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HomeMy WebLinkAboutM122198JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. I Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Chairman District No. 3 Commissioner: Richard Wojt, Member [THe HEART 0~' THE OLYMPIC PENINSUI,A] Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of December 21, 1998 The meeting was called to order by Chairman Glen Huntingford. Commissioners Daniel Harpole and Richard Wojt were both present. Real Estate Excise Tax Affidavit; Property on Bachelor Road in Gardiner; Carl Schaber, Grantee: Commissioner Wojt moved to approve this Real Estate Affidavit as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. Adoption and Updated Management and Professional Position Compensation Matrix including Implementation Procedures: Commissioner Harpole moved to approve RESOLUTION NO. 104-98 adopting the updated Management and Professional Position Compensation Matrix. Commis- sioner Wojt seconded the motion which carried by a unanimous vote. Discussion re: Setting Hearing Date and Time for Noise Overlay Ordinance for Jefferson County Airport: Prosecuting Attorney David Skeen reported that the County negotiated with the Port of Port Townsend for a considerable amount of time over their issues. One of the results was the agreement that the County would pass a noise overlay ordinance by the end of 1998. The ordinance was drafted and sent to the Planning Commission with instructions from the Board that they hold public hearings, prepare a report, and submit it back to the Board. The Planning Commission voted 6-3 to defer action rather than to provide a report. This is a non-regulatory ordinance. There is no enforcement in this ordinance. This ordinance basically notifies adjacent property owners that there is.an airport nearby that may impact their property. There Page 1 Commissioners Meeting Minutes: Week of December 21, 1998 are no new facts that can be added that will change this ordinance. David Skeen suggested that this ordinance be adopted as an interim ordinance until the Port is done with their sub-area plan. Commissioner Wojt noted that most of the concern he is hearing from the public is that this ordinance will require "notice to title" on properties and he is aware that this is a misconception and not a requirement in the ordinance. The other concern expressed by constituents is how this ordinance will limit growth around the airport. David Skeen urged the Board to pass the ordinance on an interim ordinance basis as soon as possible. From a legal perspective there is no reason why the Board should not approve this ordinance. Chairman Huntingford suggested that the County make an effort to educate the public about the ordinance through a press release or a meeting before the Board takes action on it. Commissioner Harpole stated that there is a perception in the public that this ordinance could result in takings issues. David Skeen noted that he wanted to make sure that he has answered the Board's legal questions on this ordinance since he won't be here after the first of the year when the Board considers it. He explained that the Port submitted a draft ordinance months ago that the County then reviewed and re-drafted that document. Commissioner Harpole asked Lloyd Cahoon, Port of Port Townsend, if the process suggested by the Prosecuting Attorney would meet the Port's needs? Lloyd Cahoon answered that the Port doesn't have any problems with this ordinance being adopted as an interim ordinance until the airport subarea plan is completed. Commissioner Wojt moved to set the public hearing on the draft Noise Overlay Ordinance for January 25, 1999 at 2:00 p.m. Commissioner Harpole seconded the motion which carried by a unanimous vote. Adoption of the Annual Budget Including the General Fund, Public Works, Special Funds, Jefferson County Road Construction Program and County Tax Levy: Gary Rowe, Budget Manager, reported that the Board has met several times to come to agreement about what should be done with requests for increases in staffing for the Public Works Department and increases in fees and staffing in the Health Department. · The fund balance for Health and Human Services has been reduced in the budget being proposed for adoption. The Board has agreed to meet in January with the Health Department to discuss the staffing changes and fee increases suggested. · The Public Works Department staffing increase requests were not included in the proposed budget. The Board will meet with the Public Works Department in January to discuss these requests further. · The budget objective to have no increase in staff levels in 1999 has been met since the requests from Health and Public Works have not been included. · The salary for the Court Commissioner position was not figured correctly. Gary Rowe suggested that a budget appropriation