Loading...
HomeMy WebLinkAboutM100598JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Lorna L. Delaney Gary A. Rowe David Goldsmith Clerk of the Board: Director of Public Services: Deputy Director of Public Services: MINUTES Week of October 5, 1998 Chairman Glen Huntingford called the meeting to order at the appointed time. Commissioners Daniel Harpole and Richard Wojt were both present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · Dave Christensen advised that City, County, PUD and Tribal representatives make up a subcommittee of the Water Resource Council (WRC) that has made a recommendation to do a competitive hiring process for a Coordinator position funded by the 2514 Grant. The full WRC would like to hire this position using the "sole source" contracting method instead of the competitive hiring process. County representatives feel that the competitive hiring process is required for this project. This discussion will be continued this afternoon. (See item later in the minutes.) · The County is gathering the information requested by Curt Smitch (on behalf of the Governor) to help develop the State's Salmon Recovery Plan on enhancement projects currently being done or planned. WSAC is working with the Counties to aid in coordinating this list. · Preliminary Budget Roundtables are scheduled for the last week of October. Approval of Minutes: Commissioner Wojt moved to approve the minutes of September 14 and 21, 1998 as presented. Chairman Huntingford seconded the motion for the September 14 minutes and Commissioner Harpole seconded the motion for the September 21 minutes. The motion carried by a unanimous vote. Page 1 Commissioners Meeting Minutes: Week of October 5, 1998 PUBLIC COMMENT PERIOD: The following comments were made: Who is on the Coordination Team for water issues? Who is speaking for the County on these issues? And, there is a need for an organization that better represents all of the people involved in water issues. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete items 5 and 6 and to adopt and approve the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: Proclaiming October As Domestic Violence Awareness Month 2. RESOLUTION NO. 85-98 re: Creating a County Project Designated as CR1368; Improvements to Irondale Road 3. THREE (3) CONTRACTS re: School Health Services; Screenings, Communicable Disease Control, and Education; Jefferson County Health and Human Services; 1) Port Townsend School District; 2) Quilcene School District; and 3) Queets-Clearwater School District 4. AGREEMENT re: Security Safekeeping Agent Services; Jefferson County Treasurer; Union Bank of California 5. DELETE Agreement, Memorandum of Understanding re: Delegation of Biosolids Permit Enforcement; Jefferson County Health and Human Services; Washington State Department of Ecology 6. DELETE Accept Recommendation to Pay a Reduced Amount for Claim For Damages #C-18-98, $150.00; Damaged Water Lines; Jefferson County Public Works; Mike Belenski, Claimant 7. Out of State Travel Expenses, $155.00; National Conference on Disabilities and Health, Dallas, Texas; Jefferson County Health and Human Services; Lesa Barnes COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Discussion re: Comprehensive Plan Land Use Map Correction Application Form: Associate Planner Barry Berezowski explained that this application is for map corrections that can be brought up any time. Other corrections would be made during the annual review process. Chairman Huntingford asked if corrections would be allowed because the property owner feels the criteria was misapplied? Commissioner Harpole noted that may be considered "inaccurate" information. Chairman Huntingford asked who determines what is considered "inaccurate" information? Barry Berezowski reported that interpretation will be required in some instances. They don't want the process opened to cases where there is only a difference of opinion. Commissioner Harpole suggested that information be added to the form about how to apply for the docketing process. Chairman Huntingford asked if every application will come to the Board for action? Barry Berezowski stated that it was his understanding that Planning staff will review the application and then send it on to the Board with written findings and a recommendation. Page 2 Commissioners Meeting Minutes: Week of October 5, 1998 Long Range Planning/Permit Center Update: Barry Berezowski reported that staff met with Mark Welch regarding an update of the Comprehensive Plan video, which he estimates will cost about $2,500. They have also discussed a 4 page insert in the Leader regarding the Comprehensive Plan that is estimated to cost $2,205.00. Commissioner Harpole noted that the insert would be an "Executive Summary" of the Comprehensive Plan which would then be available to hand out to the public at any time. Commissioner Harpole moved to have staff work on a 4 page insert for the Leader including an Executive Summary of the Comprehensive Plan. Chairman Wojt seconded the motion which carried by a unanimous vote. The update of the video will not be pursued at this time. The Board met in Executive Session from 10:30 to 11:00 a.m. with the Prosecuting Attorney and the Planning Department staff regarding litigation. PUBLIC WORKS Fabry: Director's Update: The following items were reviewed by Public Works Director Klara Commissioner Harpole asked that Klara Fabry prepare a response to the letter from the City regarding the formation of a Solid Waste District, because there was misinformation in the City's letter. Chief Deputy Auditor Karen Cartmel reported that a special election for the Quilcene and Brinnon Flood Districts could be held on February 2, 1999 at an