HomeMy WebLinkAboutM112398 JEFFERSON COUNTY BOARD OF COMMISSIONERS --~
District No. I Commissioner: Daniel Harpole, Member
District No. 2 Commissioner: Glen Hunting£ord, Chairman
District No. 3Commissioner:~Richards Wojt, Member I[
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[THE HEAP, Y OF
Clerk of the Board: Lorna L. Delaney II
Director of Public Services: Gary A. Rowe
Deputy Director of Public Services: David Goldsmith
MINUTES
Week of November 23, 1998
Chairman Glen Huntingford called the meeting to order at the appointed time.
Commissioners Daniel Harpole and Richard Wojt were both present.
APPROVAL OF MINUTES: Commissioner Wojt moved to approve the minutes of
November 9, and 16, 1998 as presented. Commissioner Harpole seconded the motion which carried by
a unanimous vote.
Senior Meal Program Request for Additional Funding; Clallam Jefferson
Community Action Council: Deputy Director of Public Services, David Goldsmith, asked how the
Board wants to handle the request from the Clallam Jefferson Community Action Council for an
additional $4,200 in funding to cover the expenses of the Senior Meals programs in Brinnon and
Quilcene for the balance of 19987 Commissioner Wojt moved to approve the payment of $4,200 to
CAC for the Brinnon and Quilcene meals programs until the end of the year. Commissioner Harpole
seconded the motion which carried by a unanimous vote
AGREEMENT, Settlement and Release of Claim; Ken Merritt: David Goldsmith
reported that a settlement for this claim has been negotiated at $65,000, with $20,000 from the Risk
Pool and $45,000 from the County Road Fund. Commissioner Harpole moved to approve the
settlement agreement with Ken Merritt and authorize the Chair to sign it. Commissioner Wojt seconded
the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes: Week of November 23, 1998
PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe
reviewed the hearing notice for setting the 1999 property tax levy with a limit of 104% for the regular
County levy and the County Road District levy. He explained that the Board can reduce the levy
amount after the public hearing, but they cannot increase it.
Commissioner Harpole asked that Gary Rowe develop a memo for their signatures to all Departments
involved with IDMS asking them about their current, upcoming, and long term needs. He directed that
a half day workshop be scheduled to review the IDMS issues.
PUBLIC COMMENT PERIOD: The following comments were made: A copy of a
proposed map for the boundary for the incorporation of the Tri Area was presented with a request that
the Board attend a meeting being held by the Tri Area Community Club on December 8 at the Chima-
cum Grange to discuss the status of the Th Area Incorporation; and a question about the process that
will be used for the workshop at Port Ludlow.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Harpole moved to delete Items 1, 4, and 9 and to approve the balance of the items as presented.
Commissioner Wojt seconded the motion which carried by a unanimous vote.
1. DELETE Ordinance: Emergency Ordinance being Adopted Pursuant to Chapter 36.70.790 and Chapter 36.70A.390
Revised Code of Washington Amending Ordinance No. 04-0828-98 and Section 18.55 of the Jefferson County Code by
Establishing Temporary Uses of Forty-Five (45) days Dttration (See item later in Minutes)
2. AGREEMENT re: Flexible Mitigation Funding 1998/1999; Jefferson County Public Services;
Clallam-Jefferson Community Action Council
3. AGREEMENT, Supplement #2 re: Consultant for Tri Area/Glen Cove Special Study, R01336;
Jefferson County Public Works; Shockey-Brent
4. DELETE Agreement, Supplement #2 re: Changes to Scope of Work and Time for Completion; Jefferson County Public
Works; Merritt + Pardini
5. AGREEMENT, Amendment #1 re: Provision of Out Patient Substance Abuse; Jefferson
County Health and Human Services; Sound Recovery Center
6. AGREEMENT re: For Professional Planning Service; Gateway Rest Stop Project; Jefferson
County Public Services; Land Planning & Design
7. HEARING NOTICE re: Intent to Change Name of Old Stark Road to Garten Road; Located
off Highway 101 in Port Ludlow; Set for Monday, December 7, 1998 at 1:45 p.m. in
Commissioner's Chambers; Robert L. Garten, Proponent
8. HEARING NOTICE re: 1999 Jefferson County Budget, December 7 through 10, 1998 at
Various Times in the Lower Level Conference Room at the Courthouse
9. DELETE Hearing Notice re: Setting Tax Levies for 1999; Set for Monday, December 14, 1998 at 3:00 p.m. in
Commissioner's Chambers (See item later in Minutes.)
