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HomeMy WebLinkAboutM012797JEFFERSON COUNTY BOARD OF COMMISSIONERS District 1~o. ! Commissioner: Daniel Harpole, Member District No. :2 Commissioner: Glen Huntingford, Member District 1~o. 3 Commissioner: Richard Vlojt, Chairman Clerk of the Board: Lorna L. Delaney Director of Public Services: Gary A, Rowe Deputy Director of Public Services: David Goldsmith MINUTES Week of JANUARY 27, 1997 Chairman Richard Wojt called the meeting to order at the appointed time in the presence of Commissioner Glen Huntingford and Commissioner Dan Harpole. COMMISSIONERS BRIEFING SESSION Discussion re: Teen Center Funding: Commissioner Huntingford explained that he met with representatives from the Port Hadlock Teen Center last week who are concerned that they may have to close down if the County does not reconsider funding a portion of their 1997 budget. They may loose their UGN match if the County doesn't continue funding. Commissioner Huntingford requested that they develop three year and five year goals, as well as 1997 goals. Deputy Director of Public Services David Goldsmith stated that $7,000 was originally allotted for the Teen Center funding this year. Commissioner Huntingford mentioned several options for the future of youth recreation in the County, including a recreation center in Port Hadlock, the City of Port Townsend assuming responsibility for the youth programs in the City, or the City taking over the Port Townsend Community Center. The Board agreed that they want to work with the School Districts and the City of Port Townsend to meet the aRer school recreation needs of the youth in the County. Commissioner Huntingford moved to approve $7,000 in funding for the Port Hadlock Teen Center in 1997 with the condition that they submit their 1997 and five year goals to the Board for review. Commissioner Harpole seconded the motion. He then amended the motion to approve the first quarter payment for 1997, but not to dispense the remainder of the funding until the Board has reviewed the goals. This will allow them time do a thorough job of developing their goals. Commissioner Huntingford seconded the amended motion. The motion carried by a unanimous vote. Page 1 Commissioners Meeting Minutes Week of JANUARY 27, 1997 Letter to State Legislators Requesting Assistance in Securing State Funds in the 97-99 Biennium for West Jefferson Transit Service: Jefferson Transit has requested that the Board sign letters of support to Senator Jim Hargrove, Representative Jim Buck and Representative Lynn Kessler for State funding in the 97-99 Biennium for the West Jefferson Transit Service. This program began in 1995 and connects 60 miles of Highway 101 between Forks and Amanda Park. The demonstration funding runs out at the end of 1997. There are several options for funding at the State level and the local agencies involved are asking the Legislators in the 24th District to work with them to secure funding. Commissioner Huntingford moved to have Chairman Wojt sign the letters of support. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING: Director of Public Services Gary Rowe requested that the Board begin the workshop on Financial Resources for the Comprehensive Plan this Wednesday at 9:00 a.m. In addition, a Water Resources Workshop was scheduled for February 11, 1997 from 10:30 a.m. to noon in the Lower Level Conference Room at the Courthouse. David Goldsmith explained that the Board has been invited to a breakfast meeting on Wednesday with the new Marketing and Business Development Manager from the State Department of Community Trade and Economic Development. The State is developing a plan to encourage marketing with Pacific Rim groups. He will be collecting data for a regional plan and reviewing local efforts on business recruitment. There will also be a tour of areas in the County where businesses could be located. PUBLIC COMMENT PERIOD: The following items were discussed: Concerns about consolidating the Shoreline Commission and the Planning Commission, especially the increased workload that will be created from combining the two boards and a request that the Board reconsider their decision. Concerns about the recently adopted Forest Resource Ordinance and mapping errors; the inconsistency in the language of the ordinance regarding the "opt out" procedures for site specific parcels that have been misclassified. Clarification on the boundaries of the proposed Irondale incorporation and a request to allow the people in the Tri Area the opportunity to vote on the issue. A request for an update on the adoption process for the Coordinated Water System Plan and concerns about the public review process and if there will be a public heating in the County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete item 9 and to approve and adopt the balance of the Consent Agenda as presented. Commis- sioner Huntingford seconded the motion which carded by a unanimous vote. RESOLUTION NO. 1...2.