approximate cost of $3,500. The Board would need to pass a resolution to put the matter on the ballot by December 15, 1998. If a Special Election is held for this issue only, it would cost approximately $5,000. Commissioner Harpole noted that the promise to the Quilcene and Brinnon Flood Boards was that a survey of the residents would be done first and he doesn't feel that can be done in time for a decision by the Board by December 15, 1998. Next week there will be a discussion of a proposed budget items for flood related projects for the Quilcene and Brinnon Flood Control Zones. The Department is reviewing the proposals submitted for solid waste services and should have a recommendation within the next 2 weeks. No proposals were received on the drop box sites and the costs for their operation are increasing. The statute requires that the fees for the drop box sites cover the costs of their operation. The fees will have to be adjusted to cover these costs. Since there was no proposals for these services, the County may be able to subsidize the costs for operating these sites. Klara Fabry will review this with the Prosecuting Attorney for a legal opinion. Page 3 Commissioners Meeting Minutes: Week of October 5, 1998 Frank Gifford re: Capital Facilities Update: Engineering Services Manager Frank Gifford reported that the last approved adjustment to the CIP was in June which was an emergency generator for the jail. He then reviewed the other projects on the CIP which include: · Ongoing office repairs · Design of the entry doors for the Courthouse should be done by the end of the year. · Security system for the Courthouse is completed and training is being done on the system. · The design and permitting of the Quilcene Community Center foundation (for the additional building) will be done this month with a contract to be let by the end of the month. · The Sheriff's Work Release Facility is occupied and complete and the security fence is being completed. The new drainfield has been operating since July. The project is in the process of being closed out. · The Administration Building planning and public outreach is on schedule. The public involvement process will include 8-10 focus group meetings later this month and a few "open house" meetings for the public. A recommendation will be brought to the Board in November. The Board asked that they be given the same presentation as the focus groups. Out of State Travel Request to Attend Professional Seminar in Arlington, Texas; Jefferson County Public Works; Randy Pendergrass: Klara Fabry reported that she feels that allowing Randy Pendergrass to go to this training will provide a cost saving for the County in the level of reimbursement for federal projects. This training was not offered at a closer location. Commissioner Harpole moved to approve the out of state travel request as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Reappointment of Members of the Fire Code Advisory Committee: Commissioner Harpole reported that the Resolution that established this Committee associates several of the positions with specific organizations. The Water Utility Coordinating Committee recommended Cy Heffernan to be their representative. Commissioner Harpole suggested that the WUCC be asked for a recommendation on who should serve as their representative. There are other positions on the Committee, however, that are not part of an organization, such as the Fire Protection Consultant. Commissioner Harpole moved to reappoint Thomas McNerney, the fire protection consultant, to another 3 year term on the Fire Code Advisory Committee. His term will expire on August 7, 2001. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioner Harpole moved to ask the Water Utility Coordinating Committee to make a recommendation on the appointment of a representative for their group. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board attended a workshop with the Public Works Director and Managers regarding the Public Works Department's vision, mission and values. Page 4 Commissioners Meeting Minutes: Week of October 5, 1998 HEARING re: Six Year Transportation Improvement Program 1999-2004: Scott Kilmer, Public Works, reviewed the six year TIP. He noted that all projects with a rating above 50 were reviewed for inclusion on the priority rating system. The first 4 projects have local funding identified for 1999. 1) Irondale Road #93350 (from Community Shell to the Irondale Post Office) - widen shoulders 2) 3) 4) S) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) and overlay with asphalt concrete. Center Road #93150 (from Highway 104 to North of Quilcene) - Overlay with asphalt concrete in 2 phases. Larry Scott Memorial Trail (Port Townsend to Adelma Beach) - Right of way acquisition and construction of phase 1 and 2. South Discovery Railroad Crossing - Removal of the railroad bridge and replacement with an underpass for the trail. Little Quilcene Bridge - Reconstruct and widen bridge deck. Chimacum Road Improvement (Lopeman Road to Chimacum Creek) - Intersection realignment and improvements. Paradise Bay Road, Phase 1 (from Oak Bay Road to Ludlow Creek) - Widen shoulders, overlay and channelization. Paradise Bay Road, Phase 2 - Widen shoulders, overlay and channelization. Mill Road - Reconstruction including grading, drainage and surfacing. Dosewalips Road retaining wall - Construct retaining wall, restore shoulders. Duckabush Road - Reconstruction including grading and drainage. S. Discovery Road (Chevy Chase Golf Course to Upper Adelma Beach Road) - Reconstruction including grading, drainage and surfacing. Safety projects - Countywide projects. System being developed to assign priority to these projects. Miscellaneous projects - Includes chip seal of gravel roads. Gravel road priority system will be used. Leland Creek Fish Passage Barrier - Replace a culvert. Bywater Bay RID Seton Road - Grading, top course and chip seal. Upper Hoh Road Feasibility Study/Construction So. Discovery Road Improvement (from end of Railroad overpass project to Chevy Chase) - Reconstruct including grading, drainage and surfacing. Cape George Road (between Hastings Avenue and the Cape George Wye) - Reconstruction including grading, drainage and surfacing. 