HomeMy WebLinkAbout091718_cabs01attch2INTERIM HOMELESS SHELTER SERVICE AGREEMENT WITH OLYCAP
FOR OCTOBER 1, 2018 THROUGH APRIL 30, 2020
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
("the County"), and Olympic Community Action Programs, a non-profit organization,
("OlyCAP"), in consideration of the mutual benefits, terms, and conditions hereinafter specified.
WHEREAS, the County, the City of Port Townsend ("the City"), and OlyCAP entered
into an Interlocal Agreement on October 23, 2003 (the "2003 ILA") designating OlyCAP as the
administering agency to utilize 2163 program revenues for affordable housing programs pursuant
to RCW 36.22.178, and the County, City and OlyCAP entered into a second Interlocal
Agreement on December 22, 2005 (the "2005 ILA") designating OlyCAP as the administering
agency to utilize 2163 program revenues to enhance homeless programs and homeless facilities
to serve homeless people throughout incorporated and unincorporated Jefferson County pursuant
to RCW 36.22.179 and RCW 36.22.1791, and authorizing OlyCAP itself to use up to 90% of
revenues to administer affordable housing programs under the 2003 ILA and homeless housing
programs under the 2005 ILA, consistent with state statutes; and
WHEREAS, under the 2003 ILA and 2005 ILA, OlyCAP, a broad-based non-profit and
Community Action Agency recognized by the State and Federal governments, has successfully
administered a homeless shelter program, including a shelter at the American Legion for
homeless men and women, the Haines Street Cottages to provide shelter for individuals and
families, and a housing assistance program, together providing shelter with a goal of
transitioning people into permanent housing and employment; and
WHEREAS, OlyCAP is contracted under the 2005 ILA to operate a summer homeless
shelter at the American Legion from May 7, 2018 through October 31, 2018; and
WHEREAS, on [date], 2018, the City of Port Townsend and Jefferson County executed
an Interlocal Cooperation Agreement Between Jefferson County and the City of Port Townsend
to Support Affordable Housing and Homeless Housing Programs Pursuant to RCW 36.22.178,
RCW 36.22.179, and RCW 36.22.1791 ("the 2018 ILA"); and
WHEREAS, the City and the County agree it is essential that operations of a homeless
shelter program, including the shelter at the American Legion, the Haines Street Cottages, and
the housing assistance program, continue uninterrupted for an initial interim period, while the
2018 ILA is first implemented to eventually assume oversight of those functions; and
WHEREAS, the 2018 ILA provides authorization and funding for such an interim
homeless shelter service agreement using 178 Funds and 179 Funds pursuant to the 2018 ILA;
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NOW THEREFORE, it is agreed as follows:
Project Funding Designation. OlyCAP is retained by the County as the interim homeless
shelter service provider to operate a homeless shelter program for the period of October
1, 2018 through April 30, 2020.
2. Scope of Services. OlyCAP agrees to utilize the funding provided under this Agreement
along with other funding to perform the homeless shelter program services, identified in
Exhibit "A" attached hereto, including the provision of all labor. This includes:
a. Operating a Homeless Shelter in the basement of the American Legion Marvin G
Shields Memorial Post #26 located at 209 Monroe Street in Port Townsend to
house individuals at the conclusion of the 2018 Summer Homeless Shelter
Agreement, from November 1, 2018 through April 1, 2020, with closeout
activities through April 30, 2020,
b. Operating the Haines Street Cottages from October 1, 2018 through April 30,
2020, and
Providing Housing Assistance, from October 1, 2018 through April 30, 2020 as
described in Exhibit "A."
Term. The term of this Agreement is from September 1, 2018, through April 30, 2020.