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Commissioners Meeting Minutes: Week of November 23, 1998
10.
11.
12.
13.
14.
HEARING NOTICE re: Proposed Amendment to Ordinance No. 02-0622-98; Excise Tax on
Sales and Charges Made of the Furnishing of Lodging that is subject to Tax under Chapter 82.08
RCW Authorizing the Collection of Said Tax within the City of Port Townsend; Set for
Monday, December 7, 1998 at 1:30 p.m. in Commissioner's Chambers
Grant Application for Community Litter Cleanup Program Funding; Jefferson County Juvenile
Services; Washington State Department of Ecology
Final Short Plat Amendment, #SUB97-0021, Glavich Short Plat; To Delete "Notice to
Purchasers-Restrictions & Covenants;" Located on Old Oak Bay Road; William Allyn,
Applicant
Accept Recommendation to Pay Claim #C-29-98, $265.13; Damaged Vehicle; Arlene Slate
Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officers'
Association for $75.00
HEARING NOTICE re: Setting Tax Levies for 1999: (See also Item 9 on the Consent
Agenda) Chairman Huntingford reported that the Veterans would like to levy $2,400 in the 1999
budget. Commissioner Harpole moved to approve the hearing notice setting the hearing for Monday,
December 14, 1998 at 3:00 p.m. in Commissioner's Chambers, with the change to include $2,400 for
the Veterans Relief Fund. Commissioner Wojt seconded the motion which carried by a unanimous
vote.
Emergency Ordinance being Adopted Pursuant to Chapter 36. 70. 790 and Chapter
36. 70A. 390 Revised Code of Washington Amending Ordinance No. 04-0828-98 and Section 18. 55 of
the Jefferson County Code by Establishing Temporary Uses of Forty-Five (45) days Duration: (See
Item 1 on the Consent Agenda) After clarifying the process that these temporary uses will be subject
to, Commissioner Wojt moved to adopt and approve emergency ORDINANCE NO. 08-1123-98 as
presented. Commissioner Harpole seconded the motion which carried by a unanimous vote.
COUNTY DEPARTMENT BRIEFINGS/BUSINESS
COMMUNITY DEVELOPMENT
Director's Update: Director of Community Development, Al Scalf, reviewed the process
to be followed on a Land Use Map Correction, which is considered a Type C appeal. The Hearing
Examiner recommendation will be forwarded to the Board and then if the petitioner does not agree, it
will have to be appealed to the Superior Court.
A1 Scalf reviewed the draft agenda for the workshop this evening in Port Ludlow.
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Commissioners Meeting Minutes: Week of November 23, 1998
Chairman Huntingford asked that Russ Tillman be sent a copy of the draft language on Planned Unit
Developments that was developed by Planning Department staff.
Discussion re: Map Correction Petition #MCR-98-O002; Patrick and Beverly Smith:
Associate Planner Barry Berezowski reported that the Board reviewed this petition last week and
delayed their decision to allow the Petitioner to be present during this deliberation. Assessor Jack
Westerman reported that all of these properties are vacant land (Code 9100 in the Assessor's records),
but the land code within the neighborhood is what determines the value of the property for assessment
purposes. The last time this area was revalued was January 1, 1995. All 4 of these parcels were valued
as commercial in 1995 for assessment purposes. One of the parcels has been valued as commercial
since 1987. The other three have been valued as commercial since 1991. He noted that because of the
action taken by the Board on August 28, 1998, adoption of the Comprehensive Plan, this property will
be valued as residential during the next revaluation cycle.
