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HomeMy WebLinkAboutM101298JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of October 12, 1998 The meeting was called to order by Chairman Glen Huntingford at the appointed time. Commissioners Daniel Harpole and Richard Wojt were both present. Approval of Minutes: 28, and October 5, 1998 as presented. unanimous vote. Commissioner Wojt moved to approve the minutes of September Commissioner Harpole seconded the motion which carried by a PUBLIC COMMENT PERIOD: The following comments were made: a representative of the Lake Leland Neighborhood Improvement Club presented the Board with a proposal for Compre- hensive Plan implementing regulations to protect Lake Leland. Resignation from the Planning Commission: Commissioner Wojt moved to accept the resignation of Dan Titterness from the Planning Commission and to have staff advertise for a person interested to fill this vacancy. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: · He presented information on the DOT Nolan Creek Project. There was no shoreline permit requested or obtained from the County for this work. He suggested that the Planning Page 1 Commissioners Meeting Minutes: Week of October 12, 1998 Department contact the DOT about this project and the possible need for a shoreline permit. Chairman Huntingford reported on his conversation with Gary Dimmich of the DOT regarding this project. The residents of the West End are upset about the closing of access to this area. The Board asked for time to review the information and then they will discuss the matter with Director of Community Development Al Scalf. Gary Rowe will prepare a handout for the incorporation process for the Tri Area and the Tri Area/Glen Cove Special Study. The consolidation of dispatch services with adjacent counties is being reviewed. An MOU with Kitsap County and Clallam County will be developed for a feasibility study on this. Designation of Primary Contact: Salmon Habitat Restoration (HB2496); WRIA 17,18,19, and 20: Gary Rowe reported that a staff person needs to be appointed as the primary contact person for Salmon Habitat Restoration projects. He recommended that Associate Planner Harriet Beale be appointed as the contact. The Board concurred with the recommendation. Municipal Research re: Update on Services: Carol Tobin explained the services that Municipal Research can provide counties. Municipal Research has 3 main information sources: inquiries, publications, and a library. Byron Katiyama reported on the Municipal Research website which includes searchable databases of County and City codes, ordinances, and frequently asked questions. They are in the process of developing a local government discussion forum on their site. There are about 20,000 users visiting the site each month. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Item 2 and to approve and adopt the balance of the items as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 87-98 re: Vacation of Portion of Rhododendron Avenue 2. DELETE Hearing Notice re: Emergency Interim Controls Ordinance No. 06-0828-98; Hearing set for October 26, 1998 at 3:00 p.m. in Commissioners Chambers (See item later in Minutes.) 3. Quit Claim Deed re: Bachelor Road Right of Way; Carl Schaber, Grantee 4. Letters (4) Requesting Support re: Opposing the Consolidation of the County Road Administration Board (CRAB), Transportation Improvement Board (TIB) and TransAid; Governor Locke, Senator Hargrove, Representative Buck and Representative Kessler 5. Letter to Summit Communications, Inc. re: Jefferson County Washington Cable TV Franchise Assignment 6. Accept Recommendation to Pay Claim for Damages: ~> C-25-98 Mary Ellen Hartman $934.58 ~> C-24-98 Mike Thacker $579.11 -~> C-22-98 lan Feltham $457.01 7. Out of State Travel Request; NACE Region 9 County Road Advisors Meeting, Laughlin, Nevada; Jefferson County Public Services; Gary Rowe Page 2 Commissioners Meeting Minutes: Week of October 12, 1998 Out of State Travel Request; Continuing Education Course, Vancouver, BC Canada; Jefferson County Health and Human Services; Carol Hardy Food and Beverage Purchase Request; Refreshments for Witnesses in State V. Burube & Nelson Trial; Jefferson County Prosecuting Attorney; Lianne Perron The Board met in Executive Session from 10:25 to 11:05 a.m. with the Prosecuting Attorney regarding potential litigation. COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Long Range Planning Update: The following items were discussed: Chairman Huntingford thanked Associate Planner Blake Lieberman for his good work on the presentation to the Planning Commission last week. Associate Planner Barry Berezowski reported on the insert to The Leader for the Comprehensive Plan. He reported that an 8 page insert will cost approximately $4,200 and staff feels that it would allow better coverage of the Plan. Chairman Huntingford asked that the Board see the draft before the printing is done. They are hoping to