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HomeMy WebLinkAboutM012197THE HEART OF THE OL'~,IPIC PENINSULA[ District No. I Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Daniel Harpole, Member Glen Hunting~ord, Member Richard Wojt, Chairman Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Loma L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of January 21, 1997 Chairman Richard Wojt called the meeting to order at the appointed time in the presence of Commissioners Daniel Harpole and Glen Hunfingford. COMMISSIONERS BRIEFING SESSION Approval of Minutes: Commissioner Huntingford moved to approve the Minutes of January 13, 1997 as corrected. (Page 5, first paragraph under Public Works Director's Briefing, last sentence, - change to read "It was stated that the Forest Service would let the County do this work on their road." ) Commis- sioner Harpole seconded the motion which carded by a unanimous vote. Applications (2)for Assistance from the Veterans Relief Fund: Commissioner Hunfingford moved to approve two applications for assistance from the Veterans Relief Fund in the amount of $183.64 submitted by VFW 4076, and $300.00 submitted by VFW 7014. Commissioner Harpole seconded the motion which carried by a unanimous vote. Advertisement for Persons to Serve on Reconstituted Planning Commission: Commissioner Harpole expressed concern about the short time frame (deadline of January 24, 1997) for submitting applications and suggested that it be extended for one or two weeks. Commissioner I-Iuntingford added that he didn't feel the advertisement addressed the time commitment for the potential members adequately. The Clerk of the Board reported that no applications have been received to date. Commissioner Harpole suggested that the deadline be extended to February 7 and that a workshop be set up in the next two weeks to define the issues regarding the number of members, the selection process, and the expectations and guidance for the Planning Commission. (See further discussion under Public Services Briefing.) PUBLIC SERVICES BRIEFING: Gary Rowe reported that the Port is organizing a tour for Brian Olson from the Economic Development Division of the State Department of Community, Trade and Economic Development on January 29, 1997. The UFCW contract ¥OL 23 i':!,:_ ~5 Pagel Commissioners Meeting Minutes Week of January 21, 1997 negotiations are under way, and the contract may be settled sometime in February. County and State representatives met last week with the Gunstone's regarding the mud slide that damaged Old Gardiner Road and the Gunstone property. Reports of noise from blasting have been traced to Northwest Technical Industries, a company with offices at Diamond Point, that explosively bonds metals. The blasting is done in the hills of Clallam County. Commissioner Harpole stated, in response to a comment by Gary Rowe about the Planning Commission advertisement, that he is concerned that the deadline is approaching and no applications have been received. He would like to extend the deadline to February 7, and then interviews could be started the following week with appointments to be made around the first of March. He would also like a sentence added to expand the information on the workload and the time commitment anticipated during the next year for Comprehensive Plan review. A workshop could be scheduled for the Board to review expectations and duties of the Planning Commission, and then interviews could be started about the 18th or 19th of February. A1 Scalf stated that it is hard to put a specific hourly figure on the amount of time individual members will spend on this work. It depends on the individual. Commissioner Harpole suggested the sentence just say that because of the work in the first year, the number of meetings and the amount of time required for reading, and review will be increased. Gary Rowe continued by reporting that he would like to schedule a workshop in February regarding policies and objectives for water issues in the County, and that FEMA has approved the revised floodway maps for Briunon, and the maps have been distributed. PUBLIC COMMENT PERIOD: The following items/issues were discussed: A man upset and concerned that the drop box sites are going to be closed, suggested that the County look at contracting out more of its work, since it appears from this change in the solid waste operations that private companies can do the work more efficiently; the noise from the blasts being done by Northwest Technical Industries; a request for reconsideration by the Board of a decision to vacate a portion of old Masonic Hall Road in Quilcene (on behalf of Mark and Stacy Hoskins - see item later in Minutes); and a man who owns property in the Twigg Short Plat on Highway 20 asked why his property is residential when all the property around it is commercial. CONSENT AGENDA: Commissioner Huntingford moved to delete item 1 and to approve and adopt the balance of the items on the Consent Agenda as submitted. Commissioner Harpole seconded the motion which carded by a unanimous vote. 1. DELETE Resolution re: Adoption of the 1997 Capital Improvement Program 2. RESOLUTION NO. 8-97 re: