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HomeMy WebLinkAboutM092198JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Lorna L. Delaney Gary A. Rowe MINUTES Week of September 21, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioner Daniel Harpole and Commissioner Richard Wojt were both present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · A petition request has been received for the incorporation of the Tri Area. The incorporation process was then reviewed. The Board must hold a public meeting within 30 days. He suggested that this request be sent to the Planning Commission for their review. Commissioner Harpole suggested that the Prosecuting Attorney be asked to put together information regarding the legal requirements for incorporation. Chairman Huntingford suggested that Gary Rowe contact the Washington State Association of Counties (WSAC) regarding information they have put together on incorporation requests and the Growth Management Act. · The State Department of Fish and Wildlife has sent a survey to each County regarding funding for salmon enhancement projects and a request for a work plan. There is a short time frame for submitting this information. Gary Rowe will talk with staff and other counties to see what can be done in the time frame specified. · The Prosecuting Attorney's budget appropriation was not acted upon after the hearing because more information was needed. The Board asked that a meeting be set up with the Prosecuting Attorney to discuss this request further. · Chairman Huntingford reported that Hood Canal Bridge maintenance will require a bridge closure for 6 to 8 weeks in the year 2002. The DOT is currently planning how to handle the traffic problems this will cause. Page 1 Commissioners Meeting Minutes: Week of S eptemb er 21, 1998 PUBLIC COMMENT PERIOD: The following items/issues were discussed: the owner of JR Produce asked to be allowed to leave his tent up through December when he will be selling Christmas Trees (The Board concurred that this is a temporary business and leaving the tent up makes it look more like a permanent business); Don Herrington of the Conservation Commission introduced himself to the Board; comments opposed to the continued operation of an asphalt batch plant at the Cape George pit by Lakeside Industries (Al Soalf reported that he allowed the plant operation to continue for 60 days so that Lakeside has enough time to finish up or change their projects, to submit an application for a conditional use permit for the asphalt plant, or to appeal the Administrative Decision); Lakeside has never had a permit for producing asphalt at that site and there has been no enforcement of the County's land use regulations in spite of public outcry; a letter was read regarding the Lakeside Asphalt Batch Plant (from the Olympic Environment Council - see microfilm document); how can the Emergency Interim Controls Ordinance be changed; and a request that the petition for the incorporation of the Tri Area be considered by the County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve all of the items on the consent agenda as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 78-98 re: Vacation of a Portion of Stevens Avenue in the Plat of Gise's Addition; Charles and Merna Hawks, Petitioners 2. RESOLUTION NO. 79-98 re: Revising the 1998 Annual Construction Program 3. RESOLUTION NO. 80-98 re: Creating a County Project Designated as CR1365; Chipseal Existing Gravel Surface of W. Fredricks Street 4. RESOLUTION NO. 81-98 re: Creating a County Project Designated as CR1366; Chipseal Existing Gravel Surface of Washington Lane 5. RESOLUTION NO. 82-98 re: Creating a County Project Designated as CR1367; Chipseal Existing Gravel Surface of Undie Road 6. EASEMENT AGREEMENT re: Larry Scott Memorial Trail, Project #CR1069; Jefferson County Public Works; Bruce Bailey, Heidi Barrett Bailey, and Barbra Bailey 7. AGREEMENT re: Design, Construction, and Implementation of a Jefferson County Tsunami Information Internet Website; Jefferson County Sheriff's Office; Washington State Military Department, Emergency Management Division 8. AGREEMENT re: To Provide School Health Services; Jefferson County Health and Human Services; Brinnon School District 9. AGREEMENT #SW1333, Supplement to #SW1239 re: Solid Waste Operations Study; Amend Section I. Scope of Consultant Services, Section II. Accounting and Payment, and Section III. Term; Section VIII. Hold Harmless; Jefferson County Public Works; R.W. Beck, Inc. 10. FOUR (4) BID AWARDS re: Supplying, Transporting, and Stockpiling Aggregates for Emergencies and Road Maintenance; 1) Items #5 through #8, Bruch & Bruch Construction, Inc. or Port Angeles, $65,563.75; 2) Item #9, Northwest Rock of Aberdeen, $53,541.00; 3) Items #15, #17, #19, and #21, Seton Construction, Inc. of Port Townsend, $225,400.00~ 4) Items #16 Page 2 Commissioners Meeting Minutes: Week of September 21, 1998 11. 12. 13. 14. 15. 16. 17. 