request be submitted in 1999 to cover this error. Page 2 Commissioners Meeting Minutes: Week of December 21, 1998 The Courthouse Security position in the Sheriff's Office is budgeted at 40 hrs per week. The Courts and the Sheriff will be resolving the staffing issue. Commissioner Harpole asked that he be kept informed about how courthouse security will be handled. Commissioner Harpole asked about the enhancements to the EDC budget? He would like an update from Eric Anderson, EDC Director, on this program. A clearly written interlocal agreement is needed between Public Works and Planning for the work on the Glen Cove Tri Area Study. Upgrading of the Permit Plan system should cost less than the $100,000 budgeted for the work. Gary Rowe will prepare memos to the Public Works and Health and Human Services Departments to advise them of the actions taken regarding their staffing requests and advising them that the Board will meet with them in January. Chairman Huntingford asked that the memo include wording to make it clear to these departments that when they meet with the Board again, they will be asked to meet the Board's budget objective. Commissioner Wojt moved to approve RESOLUTION NO. 105-98 adopting the annual budget including the General Fund, Public Works, Special Funds, Jefferson County Road construction Program and County Tax Levy. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Associate Planner Harriet Beale reported that there is a request from the State to put together a list of salmon recovery projects by January 30, 1999. A list has been started for Jefferson County and the draft list will be presented to the Board after the first of the year. Commissioner Harpole asked about the lists that have been created previously and he asked that those lists and the suggested list be reviewed at the Board's January 4, 1999 meeting. Gary Rowe advised that the Natural Resource Analyst position will be advertised and the County will receive grant funds to cover the salary for this position. PUBLIC COMMENT PERIOD: No public comments. APPROVAL AND ADOPTION OF THE CONSENT A GENDA : Item 12 was deleted with the balance of the items approved as submitted, by motion of Commissioner Harpole, seconded by Commissioner Wojt. The motion carried by a unanimous vote. 1. RESOLUTION NO. 106-98 re: HEARING NOTICE; Proposed Budget Appropria- tions/Extensions; Various County Departments and Specific Other Funds; Hearing Scheduled for Monday, January 4, 1998, at 3:00 p.m. in the Commissioners Chambers 2. RESOLUTION NO. 107-98 re: Adopting the Limiting Factor for the Jefferson County Road Levy 3. RESOLUTION NO. 108-98 re: An Increase for the Jefferson County Road Levy for 1999 Taxes Page 3 Commissioners Meeting Minutes: Week of December 21, 1998 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. RESOLUTION NO. 109-98 re: Adopting the Limiting Factor for the Jefferson County Regular Property Tax Levy RESOLUTION NO. 110-98 re: Increase for the County Regular Levy for 1999 Taxes RESOLUTION NO. 111-98 re: Providing a Loan to the ER&R Fund from the Road Fund for Funding Supply, Transport, and Stockpiling of Aggregate Materials AGREEMENT re: Employment Services; Coordination of Water Resource Council; Jefferson County Health and Human Services; Paula Mackrow AGREEMENT, Amendment re: FLEX ONE Section 125 Flexible Benefits Plan; AFLAC AGREEMENT, Amendment No. 1 re: Watershed Grant No. G9800290; Increase in Funding; Jefferson County Health and Human Services; Washington State Department of Ecology AGREEMENT, Amendment No. 2 re: Employment Services; Extending Term to June 30, 1999; Jefferson County Health and Human Services; Judith McClure AGREEMENT, Supplement No. 2 re: Preliminary Engineering Services; Extending Comple- tion Time to December 31, 1999; S. Discovery Road/Railroad Bridge Overcrossing Replace- ment, Project #CS1176; Jefferson County Public Works; Polaris Engineering and Surveying, Inc. DELETE CONTRACI re: Furnish and Install Guardrail, Terminal Ends, Flexible Guideposts on Oil City Road, Project #MD1352; Jefferson County Public Works; Petersen Brothers, Inc. (See item later in Minutes) Final Subdivision; Bruce Seton Short Plat SUB97-0016; To Divide 30.48 Acres into 3 Residen- tial Lots; Located off of Redeemer Way in Chimacum; Bruce and Sandra Seton, Applicant Final Subdivision; Marilyn Seton Short Plat, SUB97-0014; To Divide 42.65 Acres into 4 Residential Lots; Located off of Redeemer Way in Chimacum; Marilyn Seton, Applicant Final Subdivision; Van Trojen Short Plat, SUB97-0015; To Divide 21.50 Acres into 2 Residen- tial Lots; Located off of Redeemer Way in Chimacum; Gary Van Trojen, Applicant Appointment of an Individual to Serve Another Three (3) Year Term Representing the Water Utility Coordinating Committee on the Jefferson County Fire Code Advisory Board; Cy Heffeman Approval of Four (4) Applications for Assistance