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HomeMy WebLinkAboutM110298JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 2, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Richard Wojt and Daniel Harpole were both present. PUBLIC SERVICES BRIEFING SESSION: The following was reported: Associate Planner Harriet Beale reported on a meeting she attended in Clallam County last week on salmon recovery planning. The group is planning under a 2496 Grant and will be drafting a Memorandum of Understanding between the agencies involved. They are going to hire a coordinator who will have duties similar to the Hood Canal Coordinating Council Coordinator. A resolution is being drafted in support of this planning group for the Board to consider. Director of Public Services Gary Rowe reported that he will contact WSAC about the status of federal funding for salmon restoration projects. The Board has a meeting tomorrow with the City of Port Townsend Finance Committee regarding regional services provided to the City by the County. The County will present information on the costs of services provided as well as possible new services. The recommended budget from the Board needs to be put together within the next two weeks. Gary Rowe provided staffing request information by Department that was gathered during the 1999 preliminary budget process. The Board asked Gary Rowe to check into questions regarding the proposed Management/Professional salary matrix, the possibility of the County using a delivery service, and the status of the Highway 104 Visitor Center. vo!_ ,-= :.J'7 944 Commissioners Meeting Minutes: Week of November 2, 1998 PUBLIC COMMENT PERIOD: The following comments were made: a petition was submitted to the Governor to develop statewide regulations to keep local jurisdictions from banning the keeping of hybrid cats; and a request from ORM to have all future Port Ludlow issues handled by a separate panel other than the Planning Commission because of their bias toward ORM. (See microfilmed document.) APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete Items 1, 7, and 11 and to approve the balance of the items as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. DELETE Resolution No. re: Adopting an Updated Management and Professional Position Compensation Matrix 2. CONTRACT re: Quilcene Community Center Expansion Project No. QC1353; Jefferson County Public Works; Kuhn Construction, Inc. 3. AGREEMENT re: Temporary Help; Administrative I Position; Jefferson County Public Works; Washington Teamster Local #589; Ann Marie Knox 4. AGREEMENT, Amendment re: Additional Funding to Support Medicaid Client Outreach Activities; Jefferson County Health and Human Services; Washington State Department of Social and Health Services, Medical Assistance Administration 5. AGREEMENT re: Replaces Current Drinking Water Joint Plan of Operation; Shifting Small Public Water Systems Inspections and Problem Solving from the State Agency to the Local Health Jurisdiction; Jefferson County Health and Human Services; Washington State Department of Health 6. Accept Recommendation to Reject Claim for Damages #C-18-98; Lack of Water; Mike Belenski 7. DELETE Publish Executive Summary of Comprehensive Plan in the Jefferson County - Port Townsend Leader; To be published on November 18, 1998; Jefferson County Planning Department (See item later in Minutes.) 8. Annual Car Wash Expenses; Not to Exceed $144.00 Per Year; Jefferson County Health and Human Services 9. Out of State Travel Request; Lactation Conference, Vancouver, B.C. Canada; Jefferson County Health and Human Services; Quen Zorrah 10. Appoint New Member and Reappoint Alternate Voting Member Representing Port Townsend Paper Corporation on the Solid Waste Advisory Committee; V. Alice McConaughy replacing Karen Lull-Butler, and Bryon Monohon, Alternate Member 11. DELETE Letter Regarding Solid Waste Disposal District; City of Port Townsend Utility Committee (See item later in Minutes.) Executive Summary of Comprehensive Plan re: Publishing in the Jefferson County - Port Townsend Leader; Jefferson County Planning Department: (See Item 7 on the Consent Agenda) Commissioner Harpole reviewed the questions regarding the Executive Summary that they would like deleted or clarified: 1) delete reference to the lot certification process (ES 16 matrix) and, 2) place a special notice in the summary about how to obtain a land use map. Page 2 VOL 24 2945 Commissioners Meeting Minutes: Week of November 2, 1998 Commissioner Harpole moved to approve this item with the changes. Commissioner Wojt seconded the motion which carried by a unanimous vote. COUN~ DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported that the appeal period for the Comprehensive Plan ends today at 5 p.m. Associate Planner Barry Berezowski explained that staff is preparing a report on the public hearing comments for the ElCO and the draft regulations submitted by ORM and the Port Ludlow Community for the Master Planned Resort at Port Ludlow. There is some concern about the language meeting the intent of the Board. Chairman Huntingford suggested that the Board be