have the insert published with the newspaper the first or second week of November. The Board asked that Planning staff review the proposal from the Lake Leland Neighborhood Improvement Club regarding development regulations and report back to them at a later date. Ted Hunter reported that he is working with Permit Center staff on Code Enforcement process. Hearing Notice re: Emergency Interim Controls Ordinance No. 06-0828-98: Commissioner Harpole moved to approve the hearing notice setting the hearing on Ordinance No. 06- 0828-98 for October 26, 1998 at 3:00 p.m. in the Commissioners' Chambers. Chairman Huntingford seconded the motion in the temporary absence of Commissioner Wojt. The motion carried. Hearing Notice re: Emergency Interim Controls; Port Ludlow Master Planned Resort: Commissioner Harpole moved to approve the hearing notice setting the hearing regarding development regulations for the Port Ludlow Master Planned Resort for October 26, 1998 at 3:00 p.m. in the Commissioners' Chambers. Chairman Huntingford seconded the motion in the temporary absence of Commissioner Wojt. The motion carried. VOL ~a~e 3 Commissioners Meeting Minutes: Week of October 12, 1998 PUBLIC WORKS Discussion re: Flood Sub-Zone Funding Options and Timelines for Big Quilcene~ittle Quilcene River and Dosewallips River: Engineering Services Manager Frank Gifford reported on the time line for a survey to determine the option for funding flood zone improvements by the Quilcene Flood Zone District. The survey is estimated to cost $5,100. If the result of the survey is a tax on the district, a special election could be held in April at a cost of $5,000. If the recommendation from the survey is to form an LID, the cost would be approximately $2,400 and the process could be accomplished by the later part of April. If the option is for a Countywide flood zone, the process could be completed sometime in June 1999 at an approximate cost of $30,000. The Brinnon Flood Sub-zone process would take a month more than the time line for the Quilcene Flood Zone. Brinnon would have a higher election cost (approximately $14,000) because it would cover an expanded area. There is currently no funding for any of these tasks. Frank Gilford reported that completing the survey process for both Brinnon and Quilcene will cost approximately $12,000. Gary Rowe noted that there isn't any requirement for an election if the Board chose to approve an ad valorem tax. However, the Board made a commitment to the Flood Boards that an election would be held if a survey indicated that was what the residents want. Mary Phillips, Quilcene Flood Board, reported that the community would probably support a tax if they felt it was project specific. However, many residents feel that such a tax would be a double tax since they already pay County taxes. Public Works Director Klara Fabry reported that the main benefit of a tax levy is to provide continued funding for maintenance. Gary Rowe noted that the Board has adopted a flood plan for the Big Quilcene which identifies the projects needed in the district. Commissioner Harpole stated that it is important for the survey to clearly define administration costs and how the funds will be used. Klara Fabry suggested that the Public Works Department schedule informational meetings in the community on what administration and engineering costs include. The discussion continued regarding the knowledge of the residents in this area on flooding issues and projects and how the survey could help provide more information. Chairman Huntingford suggested that if a tax is imposed, the County may want to match the money the community raises. Mari Phillips stated that she feels it would increase the possibility of a tax being approved if the County would match funding. Gary Rowe pointed out that there may be new Federal and State funding available next year. Page 4 Commissioners Meeting Minutes: Week of October 12, 1998 Commissioner Harpole moved that the Public Works Department begin work on a survey of the residents for the Brinnon and Quilcene Flood Zones and that the survey be brought back to the Board for their review and that the Department continue to research other funding sources for this work. The Board reiterated that the Current Expense Fund will split the cost for developing the survey. Commissioner Wojt seconded the motion which carried by a unanimous vote. Director's Update: Klara Fabry reported: A section of Jackson Creek in Brinnon has been dredged that will act as a gravel trap and the risk of flooding in that area has been eliminated. Irondale Road was closed this morning due to a problem with a power pole. Commissioner ltarpole moved to approve the proposed schedule for the Tri Area Special Study as presented and directed that the Public Works Director keep the Board informed when decision points are reached. Commissioner Wojt seconded the motion which carried by a unanimous vote. There was a parking problem at H.J. Carroll Park last