-97 re: Establishing the Name for a Private Road J. Popper Way; Pat Whelan, Pam Whelan, and Jerry Lindsey, Petitioners Page 2 Commissioners Meetin~ Minutes Week of JANUARY 27, 1997 10. 11. 12. 13. AGREEMENT #CA-082896-01, Supplemental No. 1 re: Amendment to Section IV, Time of Beginning and Completion; Jefferson County Public Works; Polaris Engineering and Surveying, Inc. AGREEMENT re: Subcontract for Professional Services; To Develop a Birth-to-Three Early Intervention Services Delivery System Model; Jefferson County Health and Human Services; Karen Walker AGREEMENT re: Heating Examiner Services; Irv Berteig MEMORANDUM OF AGREEMENT (Amending Interlocal Agreement) re: Regional AIDS Services; Amending Section II.3, Method and Amount of Funding; Jefferson County Health and Human Services; Southwest Washington Health District MEMORANDUM OF AGREEMENT re: Funding for Youth Development Faculty; Washing- ton State University Cooperative Extension and Office of Grant and Research Development CALL FOR BIDS re: One (1) New Transfer Station Stationary Compactor; Jefferson County Public Works; Bid Opening Set for Monday, February 10, 1997 at 11:15 a.m. Final Subdivision Approval, #SUB96-0009; To Divide 2.83 Acres into 2 Non-residential Lots; Located Southeast of the Intersection of Highways 20 and 101, Discovery Bay; Walter Moa, Applicant DELETE: Organizational Chart; Jefferson County Public Services Certification of 1996 Road Levy Expenditures; Rural Arterial Program; State County Road Administration Board (C.R.A.B.) Accept Recommendation to Pay Claim #C-3-95 and C-16-96, $2,208; Sick Leave Cash Out; Mel Mefford Accept Recommendation to Reject the following Claims: #C-17-96, $127.26; Damage to Pedestal; U.S. West Communications #C-18-96, $500,000; False Arrest, False Imprisonment, Danger to Life and Liberty; Phillip Dugan #C-19-96, $500,000; Harassment, Tortious Conduct, Danger to Life and Liberty; Phillip Dugan #C-20-96, $10,000,000; Ongoing Litigation, Harassment, Loss of Money and Time, Danger to Life and Liberty; Phillip Dugan #C-23-96, $301; Loss of Personal Property at Jefferson County Sheriff's Office; Brooks Johnston #C-24-96, $125,000; False Arrest, Breaking and Entering, Illegal Search and Seizure; Ross Moen:Oie #C-1-97, $2,500; Emotional Distress and Property Damage; Marybrigit Scott #C-2-97, $2,500; Emotional Distress and Property Damage; Marybrigit Scott for Annieka McCullough Application for Dance License; January 1 through December 31, 1997; Benevolent & Protective Order Elks #317 Approval of Organizational Chart; Jefferson County Public Services: Chairman Wojt stated that he wanted to clarify that the approval of the Public Services Organization Chart is an item that all the Board members have reviewed and support. Commissioner Huntingford moved to approve the organizational chart. Commissioner Harpole seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meetin~ Minutes Week of JANUARY 27, 1997 BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER BUSINESS Review of Aquifer Recharge Area Map: Environmental Health Director Larry Fay stated that there have been concerns raised while developing the Best Management Practices to implement the onsite sewage and seawater intrusion provisions in the Critical Areas Ordinance. He presented a map of the critical aquifer recharge areas which shows the vulnerable areas. Land uses that could contaminate the aquifer in those areas include onsite sewage systems in residential developments on parcels of less than 2 ½ acres. There was a discussion about the proposed densities in the draf~ Comprehensive Plan and whether a lot size component should be added to the BMPs in vulnerable areas. Larry Fay stated that in order to finalize the vulnerability map they need to address the existing lots of less than 2½ acres that would require an onsite septic system, primarily on the Quimper Peninsula. There was a discussion about the inaccuracy of the Aquifer Recharge Area Map, much of which is based on aerial photos by the DNR and not actual geological studies, such as information from well logs. Commissioner Huntingford added that State and County regulations already define the type of onsite sewage system that is applicable when a site specific evaluation of the soils is done. The BMPs for seawater intrusion require development of a methodology for evaluating existing available data and defining areas that are susceptible to seawater intrusion. The well data has been compiled from DOE studies, USGS reports, public water supply records and building permit records. Larry Fay explained that if the chlorine count in a well is greater than 50 milligrams per liter, they will review the data on any other well that is less than 500 feet away. There are small areas in Shine, Oak Bay, Bywater Bay, Discovery Bay, and Marrowstone Island where the chlorine count in wells has been over 50 milligrams per liter. The Critical Areas Ordinance