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HomeMy WebLinkAboutM010697TILE HEART OF THE ~~OLYMPiC PENINSULA ] District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of January 6, 1997 COMMISSIONERS BRIEFING SESSION Approval of Minutes: Commissioner Huntingford moved to approve the minutes of December 23, 1996 and Special Meeting minutes of December 30, 1996 as read. Commissioner Harpole seconded the motion which carried by a unani- mous vote Appointment of Individual Commissioners to Serve on Various Boards and Committees: The Board members concurred that the following appointments be made: a) Olympic Air Pollution Control Authority b) Regional Transportation Advisory Board c) d) e) f) g) h) i) Commissioner Huntingford Commissioner Huntingford (Alternate) Chairman Wojt Jefferson County Disability Board (for the Sheriff and City Police LEOFF I Employees) Commissioner Harpole Jefferson County IDMS Committee (computerized mapping) Commissioner Harpole Jefferson County Enhanced 911 Committee Local Emergency Planning Committee Washington Counties Risk Pool Olympic Area Agency on Aging Commissioner Harpole Commissioner Harpole Commissioner Huntingford Commissioner Harpole and Commissioner Huntingford Fort Worden Advisory Committee Commissioner Harpole Reorganization of the Board: Chairman Wojt advised that he would like to remain as Chairman. The other Board members concurred that Commissioner Wojt be Chairman for 1997. Page 1 Commissioners Meetin~ Minutes Week of January 6, 1997 Application for Assistance from the Veterans Relief Funds: Commissioner Huntingford moved to approve an application for assistance from the Veterans Relief Fund in the amount of $300.00 as submitted by American Legion Post #26. Commissioner Harpole seconded the motion which carded by a unanimous vote. PUBLIC SER VICES BRIEFING: Bob Minty, Emergency Management Manager, and David Goldsmith, Risk Manager, updated the Board on the storm damage around the County. David Goldsmith reported that they have been assessing the amount of damage so that figures can be given to the State. The worst damage was at the Old Gardiner Road near Gunstone's property where a major washout has completely severed the road. Signs and fences have been installed to keep people out of the danger area. A slide has also closed Highway 20 at Eaglemount. The State is working on this. The City water line was exposed as part of that slide and they are working to make sure that it is secure. The Coyle Road (off Dabob Road) has washed out in several places. The Little Quilcene River undermined a portion of the bridge abutment off of Center Road. The bridge abutment has been secured with rip rap. There are some houses in slide areas. Bob Minty reported he has collected between 36 and 40 reports of damage from private individuals. A damage report must be submitted to the State by January 10, 1997 to be included in the first impact statement that the Governor will send to the President. There have been numerous reports of problems with driveway access, flooding basements, septic systems that washed away, and mobile homes that are wet. David Goldsmith added that three buildings have been inspected and the occupants evacuated. A barn on Swansonville Road collapsed as well as a building on West Valley Road. Gary Rowe then reported~_~that there has been a problem with communication between the Courthous~Castle Hill Mall and the Post Office caused by flooding. There will be a workshop on lots of record next Monday at 3 p.m. PUBLIC COMMENT PERIOD: The following items were discussed: Whether the public would be allowed to comment next Monday at the workshop on lots of records; and if there will be fees for the additional review required for the Stormwater Ordinance. A1 Scalf reviewed an example of how the Stormwater Ordinance will be implemented. The discussion continued on the Stormwater Ordinance and the Best Management Practices (BMP) requirements which take effect on February 2, 1997. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commis- sioner Huntingford moved to approve and adopt all the items on the consent agenda. Commissioner Harpole seconded the motion which carded by a unanimous vote. 1. RESOLUTION NO. 2-97 re: Establishing the Jefferson County Prosecuting Attorney's Salary for 1997 2. RESOLUTION NO. 3-97 re: Cancellation of Unclaimed Warrants Page 2 Commissioners Meetin~ Minutes Week of January 6, 1997 THE CONSENT AGENDA- Continued: 3. RESOLUTION NO. 4-97 re: In the Matter of a Vacation of a Portion of Oak Road; Located in the Plat of Hiller's Waterfront Tracts; Linda Wolff, Petitioner 4. PROCLAMATION re: Declare January 1997, School Board Recognition Month for all Jefferson County School Districts 5. AGREEMENT re: Disthct Court Office Remodel; Public Works Project No. CH1275; Kuhn Construction, Inc. 6. Accept Recommendation to Approve Claim #C-21-96,$328.31; Replace Wedding Ring; Glen Kilmer BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER Discussion re: Plumbing, Mechanical and Building Permit Requirements: Building Official Mike Ajax reported that this discussion is in response to a com- ment made several weeks ago during the Public Comment Period regarding the plumbing code. Exempt work under the plumbing code includes repairs that do not require rearrangement or replacement of pipes or fixtures. The discussion continued regarding the enforcement of the Plumbing Code and when a permit is required. A1 Scalf added that the Department's philosophy is to be