Planning Technician Randy Kline explained that this isn't a decision on whether this property is
commercial or not, it is a decision regarding when that determination will be made: 1) as a map
correction, 2) during the Tri Area Glen Cove Study, or 3) during the annual amendment process of the
Comprehensive Plan.
Mr. Smith stated that he feels it is obvious that the property meets the Board's criteria for a commercial
designation and it makes no sense to change the designation to residential when the property is
surrounded by businesses.
Commissioner Wojt stated that there is water available to these properties. Mr. Arnett, representing Mr.
Smith, agreed that water is available. Commissioner Harpole stated that there are only a few map
correction petitions because of inappropriate original designations. He feels these properties can be
reviewed during the annual Comprehensive Plan Update process. He doesn't feel that there has been a
technical error made by the County on the designation of these properties. He doesn't feel this property
can be re-designated under the guise of inaccurate information or technical error. He still has concerns
regarding the designation of the parcel, but feels they can be reviewed during the annual update.
Chairman Huntingford noted that he feels the Board has the ability to make this re-designation because
"inaccurate" can also be defined as "incomplete." He doesn't feel the County has given these parcels
the consideration they deserve. Commissioner Harpole noted that the Board has not adopted new
criteria regarding the process for these determinations. Commissioner Wojt stated that he agrees and
feels the Board should adopt the staff recommendation. Chairman Huntingford noted that by the time
the Glen Cove/Tri Area Study and the possible incorporation is done there may not be any need for
additional commercial areas.
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Commissioners Meeting Minutes: Week of November 23, 1998
Chairman Hunfingford asked if the Board would be willing to make a commitment that these properties
would be made commercial at the annual update of the Comprehensive Plan? Commissioner Harpole
stated that he doesn't feel he has the legal ability to do that. Commissioner Wojt agreed.
Commissioner Wojt moved to follow the staff recommendation to address the request through the
annual Comprehensive Plan Amendment process and to maintain the existing zoning designation for the
subject property until the Glen Cove/Tri Area Study is completed; at which time the BOCC will review
and possibly revise the boundary. Commissioner Harpole seconded the motion. The Chair called for a
vote on the motion. Commissioner Harpole and Commissioner Wojt voted for the motion. Chairman
Huntingford voted against the motion. The motion carried.
PUBLIC WORKS
Director's Update: Klara Fabry reported the following:
The Operator position for the West End has been in the 1998 Department budget and has been
occupied by a temporary employee. She asked for approval to fill this position as a regular
position. Chairman Huntingford noted that he would like to look at the overall budget picture
for 1999 before considering whether this position can be filled. Commissioner Harpole asked
when the contract expires for the current temporary position? Klara Fabry reported that she
thinks the contract expires at the end of the November. The Board directed that the Union be
asked to extend the contract for another 90 days.
The final 2 day session of Eric Allenbaugh's training has been scheduled for next week.
At the meeting between the TIB, DOT and the County regarding the Upper Hoh Road, the DOT
expressed major concern about the standard and structure of the road. They would consider
accepting the road if it is updated to existing standards. A follow up meeting will be scheduled
to start negotiations with the State.
Klara Fabry made a presentation to the Transportation Commission regarding SR19.
A Joint GMA Steering Committee meeting is scheduled for Tuesday (November 24, 1998) at
City Hall from 10:30 a.m. to Noon.
The proposed modified agreement from the City of Port Townsend for the 35th Street Park has
been received. Public Works will draft a letter to the City noting that the proposal as submitted
is unacceptable. A workshop on the proposal will be scheduled with the City.
Tri Area Community Center Septic System: Engineering Services Manager Frank
Gilford presented a recommendation from the Public Works Department for the award of the bid for
septic system repair at the Tri Area Community Center. Firms on the Small Works Roster Bidders List
were asked if they could provide a bid within a week and they all agreed they could meet that short turn
around for a bid.
