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HomeMy WebLinkAboutCommunity Health Improvement Plan (CHIP) Project Coordinator JEFFERSON COUNTY JOB DESCRIPTION Position: Community Health Improvement Plan Project Coordinator Department: Jefferson Public Health FLSA: Exempt-Executive UNION: Exempt Salary: Flat Rate • Approved: Human Resources Manager 'L . 4. t Adopted: September 2018 1.0 MAJOR FUNCTION AND PURPOSE 1.1 The Project Coordinator will assist the Project Director in meeting Grant objectives within assigned grants. The Project Coordinator is charged with building upon Jefferson County Public Health's record of success by working alongside the Project Director, Program Directors and the Board of Directors to further develop the organization's vision, and achieve goals for continued financial stability while enhancing the impact of projects,programs and mission. This position will maintain a balanced culture which combines the richness and relevance of projects and programs with the efficacy of best business practices, fiscal accountability, and institutional impact. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position work independently and are given significant discretion,within the scope of policy and regulations, in the performance of their duties; Responsible to and guidance received from the Community Health Improvement Plan(CHIP)Executive Director. CHIP Steering Committee, Public Health Director, Health Officer,Jefferson County Board of Health, County Administrator and the Board of County Commissioners. Supervision is from the CHIP Executive Director and the Public Health Director. 3.0 SUPERVISION EXERCISED 3.1 This position has no supervisory responsibilities,but will assist the CHIP Executive Director with contractual oversight for any contracted services. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Assist with data collection: keeping logs, database entries and database development 4.2 Assist with Outreach for information gathering purposes 4.3 Purchase Supplies 4.4 Assist with and/or be responsible for coordination of meetings and meeting minutes 4.5 Assist with developing and providing accountability for program activities schedules and securing facilities and equipment required. 4.6 Gathering of resources required for the completion of projects by utilizing available resources or obtaining new ones. Jefferson County Job Description:Community Health Improvement Plan Project Coordinator Page 2 of 3 4.7 Become familiar with program budget and allowable expenses, obtain appropriate approvals for expenses,maintain and turn in appropriate expense documentation, and track expenses in relation to budget. 4.8 Trouble-shooting and reporting any problems and solutions to supervisor. 4.9 Complete necessary paperwork and obtain signatures as needed. 4.10 Work with other departments to insure accounting, personnel, insurance, inventory control, and other matters are taken care of appropriately. 4.11 Act as liaison to partners and management. 4.12 Make presentations to individuals or groups. 4.13 Attend staff management meetings. 4.14 Other duties as assigned. 5.0 REQUIRED KNOWLEDGE AND ABILITIES 5.1 Commitment to the mission and the credibility and persuasiveness to secure support from staff. 5.2 Proven experience in scaling a multi-site complex organization and a demonstrated ability to both lead and build the capabilities of a driven, bright, diverse team. 5.3 Proven track record of exceeding goals and a bottom-line orientation. 5.4 Evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment. 5.5 High level of business acumen including successful P&L management. 5.6 Ability to balance the delivery of programs against the realities of a budget. 5.7 Strategic vision and agility to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan. 5.8 Ability to manage many responsibilities at once and to operate both independently and hands-on with the flexibility to be part of a team. 5.9 Exceptional capacity for managing and leading people: a team builder who is able to connect with staff both on an individual level and in large groups; delegate; capacity to enforce accountability, develop and empower top-notch leaders from the bottom up, lead from the top down, cultivate entrepreneurship, and learn the strengths and weaknesses of the team so as to put people in a position to succeed. 5.10 A track record of embracing challenges and able to act and react as necessary, even if limited information is available; not afraid to take charge of a situation; can overcome resistance to leadership and take unpopular stands when necessary. Jefferson County Job Description:Community Health Improvement Plan Project Coordinator Page 3 of 3 5.11 A thorough understanding of finance, systems, and human resources; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, finance, information systems, human resources, and marketing 5.12 Knowledge and experience in Office Suite 6.0 MINIMUM QUALIFICATIONS 6.1 Bachelor's Degree and experience in program product development; OR,A combination of education and significant relevant professional experience may, upon review, be substituted for the Degrees. 6.2 Valid Washington State Driver's License. 7.0 DESIRABLE QUALIFICATIONS AND ABILITIES 7.1 Familiarity with tools, instruments, equipment and techniques commonly used in the performance of related tasks. 7.2 Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a calm,professional manner. 7.3 Understands the need for maintaining confidentiality of sensitive information. 7.4 Strong organizational and planning skills. 8.0 PHYSICAL DEMANDS/WORK ENVIRONMENT 8.1 Work is normally performed indoors, in an environment with moderate noise. 8.2 While performing the duties of this job,the employee is frequently required to sit,talk or hear. The employee is regularly required to stand and walk; use hands to finger, handle, or feel objects,tools, or controls; climb or balance. The employee is occasionally required to stoop, kneel, crouch, or crawl. . 8.3 Good health, and good physical condition,appropriate to the position. The employee must occasionally lift and/or move up to 10 pounds. Specific vision requirements include: close vision, distance vision, color vision; and the ability to adjust focus. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.