HomeMy WebLinkAboutM092898JEFFERSON COUNTY BOARD OF COMMISSIONERS
District No. I Commissioner: Daniel Harpole, Member
District No. 2 Commissioner: Glen Huntingford, Chairman
District No. 3 Commissioner: Richard Wojt, Member
Clerk of the Board:
Director of Public Services:
Deputy Director of Public Services:
Lorna L. Delaney
Gary A. Rowe
David Goldsmith
MINUTES
Week of September 28, 1998
The meeting was called to order by Chairman Glen Huntingford. Commissioners Daniel
Harpole and Richard Wojt were both present. The Board met in Executive Session with the Director of
Public Services from 8:01-8:30 a.m. regarding a performance review. ~
PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe
reviewed the procedure for the petition for the Tri Area incorporation. The Board is required to hold a
public meeting within 30 days of the date the petition was submitted (September 15, 1998.) He noted
that the time frame for the incorporation process does not parallel the process for the Tri Area Special
Study. The Special Study may result in the area being designated as an Urban Growth Area (UGA);
and the area needs to be designated as a UGA before an incorporation election can be held. Gary Rowe
suggested that if there is a possibility that this area will not be designated as a UGA, the Board needs to
make that announcement at the public meeting. The Board asked that a meeting be set up with Public
Works and Planning regarding the Tri Area Special Study.
PUBLIC COMMENT PERIOD: A comment was made on how the process for the
incorporation of the Tri Area will proceed and how that relates to the Special Study being done.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chairman Wojt
moved to delete items 10 and 14 and to approve and adopt the balance of the items as presented.
Commissioner Harpole seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Employment Agreement, Youth Initiative Program Coordinator; Jefferson
County Public Services; Deborah Ann Gale
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Commissioners Meeting Minutes: Week of September 28, 1998
THE CONSENT A GENDA - Continued:
2. AGREEMENT re: Flexible Mitigation Funds for Emergency Social Services for Families
impacted by Timber and Salmon Downturn; Jefferson County Public Services; Washington State
Department of Social and Health Services (DSHS)
3. AGREEMENT (G9900057) re: Shoreline Master Program Amendments CZM306; Long Range
Planning; State Department of Ecology
4. AGREEMENT re: Removal and Transport of Six (6) Trees from Landowners Property;
Jefferson County Public Works (XO 1313); Maureen Paris
5. CONTRACT re: Provide Equipment for Upper Hoh Project XO1313; Jefferson County Public
Works; Rognlin's Inc.
6. Request to Use Abandoned Landfill Office for 4H Concession Stand; Jefferson County Fair
Board
7. Accept Recommendation to Pay Claim #C-21-98, $2,509.73; Damaged Vehicle; Lynn Thomas
8. Final Plat Approval, #SUB96-0001, Micraelund Short Plat; To Divide 16 Acres into 3 Lots
Located Off of 4 Comers Road; Beatrice Michelson, Pat & Judy Lundgren, Sandra and Rae
Thomas, Mary Ann and Ann Michelson, Applicants
9. Letter to Dan Staber, Washington State National Guard re: Appointing or Reappointing
Members to the State of Washington Local Emergency Planning Committee:
10.
11.
12.
13.
14.
Sgt. Bob Schilling, State Patrol
Glen Huntingford, Commissioner
Bob Minty, JC Emergency Mgmt.
Ken Radon, Port Port Townsend
Syd Schniedman, EMS & TC
Chief Chuck Boggs, FD # 1
Chief Mel Harod, FD #4
Scott Wilson, Leader
John Barth, Pacific Oil Products
Don Clotfelter, DOT
David Goldsmith, Cty Public Servs
Aubrey Palmer, JC Waste Facility
Curtis Stacy, Jefferson Transit
Ken Cox, Jefferson Hospital
Chief Bob Wilson, FD #2
Robert Brooks, FD #6
Cathy Gosnell, Sprint
Ralph Bauman, Pettit Oil Co.
Dave Johnson, USFS
Pete Piccini, Sheriff
Randy Marx, JC Env. Health
Richard Sorensen, ARC
Tom Aumock, PT Fire
Chief Wayne Kier, FD #3
Alice McConaughy, PT Paper
Forest Lane, Lakeside Ind.
Jerry Koonz, Suburban Propane
Richard Chawes, Sunshine Propane Karen Anderson, Time Oil Co.