Sunday. The Public Works Department is working on a solution. Discussion re: Update on Water Resource Council Staffing and Facilitation for the Water Policy Roundtable Meetings: Dave Christensen, Environmental Health, reported that he met with the Deputy Director of Public Services, David Goldsmith, and the Prosecuting Attorney regarding hiring procedures for the Coordinator position funded by the 2415 Grant. The Prosecutor feels that the Coordinator currently working for the Water Resources Council, who was hired under an open hiring procedure could serve as the Coordinator in the interim. Dave Christensen reported that a full record of the hiring procedure for the current Coordinator will be sent to DOE and they will respond. The facilitation for the Water Policy Roundtable meetings was discussed. The going rate for facilitators is $1,000 per event. The role of the Facilitator was discussed. Commissioner Harpole asked for a job description for the Coordinator and the Facilitator to see how the two positions interact. He also asked for a budget estimate for this work. The discussion continued regarding what is required of a facilitator (meeting management or facilitation) and what would be a reasonable cost for those services. The Board then met for a workshop where the Trust Public Lands provided an update of their projects. Public Works and Planning re: Discussion of Petition for the Incorporation of the Tri Area and the Special Study: Barry Berezowski reviewed the agenda for the public meeting on the proposed incorporation scheduled for this evening. Commissioner Harpole noted that the County wants to keep on a parallel track with the Glen Cove/Tri Area Special Study and this incorporation petition. Page 5 24 g830 Commissioners Meeting Minutes: Week of October 12, 1998 Gary Rowe reported that if the current schedule is used for the incorporation petition, the Board would have to make a decision on a UGA by June of next year. The Board will be making a decision on the preferred alternative for the Special Study by April 1999, but that won't be enough information to determine if a UGA should be established. Gary Rowe explained the incorporation process. The discussion continued regarding the Special Study schedule and if it could be shortened so that election deadlines could be met. The meeting was recessed and reconvened at the Tri Area Community Center at 7 p.m. All three Board members were present. Public Meeting re: Incorporation of Tri Area: Chairman Huntingford opened the public meeting with approximately 26 people in attendance. Gary Rowe reviewed the incorporation process. The first step requires that a citizen submit a request for incorporation, a petition, and a check for $100. Guy Rudolph submitted these documents to the Board on September 15. A public meeting on the process is required within a month. The next business day after the meeting, the Auditor assigns an identification number to the petition and advises the proponent the number of signatures required on the petition, which is 10% of the residents in the area that voted in the last general election. The proponent has 180 days to acquire the necessary signatures which are then submitted to the Auditor for a determination of sufficiency (which must be done within 30 days.) The Board is required to hold a public hearing within 60 days of receiving the determination that the petition signatures are sufficient; however, the Board can continue the hearing for an additional 60 days to make a decision on the legal requirements of the request. The legal requirements of an incorporation are 1) a minimum of 1,500 residents within the proposed boundary, and 2) the proposed boundary must be totally within a designated UGA. The Board has the authority to make boundary adjustments (reduction only) based on public testimony. If the legal requirements are met, the incorporation will be certified to go on the ballot for the voters inside the incorporation area only. The election cannot be held earlier than 60 days after the Board's hearing and is held at the next scheduled election. A simple majority wins. Gary Rowe stated that the main concern is the legal requirement of a UGA designation. Currently, the Planning Department and the Public Works Department are gathering data on a Tri Area/Glen Cove Special Study to evaluate whether these areas, including the proposed incorporation area, fit UGA criteria. He presented the work plan and time line for the study which currently lists the Board's hearing on the selection of the preferred alternative in mid-April; in which case, possible adoption of the UGA designation could be expected in August. There was a discussion about the County's original UGA designation for the Tri Area that was challenged by the City of Port Townsend and overturned several years ago. Gary Rowe explained that prior to 1994, the State did not require a UGA designation for incorporation. Commissioner Harpole stated that a condition of the