Updating the Official County Road Log; Redeemer Way 3. RESOLUTION NO. 9-97. re: Establishing a Petty Cash Fund for Information Services 4. HEARING NOTICE re: Intent to Change Road Names; Marietta Street, McLellan Avenue, Nelle Street, Walthew Avenue to Marietta Loop; Jefferson County Public Works, Proponent; Hearing Set for Monday, February 3, 1997 at 11:25 a.m. in the Commissioners Chambers 5. AGREEMENT re: Haul Rip Rap Material for Coyle Road, Emergency Project #X01286; Jefferson County Public Works; Seton Construction 6. AGREEMENT re: Repair Shoulder and Road Damage to Paradise Bay Road and Ludlow Creek, Emergency Project #X01290; Jefferson County Public Works; Seton Construction AGREEMENT re: Repair Shoulder and Road Damage to Oak Bay Road, Emergency Project #X01291; Jefferson County Public Works; Seton Construction. AGREEMENT re: 1997 Consolidated Contract; Federal and State Funding for Public Health Services; Jefferson County Health and Human Services Department; State Department of Health Page 2 Commissioners Meetin$ Minutes Week of January 21, 1997 Consent Agenda - Continued: 9. Recommendation to Issue Credit Cards to the Jefferson County Sheriff's Office and the Jefferson County Information Services Department; Jefferson County Auditor 10. Recommended Member Changes to the H.J. Carroll Park Advisory Committee: Resigned Members: Bree Murphy, Cammy Brown, Vicki Eldridge, Mike Bowen, Dave Porter, and Susan Bettinger;Reappoint Members: Bill Irwin, Jess Covington, Maureen & Doug Joyce, Arlene Baumunk, and Rita Hollingsworth; New Members Appointed: Henry Hazen III, Candy & Greta Gohn, Joe Lovato, Sarah Ohman, Yvonne Pepin-Wakefield and Keri Johns 11. Application for Assistance from the Veteran's Relief Fund; American Legion Post #26 for $250.00 Request for Reconsideration of Decision on Road Vacation; Old Masonic Temple Road, Quilcene: Commissioner Huntingford moved to have the Public Works Depart- ment review this request for reconsideration of the decision on the vacation of a portion of the Old Masonic Temple Road with the Prosecuting Attorney and report back. Commissioner Harpole seconded the motion which carried by a unanimous vote. Discussion of Lots of Record: A1 Scalfreported that the Board has been provided the information they requested on the ordinances dealing with lot consolidation from other counties and information on minimum lot sizes. Chairman Wojt noted that a discussion of this issue was not listed on today's agenda. Al Scalf reported that he isn't asking the Board to take any action, but would like to hold a discussion of the information. The Clerk of the Board pointed out that the agenda provides public notice on the items that the Board will be discussing, and more people may have come today, if it had been listed as a discussion. Dick Broders stated that he is interested in this issue and accidentally found out that the Board would be discussing it today. He added that there are many other people who would like to be here. He stressed that discussions of important issues should be put on the agenda, so people are notified. The Board directed that this discussion be put on the agenda next Monday at 10:35 a.m. Discussion and Possible Adoption of Forest Lands Ordinance: A1 Scalf reported that he has had a request from Nancy McHenry of Pacific Funding Corporation that the Board postpone any discussion/decision on this ordinance since she cannot be present today. Chairman Wojt pointed out that the public comment period on this ordinance has expired and this meeting is for the Board to consider taking action. Commissioner Huntingford asked how the issues brought up in comments have been addressed and what changes were made based on them? A1 Scalf reported that the Planning Department staff has reviewed the public heating comments and written comments. Senior Planner John Holgate reported that several of the letters identified corrections to the map which were made administratively, other letters were about designations that were correctly mapped, but the person disagreed with the designation. A1 Scalf then explained that the staff reviewed the MOU, the old interim ordinance, the Hearings Board determination of invalidity, and the proposed ordinance drafted from the mediation. The only clarification provided in this current draft deals with the addition of the Master Planned Resort boundary (page 8, number 3 under Section 4.10.) The clarification is that no parcel that lies, even partially, within a ½ mile of the urbaniZed boundary of the Master Planned Commu- Page 3 VOL 23 Commissioners Meetin~ Minutes Week of January 21, 1997 nity of Port Ludlow will be designated. The Prosecuting Attorney has reviewed the other issues discussed in the public hearing and the draft ordinance has been approved as to form. Al Scalf added that the recommendation is that this interim ordinance be implemented as an emergency ordinance that will be carded forward into the Comprehensive Plan for discussion and public review. Commissioner Harpole asked if the interim ordinance will become final when the Comprehen- sive Plan is adopted and if any modifications would be done through that process? A1 Scalf answered