states that if there is a network of wells that are being monitored for water quality and a water quality decline is detected, the area could be declared vulnerable. There was a brief discussion about wells with a chlorine count over 50 milligrams that ate inland several miles from the saltwater. The criteria in dealing with them would be different. Larry Fay added that field test kit data may be used for an initial screening, but any other testing to prove vulnerability would be lab based. Director of Community Development A1 Scalf stated that they will bring the Best Management Practices (BMPs) to the Board within the next month. Discussion re: Lots of Record: Al Scalfstated that at the last workshop on lots of record, the Board directed Planning staff to do an ownership buildout analysis of the Tri Area. It will be done within the next week. The Board also directed staff to review the Clark County and Thurston County interim ordinances for interim control options. He presented maps that show plats created before 1937, plats created from 1937 to 1969, and plats created from 1969 to the present. Commissioner Huntingford asked for the percentage of lots in each category. Associate Planner Barry Berezowski explained that consolidating substandard or non-conforming lots is a planning technique that is being used in some Washington counties and in other States. Most jurisdic- Page 4 Commissioners Meetinl~ Minutes Week of JANUARY 27, 1997 tions in Washington use 1937 as a cut offdate and any lots created before that year may have to go through the current process. Consolidation of lots would only occur where there is contiguous ownership. He added that phasing of building permits annually is another technique that could be used. Commissioner Huntingford stated that in the past health and safety standards have determined whether a lot is buildable. He asked if non-conforming lot size is an adequate reason to consolidate lots? There was a discussion about the language regarding densities in several Growth Management Hearings Board's decisions. These Boards do not have the authority to tell a County to consolidate lots. Chairman Wojt and Commissioner Harpole voiced concerns about building sites that are currently being created, sold or built on. Commissioner Huntingford stated that, in his opinion, the Board should not tell property owners that they can or cannot sell their lots. Director of Public Services Gary Rowe stated that there are legal issues about the extent of the Board's regulatory authority regarding private property and takings'. Commissioner Huntingford stated that the Prosecuting Attorney's recommendation is that lots created after 1969 are vested, therefore they should be removed from the maps. Several people in the audience commented, and there was discussion about the following: a minimum lot size of 10,000 square feet; how combining lots would affect the cost of "affordable housing"; and the definition of the word "contiguous". Russell Tillman read (see microfilmed document) a letter into the record protesting any action toward lot consolidation through elimination of boundaries between lots of record with common ownership because the proposed restraints go far beyond the GMA guidelines. The Board requested a public meeting with the Prosecuting Attorney to discuss the legal issues involved in any possible action regarding lot consolidation. Al Scalf stated that he would have a memo from the Board to the Prosecuting Attorney for the agenda next week detailing the issues that were discussed and requesting a meeting. Request for Reconsideration; Bacchus Road Vacation; Quilcene: The correct procedures for a road vacation were followed by the Public Works Department in processing the Bacchus' application for vacation of a portion of Masonic Temple Road in Quilcene. Commissioner Huntingford stated that a memo from the Prosecuting Attorney indicates that the process does not allow for reconsideration at this point. The Hearing Examiner conducted a review and the opportunity for input or reconsideration was with Hearing Examiner at that time. Chairman Wojt stated that the opportunities for reconsideration were not requested in a timely manner. Commissioner Huntingford moved to have the Public Works Department prepare a letter to the Hoskins explaining that their administrative remedies have been exhausted. Commissioner Harpole seconded the motion which carded by a unanimous vote. