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HomeMy WebLinkAboutM020397JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. ! Commissioner: District No, 2 Commissioner: District NO, 3 Commissioner: TILE II[l~d~l' OF Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman Loma L. Delaney Gary A. Rowe David Goldsmith MINUTES WEEK OF FEBRUARY 3, 1997 The meeting was called to order by Chairman Richard Wojt in the presence of Commissioners Daniel Harpole and Glen Huntingford. The Board then interviewed Joan Linderoth and Frank Tralton who are interested in serving on the Parks Advisory Board. Appointment to Parks Advisory Board: After the interviews, Commissioner Huntingford moved to appoint Frank Trafron to a two year term (to expire February 1, 1999) on the Parks Advisory Board. Commissioner Harpole seconded the motion which carried by a unanimous vote. APPROVAl, OFMINUTES: Commissioner Huntingford moved to approve the minutes of the January 21, 1997 meeting as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. Request for One of County's Days at McCurdy Pavilion; for Graduation Exercises; Chimacum High Schook Commissioner Huntingford reported that Chimacum High School has asked to use one of the County's reduced fee days at McCurdy Pavilion for their graduation exercises. The Chimacum graduation will be held the day alter Port Townsend's, so the expenses can be shared by both. Commissioner Harpole reported that the City has donated one of their days for the Port Townsend High School graduation. Commissioner Hunting, ford moved to approve the use of one or two of the County's days at McCurdy Pavilion by Chimacum High School, if needed. Commissioner Harpole sec- onded the motion which carried by a unanimous vote. Page l ~3 k,'.*.! Commissioners Meeting Minutes Week of February 3, 1997 ~ PUBLIC SER VICES BRIEFING: Public Services Director Gary Rowe reported that a budget analysis was done by Don Marioni, who has since requested more information. He drafted a letter to Mr. Mahoni thanking him for his report and a memo to the County Departments asking them to provide the information Mr. Marioni has re- quested. The Board reviewed the letters and agreed that they be sent as presented. Staffis preparing language on lots of record, that will be ready for the Board to review next Monday for further direction. Once the direction f~om the Board is determined, the language can be sent to the Prosecuting Attorney for legal review. A workshop has been set up for Tuesday of next week from 10:30 to Noon to review water issues. There were two meetings last Tuesday to talk about financial and staffing support for finishing the Comprehensive Plan. Information has been prepared by the staff and will be presented to the Board next week. A1 Scalf reported that there are 7 applicants for the Planning Commission. The application period ends on Friday. The Planning staffis working on job descriptions and procedures for the new Planning Commission. PUBLIC COMMENT PERIOD: The following issues were discussed: A representative bom the Tri Area reported on a meeting held last week of 32 residents who have concerns about Growth Management. This group asked that 1) the residents of the Tri Area be allowed an advisory vote (in March) on whether the area should be incorporated, 2) a moratorium on any decisions about the water in the Th Area, and 3) that the Board make a decision on lot size as soon as possible; the discussion continued about how an advisory vote would be taken and that the boundary for the area be established; the Jefferson County Coordinated Water System Plan (CWSP) and the effect it will have on the water resources in the Tri Area; a request that the Department of Health be contacted and asked not to take any action on it until there is more input from the community; and another concern that the CWSP is not valid because public comments are not represented in it. APPROVAL AND ADOPTION OF THE CONSENT,4 GENDA: Commis- sioner Huntingford moved to delete items 3, 4, 7, 8, and 14 and to approve and adopt the balance of the Consent Agenda items as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. P~e2 Commissioners Meeting Minutes Week of February 3, 1997 ~ THE CONSENT A GENDA - Continued 1. AGREEMENT re: Intergovernmental Cooperative Purchasing Agreement with Informational Services; Wahkiakum County 2. CONTRACT #MD976322 re: State and Local Assistance to Jefferson County Department of Emergency Management; State Military Department 3. DELETE Hearing Examiner