that any changes would be through the Comprehensive Plan adoption process and through the process for adoption of any implementing ordinances after the Comprehensive Plan is approved. Commissioner Harpole asked how the Forestland Ordinance would fit into the annual Comprehensive Plan review process? A1 Scalfreported that any public concerns will be docketed and be responded to on an annual basis. Commissioner Huntingford asked what was done with the development restrictions in Section 7.00? Al Scalfreported that a portion of the mediation was to remove the opt out, clustering and transfer of development rights (TDR's) from the ordinance. In discussions between the Planning staff and the Prosecuting Attorney, it was concluded that to allow subdivision in designated forestlands would put the County in non-compliance with the Growth Management Act. It was their understanding that this was the spirit of the mediation, even though it was never directly addressed. Commissioner Huntingford stated that he was at the mediation and he feels this goes above and beyond what they had actually discussed at the table. If he owned an 80 acre parcel of designated foresfland and wanted to sell 40 acres of it, could that be done under this ordinance? Al Scalf answered that the parcel could not be subdivided under this ordinance. The whole 80 acre parcel would have to be sold, if it was designated as commercial, long term significant foresfland. Commissioner Hunfingford reiterated that this was not an issue on the table for discussion at the mediation. Gary Rowe, who was also at the mediation, agreed that it was clear to him that the existing ordinance that allowed subdivisions to 40 acre in commercial, and 20 acre in rural forestlands were still in the ordinance and would remain in the ordinance as part of the mediation. Commissioner Huntingford stated that everyone in the mediation agreed that the map on the wall was okay and that they were going to protect what was on that map, and assure the parties that appealed that what was on the map the County intended to have stay on the map. During that discussion other parcels were put on the map because the criteria changed a little bit. The issues of subdivision and the removal of the 500 foot setbacks, were not discussed. Planning staff and the Prosecuting Attorney have gone beyond what was to be done by the MOU. The agreement was that an MOU would put together a process that he could support and take to the other Board members and ask them to support because it met everyone's needs. Commissioner Huntingford stated that he feels he's been put in a position to support this document, when it includes things that weren't on the table in the mediation. A1 Scalf explained that the map from the original interim ordinance in 1995 was going to be the agreed upon map, however, the criteria of the '95 ordinance, which was ruled invalid by the Growth Management Hearings Board, was totally gutted. New criteria, required a new map. With regard to the issue of the subdivision restrictions, A1 Scalf stated that he understands Commissioner Huntingford's position that it was not part of the mediation, but he has heard from the other parties to the mediation, that the spirit and intent of the mediation would clearly not allow subdivision of foresflands. Cy Heffernan stated this ordinance is different from the one the hearing was held on and asked what the emergency is, and why the adoption date in this ordinance has been changed? Page 4 Commissioners Meeting Minutes Week of January 21, 1997 A1 Scalf answered that the ordinance being discussed today is the original base ordinance proposed. There was a change in that base ordinance from it being effective 10 days after adoption to it being effective at 5:00 p.m. on the day it is adopted. The State GMA laws allow the County to implement ordinances, when Comprehensive Plan development is begun. These ordinances are interim controls and are allowed by State law to be adopted as emergency ordinances. Chairman Wojt added that the idea of allowing the interim ordinances to be adopted on an emergency basis is to allow the County to get on with the Comprehensive Plan develop- ment. Commissioner Harpole stated that this is an interim ordinance that will have another level of review. He is concerned that the spirit, letter, and language of the mediation be carded forward in to the interim ordinance. There will be substantial on-going discussion of this issue through the Comprehensive Plan process and he therefore doesn't have great concerns about adopting this ordinance. He feels there is a lot of good work in this ordinance and it looks after the long term commercially significant forestlands as required by GMA. Gene Seton stated that the MOU says that the ordinance will go into the Comprehensive Plan without any changes. Now it's being said that there will be changes between now and the final Comprehensive Plan. Chairman Wojt pointed out that in the Public Heating other parties in the mediation indicated that there was flexibility to change it when it goes into the Comprehensive Plan. Al Scalf reported that if this ordinance is adopted today it triggers