flexible. Commissioner Huntingford suggested that a policy be developed to address exactly when these Codes will be enforced. Commissioner Harpole suggested that language be added to the policy to address plumbing repairs in emergency situations. Al Scalf reminded the Board that written comments from the public on the Forestland Ordinance are due by 5 p.m. today. The comments will be reviewed, proposed changes made, and it will be back on the Board's agenda on January 21, 1997. Discussion re: Reconstituting the Planning and Shoreline Commission: Al Scalf asked for direction from the Board on reconstituting the Planning Commission. There are two options available: 1) in RCW 36.70.040 (Planning Enabling Act) outlines the process for a Planning Commission appointed by the Board of Commis- sioners, and 2) RCW 36.70.030 allows the Board to create a Planning Commission which then hires the Planning Director. Gary Rowe asked if there is a requirement that the County have a Shoreline Commission? Al Scalfreported that there is no statutory requirement that the County have a Shoreline Commission. This is a requirement of the County's Shoreline Master Program. Commissioner Harpole asked if there are By-Laws for the Planning Commission? Al Scalfreported that by-laws have been established for the current Planning Commission. If the Planning Commission is reconstituted, one of their first duties Page 3 5 Commissioners Meeting Minutes Week of January 6~ 1997 will be to establish by-laws. Commissioner Harpole then asked if the Shoreline Commission makes recommendation on shoreline permits or do they go to the Hearing Examiner? A1 Scalf answered that the Shoreline Commission reviews permits and makes recommendations on them directly to the County Commission- ers. If the Planning Commission is reconstituted the Planning Commission would do shoreine policy review and the Heating Examiner would do shoreline permit review. Commissioner Huntingford stated that he can see some advantages in having the Shoreline and Planning Commissions combined into one, especially since the Shoreline Commission hasn't had much work over the last year. He is concerned, that the history of the current members will be lost, and problems from the past may be stirred up again. There are two vacant positions on the Planning Commis- sion now and he feels the Board should advertise for members to fill those posi- tions. If there is a concern about balance on the Planning Commission, it can be partially addressed by filling those vacant positions. Commissioner Huntingford moved that the Planning Commission be left as is, and that the vacant and soon to be open positions be filled until the completion of the Comprehensive Plan and the implementing ordinances, and when that work is done, the two Commissions will be combined. (The motion died for lack of a second). Chairman Wojt asked if there is a time frame for combining these two Commissions under Regulatory Reform? Gary Rowe said that there is no specific date that this must be done. He then explained that the Prosecuting Attomey's memo indicated that under Regulatory Reform there is a requirement when a person submits a request for consolidated review, that review be done by one review body and one record of the process be established. Al Scalf currently handles these requests administratively and in a case with a shoreline permit, the Hearing Examiner holds the hearing and does the review. Gary Rowe added that it is up to the applicant to ask for consolidated review. Commissioner Harpole stated that he feels the Regulatory Reform requirement of one review process is a real benefit. When the draft Comprehensive Plan comes out, there will be concern that the issues typically dealt with by the Shoreline Commission are covered in the review process. He thinks there is a great benefit in combining these two Commissions. He shares Commissioner Huntingford's concern that the history of the current Planning and Shoreline Commission members not be lost. He feels it is critical that their expertise not be lost. Regard- ing balance, he believes there is a desire to strike a good balance on this new Planning Commission to make sure it is effective and represents the broad issues and concerns in the County. Commissioner Harpole then moved to reconstitute the Planning and Shoreline Commission into a new Planning Commission with a caveat that all the current members of both Commissions be heartily encouraged to apply for positions on the new Commission. Page 4 Commissioners Meeting Minutes Week of January 6~ 1997 Commissioner Huntingford seconded the motion and then asked if the current Planning and Shoreline Commission members have been contacted about the time commitment required of people who serve? The Board members concurred that an estimate of the time commitment be put in the advertisement for new members. Chairman Wojt reiterated that he feels that reconstituting the Planning Commission is not being done to eliminate people who are presently on these Commissions. It is to provide a chance to have a recommitment by the members to do the job, having the job spelled out very carefully, and that the members are willing and able to meet the requirements of the job. Keeping balance and keeping history are both important aspects of this. Commissioner Harpole stated that he is concerned that collectively there is a good balance on the Commission, that history is represented and that some of the Shoreline Commission members be willing to serve