18. and #18, Canal Construction of Quilcene, $78,050.00; Items #1 through #4, Various Vendors (No bid amount specified); and Items #10 through #14, Various Vendors (No bid amount specified) ItEARING NOTICE re: Adoption of the Six Year Transportation Improvement Program, 1999-2004; Hearing Scheduled for Monday, October 5, 1998 at 3:00 p.m. in the County Commissioners Chambers Four (4) Requests for Community Park Grant Funding; Jefferson County Public Works/Parks Advisory Board; 1) Gathering Place, $1,575; 2) Wild Olympic Salmon, $1,999; 3) Jefferson County Home Builders, $2,000; 4) Tri-Area Garden Club, $2,000 Request for Twelve (12) Month Extension of Preliminary Large Lot Subdivision Approval; Discovery Bay Ridge Large Lot Subdivision, #LLA92-0011; To Divide Approximately 215 acres into 35 Lots; Located off of Cape George Road, Port Townsend; Terry McHugh, Manager, Discovery Ridge LLC, Applicant Final Plat Approval Amendment, #SUB97-0020, Ludlow Point Village Division 4 Subdivision; To Reduce Drainage Easement by Approximately 2,600 Feet Across Lots 10 and 11; Located Northwest of Paradise Bay Road and South Bay Lane Intersection in Port Ludlow; Lander Simpson Contractors, President Richard Landers, Applicant Accept Recommendations on the Following Four (4) Claims for Damages: - Reject Claim #C-16-98, $10,000; Loss of Quiet Enjoyment of Property, and Emotional and Mental Distress; Mike Belenski - Pay Claim #C-17-98, $295.17; Damaged Windshield; Della Nelson - Pay Claim #C-19-98, $40.00; Damaged Bicycle; Susan Broughton - Heij - Reject Claim #C-20-98, $15,100; Wrongful Denial of Inspection of Public Records; Mike Belenski Food and Beverage Purchase Request; Meal/Snack for Minors Involved in Tobacco Compliance Checks, $20.00; Jefferson County Health and Human Services Accept Resignation from Two (2) Members of the Quilcene Flood Control Advisory Board; Mary O' Connor and Hugh Hanson Eleven (11) Thank You Letters to Property Owners Granting Easements for Larry Scott Memorial Park Trail; Port of Port Townsend, Port Townsend Paper, Mill Road LLC, Norma Holz, State Department of Transportation, Virginia & Tom Foley, Dale Barron, Olympic Resource Management, Bruce Bailey & Family, Joseph Pollack, and Jack & Daisey Gummer COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Community Development Director A1 Scalf reported on the following: The PUD has asked to meet with Chairman Huntingford, the Director of Community Development, and the Hearing Examiner to discuss their Shine Water System project. A1 Scalf advised that he doesn't feel it is appropriate to ask the Hearing Examiner to be present at this Page 3 :vol 2 4S Commissioners Meeting Minutes: Week of September 21, 1998 meeting. Chairman Huntingford suggested that A1 Scalf ask the Hearing Examiner if he wants to attend this meeting. The Procedural Reform Ordinance training for the Permit Center staff has been started with Ted Hunter and Susan Gulick. Tomorrow night ICAN is having a meeting at the Chimacum Grange at 7 p.m. to discuss the petition for incorporation of the Tri Area. A1 Scalf will be attending the meeting. Chairman Huntingford advised that he will attend the meeting also. There has been an appeal of the Administrative Decision regarding operating hours at the Mats Mats Quarry by Lone Star. The Hearing Examiner will hold the open record hearing on this appeal. Planning Staff is working on drafting responses to the 400+ letters received over the past 2 years on the Comprehensive Plan. Barry Berezowski reported that the Planning Commission reviewed the work program presented by Planning staff and advised that they don't feel the deadlines presented can be met. Barry Berezowski will be meeting with the Chair and Co-Chair of the Planning Commission to discuss this further. The Planning Commission is continuing to review the regulations for the Master Planned Resort at Port Ludlow and will be holding public meetings in that area. Commissioner Harpole asked that a Comprehensive Plan Update video be developed. A1 Scalf will contact Mark Welch who did the original video and report back to the Board. Discussion re: Proposed Change in Maintenance of Puget Sound Energy Power Poles Along Shine Road and Wetland Restoration of the Substation Site Adjacent to the Shine Tidelands Park: Associate Planner Lauren Mark explained that Puget Sound Energy has submitted a letter detailing what they are proposing in their maintenance project along Shine Road. They wilt be replacing 15 poles, on an as needed basis. These poles were originally going to be 60 feet in height and that has been reduced to 40 feet in height. Some of the distribution lines will be place in an underground trench with the waterline. A letter of approval from WUCC and agreement with the PUD was received for this placement. Lauren Mark reported that the substation site will be restored to its previous condition as approved previously by the Permit Center. PUBLIC WORKS Proposed Vacation ora Portion of Division Avenue Located in the Plat of lrondale #6; W.E. Seton, Petitioner: Teri Duff, Public Works, reported that this is a 25 foot right of way located