from the Veteran's Relief Fund; Jefferson County Service Officers Association for $240.00; $250.00; $144.30; $10.00 Letter Concerning 1999 Real and Personal Property Levy Amounts; Assessor Jack Westerman Letter Concerning 1999 County Levy-Exceeding the $1.80 Levy Limitation; Assessor Jack Westerman Letter Responding to Request for Lake Leland Protection Program; Don Case, Leland Neighbor- hood Improvement Club COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf presented a draft letter to the Planning Commission regarding the concerns raised by ORM. The Board concurred with the letter and ~igi~.,ed it. " Page 4 Commissioners Meeting Minutes: Week of December 21, 1998 Discussion re: Lakeside Industries Asphalt Batch Operation at Cape George Pit: A1 Scalf reported that staff has done an investigation report for the Lakeside Industries Asphalt Batch operation at Cape George Pit because it is out of compliance with the Mineral Lands Ordinance. Prosecuting Attorney David Skeen explained that they were notified this morning of potential litigation on this issue. The Board met in Executive Session with the Prosecuting Attomey and the Director of Community Development from 10:15 to 10:45 a.m. potential litigation. Commissioner Harpole moved to remand the written investigation back to the Department and to request staff to conduct further review, with the final report to be sent to the Prosecuting Attorney's Office for their legal review and recommendation. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC WORKS Application to Open Right of Way; Hilton Avenue; Linda Driver, Applicant: Jim Pearson reported that the Public Works Department recommends that the Board approve this request. Commissioner Wojt moved to approve the application to open right-of-way. Commissioner Harpole seconded the motion. The Chairman asked if there was any discussion? Linda Driver explained that she would have asked for vacation of part of this right-of-way, but there has been contention with neighbors in this area regarding the use of the right-of-way. Gene Seton is installing a water line on the right-of-way which requires that the right of way be cleared. She is concerned about opening this right-of-way to minimum road standards because it will never become a through road. She reported that none of the properties that abut Hilton Avenue need access from this right-of-way. She asked if there is another way to allow her to put a driveway on the right-of-way with the least amount of disturbance to the area as possible for the waterline. Jim Pearson reported that the recommendation is to clear the total 60 foot right-of-way. He doesn't feel that is necessary. He suggested that this be tabled to allow time for Ms. Driver to meet with the Public Work Department to work out a suitable solution. Commissioner Wojt withdrew his motion, and Commissioner Harpole withdrew his second and moved to have the applicant work with the Public Works Department and that staff report back to the Board at the January 4, 1999 meeting. Chairman Huntingford suggested that a utility easement could be done. Public Works Director Klara Fabry and Transportation Manager Bruce Laurie will meet with Linda Driver on the site to assess the options. Gene Seton added that there isn't any need to develop a future road on this right-of-way. The Chair called for a vote on the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes: Week of December 21, 1998 Director's Update: Public Works Director Klara Fabry reported on the following: The Operator position on the West End was discussed and whether the Board would approve making this a full time position. The position was filled with temporary hires during 1998. Commissioner Harpole moved to support a full time Operator position for the West End. Commissioner Wojt seconded the motion which carried by a unanimous vote. Commissioner Harpole moved to approve the hiring process for the Accountant position in the Public Works Department. Chairman Huntingford asked that the Department review the possibility of working with the Auditor's Office. Commissioner Harpole accepted this suggestion as a friendly amendment to his motion. The Chair called for a vote on the motion. The motion carried by a unanimous vote. The Road Crew did a good job keeping County roads open during the snow storm on Saturday. The Department will schedule a meeting on growth rate information in January with the City and the consultants for the Glen Cove/Tri Area Study. Commissioner Harpole asked if the prelimi- nary scoping can be done at this meeting also? The Board asked if this process will fit with the incorporation process time line? Bruce Laurie reported that this is adding another step to the process for this study and will have an impact on the final time line. Bruce Laurie advised that the Department is going to set up a Transportation