recommendation; To Designate Two Parcels as Mineral Resource Lands Located Near Intersection of Penny Creek Road and Highway 101, Quilcene; Gary and Mad Phillips, Petitioners 4. DELETE Food and Beverage Purchase Request; Chemical and Alcohol Dependant Abuse Center, Jefferson County Health and Human Services Department 5. Application for Dance License; January 1 through December 31, 1997; Delmonico's on South Bay 6. Application for Dance License; January 1 through December 31, 1997; Boeitkers Restaurant & Sports Lounge 7. DELETE sign Mylar Boundary Line Adjustment 8MP97-005; Snow Creek Ranch, Dave Phinizy, Applicant 8. DELETE Grant Applications (6); Quilcene Local Interagency Team (LIT): a) Project to Reconstruct a Dike, Adjacent to Rose Property, Damaged in Recent Flood Events b) Project to Excavate a Large Gravel Trap Upstream of the USFWS Hatchery on the Big Quilcene River c) Project to Set Back the Dike on the Little Quilcene River Adjacent to the Beck Property. d) Project to Extend the Linger-Longer Bridge on the North Bank of the Big Quilcene River; Acquiring Flood Prone Properties on the North Bank and Setting Back the River Dike Adjacent to These Properties. e) Project to Purchase the Williams Property, near Linger-Longer Road on the North Bank of the Big Quilcene River. f) Project to Stabilize the Bank Adjacent to the Colyott Property on the Big Quilcene River with Four (4) Log and Rock Bank Barbs. (See item later in Minutes) 9. CONTACT re: Emergency Road Repair Project XO1285; Old Gardiner Road No. 501409; O'Dell Logging 10. Approve Vacation of a Portion of Thomas Drive and Alleys in Blocks 18, 19, and 20 in Chalmer's No. 2; William and Roberta Meyer, Shar Garten and Bruce and Donna Scott, Petitioners 11. Approve Request for Use of Superior and District Court Courtrooms and Lower Level Conference Room; For YMCA's Regional Competition for State-wide High School Mock Trial Competition; Saturday, February 15, 1997, 8:30 to 4:30 p.m.; Mahanne Walters, Responsible County Employee 12. AGREEMENT, Supplement No. 2; Amend Scope of Work and Fees and Condi- tions of Service for the H.J. Carroll Park Project No. R01118; Jongej an/Gerrard/McNeal 13. CONTRACT re: Emergency Project No. X01285 Old Gardiner Road; Leavitt Trucking 14. DELETE Out of State Travel Request; NACO Legislative Conference in Washington DC; Klara Fabry, Public Works Director 15. RESOLUTION NO. 13-97 re: Adoption of the 1997 Capital Improvement Program Page 3 Commissioners Meeting Minutes Week of February 3, 1997 BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND PERMIT CENTER Hearing Examiner's Findings, Conclusions and Recommendations; Substantial Development Permit (SDP96-O007) to Develop a Community Park; H.J. Carroll Park (Special Use Permit #ZON96-O020): Associate Planner Lauren Marks reported that the Hearing Examiner reviewed the zoning and shoreline issues, developed findings, conclusions and a recommendation. The Board needs to make a decision on the Shoreline permit at this time. The Heating Examiner recommends approval of the permit with 11 conditions. Commissioner Huntingford moved to adopt the Hearing Examiner's findings, conclusions and recommendations for the Shoreline Substantial Development Permit #SDP960-0007 and the Special Use permit. Commissioner Harpole seconded the motion wh/ch carried by a unanimous vote. Discussion re: Setting Public Hearings for Growth Strategy Ordinance: A1 Scalf reported that February 14, 1997 marks the one year anniversary of the Growth Strategy Ordinance. Since this ordinance was adopted as an emergency interim control, a public hearing is required and after that heating the ordinance can be extended for a period of six months. The Planning staff recommends that the Growth Strategy Ordinance be extended for six months. Chairman Wojt stated that there have been a number of comments about how this ordi- nance has effected the Th Area, particularly lot sizes. Is there an oppommity to change this ordinance after the public hearing to address comments made? A1 Scalf answered that the issue could be addressed in this ordinance as a result of comments made at the hearing, or the Board may wish to adopt a separate ordinance to address minimum lot sizes in the County. Commissioner Hunting, ford moved to set the public hearing on the Emergency Interim Growth Strategy Ordinance for Tuesday, February 18, 1997 at 1:30 p.m. Commissioner Harpole seconded the motion which carded by a unanimous vote. The discussion continued regarding minimum lot sizes