DELETE Reappoint Two (2) Members to Serve a Three (3) Year Term on the Jefferson County Fire Code
Advisory. Board Expiring August 7, 2001; Cy Heffernan and Thomas McNerney
Food and Beverage Purchase Request; Lunch during Civil Service Testing, Saturday, October 3,
1998; Jefferson County Civil Service Commission
Food and Beverage Purchase Request; Federal Mediation and Conciliation Service Training,
September 30 and October 1, 1998; Jefferson County Public Services
Food and Beverage Purchase Request; YIPPEE Youth Program September 29, 1998; Jefferson
County Public Services
DELETE Out of State Travel Request to Attend Professional Seminar in Arlington, Texas; Jefferson County
Public Works; Randy Pendergrass
Page 2
Commissioners Meeting Minutes: Week of September 28, 1998
COUNTY DEPARTMENT BRIEFINGS/BUSINESS
COMMUNITY DEVELOPMENT
Director's Update: Director of Community Development A1 Scalf reported that the
Procedural Reform Ordinance takes effect today. There was a training session for the Permit Center
staff on this ordinance last week. Assistant Planner Michelle Grewell explained that there is a
requirement in Procedural Reform that a permit be completed within 120 days. Commissioner Wojt
asked if there is any way to help an applicant who doesn't understand the process? A1 Scalf reported
that there is no special process for people who don't understand, but all applicants are treated the same
within the permit regulations. He added that staff works closely with applicants everyday to make sure
they understand what is required of them.
A1 Scalf reported on a meeting with the PUD regarding the County's regulation of PUD projects. He
read from RCW 54.04.120 (PUD Planning Powers) which states "... However, this section shall not be
construed to grant the power to adopt, regulate or enforce comprehensive plans, zoning, land use, or
building codes."
A1 Scalf asked the Board for permission to work with the Tri Area Incorporation Committee and
outlined the tasks for the Tri Area Special Study: I) Survey existing conditions, II) Regional economic
analysis, III) Develop preferred alternative, IV) Select preferred alternative, V) Prepare amendments to
the Comprehensive Plan based on that alternative, and VI) Implementation. The Board agreed that A1
Scalf participate on this committee. Commissioner Harpole reiterated that the Board needs to be
prepared for the public meeting on October 12, 1998. Chairman Huntingford asked that information be
included on the status of the costs for the Special Study.
Associate Planner Barry Berezowski reported that the Planning Commission is holding their next public
meeting in the Port Ludlow area. They toured the area last week. He explained that the application
form to request changes to the Comprehensive Plan map will be available for the Board's review next
Monday. There will also be an application for Comprehensive Plan amendment requests. With the
adoption of the Comprehensive Plan, the County is now eligible to receive grant funding from several
sources according to the State Department of Community Trade and Economic Development. Planning
Department staff has an appointment with Mark Welch to discuss the possibility of updating the video
on the Comprehensive Plan. Other publicity regarding the Comprehensive Plan could include brochures
or a newspaper insert.
Commissioner Harpole noted that the Planning Commission minutes of September 16, 1998 mis-
represent the Board's direction regarding asphalt batch plants. The Board directed that this issue be
handled as a separate issue from the update of the Critical Areas Ordinance. The Board asked that a
meeting and presentation regarding asphalt batch plants be arranged to include the County
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Commissioners Meeting Minutes: Week of September 28, 1998
Commissioners, the Planning Commission, the County Health Board and possibly the Olympic Air
Pollution Control Authority.
Discussion re: Public Rights-of-Way Dividing Parcels: A1 Scalf reported that the
Comprehensive Plan includes a policy for forestlands that if a road right-of-way splits a designated
forestland parcel, the parcel is considered one parcel. However, in the subdivision ordinance
(applicability section) if a parcel is split by a right-of-way and both were in place before 1969, the
parcel is considered split into 2 parcels and is exempt from the Subdivision Regulations. There is a
question about whether parcels in the same situation after 1969 are exempt from the subdivision
regulations. The RCW is silent regarding this issue and there is not a definition of"public right-of-
way." There is a problem if the split parcels don't meet density requirements. This issue has been
raised because of the Larry Scott Trail easement. The Board directed that the Prosecuting Attorney be
asked for a legal opinion regarding this matter.
Discussion re: Mats Mats Quarry (Lone Star Northwest): A1 Scalf reported that Lone
Star submitted a reclamation plan when they were anticipating a recycling facility at Mats Mats Quarry.
The DNR is requiring that they submit an updated reclamation plan within 60 days.
PUBLIC WORKS
Director's Update: Public Works Director Klara Fabry reported on the following:
WSU Cooperative Extension will be sponsoring a 2 day session of Eric Allenbaugh's leadership
training for community leaders.