a 120 day period of review and petition to the Hearing Examiner, which will be during the Comprehensive Plan review process when all issues are open for review. The MOU stated that the interim ordinance would go through a public process and then become part of the draft Comprehensive Plan. Al Scalf explained that the resource element of the Comprehensive Plan will not include the specific wording in this ordinance, but it will include the policies, goals, etc. that are consistent with this ordinance. Commissioner Huntingford asked if that portion of the Comprehensive Plan is done? He was under the impression that this ordinance needed to be adopted so that it could go forward into the Comprehensive Plan. John Holgate clarified that the natural resources element of the Comprehensive Plan includes sections taken from the agriculture and mineral lands interim ordinances. The element is written in such a way that these ordinances become a chapter of goals and policies. The nature of an ordinance is different than the nature of a chapter of the Comprehensive Plan. The spirit and intent of the interim ordinance is retained and is put into the specific chapter of the Comprehen- sive Plan. A1 Scalf added that when the Comprehensive Plan is adopted then the interim ordinances will be reviewed as final implementing ordinances. Commissioner Huntingford asked if the window for appeal is reopened for anyone other than those party to the MOU if this ordinance is adopted today? A1 Scalf answered that if it is adopted on an emergency basis the ordinance is not appealable. Commissioner Huntingford asked why the ordinance would be adopted as an emergency ordinance? Just so it's not appealable? Al Scalf answered that it is an interim control and can be adopted on an emergency basis to bring the County into the Comprehensive Plan process. Chairman Wojt added that this will bring the debate into the Comprehensive Plan process, rather than having a debate on the interim ordinance. Commissioner Huntingford stated that from the MOU to the actual ordinance, there were many changes made and liberties taken. Since there will be no subdivision of timberland allowed, Commissioner Huntingford asked if that means there will be no subdivision of designated agricultural lands also? John Holgate reported that designated agricultural lands can be subdivided. Commissioner Huntingford asked if that doesn't seem arbitrary? John Holgate Page 5 Commissioners Meeting Minutes Week of January 21, 1997 noted that the nature of agricultural lands is different than the nature of foresflands. The agricultural lands ordinance maintains that agriculture can continue on smaller parcel sizes. Commissioner Huntingford noted that it is hard for him to support this ordinance with some of the changes that have been made. The intent of the mediation was to address the opt out provisions and three or four other items. A lot of other issues came up. He is concerned that the process gone through for the last three years has been abandoned. He feels the County went over and above what needs to be done to make the parties happy. He questioned what happens to the rest of the public comment that has been received over the last three or four years, and the work the Planning Commission has done. Are the public comments and record established ignored as long as the intent of the Hearings Board is met? The discussion continued regarding the mediation process. Gary Rowe reported that he has complete notes of the mediation discussions and what was and wasn't on the table. He added that removing the opportunity for subdividing commercial foresflands was never on the table. The Hearings Board had taken the County to task about .TDR's, and clustering and those items were removed with the provision that they were options that could be considered during review and adoption of the Comprehensive Plan. Commissioner Harpole asked if during the Comprehensive Plan process a request is made to change the ordinance to allow for subdivision of designated lands, will there be an oppommity to put that wording back into the forestland chapter of the Comprehensive Plan? John Holgate reported that there will be more oppommities to address this issue through Planning Commission workshops and review. The Planning Commission can make a recommendation to the Board to change the Interim Ordinance. Commissioner Harpole asked if the maps with this ordinance are one of the final pieces holding up release of the draft Comprehensive Plan? A1 Scalf indicated that is correct. Commissioner Huntingford stated that it really bothers him that for no particular reason, with no direction, and because staff feels its the right thing to do, that language was added to the ordinance. Al Scalf stated that the Planning Department staff didn't arbitrarily interject this language. In discussions with other parties to the mediation, including Paul Mcllrath, Jerry Gorsline and Steve Hayden, they felt this issue was on the table and that the spirit of the negotiation was clearly depicted and removing the subdivision of foresfland was directed by the Hearings Board. Commissioner Huntingford moved to approve and adopt