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HomeMy WebLinkAboutM111698JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of November 16, 1998 The meeting was called to order by Chairman Glen Huntingford at the appointed time. Commissioners Daniel Harpole and Richard Wojt were both present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the status of the preliminary 1999 Budget and explained that there are several areas where a decision must be made before the budget can be balanced and given to the Auditor this week. He noted that whatever level the Board sets the property tax levy at in the preliminary budget cannot be raised later. It can be lowered however. Gary Rowe presented a draft letter to the Mayor and City Council of Port Townsend to initiate a process that may result in the operation of the Port Townsend Community Center being taken over by the City. Commissioner Harpole moved to approve the letter. Commissioner Wojt seconded the motion which carried by a unanimous vote. Approval of the Minutes: Commissioner Harpole moved to approve the Minutes of October 26, 1998 and November 2, 1998 as presented. Commissioner Wojt seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes: Week of November 16, 1998 ~ Commitment to Issue a Financial Guaranty Insurance Policy; MBIA Insurance Corporation: The Clerk of the Board presented the insurance policy for the reissued bond that the Board approved and signed on November 9, 1998. Commissioner Harpole moved that the Chairman sign the insurance policy. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: No one appeared at the public comment period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Items 1 and 9 and to approve and adopt the balance of the items as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. DELETE Resolution re: Adopting an Updated Management and Professional Position Compensation Matrix 2. CONTRACT re: Professional Services; Volunteer and Training Coordinator for County Programs; Cooperative Extension; M. Mattie Young 3. CONTRACT re: Solid Waste Education Program Support Services; Washington State University Cooperative Extension 4. AGREEMENT re: Temporary Help; Jefferson County Sheriff's Office, Emergency Management Division; Lucy Helyn Deakins 5. Request for Twelve (12) Month Administrative Extension of Short Plat #SUB97-0008; To Divide Approximately 39 Acres into 3 Residential Lots; Located at 240 Jakeway Road, Quilcene; A1 Jakeway, Proponent 6. Appoint Member to Serve an Unexpired Term on the Jefferson County Planning Commission; Term Expiring March 17, 2001; Colette Kostelec 7. Appoint Member to Serve a Three (3) Year Term on the Gardiner Community Center Board of Directors; Term Expires November 16, 2001; Ben Gracz 8. Accept Resignation from Member of the Jefferson County Solid Waste Advisory Board; Penny Varteresian 9. DELETE Letter Regarding Olympic Home Ownership Network; Donella Wilch, Program Coordinator, Washington State Housing Finance Commission (See item later in Minutes.) Letter Regarding Olympic Home Ownership Network; Donella Wilch, Program Coordinator, Washington State Housing Finance Commission: (See Item 9 on the Consent Agenda): Commissioner Harpole moved to approve and sign the letter of support for the Olympic Home Ownership Network to the Washington State Housing Finance Commission. Commissioner Wojt seconded the motion which carried by a unanimous vote. VOL Page 2 r~,,r, .1_59 Commissioners Meeting Minutes: Week of November 16, 1998 COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Washington State Department of Fish and Wildlife re: Discussion of Crocker Lake: Director of Community Development Al Scalf introduced Tom Johnson, Fish Biologist for Eastern Jefferson County, Hood Canal and Kitsap County with the State Department of Fish and Wildlife and Sarah LaBorde, Director of Region 6. Sarah LaBorde reported on the action taken by the State Department of Fish and Wildlife to poison Crocker Lake to eradicate Northern Pike. She explained that on June 25, 1998 they electro-shocked Crocker Lake and found Pike of various sizes. She reported that the Department did a thorough evaluation of all the options that could be utilized to deal with the Pike. After the review, they felt that an emergency provision was necessary to eradicate the Pike and they notified the County, adjacent property owners, and other interested parties. In early July, they poisoned the lake. Commissioner Harpole asked the extent of the notification of the local land owners? Sarah LaBorde reported that only the landowners around the Lake were notified and now they feel they should have notified property owners along the streams that flow out of the lake. The State Department of Fish and Wildlife has scheduled a public meeting on reviving the Coho Salmon runs in the area for Thursday evening from 7 to 9 p.m. at the Th Area Community Center. Sarah LaBorde stated that although the Salmon will be their main focus, they will also discuss the Crocker Lake issue. A1 Scalf asked about the habitat for Steelhead? Tom Johnson, Fish Biologist, reported that they run as far as possible up Snow Creek in that area. Director's Update: Associate Planner Harriet Beale reported that there are some shoreline policies that need to be reviewed regarding the appropriate types of uses allowed in the area of the Quilcene and Port Hadlock marinas. The Port of Port Townsend may be willing to enter into an interlocal agreement to provide the funding for these studies. Chairman Huntingford pointed out that some of the uses allowed by the Shoreline Management Master Plan, may not be allowed by the Comprehensive Plan in that area. Harriet Beale noted that the criteria of SB6094 must be met and if there isn't any industrial uses existing in those areas, that type of use may not be allowed in the future either. However, there are other uses that can be allowed, such as tourist related uses. The Board agreed that Planning Staff work with the Prosecuting Attorney and the Port regarding this issue. Commissioner Harpole stated that he also wants the issues at Nordland addressed in a timely manner. Assistant Planner Blake Lieberman reported on the Noise Overlay Ordinance for the