Advisory Board by April of 1999. There are some applications from interested people on file. Positions would also have to be advertised. This Board would consist of 6 citizen members (2 from each Commis- sioner District), a City representative, a Transit representative, and a contractor. CONTRACT re: Furnish and Install Guardrail, Terminal Ends, Flexible Guideposts on Oil City Road, Project #MD1352; Jefferson County Public }Forks; Petersen Brothers, Inc.: (See also Item 11 on Consent Agenda) After reviewing this project with the Public Works staff, Commis- sioner Wojt moved to approve amendment 2 to this contract. Commissioner Harpole seconded the motion which carried by a unanimous vote. ORDER re: Budget Appropriation and Extension; Jefferson County Equipment Rental and Revolving Fund: Commissioner Harpole moved to approve RESOLUTION NO. 112-98 ordering the budget extension/appropriation from the unencumbered balance of the Jefferson County Equipment Rental and Revolving Fund in the amount of $500,000 as requested and reviewed at the public hearing on November 9, 1998. Commissioner Wojt seconded the motion which carried by a unanimous vote. Application for Veterans Relief Funds: Commissioner Wojt moved to approve the application for assistance from the Veterans Relief Fund in the amount of $500.00 as recommended by the Service Officers Association. Commissioner Harpole seconded the motion which carried by a unanimous vote. Page 6 Commissioners Meeting Minutes: Week of December 21, 1998 Review Map Correction Applications (2) MCR98-O004 and MCR98-O005: Assistant Planner Randy Kline submitted an update of the map correction applications submitted to date. He reviewed two applications for parcels west of Brinnon inside the National Forest boundary and explained that they were not assigned a density because of the location. These are privately owned parcels. Planning recommends that the 33 parcels covered by MCR98-0004 be assigned a Rural Residential land use density of 1 residence on 20 acres. Commissioner Harpole moved to approve the map correction application MCR98-0004 as recommended by the Planning Staff. Commissioner Wojt seconded the motion which carried by a unanimous vote. Randy Kline reviewed MCR98-0005 which the Planning Staff recommends be correctly shown on maps as Rural Residential with a density of 1 residence on 20 acres. Commissioner Wojt moved that the map correction for MCR98-0005 be approved as recommended by staff. Commissioner Harpole seconded the motion which carried by a unanimous vote. Compensatory Time Payment; Community Development: Commissioner Harpole moved to approve the payment for excess compensatory time in lieu of overtime for two employees in the Community Development Department who have accumulated more than 40 hours. Commissioner Wojt seconded the motion which carried by a unanimous vote. Claim for Damages #C-35-98; Lost, Stolen or Damaged Personal Property of a County Employee: Commissioner Harpole moved to reject the claim for damages submitted by April Fisk of the Sheriff's Department as recommended by the Claim Committee. Commissioner Wojt seconded the motion which carded by a unanimous vote. Update on Y2K Compliance: The Chairman reported that the Commissioners have asked staff to update them on the Y2K issue for the County. Gary Rowe, Public Services Director, reported that the focus of his report is on computer applications. There may be computer chips in equipment that have not been addressed yet. The County has been working for two years to make sure that all of the financial software and hardware is Y2K compliant. The computer aided dispatch (911 system) in the Sheriff's Office will be upgraded to be Y2K compliant in the second quarter of 1999. Commissioner Harpole asked Emergency Services Manager Bob Minty for an update on the Y2K Conference he attended. Bob Minty reported that the conference covered law enforcement systems. The Emergency Service systems have to be tested for Y2K compliance. Individual preparedness workshops will be held throughout 1999. Commissioner Harpole asked if FEMA has taken a position on these issues? Bob Minty advised that the Federal government has been working on these issues and the Department of Justice has been working to bring all prisons and jails into compliance. Page 7 3s23 Commissioners Meeting Minutes: Week of December 21, 1998 Commissioner Harpole asked if the financial systems have been tested for Y2K compliance? Gary Rowe reported that the AS400 programs are in compliance, however the data in the AS400 databases may have to be converted to the 4 digit format. This has been done for all of the financial systems. The County is relying on certification from vendors for much of the equipment. Commissioner Harpole asked if the Facilities staff has done an inventory and compliance check? Gary Rowe reported that he doesn't know if the