given copies of the draft proposal and schedule a time later this week to resolve these issues. A1 Scalf reported on the action being taken regarding the asphalt batch plants. An informational meeting has been scheduled for November 18, 1998 with the Planning Commission, the Air Pollution Control Authority, the Board of Health, the State Department of Natural Resources, the Board, industry representatives and other interested parties. The discussion turned to the Land Use Procedures Ordinance, recommendations that the Department will have for revisions, and how the new ordinances have impacted the work at the Permit Center. CONTRACTS re: Shoreline Master Program Consultant Studies 1) Professional Fish Biology Services; Ron Hirschi, Fish Biologist; and 2) Professional Geologic Services; Coastal Geologic Services, Inc.: Harriet Beale reported on her discussion with Dave Robison, University of Washington, regarding a study program in which students will provide a detailed land use inventory for designations in the County. This is not the same work the consultants will be providing. The Planning Department recommends that the contracts be approved. Commissioner Harpole moved to approve the contracts as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of November 2, 1998 PUBLIC WORKS Aubrey Palmer, Operations Manager, re: Update on Operations Division: Aubrey Palmer reviewed performance indicators for the Operations Division of the Public Works Department through August. A Countywide culvert inventory has been started which includes mainline markings for every culvert. Several culvert replacements have been completed, and there are several process improvements being considered for next year. Discussion re: Support of ALEA Grant Application Regarding Purchase of Point Hannon Property: Facilities, Parks and Recreation Director, Warren Steurer, explained that the resolution designating lead agency for this project has been changed as requested by the Board: He recommended that the Board approve this resolution so that the Department can work with the Trust for Public Lands on the grant application. Commissioner Harpole asked that a letter be sent by the Board to the State Parks and Recreation Commission, with copies to the County's legislative delegation, encouraging the State to resolve the issues raised by the County at the Wolfe Property State Park. He noted that he has a letter from the Washington Water Trails Association regarding their support of the County being the lead agency on this project. He wants to see the access issues to this park resolved before any constraint on public access (non-motorized water craft) is considered. Public Works Director Klara Fabry noted that another concern revealed at the State Parks public process was regarding increased fire risk at this park if overnight camping is allowed. There is no way for fires to be put out on Hood Head if one is started. Chairman Huntingford asked why, if State Parks is interested in this project, but couldn't fund it, weren't they asked to be the lead agency, especially if the funding is to come from the Trust for Public Lands? A representative from the Trust for Public Lands answered that the State wouldn't qualify for an ALEA grant. The State is also not acquiring new properties because of funding issues. Chairman Huntingford is concerned about funding to maintain this park if the grant is successful, especially when the County doesn't know how the H.J. Carroll Park and Larry Scott Memorial Trail maintenance will be funded. Klara Fabry reported that the Department is committed to working with volunteer groups to handle the maintenance for this park. Chairman Huntingford noted that the County is changing from composting toilets in County Parks along shorelines, to vault toilets which will have to be emptied. This will be an additional expense. Commissioner Harpole noted that the commitment being made by the County in supporting this resolution is to support the grant application. If the grant is awarded then the issues can be worked out before any grant contract is signed. He is in support of the County being actively involved with resolving the issues and supporting this opportunity. Page 4 Commissioners Meeting Minutes: Week of November 2, 1998 Commissioner Harpole moved to approve RESOLUTION NO. 93-98 authorizing the application for an ALEA grant to obtain the Point Hannon property for a park, and directing that Public Works draft a letter to the State Parks and Recreation Commission, with copies to all State Representatives, outlining the County's concerns. The Chairman called for a vote on the motion. Commissioner Harpole and Commissioner Wojt voted for the motion. Chairman Huntingford voted against the motion. The motion carried. Discussion re: Revising the 1998 Capital Improvement Program to Include Replacement of the Septic System at the Tri-Area Community Center: Engineering Services Manager Frank Gifford reported that this septic system is failing right now. The new system is being designed in house. The Department is asking that a resolution be passed allowing a revision of the CIP for this