special study is to include existing data, along with new information that is being collected. There will be a more detailed, indepth analysis in the current study of all the issues including water, transportation, and utilities. Page 6 Commissioners Meeting Minutes: Week of October 12, 1998 In 1995, the Board rejected a request for incorporation of Irondale because they were not at the point to go forward with the Tri Area/Glen Cove Special Study. At the time, the Prosecuting Attorney advised the Board not to begin the incorporation process because of the lack of a UGA designation and no plans for designating one in the near future. There was a discussion comparing the time line for the incorporation process and the time line to complete the Tri Area/Glen Cove Special Study and adopt the UGA designation. The crucial times for both processes are April, 1999 and August, 1999. Several comments were made about protracting the incorporation process. Guy Rudolph, the proponent for the Tri Area Incorporation, reviewed the history of the first request for incorporation in 1995. He compared the boundaries of the first request with the boundaries of the current request. He explained that there are 6 committees working on the incorporation. He introduced: Jim Lee, co-chairman of the Urban Village, Land Use, Urban Design and Open Space Committee who stated that the people in the Tri Area want to be in control of their own growth or non-growth. He reviewed the incorporation boundaries including Chimacum, Port Hadlock and Irondale. Craig Durgan, representing the Transportation, Public Utilities, Public Safety and Capital Facilities Committee, stated that Public Safety would be covered in the beginning by contracting with the fire district and the Sheriff. The biggest issue is utilities. There is already a water system in place owned by the City of Port Townsend. With incorporation, the new City would take over ownership, however they would have to negotiate for water rights. Most of the water is from one well that is within the incorporation boundaries. Currently there is enough water for everyone, though they are concerned about "peak periods" which could be addressed by building holding tanks. In addition, the Port Townsend water system serves Indian Island and the new City may be able to work out an agreement with the military. Regarding the water system infrastructure, many of the watermains will have to be upgraded eventually. Craig Durgan explained that sewers are not required in an incorporated area, except in the case of higher density development. Phone, power and cable TV are other utilities that are in place and would not be effected by the incorporation. The Committee on Human Services, Education and Capital Facilities is still collecting information and did not have a report available The Committee on Recreation, Environment and Cultural Resources did not have a report available. Colleen White, representing the Committee on Housing and Economic Development, reported briefly on data she received on affordable housing. She added that the Comprehensive Plan land use designations will have an impact on future residential and commercial growth. A major concern is the downzoning of commercial areas in the Plan. Janine Anderson, representing the Public Relations Committee, listed options for getting the information on the incorporation out to the residents in the Tri Area including a website, a newsletter, and possibly putting information on the cable TV channel. She asked the Board if there would be any funding available from the County? Page 7 Commissioners Meeting Minutes: Week of October 12, 1998 Don Young from the Coordination Team feels that incorporating will give residents of the Tri Area more community representation. Guy Rudolph stated that the time line that Gary Rowe reviewed earlier in the meeting is necessary for the various committees to complete the required studies. Several people stressed the importance of the County and the Incorporation group working together to complete the process successfully. The Board concurred that they are committed to completing the Tri Area/Glen Cove Special Studies in the adopted time line which could lead to a UGA designation by summer, 1999. There was a discussion about concerns that the UGA designation could be appealed to the Growth Management Hearings Board and derail the incorporation again. Commissioner Harpole stated that the County is being very thorough throughout the Special Studies process. In addition, there will be several "focus group" meetings in the communities to review the data that will be collected in the Studies. Chairman Huntingford asked that the Incorporation Committees receive a copy of the schedule for the focus group meetings and workshops and encouraged them to make an effort to participate in these meetings. MEETING ATTEST: ~orna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOAP OF comm/ISaLO NEP¢ Richard""' '--' Wojt, Member VOL Page 8