It is critical for the Road Department to have the Operator position filled before the winter
season. The position will be hired at the Operator I level.
The Road Crew will be going to a 5 day per week, 8 hour per day, work schedule next week.
Culvert cleaning is currently being done.
The first draft of an "un-muffled jake brake" ordinance has been completed and will be sent to
other County departments for review.
According to the District Court Judge, a traffic sign is required at the end of a School Zone. The
traffic regulations indicate that the end of a School Zone doesn't require a sign if there is a sign
indicating a change in speed limit. Klara Fabry will follow up on this with the State DOT.
There will be a Flood Board meeting in Quilcene and Brinnon tomorrow to start the process for
discussion of establishing an assessment for the Quilcene and Brinnon Flood Zone Districts.
She presented a proposed draft schedule for the Tri Area Study. The new proposal is to have
public meetings before the preferred alternatives are released to explain how the study data was
developed for those alternatives. The proposed date for the release of the preferred alternative is
March 31, 1999. If the preferred alternative is different than what is currently in the
Comprehensive Plan, the Comprehensive Plan can be modified before the annual update because
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Commissioners Meeting Minutes: Week of September 28, 1998
a change in a subarea plan is allowed before the annual update. All of the elements of the
Comprehensive Plan will have to be updated, and July 1999 is the earliest date that could be
done. Chairman Huntingford asked about the budget for the Study? Klara Fabry reported that
the budget covers Tasks 1 through 4 and she doesn't anticipate any increase costs for those tasks.
Retiring Solid Waste Bond: Judi Morris, Treasurer, reported that she has been working
with the Public Works Department on refunding a Solid Waste bond which would result in a savings of
$82,000 to the County. This bond can't be paid off until 2012. Commissioner Harpole moved to
refund and re-obligate a portion of the Solid Waste bond as requested in the memo dated September 28,
1998 from the Jefferson County Treasurer. Commissioner Wojt seconded the motion which carried by
a unanimous vote.
PROPOSAL OPENING re: RFP for Solid Waste Operations: The following proposals
were opened by Operations Manager Aubrey Palmer:
1)
2)
3)
4)
s)
6)
7)
EnEco Marketing Group, Port Angeles - Component # 1 - Transfer Station
Superior Refuse, Yakima - Component #1 - Transfer Station
Regional Disposal Company, Bellevue - Component #2 - Long Haul Disposal
Waste Management, NW, Port Angeles - Component #2 - Long Haul Disposal
Skookum, Port Townsend - Component #4 - Recycling
Washington State University Extension Office, Port Hadlock - Component #5 - Education
Associated Earth Sciences, Inc., Bainbridge Island - Component #7 - Monitoring and Testing
No proposals were received for Component #3 - Rural Drop Boxes and Component #6 Moderate Risk
Waste. The Public Works Department will review the proposals and come back to the Board in 6 weeks
with a recommendation. Commissioner Harpole asked how the 2 components that didn't receive any
proposals will be dealt with? Klara Fabry stated that there are several options including putting the
components out for bid again, or during the review and discussions with the companies who submitted
the proposals, they may be able to negotiate these components.
The Board met in Executive Session with Prosecuting Attorney and Public Works
Director from 2:15 -3:00 p.m. regarding performance.
Letter to City of Port Townsend re: Regional Services: Commissioner Harpole moved
to have the Chair sign the letter to the City of Port Townsend regarding regional services as presented.
Commissioner Wojt seconded the motion which carried by a unanimous vote.
Commissioners Meeting Minutes: Week of September 28, 1998
Discussion re: Budget Appropriation/Extension: Prosecuting Attorney's Office:
Prosecuting Attorney David Skeen asked for clarification on why the budget appropriation request for
the 2nd quarter has not been approved. Gary Rowe explained that the budget is a bottom line budget and
in reviewing the Prosecuting Attorney's budget lines, there were some that were underspent There was
a brief discussion about the budget lines and the Board's concerns. The Board agreed that they would
rather have the Prosecuting Attorney ask for less funding this quarter and wait until the 4th quarter
extension when they have a better idea of the total shortfall. Commissioner Harpole moved to approve
RESOLUTION NO. 84-98, the 2"a quarter budget extension for the Prosecuting Attorney's Office in a
lesser amount that will be determined by the Prosecuting Attorney's Office and Gary Rowe, taking into
consideration the reduction in the Civil Deputy Prosecutor's salary, benefits and pager lines.
Commissioner Wojt seconded the motion which carried by a unanimous vote.
Meeting Adjo
ATTEST:
£orna Delaney,
Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMIS,]SI
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