the Interim Ordinance designating forestlands, but not on an emergency basis. (The motion died for lack of a second) Commissioner Harpole asked what is meant by not adopting it on an emergency basis? Commis- sioner Huntingford answered that his understanding of adopting an ordinance on an emergency basis is because the County is in some danger or should be trying to protect something. This is a complete, encompassing ordinance and declaring it an emergency ordinance just so no one can appeal it isn't going to serve the County or the public well. He feels it is a misuse of the emergency powers of the Board. Chairman Wojt asked if Commissioner Huntingford thinks the public is better served by this interim ordinance being appealed or having the discussion go through the Comprehensive Plan where the real public debate has to take place? Commissioner Huntingford stated if the Board feels this ordinance is the right thing, then it should be passed without fear of appeal. Commissioner Harpole asked if, there are still oppommities for the public to appeal portions of this ordinance through the Comprehensive Plan process? Al Scalf answered that is correct. The discussion turned to compiling the record for an appeal and how much work that takes. Page 6 Commissioners Meetin~ Minutes Week of January 21, 1997 Commissioner Harpole moved to approve and adopt the emergency ordinance establishing interim land use controls, designating and conserving forest land of long-term commercial significance as required by Chapter 35.70.A RCW. Commissioner Ituntingford seconded the motion. Commissioner Harpole stated that he is comfortable doing this because the County was meeting the letter of what was mediated. Now he is hearing a question from a fellow Commissioner regarding whether some of the elements that are in this ordinance were intended to be mediated or not. He made note of this and asked that when the Comprehensive Plan is reviewed by the Planning Commission that they be advised of this and look specifically at the issue that was raised by Commissioner Huntingford regarding subdivision. Commissioner Huntingford stated that the whole intent over the last few years was to be flexible so that landowners have some options. Through the mediation process the clustering, and TDR's (transfer of development rights) were deleted and now we are allowing no subdivision. Where is the flexibility that is supposed to be within the act? What day and time will these items be put back on the table so that they can be discussed? The Chairman called for a vote on the motion Chairman Wojt and Commissioner Harpole voted for the motion. Commissioner Huntingford voted against the motion. The motion carried to approve and adopt ORDINANCE NO. 01-0121-97. Public Works Director's Briefing: Public Works Director Klara Fabry reported that the Public Works Department contacted people who were at the Brinnon meeting and asked them to submit action request forms on their issues. 14 requests have been received and will be addressed. Most of the requests dealt with response time for the snow plow, and the size of culverts in the area. Commissioner Harpole said that he heard the Brinnon area residents saying, that they want a maintenance person designated for that area. He asked for more information on this proposal. Klara Fabry noted a truck, backhoe and eventually a grader will be stored in Brinnon and the person designated for that area will be able to address the needs of the area in an efficient manner. Many of the comments from the Brinnon area were based on the response time during the recent storm. Earl Wells explained that there has always been a track and a loader in the Brinnon area with an operator. Many of the complaints weren't about the County, they were about the State. This discussion was continued after Guy Rudolph's appointment in the afternoon. Guy Rudolph, Irondale Community Action Neighbors (L C.A.N.) re: Request the Incorporation oflrondale: Guy Rudolph stated that they were told previously that there could be an election on the proposed incorporation of Irondale in March and that is what he is requesting. Chairman Wojt asked what the time line is if the County was to hold a hearing on the incorpora- tion? A1 Scalf explained that it has been the County's position that incorporation requires that the County designate the area as an Urban Growth Area (UGA.) Gary Rowe reported that if the Board held a heating there is a 60 day time period for the election to be held. The Board wrote a letter to Guy Rudolph and the ICAN group explaining that the petition would not be processed until a UGA is established. The law requires that an Urban Growth Area be established prior to incorporation. The process when a petition is submitted is to have the Auditor determine if it is sufficient, then a public heating must be held by the County Commissioners. The Board then makes a comparison of the area in the petition to the area in the UGA. The law says that any area outside of the UGA must be removed from the petition for incorporation before the matter is put on the election ballot. If the Board went through that process right now, they would have