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry reported on the following issues: · The Federal Highway Team will be assessing the damage from the storm on their roads. · A public input meeting on the Old Gardiner Road is scheduled for Thursday at 6:30 p.m. Four or five options for dealing with the washout will be presented. Page 5 Commissioners Meetin~ Minutes Week of JANUARY 27, 1997 The Seton Road right-of-way was recorded last week. A resolution to establish the road will come before the Board next week. They will be developing a proposal for a CZM Grant application with the City of Port Townsend and the Port of Port Townsend for trail improvements inside the City. The final draft of the Tri Area transportation survey will be mailed out this week. Representatives from the Recreation Department will be on the Board's agenda next week for an update on current projects. The meeting was recessed at the conclusion of the scheduled business on Monday and reconvened on Tuesday morning. Chairman Wojt, Commissioner Harpole and Commissioner Huntingford were present. Solid Waste Study Recommendations: (See also Minutes of January 13, 1997) The Board met with members of the Solid Waste Advisory Committee and Jim Westall of Skookum Products and Services to discuss several of the Beck Solid Waste Study recommendations regarding recycling. Public Works Accountant Anne Sears was the facilitator. The Board and the SWAC agreed with recommenda- tions in the study on the following issues: No recycling RFP at this time: This may want to be revisited in the future. When the recycling facility was built, a 25 year contract was signed that stated that a function of the building would be to train developmentally disabled people. The contract is in effect for approximately 12 more years. Not to stop recovery of unecomonic recycled materials at this time. Not to combine operations of the transfer station and recycling at this time. Not to charge non-county (city) recyclables an additional fee: There was a discussion about the increase in the amount of recycling done in the City of Port Townsend because of the focus on education. The result has been a reduction in the amount of garbage that goes over the scale, which means a decrease in tipping fees for the City. Everyone agreed that the City should not be penalized for promoting recycling. The Board concurred that a surcharge for the City on recyclables is not an option. Inert landfill: An inert landfill is not recycling because it contains other items besides just glass, such as construction waste. Specific recyclables such as glass could not be separated and sorted. Temporary recyclables storage: Jim Westall stated that recyclables are a commodity on a world wide market and the prices fluctuate constantly. Ifrecyclables could be stored, they could "play" the commodity market. After a brief discussion about Skookum's recycling contract with the County, the Board concurred that a temporary storage area should be included as an element in an overall site plan of future development. Revise the contract to provide better equipment and building maintenance: Recycling would be more efficient if the recycling equipment was better. Old equipment breaks down a lot. Commis- sioner Huntingford requested a dollar estimate of the equipment that needs to be replaced. The County and Skookum will begin discussions on how to deal with this issue. Page 6 Commissioners Meeting Minutes Week of JANUARY 27, 1997 Education: Should be part of the contract as a separate issue. There was a discussion about the current newsletter. The Board agreed that the focus should be County-wide and deal with all solid waste issues, not just recycling. Currently, education is part of Skookum's contract and the focus has been on recycling in Port Townsend. Chairman Wojt stated that tipping fees should pay for all the solid waste disposal. People would recycle more to cut down on the cost of dumping their garbage. Recycling should be actively promoted in the County. Commissioner Huntingford added that there are fixed overhead costs that don't change as people are educated regarding alternative methods of dealing with solid waste. A representative from Olympic Disposal stated that they spend $400,000 in tipping fees at the landfill annually. They are a private enterprise and may look at dumping their garbage elsewhere if the tipping fees are raised. There was also a discussion regarding the long haul contract. This is a 20 year contract, renewable in five year increments. The first five year increment is over at the end of 1997. Public Works is currently reviewing the contract to decide if they will renew it. It was suggested that the long haul contract should be made more competitive to lower the costs. Ted Shoulberg stated that the City and County may be able to work together to develop a long haul strategy. The Board agreed that they should schedule another workshop with the SWAC in March to deal with the financial issues that have been raised. Application for Assistance from the Veterans Relief Fun& Jefferson County Service Officers Association: Commissioner Huntingford moved to approve an application for Veterans Relief funds, for $10.00, submitted by the Service Officers Association. Commissioner Harpole seconded the motion which carded by unanimous vote. MEETING ADJOURNED ATTEST: 'x,,',, · .. Loma Delaney, CMC Clerk' of the Board JEFFERSON COUNTY ~le~Hunt[ngfo~d, l~b~r Page 7 ,-,,': 8.t.