4. Payment. OlyCAP shall be paid by the County for completed work and for services
rendered under this Agreement with funds collected by the County pursuant to RCW
36.22.178, RCW 36.22.179, and RCW 36.22.1791, as follows:
a. Payment for the work provided by OlyCAP shall be to reimburse actual operation
costs for preparing and running the Homeless Shelter, and for referrals to the Haines
Street Cottages and for Housing Assistance, not otherwise paid for, including costs
such as staff salary and benefits, utilities, food, toiletries, associated indirect cost rate,
etc., as described in Exhibit "C" of this Agreement, attached hereto and incorporated
herein. The total amount of payment to OlyCAP through this Agreement shall not
exceed the following amounts for each budget year without prior written modification
of this Agreement, executed by both parties:
(i) September 1 – December 31, 2018: -.$ 94.12959,526
(ii) January 1 – December 31, 2019: ....... $ 255,000
(iii)January 1 – April 30 2020: $ 121,683
Total 9/1/2018 - 4/30/2020 $ 460,4-436,209
b. OlyCAP may submit invoices to the County once per month during the term of this
Agreement to reimburse OlyCAP for eligible project costs completed to date,
detailing expenditures by line item, and with such other backup information as the
County may require. Such invoices are subject to review by the County, and costs
must only be for allowed uses of funds pursuant to RCW 36.22.178, RCW 36.22.179
Interim Homeless Shelter Service Agreement – 10/1/18-4/30/20 Page 2 of 14
and/or RCW 36.22.1791. Upon approval by the County of the invoices required
quarterly reports, payment will be made to OlyCAP in the amount approved, up to the
payment limits of this Agreement.
c. Payment as provided in this section shall be compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary
to complete the work.
d. Payments under this Agreement shall supplement other funding OlyCAP may obtain
to help pay for services pursuant to the Scope of Work for this Agreement, and shall
not duplicate payment for costs covered by such other funding.
e. OlyCAP's records and accounts pertaining to this Agreement are to be kept available
for inspection by representatives of the County, the City, and/or the state for a period
of six (6) years after final payments. Copies shall be made available upon request.
5. Reporting. Quarterly, provide to the County and the City a report summarizing client
numbers and demographics for the Shelter at the American Legion, the Haines Street
Cottages and Housing Assistance, the types of services provided in each program,
program statistics, and an accounting of each program's budget, including actual costs by
line item, as well as listing all revenues including those from other sources, to fund its
operation. Include documentation of any OlyCAP overhead/Indirect Cost Rate (ICR)
included in those costs.
Provide the County and the City such other information as required to fulfill the
reporting requirements of RCW 42.185C.045, and to comply with the requirements
of RCW 43.185C.240(1) when housing vouchers are issued with funds provided
through this Agreement, and such other reports as the City and County may jointly
request.
6. Compliance with laws. OlyCAP shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Indemnification. OlyCAP shall indemnify, defend and hold harmless the County, its
officers, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorney's fees and costs, arising from injury, sickness,
disease or death to persons, including injuries, sickness, disease or death to OlyCAP's
own employees, or damage to property occasioned by a negligent act, omission or failure
of OlyCAP.
8. Insurance. OlyCAP shall obtain and keep in force during the terms of the Agreement,
policies of insurance as follows:
Interim Homeless Shelter Service Agreement — 10/l/18-4/30/20 Page 3 of 14
Worker's Compensation Insurance for employees and covered volunteers in an amount or
amounts that are not less than the required statutory minimum(s) as established by the
State of Washington.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence.
General Commercial Liability Insurance in an amount not less than a single limit of one
million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2)
times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death
and property damage, unless a greater amount is specified in the contract specifications.
The insurance coverage shall contain no limitations on the scope of the protection
provided and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability — including completed operations;
d. Premises — Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
The County shall be named as an "additional insured" on the General Commercial
Liability policy.
Professional liability (errors & omissions) insurance. OlyCAP shall maintain
professional liability insurance that covers the services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and $2,000,000 in
the aggregate. Any policy inception date, continuity date, or retroactive date must be
before the effective date of this Agreement and Consultant agrees to maintain continuous
coverage through a period no less than three years after completion of the services
required by this Agreement.