in the plat of Irondale #6. There is no use for future transportation needs. Island View is the next street that is open. Commissioner Harpole moved to approve the vacation as requested. Commissioner Wojt seconded the motion and asked if there is any need for a trail in this area? Klara Fabry reported that this right-of-way is right next to the fence for Kala Point. The Chair called for a vote of the motion. The motion carried by a unanimous vote. Page 4 ,VO - Commissioners Meeting Minutes: Week of September 21, 1998 Discussion re: Resolution and Two (2) Statutory Warranty Deeds re: Vacation ora Portion of Prospect Avenue; Jefferson County Public Works, Petitioner: The deeded right of way for Prospect Avenue is not where the road is actually located, Teri Duff, Public Works, explained. The existing road is not within its recorded right of way. This will allow the vacation of the deeded right of way in exchange for the property where the actual right of way is located. Commissioner Harpole moved to approve Resolution No. 83-98 and 2 Statutory Warranty Deeds for vacation of a portion of Prospect Avenue as requested. Commissioner Wojt seconded the motion which carried by a unanimous vote. Director's Update: Public Works Director Klara Fabry reported on the following: The chip sealing projects have been completed for the season and the plan for the winter workload is being prepared. Erosion at milepost 4 on the Upper Hoh Road will be monitored over the next year. The Task Force for the Tri Area Study meets this Friday to discuss alternatives which will be discussed at the Joint GMA Steering Committee meeting scheduled for October 12, 1998. The northbound lane of the West Valley Road will be closed between 9 a.m. and 2 p.m. on Saturday for the Wild Olympic Salmon Chum Run. A meeting was held last week with representatives of the City and they advised that the City is not willing to join with the County on the establishment of a Disposal District for Solid Waste funding at this time. The Board asked if the County can move forward on establishing this district and then the City can join later if they want? Kala Fabry reported that it will depend on how services are provided in the future which will be determined by the Requests for Proposals that are received. Ace Paving submitted the low bid for paving the HJ Carroll Park access road. A contract for this work will be on a future Consent Agenda. At the request of the Board, Klara Fabry agreed to review the following questions regarding the request to fill an Operator II position: Does the position need to be filled before the end of the year? Does the position need to be an Operator II, or would an Operator I be adequate? and how many Operator I, II, and III positions are there currently in Public Works? The Board met in Executive Session With Prosecuting Attorney And Planning Department from 2:00-3:00 p.m. regarding potential litigation. Reconsideration of Food and Beverage Purchase Request; State of Washington Vital Records Annual Meeting; Jefferson County Health and Human Services Department: After reviewing the request, Commissioner Harpole moved to deny it because the majority of participants are State or local government employees who will be on travel status to come to the meeting which means that their meals and snacks will be reimbursed by their employer. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 5 ,v0 . Commissioners Meeting Minutes: Week of September 21, 1998 Application for Assistance from the Veterans Relief Fund: Commissioner Wojt moved to approve the application for assistance from the Veterans Relief Fund in the amount of $300.00 as recommended by the Service Officers Association. Commissioner Harpole seconded the motion which carried by a unanimous vote. Bob Minty, Emergency Services Coordinator re: Special Event Permit; 8 Kilometer Chum Run~Walk; Saturday, September 26, 1998, Along West Valley Road; WiM Olympic Salmon: Bob Minty reported that the insurance policy for this event has been received and all of the required Departments have signed off on the permit. The run will be 1/2 of the total distance with a mm around to finish where it started. Commissioner Wojt moved to approve the special event permit as submitted for the Wild Olympic Salmon Chum Run/Walk on September 26, 1998. Commissioner Harpole seconded the motion which carried by a unanimous vote· The meeting was recessed at the end of the scheduled business and reconvened on Tuesday morning with all three Board members present. They met from 11:00 to Noon in Executive Session with Director of Public Services regarding a Performance Review. The meeting was recessed at the end of the scheduled business on Tuesday and reconvened on Wednesday. All three Board members were present to meet in Executive Session from 11:00 a.m. to Noon with the Deputy Director of Public Services for a Performance Review. MEETING ADJOURNED ^TT ST,:, Lorna Delaney, ~ Clerk of the Board JEFFERSON COUNTY BOARD OF COMM,!SSION~.. R,~ Daniel Harpo'Ie, Me~h~r Page 6 !vo,.