on this new Planning Commis- sion. He wants to make sure that through the appointment process the Commis- sioners will be able to obtain the end result of balance, history and good represen- tation, that is desired. Commissioner Huntingford stated that he is going to vote against this motion for the simple reason that he feels there has been very good representation on both the Shoreline and Planning Commission and he is concerned that all of the history of the meetings with the community groups will be lost on the new Planning Com- mission and the new members will have to review all of the previous meeting records in order to come up with a balanced decision. The Chairman called for a vote on the motion. Chairman Wojt and Commissioner Harpole voted for the motion. Commissioner Huntingford voted against the motion. The motion carded. Gary Rowe stated that it will probably be February before any appointments can be made to the new Planning Commission, and in the meantime staff will be develop- ing the necessary ordinances and resolutions to implement this change. PUBLIC }FORKS DIRECTOR'S BRIEFING: Frank Gifford, Assistant Public Works Director, reported on the emergency projects currently underway. The Coyle Road should be open to two way traffic this afternoon. Estimates are being put together for alternatives for the Old Gardiner Road including restoration or an alternate route. Earl Wells reported that the Oak Bay and the Paradise Bay Roads were both back in use on Friday night, but work has not been completed on them. Most heavily traveled roads will be taken care of this week. He reported that the rivers did well, but because of all the snow, there was water coming out of places where there hasn't been water before. Bob Nesbitt, Assistant County Engineer, reported that people are reporting per- sonal property damage. These calls are being referred to Bob Minty at the Sher- iff's Office. Page 5 Commissioners Meeting Minutes Week of January 6, 1997 PUBLIC WORKS DEPARTMENT BUSINESS Kevin Burke re: Update on the H.J. Carroll and Larry Scott Memorial Trail Projects: Kevin Burke submitted and reviewed a memo updating the status of the Larry Scott Memorial Trail and the H.J. Carroll Park project. (See microfilmed memo) Commissioner Harpole asked what the plans are for restroom facilities during phase one? Kevin Burke reported that there will be vault toilets installed. Commissioner Huntingford asked the cost of the contract supplement? Kevin Burke answered that it is estimated to be $31,000. Commissioner Huntingford noted that he feels since this is to be a County park, it would enhance the fie to the community if the County was more involved with the construction of the park. Frank Gifford explained that the surveying is being done by a consultant because this project is on a very tight time line. The County has a problem with the com- puter equipment for surveying, and the County crews are very busy right now. Chairman Wojt asked where the funding is coming from for this project? Warren Steurer reported there is approximately a $313,000 budget for this park. Part of that funding was from the donation by H.J. Carroll and the rest is from the County's budget. Discussion re: Recommendations of the Solid Waste Advisory Committee and the Solid Waste Alternatives Analysis Advisory Committee: Frank Gifford reported that a meeting has been arranged for the Board with the Solid Waste Advisory Committee and the Alternatives Analysis Advisory Committee on January 14, 1997 at 10:15 a.m. at the Public Works Offices at the Post Office to allow the Board to discuss this thoroughly and make a determination on each of the recommendations. The Board directed that the RFP process for purchase of the knuckleboom crane be started. District Court re: Clerk Position: Judge Tom Majhan and Court Administrator Sue Dillingham from the District Court came before the Board to discuss the duties the new Court Clerk position will be performing. Judge Majhan stated that they need an additional Clerk because the Court workload has increased by 40% and they no longer have Clerk Hire in their budget. The District Court has no accounts receivable, as the State Auditor has indicated, and how the income of the Court is handled is addressed in the RCW's. They need this position and it will not be a position to only work on accounts receivable. Commissioner Huntingford explained that the State Auditor has indicated concern about cash handling and accounts receivable in the District Court. He added that if part of the money due to the County from the Disthct Court receivables could be collected it would help not only the District Court, but also other Law and Justice Page 6 Commissioners Meetinl~ Minutes Week of January 6, 1997 offices. The Board would like some assurance that these collections will be addressed. The discussion continued regarding the accounts receivable in District Court as well as the workload increase over the past year. Commissioner Huntingford noted that he isn't concerned that the person hired in the new position do the collections, but he is concerned that work be done with the collections. If a trained person can do collections better than a new person, that's fine. Judge Majhan volunteered to provide the Board with a report of how many accounts have been sent to collection each month. Commissioner Harpole asked that this report include the caseload numbers also. MEETING ADJOUR/~D JEF~COUNTY ATTEST}  Dmel H~ole, M;m~ Clerk of~e Bo~d Glen Page 7