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Commissioners Meeting Minutes: Week of November 23, 1998
Two bids were received from firms on the Small Works Roster as follows: Primo Construction
$66,178.15; and Wilson Michel, Inc. $114,582.77. The Engineer's estimate for this system is
$68,950.00
Frank Gifford reported that the size of the septic system and drainfield requires a larger area than the
piece of property where the system is currently located. The County owns property in the area and the
Public Works Department is recommending a "Notice to Title" for the property adjacent to the current
site for the location of the reserve drainfield. The timing of the contract and the issuance of the permit
was discussed. Once the Notice to Proceed is issued the contractor has 60 day to complete the project.
Commissioner Harpole moved to approve the Notice to Title for Assessor's Parcel No. 963000202,
901113015 and 901113014 regarding the reserve drainfield area for the Tri Area Community Center as
presented by the Public Works Department. Commissioner Wojt seconded the motion which carried by
a unanimous vote.
After reviewing the Public Works Department recommendation, Commissioner Harpole moved to
approve RESOLUTION NO. 99-98 awarding the bid for the repairs to the Tri Area Community Center
septic system to Primo Construction as recommended. Commissioner Wojt seconded the motion which
carried by a unanimous vote.
Judi Morris, Treasurer re: Petition to Purchase Tax Title Property: Judi Morris
explained that a request has been received from Fred Grabos to purchase a strip of tax title land. RCW
84.64.320 allows this type of sale if the property's physical characteristics make it unbuildable. The
Treasurer recommends that the County sell this land to Mr. Grabos for $100.00, which is not less than
the principal amount of the unpaid taxes. Assessor Jack Westerman reported that he recommends that
the Board allow Mr. Grabos to buy the property with the condition that he agrees to go through the
Boundary Line Adjustment procedure to add this parcel to his current adjacent lot. The exact value of
this property is difficult to determine because of the size (13 x 75 foot strip.) The people who
previously owned the property used the County property for a number of years. The only person that
would want this property is Mr. Grabos.
Mr. CJrabos stated that he is willing to go through the Boundary Line Adjustment process if the County
sells him this piece of property.
Commissioner Wojt moved to approve the sale of County Tax Title Property application by Fred
Grabos for $100.00 under the condition as recommended by the Assessor (a Boundary Line Adjustment
application be made by Mr. Grabos and that the County waive the fee for it.) Chairman Huntingford
seconded the motion in the temporary absence of Commissioner Harpole.
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Commissioners Meeting Minutes: Week of November 23, 1998
Applications (3)for Assistance from the Veterans Relief Fund: Commissioner Wojt
moved to approve the three (3) applications for assistance in the amounts of: 1)$300.00, 2)$400.00, and
3)$75.00 from the Veterans Relief Fund as presented by the Jefferson County Service Officers
Association. Chairman Huntingford seconded the motion in the temporary absence of Commissioner
Harpole. The motion carried.
AGREEMENT$ (2); Amendment Extending Time of Contract; Personal Services with
the Jefferson County Planning Department: Commissioner Wojt moved to approve the amendments
to the employment agreements for 1) Blake Liebermann and 2) Randall K. Kline, with the Long Range
Planning Department. Chairman Huntingford seconded the motion in the temporary absence of
Commissioner Harpole. The motion carried.
The Board attended a Workshop with Planning and Public Works regarding a
reimbursable work agreement from 2:00 to 3:00 p.m.
HEARING re: Proposed Traffic Ordinance; To Replace and Repeal Ordinance No. 10-
1206-93 and Ordinance 2-88: The Chair opened the public hearing and asked that staff present their
report on this ordinance.
Scott Kilmer, Public Works Department, explained that this ordinance is to update and replace the two
traffic ordinances currently in place. The ordinance includes restrictions on the use of un-muffled
compression brakes (aka "Jake Brakes") on Jefferson County roads. The large truck companies were
contacted for input on how this change would impact their operations. All of the companies contacted
reported they would have no problem with this restriction because their trucks are up to date.
