes of August 24, 1998)? Barry Berezowski stated that the Resolution adopting the Comprehensive Plan gave clear direction to the Planning Commission. Chairman Huntingford stated that he would like this letter drafted for the Board to provide clarification and direction regarding what they want the Planning Commission to work on. Page 2 Commissioners Meeting Minutes: Week of September 8, 1998 Commissioner Wojt stated that the Planning Commission will be reviewing the ordinance documents that are given to them and they will make a report back to the Board on whether they feel they meet the needs of the County. Barry Berezowski explained that the ordinances will be reviewed and redrafted by the Planning Commission through a public process, and then given back to the Board for final adoption process. Commissioner Wojt noted that he feels the Planning Commission should provide a report to the Board on the changes that they feel are necessary to the ordinances. The discussion then turned to the most economic way to do the required work on final controls and ordinances, in terms of time, and whether the ordinances would be Board ordinances or Planning Commission ordinances. Chairman Huntingford read the motion from the meeting when the Comprehensive Plan was adopted which directed that the Planning staff send the Interim Control ordinance to the Planning Commission with a transmittal letter from the Board of Commissioners. The discussion then turned to whether the Planning Commission needs to be working on the Critical areas, Mineral Lands, Forestlands, and Agricultural Land ordinances immediately or if that work can wait until after they have reviewed the final controls and determined if any changes need to be made to them before adoption. Barry Berezowski then listed the ordinances that need to be reviewed, in addition to the ordinances previously mentioned, including: the SEPA Ordinance, a Clearing and Grading Ordinance, and the Shoreline Management Master Program. If the Board handles these ordinances as "Board" ordinances, it would be a reversal from what the Planning Commission feels they have been requested to do. He suggested that the Planning staff draft the ordinances which would then be presented to the Planning Commission, after the Board has reviewed the drafts. A1 Scalf asked if the Board wants review of any draft ordinances before they are sent to the Planning Commission? Both Chairman Huntingford and Commissioner Wojt agreed that they would like to see any draft ordinances before they are sent to the Planning Commission. Barry Berezowski asked how the Board wants the Master Planned Resort at Port Ludlow handled in the final development regulations? Commissioner Wojt stated that the ORM/CLOA proposal needs to be reviewed carefully before anything is changed in the permanent regulations. Planning staff will include the language as submitted by CLOA on behalf of the Port Ludlow community. Commissioner Wojt reiterated that he doesn't feel that the wording needs to be put in exactly as presented -- it should be reviewed carefully before any wording is put in the final development regulations. John Rose, ORM, suggested that a workshop be held with the Port Ludlow community, the Planning Commission, and the Board, to review what is going on in the Port Ludlow area and how it should be addressed in the permanent regulations. A1 Scalfreported that the Procedural Reform Ordinance has been adopted and goes into effect in 30 days from August 28, 1998. The Board will no longer hold the closed record appeals which allows them to take public comments on projects, however, he cautioned that the Board is still the appellant body for SEPA and they will not be able to see comments on projects under SEPA review. Page 3 Commissioners Meeting Minutes: Week of September 8, 1998 A1 Scalf will update the Board next week on the three (3) asphalt batch plant applications and the issues surrounding them. PUBLIC WORKS Naming of a County Road In Honor of Earl Wells and RESOLUTION re: Updating the Official County Road Log: Addition of Wells Ridge Court: Jim Pearson, Public Works, explained that the road originally named Northwood Court in the Plat of Port Ludlow No. 7 has been renamed Wells Ridge Court in memory of County Road Maintenance Supervisor Earl Wells. Commissioner Wojt moved to name a County Road in honor of Earl Wells and to approve RESOLU- TION NO. 76-98 updating the Official County Road Log to add Wells Ridge Court. Chairman Huntingford seconded the motion which carded. Approval of Variables for TriArea Study: Klara Fabry reviewed the factors to be approved: Land Supply Reduction Factors: Public Lands Factor Right of Way Factor Market Factor Critical Areas Factor Total Assessed Value Ratio Floor Area Ratio's (interim) 7.5% 10.0% 15.0% 17.0% 49.5% 1.0 0.163 to 0.199 Commissioner Wojt moved to approve these variables as presented in the memo from Klara Fabry dated September 2, 1998.Chairman Huntingford seconded the motion which carded. Discussion re: Road Vacation, Non-Motorized Plan: After discussion of how much development of this plan will cost, Commissioner Wojt moved to direct the Public Works Department to establish a work plan for the development of a Road Vacation, Non-Motorized Plan and to authorize the Department to spend the remaining funds ($4,600) in the Barryman and Hennigar contract for this work. Chairman Huntingford seconded the motion for discussion. He asked that when the Plan is developed that it be brought back to the Board for review before implementation. Klara Fabry reported that this plan will go through an extensive public review process including review by the Parks Advisory Board. Chairman Huntingford asked if this plan is a priority for the Parks Advisory Board? Warren Steurer reported that he feels such a Plan is very necessary for the County. He added that he hopes this plan will help with planning for off road vehicle use in the future. The Chairman called for a vote on the motion. The motion carried. Page 4 Commissioners Meeting Minutes: Week of September 8, 1998 Parks and Recreation/Parks Advisory Board Update; Warren Steurer and Davicl Whipple, Chair: Dave Whipple reported that there are two main projects opening this month - HJ Carroll Park and Larry Scott Memorial Trail. Other projects the Parks Advisory Board is continuing to work on are: Gibbs Lake, Beausite Lake, and Lake Leland improvement projects. Warren Steurer reported that Parks and Recreation has had a good year. The Recreation programs had more enrollment than in previous years. The Community Park Grant program is continuing this year and there has been a very successful camping season in County Parks. Chairman Huntingford noted that he stayed at the Oak Bay Park over the weekend and he suggested that another system be explored for keeping camping space fee envelops available on weekends and holidays. David Whipple reported that there are many people who want to be involved with parks issues. He feels that specific items of each of the Parks projects can be finished by matches from the community. The Parks Advisory Board appreciates any participation from the Commissioners. Director's Update: Public Works Director Klara Fabry reported that the asphalt paving of the road into HJ Carroll Park (including the cul-de-sac) is estimated to be $15,000.00. Commissioner Wojt moved to direct the Public Works Department to go forward with this paving project. Chairman Huntingford seconded the motion which carried. Chairman Huntingford asked that Public Works review the following issues: · The oiling process for and the speed limit on the Oil City Road near the Barlow residences. · The Upper Hoh Road is being undermined by the river at milepost 4. · There is a piece of property for sale next to the tennis courts at the Quilcene Community Center. · Work on the new addition to the Quilcene Community Center which required that some trees be removed. The Board attended a workshop from 2:00-3:00 p.m. on the Old Gardiner Road Project. MEETING ADJOURN.F.,B--~. JEFFERSON COUNTY ~ ~ t~"',. BOARD OF COMMISSIONERS SEAL: _ (/ h~0',.~.....-'[ >" '>" (Excused Absence) ~~~ ~~ D~iel H~ole, Member Loma Delsey, CMC Clerk of the Bo~d Page 5