facilities have been inventoried and reviewed yet. Commissioner Wojt asked if the County has certification of compliance? Gary Rowe reported that certification is being sought on all of the systems. He noted the County is discussing consolidation of 911 services with Clallam County and they have already upgraded their system to be Y2K compliant. John Nowak, Y2K Action Committee, asked about fire sprinkler systems, elevators, and personal computer work stations? Gary Rowe reported that the desktop computers have been tested, not all of them are compliant, however most of the desktops run Windows 95, so there is not a problem with compliance. The County is in the process of reviewing each machine and upgrading them as necessary. Commissioner Harpole suggested that the Facilities Management Department be asked to survey and inventory equipment, building by building, and then determine a priority for the needs in each building. Commissioner Wojt asked about the facilities that the County rents? Gary Rowe noted that the inventory would have to include those rental facilities. Commissioner Harpole asked John Nowak if he could provide information on this inventory process. A man asked if the aid car equipment has been checked? Bob Minty stated that he hasn't talked with each Fire District yet, but he will check with them. The Health Department and retirement homes with medical equipment should be contacted and made aware of possible problems. The discussion turned to budget needs for re-mediation and contingency plans for possible brownouts or power outages. Gary Rowe reported that the necessary upgrades have been budgeted for in 1999. He has not checked with Puget Sound Energy regarding power outages or brownouts. Commissioner Harpole stated that he is concerned about contingency plans for brownouts. If the power goes out during the wintertime it could become a critical issue for some people. Matt Ready noted that the Y2K Action Committee is concerned about loss of power and they feel that people should be advised to have one months supply of fuel, food and medicine. Another man noted that people are afraid they won't be able to get medication or medical attention. Richard Chawes read a statement asking that the County organize a Y2K Advisory Board, with mandatory attendance, to handle assessment, re-mediation, and contingency planning. Bob Minty reported that there will be a preparedness workshop at the next J-PREP meeting. They will be sending awareness and preparedness information for all hazards to the organizations that deal with emergency situations. Chairman Huntingford noted that the J-PREP groups encourage emergency preparedness. Several of the people present asked the County to take the lead on this issue. Page 8 Commissioners Meeting Minutes: Week of December 21, 1998 Commissioner Harpole noted that he feels a Y2K Advisory Board is a good idea. He would like the Action Group to bring forward their proposal in draft form at the Board's meeting on January 4, 1999. He asked that the proposal include: l) the composition of the advisory group, 2) the goals and objectives of the group, and 3) what the expectation of County government would be. David Christensen re'. Watershed Management Agreements: David Christensen, Environmental Health Department, reported that there are 3 issues regarding watershed management. Two MOUs to continue funding for the Water Resource Council have been drafted, one between Jefferson County and the Water Resource Council, and one between local governments. The Water Resource Council recommends approval of these two MOUs. The discussion turned to the Water Resource Council by-laws which provides for decisions by informed consent. Environmental Health Director Larry Fay reported that, in practice, a number of the decisions of the Water Resource Council have been made by informed consent and not by consensus. Chairman Huntingford noted that he has heard comments that the Water Resource Council's meetings aren't productive. Larry Fay agreed that for the past year the WRC has been meeting on process and not product, but that should change now. Commissioner Harpole moved to approve both MOUs provided the appropriate reviews are completed prior to the Health Board's meeting on January 21, 1999. Commissioner Wojt seconded the motion which carried by a unanimous vote. David Specter and Richard Weiss re: Drug and Alcohol Presentation: Health and Human Services Director David Specter explained that it has been 6 months since the Alcohol and Drug Program was turned over to a private provider. Sound Recovery was awarded the contract for alcohol and drug services in the County. Richard Weiss, Sotmd Recovery, submitted a report on their services since they took over these services. SEAL ; .~ l :- L~r~a Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS ... / ,' .,,~.'? Page 9 VOl. 2~ f4r.r