Insurance coverages shall be evidenced by one of the following methods:
* Certificate of Insurance;
* Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
Certificates of coverage as required by this section shall be delivered to the County
within fifteen (15) days of execution of this Agreement.
Any deductibles or self-insured retention shall be declared to and approved by the
County. At the option of the County after consultation with OlyCAP, the insurer shall
reduce or eliminate deductibles or self-insured retention, or OlyCAP may be required to
procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
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OlyCAP shall include all subcontractors as insured under its insurance policies or shall
furnish separate certificates and endorsements for each subcontractor. All insurance
provisions for subcontractors shall be subject to all of the requirements stated herein.
Failure of OlyCAP to take out and/or maintain any required insurance shall not relieve
OlyCAP from any liability under the Agreement, nor shall the insurance requirements be
construed to conflict with or otherwise limit the obligations concerning indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies so affected shall protect both parties
and be primary coverage for any and all losses covered by the above described insurance.
It is further agreed by the parties that insurance companies issuing the policy or policies
shall have no recourse against the County (including its employees and other agents and
agencies) for payment of any premiums or for assessments under any form of policy. It
is further agreed by the parties that any and all deductibles in the above described
insurance policies shall be assumed by and be at the sole risk of OlyCAP.
It is agreed by the parties that judgments for which the County may be liable, in excess of
insured amounts provided herein, or any portion thereof, may be withheld from payment
due, or to become due, to OlyCAP until such time as OlyCAP shall furnish additional
security covering such judgment as may be determined by the County.
Any coverage for third party liability claims provided to the County by a "Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy
of insurance OlyCAP must provide in order to comply with this Agreement.
If the proof of insurance or certificate indicating the County is an "additional insured" to
a policy obtained by OlyCAP refers to an endorsement (by number or name) but does not
provide the full text of that endorsement, then it shall be the obligation of OlyCAP to
obtain the full text of that endorsement and forward that full text to the County.
The County may, upon OlyCAP's failure to comply with all provisions of this Agreement
relating to insurance, withhold payment or compensation that would otherwise be due to
OlyCAP.
9. Independent Contractor. OlyCAP and the County agree that OlyCAP is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in
this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither OlyCAP nor any employee of OlyCAP shall be
entitled to any benefits accorded County employees by virtue of the services provided
under this Agreement. The County shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to
OlyCAP, or any employee of OlyCAP.
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10. Inspection of Records. All OlyCAP financial and program records with respect to any
matters covered by this Agreement shall be made available to the County and the City of
Port Townsend and the State of Washington upon reasonable notice at any time during
normal business hours to allow verification of reports and financial records for this
Agreement, and to inspect, audit and make copies of any relevant records and data.
11. Assignment. OlyCAP shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the County.
12. Non -Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
13. Termination.
a. In the event new fee revenue from recorded documents is inadequate to fully fund
this Agreement, the County reserves the right to negotiate with OlyCAP
appropriate amendments to this Agreement, or to unilaterally terminate this
Agreement by giving 30 days' written notice to OlyCAP.
b. The County reserves the right to terminate this Agreement at any time by giving
one -year's written notice to OlyCAP.
C. In the event of the death of a member, partner or officer of OlyCAP, or any of its
supervisory personnel assigned to the project, the surviving members of OlyCAP
hereby agree to complete the work under the terms of this Agreement, if requested
to do so by the County. This section shall not be a bar to renegotiations of this
Agreement between surviving members of OlyCAP and the County, if the County
so chooses.
14. Notices. Notices to the County of Jefferson shall be sent to the following address:
Jefferson County Administrator
1820 Jefferson Street
P.O. Box 1220
Port Townsend, WA 98368
Notices to OlyCAP shall be sent to the following address:
OlyCAP Executive Director
823 Commerce Loop
Port Townsend, WA 98368
15. Dispute Resolution. Differences, disputes and disagreements between OlyCAP and the
County arising under or out of the Agreement will be brought to the attention of the
County at the earliest possible time so that the matter may be settled or other appropriate
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action promptly taken. Any dispute, including but not limited to relating to the quality or
acceptability of performance or compensation due OlyCAP, will be decided by the
County Administrator. All rulings, orders, instructions and decisions of the County
Administrator will be final and conclusive.