Airport which was part of the work plan when the Comprehensive Plan was adopted. He explained how the airport noise Page 3 Commissioners Meeting Minutes: Week of November 16, 1998 ~ issues are handled currently. The Port defined a boundary around the airport and when a land use permit is within that area the County notifies the Port. There was a discussion about the Planning Commission reviewing this ordinance and Commissioner Harpole moved to have staff take the draft ordinance to the Planning Commission for a public hearing and then to submit their recommendation to the Board. Commissioner Wojt seconded the motion which carried by a unanimous vote. Associate Planner Barry Berezowski reviewed the workshop and public hearing schedule for the Port Ludlow Master Planned Resort. The first workshop is scheduled for November 23, 1998 from 7-9 p.m. at the Bay Club in Port Ludlow with a second workshop, if necessary, on November 24, 1998 from 5:15 to 7 p.m. in the Lower Level Conference Room at the Courthouse. Later in the day: The Board reviewed their action at the public hearing on November 9, 1998 regarding the interim regulations for the Master Planned Resort at Port Ludlow. Commissioner Harpole stated that his motion was to adopt Option 2 of the staff recommendation which says to adopt the Planning Commission's recommended Interim Controls and that workshops would be set up to discuss and suggest possible changes to certain portions of those regulations that would then be presented during the public hearing. Discussion re: Designation of Official Posting Places of the County: Commissioner Harpole moved to approve the following official posting places: Jefferson County Permit Center Long Range Planning (bulletin board near front counter) Jefferson County Commissioners Office ('bulletin board located just outside the Commissioners Offices in the Lower Level of the Courthouse.) Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC WORKS Director's Update: Public Works Director Klara Fabry reported on the following: The Department will be impacted by the passage of Referendum 49, but the exact impact is not known yet. It is expected that the DOT will be providing less services to counties. There will be a joint meeting with the TIB and the DOT regarding the Upper Hoh Road today. The DOT requirements for acceptance of this road will be discussed. A public meeting on the Nolan Creek Project has been scheduled for December 10, 1998. The Port Ludlow LMC had a meeting with ORM regarding stormwater drainage problems in Port Ludlow. Both parties agreed to hold another meeting on the legal issues in December. A cost estimate of the operations and maintenance of the Memorial Field restrooms was presented for the Board to review. The foundation construction for the Quilcene Community Center is on schedule. Proposals are being accepted until Friday for the new septic system at the Tri Area Community Center. Page 4 _Commissione M.__~eeti.__ng Minutes_~_____~: Week of N.__~_ov__eml0er 16_ 19___98 ~ · The request for the transfer of the well at the Quilcene Community Center to the PUD is being reviewed by Warren Steurer who will set up a meeting with the Board as soon as possible. Commissioner Harpole asked if Klara Fabry has contacted anyone about the possibility of a trail along Highway 19 where the City water line is currently being installed. Klara Fabry has not been able to contact anyone yet. The Public Works Department will draft a follow up letter to Millenium regarding the need to work with the County on a cable television franchise ordinance. Review of Map Correction Application; Patrick and Beverly Smith: Barry Berezowski reported that this is the first formal petition submitted for a map correction. Commissioner Harpole suggested that the petitioners should be notified when these corrections are to be discussed. Randy Kline, Planning Technician, reviewed a map which indicated the location of four parcels petitioned to be included in the Chimacum General Commercial Crossroads. The petitioners own all of' the parcels and an adjacent parcel. They feel that the criteria has been interpreted incorrectly. Planning staff recommends that this petition be docketed for review during the annual Comprehensive Plan amendment process. Assessor Jack Westerman stated that he has concerns about the term "map correction" because it can be interpreted in different ways. For example, one person may think the mapper made an error, while someone else may interpret it to mean that the mapping doesn't reflect the criteria being used. Commissioner Harpole read the policy language which says, "Mapping errors that are clearly erroneous, based on inaccurate information or technical error on the part of the County may be corrected at the discretion of the Board" The Board asked that this item be placed on the agenda for next week to allow time to notify the Smiths that a decision will be considered on their petition. Emergency Management Services Update re: Progress on Y2K: Bob Minty, Emergency Management Coordinator, explained that Information Services staff has already addressed the year 2000 problem on the County computer systems. He has reviewed what the State is doing with all of their systems to assure no disruption of essential government services. He suggested that the County have a contingency plan on how to work around a possible system failure. Commissioner Harpole asked what other problems there may be besides equipment and computers? Bob Minty advised that alarm systems, security systems, and automobile and equipment systems that have embedded chips may fail due to the date change. Commissioner Wojt asked about the power grid going down for a period of time and how that would impact water, food and sewer? Bob Minty reported that the Emergency Management Plan advises people to have a minimum of 72 hours of food and water for such emergency situations. Page 5 Commissioners Meeting Minutes: Week of November 16, 1998 The Board met in Executive Session with the Director of Community Development and the Prosecuting Attorney regarding potential litigation from 2:45 p.m. to 3 p.m.. Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS p ,~, lvle~?er Page 6