Page 7 Commissioners Meetin~ Minutes Week of January 21, 1997 to remove everything and the petition would be insufficient to incorporate. On the advice of the Prosecuting Attorney last year, the Board said they would not take action on the petition since it did not meet the requirements. Guy Rudolph stated that when they originally submitted the petition, there was no need for the area to be a UGA. He feels that the Board did not follow the timeline when the original petition was submitted. After discussion of why ICAN is bringing this issue up now, Chairman Wojt asked why the Board doesn't hold the hearing since the petition has been determined sufficient? Gary Rowe reported that the laws governing incorporation were changed in 1994 and the petition was not received or submitted prior to that law being changed. A Supreme Court case (Vashon v. King County) ruled that a UGA had to be designated before an area can petition for incorporation. Based on that case the Prosecuting Attorney's advice was that it would be pointless to go through this process. Guy Rudolph asked why the County said an election could be held in March? Gary Rowe reported that date was given because it was thought that the work could be done to designate the area as a UGA. Commissioner Huntingford stated that if the County designated a UGA on an emergency basis, then a vote could be held on incorporation of that area. Guy Rudolph stated that if the County UGA is made with the wrong boundaries, then the incorporation won't work. He continued by noting that no one is addressing the issues of the residents in the area. Commissioner Harpole asked what the Countywide Planning Policies designate the Tri Area? A1 Scalf reported that the County Wide Planning Policies identify the Th Area and Port Ludlow as being UGAs. Gary Rowe reported that the County designated the Tfi Area a UGA several years ago and that ordinance was overturned by the Growth Management Heatings Board. The only way the incorporation petition can go forward is if there is a designated UGA. The County is currently going through the process to determine what is existing in the Tri Area. A1 Scalf reported that the characterization study of the area and the analysis to support the designation may take up to a year to complete. The analysis to designate the Tri Area as a Rural Center has been completed and is part of the Comprehensive Plan. This analysis is much smaller than a characterization study and the information needed to set a boundary for a UGA. Gary Rowe added that the Heatings Boards have used a definition of urban that includes intense development. The key issue for the Tri Area is if intense development can be supported on septic systems and no sewer system. Chairman Wojt stated that he feels if a heating is held on this matter then a thorough discussion can be held on these issues. Gary Rowe reported that the law indicates that input by the legislative body of the County (the Board of Commissioners) is not part of making the decision whether a community should be incorporated. The petition is submitted and the Board goes through the formality of holding a public hearing, but the heating is not to question if the petition is good or bad, but if the process is sufficient. It's up to the citizens within the respec- tive community to hold their debate and for the petitioners to make their case for incorporation. Al Boucher stated that he feels it would be disingenuous of the Board to hold a heating until they first make a decision on the validity of the petition. The Board needs to determine, before holding a heating, if the petition could be implemented. The ICAN group could hold a hearing, but not the County Commissioners. Guy Rudolph asked if the Heatings Board Order is being followed? The discussion then turned to the impact on the area by passage of the Interim Land Use Ordinance. Guy Rudolph suggested that a moratorium could be placed on any development in that area. Page 8 Commissioners Meeting Minutes Week of January 21, 1997 Commissioner Huntingford asked if there is any support for doing an Interim Designation of a UGA in the Tri Area on an emergency basis which would allow the community to vote on incorporation within the next 60 days? The discussion then turned to the Rural Center designa- tion of the Th Area, the current land use regulations, and the possibility of declaring the Tri Area a UGA on an emergency basis to allow the incorporation petition vote to proceed. Gary Rowe reported that staff has been operating under the direction that there will not be a UGA designated in the Tri Area in the first draft of the Comprehensive Plan. The necessary analysis is to be ready for the update of the Comprehensive Plan which at the earliest, would be one year, but not likely for two years. If the Board feels it's important enough for the citizens of Irondale to vote on incorporation, a UGA could be designated on an emergency basis, or the Board could direct Planning staff to do the analysis work for inclusion in the draft Comprehen- sive Plan. Commissioner Harpole asked how long that would put off the release of the Comprehensive Plan? Gary Rowe answered that is