project. Commissioner Wojt asked that the Department check with the Chimacum School District about the possibility of using their septic system for the Tri Area Center. Commissioner Harpole moved to approve RESOLUTION NO. 94-98 to revise the Capital Improvement Program as presented with the condition that a follow up be done with the Chimacum School District. Commissioner Wojt seconded the motion which carried by a unanimous vote Update on Old Gardiner Road Project: Bob Turpin, Senior Engineer, reported that the County was turned down on their request for funding for a wooden bridge at this site. The County appealed that decision to FEMA, and on October 26, 1998, FEMA agreed to increase the County's DSR from $380,000 to $1,075,000 and approve a request for the timber bridge option as an improved project. He feels this funding will cover the cost of the bridge. Commissioner Harpole asked when the bridge will be constructed if this is approved? Bob Turpin stated that there is a problem with an Eagle nest in the area. Klara Fabry reported that a proposed schedule will be drafted and the project will begin as soon as possible once the Board gives their approval. Chairman Huntingford stated that he would like to see the road moved from this site because there have been problems on this site that will probably continue. Commissioner Wojt agreed that he has never felt that this site is appropriate because of the intersection with Highway 101. Commissioner Harpole stated that he supports this current proposal because it has been supported by a majority of the residents of the area. Klara Fabry recommended that this project proceed at this site. She added that it is a major success that the Department was able to secure funding for the wooden bridge. Director's Update: Transportation Manager Bruce Laurie submitted a summary of the information received at the focus group meetings on the Tri Area/Glen Cove Special Study. This information will be presented at the Planning Commission meeting on Wednesday. He also presented a revised schedule for the completion of the Tri Area/Glen Cove Special Study. Page 5 2 4s Commissioners Meeting Minutes: Week of November 2, 1998 Letter Regarding Solid Waste Disposal District; City of Port Townsend Utility Committee: (See also Item 11 on Consent Agenda.) Commissioner Harpole stated that he would like to have a specific timeline regarding the solid waste planning process added to the letter. In addition he would like copies of the letter sent to the City Council and the City Utility Committee. Commissioner Harpole moved to approve the letter with the two additions as suggested. Commissioner Wojt seconded the motion which carried by a unanimous vote Department of Natural Resources re: Revenue Report: Tom Robinson, Regional Manager, State Department of Natural Resources, presented and reviewed the quarterly and yearly update of revenue from forestlands. They expect that the County will receive approximately $1.6 million total by the end of the year. The discussion continued regarding the trends in sales of timber and how that will impact the management of these lands by the DNR. The Board met in Executive Session from 2:30-3:00 p.m. with the Director of Commu- nity Development regarding personnel. Workshop re: Request for Proposal for Solid Waste Operations: Aubrey Palmer reviewed the elements of the operations and the proposals received from various vendors to provide these services. He also reviewed two options for each element and their recommendation for action. Larry Fay and David Christensen re: Preview of Water Policy Roundtable: Dave Christensen presented the draft agenda for the Water Policy Roundtable. Commissioner Harpole commented that it is a very full agenda and asked who the facilitator will be? Dave Christensen advised that they don't feel there will be much discussion about the contracts because all the agencies should have their questions and concerns addressed before the meeting. He stated that John Aho will be facilitating the meeting. Gary Rowe suggested that the letter to all parties include wording to encourage people to be prepared to come to the meeting to take action on these items. Commissioner Wojt suggested that a time limit be set for each item. Fees for Food Service Events: Chairman Huntingford explained that several people have talked to him about the fee waiver policy as it relates to non-profit organizations who sponsor food service fundraisers such as pancake breakfasts or Little League concessions. Larry Fay stated that the policy was adopted a few years ago and may need to be reviewed. Two major concerns are the criteria to be used in determining which non-profits should get the fee waivers and which budget will pay the fees if all non-profit's fees are waived? Page Commissioners Meeting Minutes: Week of November 2, 1998 The Board then met in Executive Session from 4:15-4:30 p.m. with the Prosecuting Attorney regarding litigation and from 4:30-5:00 p.m. with the Public Works Director regarding personnel performance. MEETING ADJOURNED ATTEST: a Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 7 24 2950