16. Venue. The venue for any legal action shall be solely in the appropriate state court in
Jefferson County, Washington, subject to the venue provisions for actions against
counties in RCW 36.01.050.
17. Integrated Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated agreement between the County and OlyCAP and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may
be amended only by written instrument signed by both County and OlyCAP.
18. Severability. If a court of competent jurisdiction holds any provision of the Agreement to
be illegal, invalid or unenforceable, in whole or in part, the validity of the remaining
provisions will not be affected, and the parties' rights and obligations will be construed
and enforced as if the Agreement did not contain the particular provision held to be
invalid. If any provision of the Agreement conflicts with any statutory provision of the
State of Washington, the provision will be deemed inoperative to the extent of the
conflict or modified to conform to statutory requirements.
19. General Terms.
a. It is understood and agreed that this agreement is entered into in the State of
Washington. This agreement shall be governed by and construed in accordance
with the laws of the United States, the State of Washington, and the County of
Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No
party shall argue or assert that any state law other than Washington law applies to
the governance or construction of this agreement.
b. This agreement contains terms and conditions agreed upon by the parties.
C. No representation or promise not expressly contained in this agreement has been
made.
d. The parties re not entering into this agreement based on any inducement, promise
or representation, expressed or implied, which is not expressly contained in this
agreement.
C. This agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, within the scope of this
agreement.
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f. The headings of the sections of this agreement are for convenience of reference
only and are not intended to restrict, affect, or be of any weight in the interpretation
or construction of the provisions of the sections or this agreement.
g. No term or provision of this agreement will be considered waived by either party,
and no breach excused by either party, unless such waiver or consent is in writing
signed on behalf of the party against whom the waiver is asserted. Failure of a party
to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
h. Provided it does not result in a material change in the terms of this agreement, if
any provision of this agreement or the application of this agreement to any person
or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this agreement and the application this agreement shall not be affected
and shall be enforceable to the fullest extent permitted by law.
This agreement shall be binding upon and inure to the benefit of the parties'
successors in interest, heirs, and assigns.
Nondiscrimination; Equal Employment Opportunity.
In the performance of this agreement, the parties and their employees
and agents shall at all times comply with all federal, state, or local laws,
ordinances, rules, or regulations with respect to nondiscrimination and
equal employment opportunity which may at any time be applicable.
ii. Without limiting the generality of the foregoing, the parties shall not
discriminate against any employee or applicant for employment because
of age, sex, marital status, sexual orientation, race, creed, color, national
origin, honorably discharged veteran or military status, or the presence
of any sensory, mental, or physical disability or the use of a trained dog
guide or service animal by a person with a disability as required by law.
iii. The parties and their employees and agents shall not at any time
discriminate against any other persons or entity because age, sex, marital
status, sexual orientation, race, creed, color, national origin, honorably
discharged veteran or military status, or the presence of any sensory,
mental, or physical disability or the use of a trained dog guide or service
animal by a person with a disability.
k. The parties shall keep and maintain all records that may be required by law in
connection with compliance with this section.
1. The parties agree that this agreement has been negotiated at arms -length, with the
assistance and advice of competent, independent legal counsel.
(SIGNATURES FOLLOW ON NEXT PAGE)
Interim Homeless Shelter Service Agreement — 10/1/18-4/30/20 Page 8 of 14
DATED this day of 92018.