Exhibit A of this Ordinance is also being updated to allow the Board to revise speed limits by adoption
of a resolution instead of by ordinance. Another recommended change is to make the speed limit 20
mph in all County Parks. Primitive roads and School Zones will also be posted at 20 mph. The
recommended speed limit changes include:
4 Corners Road From 50 mph to 40 mph due to driveway accidents and lane and shoulder
widths.
Chimacum Road From milepost 0.44 to 1.57 the current speed is 50 mph. The
recommendation is to reduce this portion to 40 mph due to limited sight
distance, deficient land and shoulder width, driveway spacing and area
consistency.
Don Miller, Lutheran Church of the Redeemer, asked if the Public Works analysis considered the
number of turns off Chimacum Road? Scott Kilmer explained that the intersection at Redeemer Way
was considered, but not the actual number of cars that turn off of Chimacum Road.
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Commissioners Meeting Minutes: Week of November 23, 1998
Doug Joyce, Chimacum, stated that he supports the reduction of the speed of Chimacum Road to 40
mph.
Jack Randall, 360 Tala Shore Drive, Port Ludlow, stated that he worked on the Lutheran Church of the
Redeemer and advised that the Church has a pre-school and a number of cars use the intersection.
Guy Rudolph asked if Irondale Road was specifically addressed in this information because there is no
recommendation for a speed limit change. The Committee that reviewed improvements to Irondale
Road recommended that the speed limit be reduced. He asked what the rationale was for not changing
the speed limit? There is only one sign that indicates the direction to Irondale.
Deputy Glen Kilmer reported that currently the Sheriff's Office cannot cite anyone for using modified
Jake Brakes without this type of ordinance. There needs to be wording in the ordinance that says these
un-muffled compression brakes are not to be used and not that they are illegal because they come as part
of the equipment on these trucks.
A written comment from Emest Callahan, Jr was read into the record. (See microfilmed document.)
The Chair closed the public testimony portion of the hearing.
Commissioner Harpole suggested that the 25 mph zone on Chimacum Road be maintained to and
through the Redeemer Way intersection. Scott Kilmer reported that this intersection is in the middle of
a long straight stretch on this road and it would be difficult to enforce a 25 mph speed. There is a
concern for setting the speed too low in an area where people feel it is not warranted.
Klara Fabry reported that the project design is still being done for the Irondale Road and when that is
complete the community will be notified.
Commissioner Harpole moved to continue deliberation on this ordinance until December 14, 1998 so
that more information can be provided regarding the un-muffled compression brakes. Commissioner
Wojt seconded the motion which carried by a unanimous vote.
Matt Ready, Jefferson County Y2K Action Group re: Potential System Failure Due to
Y2K: Matt Ready, cofounder of the Y2K Action Group, introduced the other co-founders present. He
explained that the Y2K problem impacts computer software and hardware and the country's computer
dependent infrastructure. This group is recommending that Y2K preparedness become the County's #1
priority for all funding and emergency readiness planning. This would include:
· purchase and storage of extra generators for the Sheriff, Hospital, Police and Fire Districts
· a 1 to 3 month supply of fuel for the Sheriff, Hospital, Police and Fire Districts
· developing a contingency plan in case of 911 breakdowns
· a recommendation from the Board that private citizens store at least 2 weeks of food and water
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Commissioners Meeting Minutes: Week of November 23, 1998
Commissioner Huntingford suggested that the Y2K Action Group contact and work through the
County's Emergency Management Group (EPREP).
The Board met in Executive Session from 4:15 p.m. to 5:00 p.m. with the Deputy
Director of Public Services regarding personnel.
The Board held a workshop on Monday evening from 7:00 p.m. to 8:30 p.m. at the Bay
Club in Port Ludlow regarding the Port Ludlow MPR designation. The workshop was continued on
Tuesday, November 24 from 5:15 p.m. to 7:15 p.m. at the Port Townsend High School Auditorium.
The workshop was continued to Wednesday, November 25 from 7:30 a.m. to 9:00 a.m. in the
Commissioners' Chambersl
JEFFERSON COUNTY
_..._.Richarl Wojt, Memb er ,~
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