hard to say, but it could be two years. The process of getting people to agree to what needs to be done and what is acceptable to the community could be quite lengthy. Commissioner Huntingford stated that an interim ordinance on an emergency basis will allow the community to vote, but there will be problems for the Th Area and the community if that is done. He was under the impression that as soon as the Comprehensive Plan was released for review, staff or someone hired to work with staff would put the information together for the UGA designation. The Comprehensive Plan was to include a statement that the Th Area is designated as a Rural Center and that the County would be working to provide the proper information for designating the area as a UGA. Commissioner Harpole asked if the Comprehensive Plan will be released for public review within a month? A1 Scalfthen asked the Board if they want to deal with the issue of lots of record in the Comprehensive Plan? Commissioner Harpole answered that he doesn't feel that lots of record need to be addressed in this draft of the Comprehensive Plan and he wants to get the Comprehensive Plan issued as soon as possible. Al Scalf answered that since the Forestland Ordinance was adopted today, if lots of record are not dealt with, and the Th Area is not changed to a UGA in this draft of the Comprehensive Plan, it could be issued within 30 days. Commissioner Harpole stated that if the Comprehensive Plan can be released in a month, and if the Board gives staff the direction and some assistance to start working on the UGA information right away, then possibly enough information could be put together to take the incorporation petition to a vote within six months. A1 Scalf advised that there is money in the Planning Depamnent budget for professional services to scope the characterization study for the UGA which will then provide the information on how much work and money will be needed to do the work necessary for UGA designation. Commissioner Hunfingford agreed with Commissioner Harpole that the Planning Department do an evaluation of the amount of time and staffing and if outside help will be needed, to work with the community to put the required information together. Gary Rowe asked if the Board is in agreement that the Planning Department work with the ICAN group to scope the type of work that needs to be done and to clarify the expectations? Commissioner Huntingford suggested that the Board have further discussions on how to proceed with this work. Commissioner Harpole agreed. Al Scalf summarized that he is hearing the Board members say that they would like to set up some time with the Planning Department to discuss how the characterization study can be done so that a UGA could be designated in the Tri Area by the time the final Comprehensive Plan is adopted and then the incorporation petition could go forward. Page 9 Commissioners Meeting Minutes Week of January 21, 1997 PUBLIC WORKS DEPARTMENT Closure of Rickey Beach Road: Public Works Director Klara Fabry recommended that the Board pass a resolution to close the Rickey Beach Road (near the Hood Canal Bridge.) It is a dead end road, and there have been slides in that area so the road is not safe any longer. Commissioner Harpole moved to approve RESOLUTION NO. 10-97 authorizing the closure of Rickey Beach Road. Chairman Wojt seconded the motion in the absence of Commissioner Huntingford. The motion carded. Initiating the Old Gardiner Road Project: Klara Fabry asked that the Board approve a resolution initiating the Old Gardiner Road project for a total of $157,000 for engineering and mitigation work. No decision will be made on the fmal reconstruction of the road until after a public meeting is held. Public Works will develop a proposal for this road based on the input from that public meeting. Commissioner Harpole asked if these costs will be reimbursed by FEMA? Klara Fabry answered that a FEMA team is inspecting sites in the County today and will send an assessment of damages to the main offices in Washington DC. Based on that assessment, Washington State will be included in the Presidential declaration of disaster. The County will be reimbursed for 75% of the costs by FEMA. The remaining 25% will be split between the County and the State. Commissioner Harpole moved to approve RESOLUTION NO. 11-97. Chairman Wojt seconded motion in absence of Commissioner Hunfingford. The motion carded. Development of a 4 Year Plan for Fish Passages in Jefferson County; State Department offish and Wildlife: Klara Fabry reported that the State Department of Fish and Wildlife has offered to enter into an agreement with the County to survey and develop a 4 year plan for critical area culvert replacements in the County. The County will contact the Tribes about funding a portion of the cost of this work. Commissioner Harpole moved to direct the Public Works Director to work with the State Department of Fish and Wildlife on such an agreement. Chairman Wojt seconded the motion in the absence of Commissioner Huntingford. The motion carried. MEETING ADJOURNED Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY Glen Huntin~ford,/~6mber Page 10