OLYMPIC COMMUNITY ACTION
PROGRAM (OlyCAP)
Dale Wilson, Executive Director Date
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
Attest:
Date
Carolyn Gallaway Date
Deputy Clerk of the Board
Approved as to form only:
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Interim Homeless Shelter Service Agreement — 10/1/18-4/30/20 Page 9 of 14
EXHIBIT A — SCOPE OF SERVICES
I. HOMELESS SHELTER OPERATIONS.
OlyCAP will operate a Homeless Shelter to provide overnight sleeping accommodations for
homeless men and women from November 1, 2018 through the morning of April 1, 2020 at the
Shelter in the basement of the American Legion, Marvin G Shields Memorial Post #26 located at
209 Monroe Street in Port Townsend. From April 1 through April 30, 2020 while the Shelter is
closed, OlyCAP will conduct final closeout of the program and cleanup of the Shelter facility, in
the event the City and County (or their facilitator) select a new operator to assume operations of
the Shelter beginning May 1, 2020.
OlyCAP's mission through the Shelter is to provide emergency shelter for the homeless, and
within each client's capability, to help guide the clients to service resources to help them set and
achieve everything and anything to overcome what led them to homelessness. Working with the
case manager the client will be able to regain self-reliance to live independently in permanent
housing. By being able to come and stay at the shelter, it allows the case manager access to the
client to triage them, and to assess and prioritize their needs.
Starting November 1, 2018, OlyCAP will operate the Shelter at the American Legion each
evening starting at 9:00 p.m. and close it in the morning at 7:00 a.m., except for services noted
below. Hours may be modified with written approval of the County.
OlyCAP will provide for appropriate supervision and monitors for the Shelter.
The total number of beds for clients at the Shelter will be up to 36 total, including 22 for men
and 14 for women. Clients will be provided beds or cots with clean sheets for sleeping, along
with blankets, a pillow, and pillowcase.
Winter operations will include three meals per day, provided in coordination with COAST.
During summer operations, for those clients who have not eaten and are hungry, OlyCAP will
supply soup, oatmeal, and cereals, and other foods as may be available, as well as access to an
area for preparing food.
OlyCAP may provide toiletries and other essentials to meet basic needs for the clients. In-house
services for clients also include showers, and a clothing exchange, as well as TV, books and
games. Access will be provided to resources through referrals for needed services (Mental
Health, DV, and Veteran services,) some on site and some through referrals. There will be an
OlyCAP case manager on site, and consistent with a client's capability, to will provide assistance
to services to help the client transition into permanent housing.
Shelter case managers are trained in best practices. Based on a client assessment, a case manager
helps the client obtain needed services like bus passes, laundry vouchers, either directly, or by
referral to an agency that has those services. Case managers work with the clients on their
housing needs through a housing plan. Together, the case manager and client will identify
available housing and subsidies, which helps the client learn housing search skills. The goal is
Interim Homeless Shelter Service Agreement — 10/l/18-4/30/20 Page 10 of 14
for the client to achieve self-sufficiency and permanent housing.
OlyCAP will manage the Shelter pursuant to Rules of Conduct for clients, similar to Exhibit B of
this Agreement. OlyCAP may modify the Rules as necessary to ensure smooth operations of the
Shelter.
OlyCAP will also manage the Shelter facility to provide community showers twice per week,
and will allow hosting of AA and NA meetings at the Shelter.
II. HAINES STREET COTTAGES
Starting October 1, 2018, OlyCAP will provide shelter for individuals and families at the Haines
Street Cottages, and provide case management and access to available support services.
At the Haines Street Cottages, OlyCAP will house single individuals and families, clean and
sober, for up to a 24 -month maximum stay. Stays at the cabins typically average six months.
The Haines Street Cottages can house individuals and families with up to approximately 87
people served annually.
The Haines Street Cottages provides all of our community partner agencies (such as DOC, JAIL,
Sheriffs Dept., Police Dept., Hospital, DSHS, Courts, Safe Harbor, Believe in recovery,
Discovery Behavior Health, CPS, DOVE House, churches and advocates throughout the
community) a place to temporarily house families and individuals in crisis and experiencing
homelessness. It allows the case manager to work with the individual to stabilize them and work
with them to enable them to achieve success through setting and working towards their goals,
and overcoming the challenges that lead them to being homeless. The case manager and the
client work towards getting them into their own permanent housing and employment.