6th Avenue, Irondale - Local access road. 7th Avenue, Irondale - Local access road. 5~h Avenue, Irondale - Local access road. Quinault South Shore Road (to Park Boundary) - Widen, improve drainage, and surfacing. Gardiner Beach/US 101 Intersection - Reconstruct road and re-align intersection. Linger Longer Bridge - Replace bridge to make longer to span the flood zone. Oil City Road - Feasibility study to see if road can be relocated outside flood zone. Cook Avenue Extension - Reconstruct to current standards. Page 5 Commissioners Meeting Minutes: Week of October 5, 1998 The Chair opened the public hearing. David McCull0ch 1109 Hendricks, Port Townsend, WA 98368, submitted and read a letter from the Port Townsend Bicycle Association regarding the SR 20 bridge. (See microfilmed document.) He also noted that the SR20/SR19 intersection is dangerous for bicycles. He encouraged the County to add wide shoulders to accommodate bicycles on these roads. Klara Fabry reported that private forest harvest and forest yield revenues are declining. The County has $275,000 available in 1999 for safety improvements and to match grant funding. Hearing no further comments for or against the 6 year TIP, the Chair closed the public hearing. Commissioner Harpole moved to approve RESOLUTION NO. 86-98 adopting the six year TIP as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Lloyd Cahoon, Manager, Port of Port Townsend re: Update on Expansion of Port Townsend Marina: Lloyd Cahoon reported on the expansion of the Port Townsend Marina. Making the marina space bigger will allow additional moorage space for larger boats which will expand the use of the new heavy haul out. The Port will enter into agreements with Army Corps of Engineers for this expansion project. The Corps anticipates that construction could start as early as 2001. The Corps will dig the basin and is the lead agency and sponsor of this project. The project is subject to NEPA (National Environmental Protection Act.) There are some issues to be overcome including eel grass, the location of the Larry Scott Memorial Trail, and the removal of the old train trestle. Chairman Huntingford asked what the increase in space will be for this project? Lloyd Cahoon reported that there will be a one third increase in the marina space with approximately 60 additional moorage spaces for larger boats. This expansion is needed to make the heavy haul out project work most efficiently. Recommendation on Claim; Chester Prudhomme: Commissioner Harpole moved to accept the recommendation to reject the claim submitted by Chester Prudhomme. Commissioner Wojt seconded the motion which carried by a unanimous vote. Update from County Water Team: Commissioner Harpole asked about the Coordination Team? Dave Christensen reported that the WRC charter identifies the Coordination Team as the group that oversees process. Sandy Sandman reported that a sub-committee has been formed by the WRC, which includes the Coordination Team, to deal with the issue of hiring a 2415 Grant Coordinator and facilitator. Commissioner Harpole asked if the current WRC Coordinator can handle the 2415 Grant work while the hiring process is started? Dave Christensen reported that the recommendation of the sub-committee is to hire a Coordinator and this would be done by a competitive hiring process. Page 6 · ¥o,. soo Commissioners Meeting Minutes: Week of October 5, 1998 Ian Keith, Port Townsend City Council member noted that another proposal is to continue with the current coordinator, who was hired after a competitive hiring process. This person could be put under a contract with the City. David Christensen noted that this could be done by an interlocal agreement between the City and County. The discussion continued regarding the role of the WRC, the 2514 Grant Coordinator position, and how that position is hired. Dave Christensen noted that the County hiring the staff person was not considered as an option. Commissioner Wojt noted that there is a difference between fiscal accountability, which the County is providing, and the guidance for the work of the Coordinator position. Chairman Huntingford asked to see the job description for the Coordinator position and he would like more information on the legality of Mr. Keith's proposal. He also asked that DOE be contacted regard- ing their opinion on the proposal. Sandy Sandman reported that the WRC has not seen a new job description, however, the old job description for the WRC Coordinator covers this work. He noted that the WRC has not been provided any alternative proposal for the hiring of this position. He suggested that the idea of sole sourcing the position be brought up to DOE. Dave Christensen will work on this with David Goldsmith, the County Human Resource Manager. Commissioner Harpole reminded everyone that the goal is to keep things moving forward and figure out the best way to handle the matter of hiring a Coordinator. He also asked that a discussion of the options for a facilitator for the Water Policy Roundtable be discussed next week. Meeting Adjourned~., / ATTEST: Loma Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Danie arpo e, M~xqaer ' Page 7 · vo,. 801