in the Tri Area. Commissioner Huntingford asked when something will be done about it? He feels addressing this issue would take a lot of heat offthe Board and the community. When the Board said that existing lots that meet health requirements could be building sites, they didn't intend to Page4 ~3 ?,~r:r 9~ Commissioners Meeting Minutes Week of February 3, 1997 ~ have new lots created that are smaller than 5,000 square feet. He feels it would be simple for the Board to say that the original community plan for the Tri Area (which says no more than 4 houses per acre) is still the rule. A1 Scalf reported that this will be discussed at the next Board meeting. Commissioner Harpole stated that he would like to have staff come back with information and a proposal that could be implemented next week. Al Stall pointed out that if the Planning staff works on this that will mean that the Comprehensive Plan it will not be ready for publication as promised. The Board concurred that the work to make sure the Comp Plan is issued on time comes first. Storm Damage to Thorndyke Road: Building Official Mike Ajax reported that the bank along Thorndyke Road fi.om it's intersection with South Point Road to an area just before mile post 0.02, is very unstable. The area along South Point Road fi.om the same intersection to the end, and all plats in between, are also very unstable. Several lots have been obliterated with debris and one road is covered with trees and mud to a height of 10 feet. There is a house at the bottom of a hill and several houses on top of the hill that are threatened. A Geologist and a Civil Engineer have visited the area. The Geologist recom- mends that the Board impose a moratorium on the east side of Thomdyke Avenue, the west side of South Point Road and on all land in between. The Civil Engineer examined the entire hill side and he recommends that each building permit application be reviewed on an individual basis and a geo-technical and geologist report be required. A1 Scalf explained that the Critical Areas Ordinance requires a geotechnical report for any permit in a slide hazard area. The Building Official has the authority through the Building Code to require a geotechnical report. Another option is for the Board to implement a moratorium in the area. In 1983 the County imposed a moratorium on the Thomdyke slide area. The current area is two miles south of the area that was mapped as a slide hazard area in 1983. The discussion continued regarding whether the Board should declare a moratorium. Commissioner Huntingford moved to direct staff to develop a map and resolution delineat- ing the area for a moratorium. Commissioner Harpole seconded the motion which carried by a unanimous vote. Al Scalf reported that this will be ready at noon on Wednesday. Fee Waivers Due to Storm Damage: Permit Coordinator Monica MacGuire reported that this request is for the County to waive fees for private property owners who have to make repairs due to storm damages, that qualify for disaster assistance fi'om FEIMA. Chairman Wojt asked what the impact would be to the budget? Monica reported that the work on these permits will be absorbed by the Department and there wouldn't be any revenue impact since the property owners would not be applying for these permits if the storm damage had not occurred. The Board directed that the Planning staff develop the necessary resolution for next week's agenda. P~e5 Commissioners Meeting Minutes Week of February 3, 1997 Fabry PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara reported: Last Saturday the road crew performed 8 hours of truck work for the East Jefferson Little League. The public meeting for the Old Gardiner Road Project was held and a schedule for work will be developed and brought back to the Board next week. Klara Fabry asked that the Board reconsider their decision to have the Stormwater Ordinance administered by the Permit Center. She advised that the Public Works Department developed the ordinance, has staff with the necessary technical skills, and she feels it would be more efficient for them to administer this ordinance. Chairman Wojt reported that the ordinance administration was planned to support the one stop permit process which is the purpose of the Permit Center, and to assure efficiency on permits where the requirements are very straight forward. Klara Fabry added that she feels that the last storm was a wake up call for the County and that surface water management needs to be addressed by the