OlyCAP will receive referrals of eligible homeless families and individuals from the courts, Safe
Harbor, DOVE house, the State DOC, local law enforcement and County Jail, churches, mental
health providers and Jefferson Healthcare. The Haines Street Cottages are the only family
shelter outside of DOVE House that can accommodate families. It is the only shelter in
Jefferson County that accepts families that also include a male parent.
Clients will have access to needed services, bus passes, laundry voucher, help with cost of
service for medical, dental, and eye exams. OlyCAP will provide full time case managers, which
are trained in best practices to help identify needs for the client, stabilize them and help them
transition into permanent housing. Again the goal and outcome is the client/ or family is to
become stable and self-sufficient. Many of the clients entering the Haines Street Cottages shelter
are traumatized and need time to stabilize before the case manager can start working on the
clients goals to help get into permanent housing.
It is the only clean and sober shelter in Jefferson County, for those who are in recovery from
substance problems, helping them to receive support for their sobriety.
Without funding for this shelter from the document recording fees, OlyCAP may be financially
Interim Homeless Shelter Service Agreement — 10/1/18-4/30/20 Page 11 of 14
forced to close the Haines Street Cottages program which has so successfully helped people
escape the cycle of homelessness, substance abuse, mental illness, and jail recidivism, and
instead turn the cottages over for market rate housing. Doing this would eliminate from the
housing continuum the only shelter for this population of community members as a resource.
III. HOUSING ASSISTANCE
The goals for this program are very similar to the goals above. The Housing Assistance program
provides supports to homeless families and individuals and to a number of the other programs
that provide services that stabilize and transition homeless families and individuals into
permanent housing, it also helps support shelter Case Management, and provides training for
housing staff on best practices.
The Housing Assistance program provides hotel/motel stays for homeless families. The Housing
Assistance program provides vouchers to house the most vulnerable families and individuals that
are homeless. Vouchers that pay for temporarily hotel/motel stays for families and individuals
also helps sustain local business partners such as The Old Alcohol Plant/Bayside Housing, Port
Townsend Inn, Harborside Inn, Hadlock Hotel, Aladdin Hotel and Tides Inn. An OlyCAP case
manager works with the family to help them set goals and transition into permanent housing and
self-sufficiency as soon as possible.
The two shelters serving families in Jefferson County, DOVE House and the Haines Street
Cottages, are limited in how many families they can house at one time. Housing Assistance
provides important overflow capacity by placing homeless families in local hotels/motels. Since
OlyCAP is limited in the dollar amount under this Agreement for Housing Assistance, OlyCAP
will prioritize the most vulnerable families. OlyCAP will prioritize which families receive these
services by coordinated entry, which evaluates each family by a vulnerability assessment, and
which scores the most vulnerable.
Housing Assistance also provides direct support to stabilize clients, such as bus passes, laundry
vouchers and other supports to clothe and feed a family and enable them to maintain shelter and
maintain employment.
Housing Assistance, funded by the document recording fees, will also fill a critical funding gap
for two housing continuum programs: Supportive Services for Veterans and their Families
(SSVF), which is rental assistance to veterans, and Crossroad Permanent Solution, which is
rental assistance for people who are homeless and disabled. Housing Assistance will fill funding
gaps in these programs necessary for their administration, by filling a partial shortfall to achieve
OlyCAP's federally approved and audited indirect cost rate. Without this critical gap funding,
both programs for these vulnerable populations would be in jeopardy, worsening homelessness
in the community.
Interim Homeless Shelter Service Agreement —10/1/18-4/30/20 Page 12 of 14
EXHIBIT B — RULES OF CONDUCT
OLAP Seasonal Shelter
By staying at the shelter and signing these rules, you agree to the following
1. This shelter uses a priority system and guests will be given bed space based on the following.
a. Veterans
b, Senior status 162 and over)
c. Domestic Violence individuals
d. Disabled
2 You must arrive at the shelter between 9pnn and 10pm and will be assigned a bed based on the above criteria.
The capacity of this shelter will be 36, and beds will be given on a first come basis,
3. This is a CLEAN and SOBER facility. You must arrive and maintain sobriety during your stay at the shelter. In the
event this rule is violated, you will be expected to provide verification of active involvement in sobriety
treatment before you may return. You maybe tested by staff or requested to provide testing results by
agencies
4. This is a limited service shelter and will not include meals, bus passes or laundry vouchers
5. We have a zero tolerance for alcohol, drugs, weapons, threats, and pornography Clients found with these items
will have their bed privileges revoked,
& You must remain on shelter property from your time of arrival to shelter closure of lam. if you are found off-
property
ff-property or are gone for an extended period of time, you will lose your bed
7, Smoking is only permitted in the designated area.
R. You are limited to one bag of personal items. No open food allowed in dorm areas
9. You are not allowed outside of designated areas. The kitchen, opposite gender bathrooms, opposite gender
dorms, and storage rooms are not available to clients
10, Housekeeping responsibilities are assigned on a volunteer basis first and then random selection. All guests
should consider this part of the agreement in trade for shelter.
11. Do not interfere with another person's belongings Their area, like yours, is private.
12. This shelter is not a permanent residence. Many circumstances can cause the closing of the shelter
11 During your time in the shelter you are not allowed or the tipper Moor of the Legion. This means if you are
signed in at the shelter and you are found in the Legion, you will be asked to leave both.
14. The monitors are here to protect the people staying at the shelter. Failure to comply with their instructions will
mean denial of shelter service for the time determined,
15. You must give OlyCAP staff correct and true information on entering the shelter, including identification Lying
on your intake will result in denial of service.
16. You must be actively working with OlyCAP in regard to housing and other services Failure to do so will mean
removal of the shelter,
17 The entrance door to the shelter will be locked from midnight to Sam, when lights are turned on. If you leave
during this time you will have made the choice to leave for the evening.
18. Clients must stay in camera range while outside.
By signing these rules, you agree to follow them and understand that failure to do so can result in denial of service
Print Name Monitor Name
Sign Name Date signed
Interim Homeless Shelter Service Agreement — 10/1/18-4/30/20 Page 13 of 14
EXHIBIT C — BUDGET
Months of Operation
Shelter
Haines St
Housing
Total
$
13,495
Cottages
Assistance
Jan. 1- Dec. 31, 2019
Oct. 1- Dec. 31, 2018
$
40,140
$
5,891
$
13,495
$
59,526
Jan. 1- Dec. 31, 2019
$
200,000
$
30,000
$
25,000
$
255,000
Jan. 1- Apr. 30, 2020
$
103,350
$
10,000
$
8,333
$
121,683
19 month ttl - 10/1/18-4/30/20
$
343,490
$
45,891
$
46,828
$
436,209
Eligible expenditure line items shall be consistent with state statutes and general accounting
principles, and may include, but are not limited to: Staff Salaries, Taxes & Benefits, Business
Taxes & Licenses, Communications, Direct Payments, Equipment Lease & Maintenance,
Insurance, Equipment, Occupancy, Printing & Publications, Professional Services, Staff &
Volunteer Development, Supplies, Travel & Transportation, Facilities & Utilities Costs, and
Indirect Costs (ICR) of the Interim Homeless Shelter program, as well as necessary support to
sustain associated client services such as SSVF and Crossroad Permanent Solution at Haines
Street and through Housing Assistance to meet their ICR.
Funding provided under this Agreement for the Haines Street Cottages constitutes roughly half of
the revenues and expenditures OlyCAP will use to serve clients at the Haines Street Cottages.
Funding provided under this Agreement for Housing Assistance is less than half of the revenues
and expenditures OlyCAP will use to serve clients through the Housing Assistance program.
Interim Homeless Shelter Service Agreement —10/1/18-4/30/20 Page 14 of 14