County. Chairman Wojt agreed that surface water needs to be addressed, but permitting for Stormwater management is another issue. Commissioner Huntingford noted that if this matter is going to be revisited he would like more information on what the Permit Center is doing currently and how the Public Works Department can help in that process. Gary Rowe explained that he has discussed this issue with Al Scalf and Klara Fabry. He agrees that surface water management needs to be addressed and a plan needs to be developed for that. PUBLIC WORKS DEPARTMENT HEARING re: Intent to Change Road Name Marrietta Loop, McLellan Avenue and Walthew Avenue; IKalthew's Acre Tracts Plat: Bob Henderson Public Works Department reported that this request is to accommodate development in this area and make the road names consistent. These changes will not effect any assigned addresses. The Chairman opened the public hearing. John Swallow urged the Board to make this change. Hearing no further comments for or against the intent to change the road name, the Chairman closed the heating. Commissioner Harpole moved to approve RESOLUTION NO. 14-97 changing the road P~e6 Commissioners Meeting Minutes Week of February 3, 1997 ~ names as presented. Commissioner Huntingford seconded the motion which carded by a tmanimous vote. Parks and Recreation Advisory Board/Parks and Recreation Division Update: Facilities, Parks and Recreation Manager Warren Steurer introduced Dick Broders, Chairman of the Parks and Recreation Advisory Board. Dick Broders reported that he has served on this Advisory Board for several years. It is a clearing house for people in the County to present ideas. Current items being discussed are an offroad vehicle area, and the park grants. Chairman Wojt reported that people in the Brinnon area are requesting a park for their area, and he referred them to the Parks Advisory Board. Warren Steurer provided an information sheet on the 21 County parks and the recreation programs offered. Commissioner Harpole asked if a county-wide recreation district has been discussed by the Parks Advisory Board? Dick Broders noted that this issue has come up, especially in connection with the development of the H. J. Carroll Park. Discussion re: Scheduling "On the Road" Meetings: A draft schedule was presented for the next round of "On the Road" meetings in the following communities: Quilcene, Port Ludlow, Gardiner, Queets/Clearwater, Port Townsend, Brinnon, Nordland, and Chimacum. The Clerk of the Board asked if meetings should also be scheduled in the Coyle and Cape George areas? The Board concurred that these communities be added to the list. After discussion of the purpose of these meetings; the need for a series of commu- nity meetings on the Comprehensive Plan; and whether these two meetings cotfld or should be combined, the Board concurred that the February meeting be moved to a later date and that the schedule start with the March 19, 1997 meeting in Quilcene and that residents in each community be asked what issues other than the Comprehensive Plan they would like discussed. The meeting was recessed at the end of the business day and reconvened on Wednesday moming at 11:30 a.m. All three Board members were present. Grant Applications (6); Quilcene Local lnteragency Team (LIT): Ken Cook Public Works explained that the match for these grants, if they are successful, would come from other grants or through taxes imposed by the Flood District. Commissioner P~e7 Commissioners Meeting Minutes Week of February 3, 1997 ~.~ Huntingford moved to authorize the Chairman to sign the following grant applications as presented. a) Project to Reconstruct a Dike, Adjacent to Rose Property, Damaged in Recent Flood Events b) Project to Excavate a Large Gravel Trap Upstream of the USFWS Hatchery on the Big Quilcene River c) Project to Set Back the Dike on the Little Quilcene River Adjacent to the Beck Property. d) Project to Extend the Linger-Longer Bridge on the North Bank of the Big Quilcene River; Acquiring Flood Prone Properties on the North Bank and Setting Back the River Dike Adjacent to These Properties. e) Project to Purchase the Williams Properly, near Linger-Longer Road on the North Bank of the Big Quilcene River. f) Project to Stabilize the Bank Adjacent to the Colyott Property on the Big Quilcene River with Four (4) Log and Rock Bank Barbs. Commissioner Harpole seconded the motion which carded by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY/--.. Dfi~i~l'Harp~le, ~er ~en H~tin~ord~mber P~e8 97