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Home My WebLink About092418_ca01 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke,Executive Assistant DATE: September 24,2018 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Third Quarter 2018 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, October 8, 2018 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to address unanticipated revenues and necessary expenditures and to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on September 26 and October 3, 2018. One item worthy of note here is the recognition of additional Payment in Lieu of Taxes (PILT) revenue of $1,295,768 received this year that was above the amount we budgeted. Jefferson County has historically taken a prudent/conservative approach to budgeting PILT revenues due to their unpredictable nature: will we receive PILT and how much? The County has historically budgeted about a half a million dollars per year in PILT revenue for ongoing staffing and program costs. Revenues received above the budgeted amount were historically used to cover unanticipated one-time costs. These one-time costs usually account for the bulk of the excess PILT revenues. In past years we have not typically adjusted our revenue budget to recognize additional PILT revenue. This year, the excess amount of$1,295,768 is larger than past years, and warrants a budget adjustment. As in past years, the excess will be used to cover unanticipated costs. In the first three quarters of 2018 one-time unanticipated costs have already totaled $673,000. A few examples include over $404,000 in additional costs to pay for a collective bargaining settlement and to transfer of$60,000 to Public Works to offset a reduction in Secure Rural Schools revenue. PILT will also be used to cover supplemental costs the County likely will face in the fourth quarter of 2018. The County will also want to retain flexibility to address other future demands, such as potential liability settlements, capital needs and the revenue shortfalls should there be a future recession. Consent Agenda FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for October 8, 2018 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: 7 Ar,F/ /.%Ty V/21--i Philip Mo'County Admin. rator Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS,various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2018 budgets;and WHEREAS,the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated revenue received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS,it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2018.The following identified revenue and expenditure amounts are to be added to the various Funds.Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-021-000 ELECTIONS $0 $13,531 $13,531 001-067-000 SAFETY AND SECURITY $8,937 $8,937 001-180-000 SHERIFF $40,324 $40,324 001-250-000 TREASURER -$1,289,044 $1,295,768 $6,724 001-261-000 OPERATING TRANSFERS $85,902 $85,902 001-270-000 NON-DEPARTMENTAL $21,150 $21,150 Total General Fund -$1,173,055 $1,349,623 $176,568 SPEC IAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 COOPERATIVE EXTENSION -$10,429 $4,838 -$5,591 113-000-010 4-H AFTER SCHOOL $4,569 $5,200 $9,769 119-000-010 JEFFCOM BOND FUND -$8,695 $60,695 $52,000 125-000-010 HOTEL MOTEL $58,086 $58,086 140-000-010 LAW LIBRARY $3,183 $3,183 143-000-010 COMMUNITY DEVELOPMENT $0 $75,000 $75,000 150-000-010 TREASURERS 0&M $3,361 $3,361 155-000-010 VETERANS RELIEF $20,000 $20,000 174-000-010 PARKS&RECREATION $0 $10,902 $10,902 175-000-010 PARKS IMPROVEMENT FUND $0 $15,000 $15,000 180-000-010 ROAD FUND $4,500 $4,500 302-000-010 CAPITAL IMPROVEMENT $15,000 $15,000 306-000-010 PUBLIC INFRASTRUCTURE FUND $29,399 $29,399 405-000-010 TRI AREA SEWER $29,399 Total Other Funds $118,974 $201,034 $290,609 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners'Chambers,Courthouse,Port Townsend Washington,on the 8th day of October,2018,at the hour of 10:00 a.m.,and that notice of said hearing be published in the official newspaper of Jefferson County,and that at said hearing any interested person may appear and be heard for or against the extensions. APPROVED this 24th day of September,2018. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: David Sullivan,Chair Kathleen Kler,Member Carolyn Gallaway, Deputy Clerk of the Board Kate Dean,Member ee C A SRECEIVED TO: BOARD OF COUNTY COMMISSIONERS Date: 9-10-2018 RE: Request For Budget Appropriation/Extension and Amendment SEP 10 201B ELECTIONS 001-021-000 Department/Fund Name Ji-IFFERSOTFCOMITY � RS + C Commissioners: (check all that apply) COMMIS` I E Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $13,531.00 for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $13,531.00 to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 33400.30.2018 SOS-PREPAID POSTAGE GRANT $0.00 $13,531.00 $13,531.00 $0.00 $0.00 $0.00 fiCit—or F '"fyi 4 $0.00 $13,531.00 $13,531.00 n0/0 , BARS#Expenditure Description Current Revision New Budget Budget 51170.42.2018 STATE GRANT PREPAID POSTAGE $0.00 $13,531.00 $13,531.00 $0.00 $0.00 $0.00 $0.00 1 ' o t v z ' ' $0.00 $13,531.00 4 04.0' '04 ,F • $13,531.00 Reason for Appropriation/Extension Secretary of State Office Grant for prepaid postage to be used in the 2018 primary and general elections. Revenue of 13,531 was received in July of 2018. In July of 2018 expenditure of 13,531 was applied to Elections Account at USPS to cover returned ballots for elections. Respectfully submitted, I 0-1 Phi� S TO: BOARD F COUN COMMISSIONERS Date: Se tember 10,2018 RE: Request for Budget Appropriation/Extension and Amendment R E C 11/E17 067 Safety and Security 001: General Fund Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") SEP 1 0 2018 X Please be advised that after a thorough examination of my current bu ap� s i�/ insufficient to pay necessary expenses of this department for this ye n I 1 expenditures within the department budget with respect to present short. Therefore, for this current year for the reason's outlined below, I qu s an appropriation and budget extension in the amount of: $8,937 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52510.10.0010 Emergency Management Coordinator $80,125 $7,084 $87,209 52510.20.0000 Benefits $28,765 $1,853 $30,618 $0 $0 $0 TOTAL EXPENDITURE $108,890 $8,937 $117,827 Reason for Appropriation/Extension For three weeks in the month of July, the Department of Emergency Management carried two full-time Directors so that the outgoing Director Sterbenz could help onboard the incoming Director Bence. This overlap of two FTEs within DEM carried a cost of 8,937.36-this cost was obviously not foreseeable at the beginning of the year, and is one that is not easily absorbed into DEM's already small budget without sacrificing significant hours of our clerk hires. DEM is already stretched quite thin with one FTE and four part-time clerk hires. DEM would like to request an appropriation so that we may continue to staff the department with our four clerks hires and maintain continued operations within our department. See attached for the a report from Auditor Carroll on the cost of the overlap. R s ctfully Submitted, 1,14 Elected Official/Department Head Signature Prepared 13-Jun-18 Lynn Sterbenz Last work day Grade 18 7/31/2018 Salary 6,677.10 Step 11 Benefits 2,358.45 9,035.55 New Mgr First work day Grade 18 7/9/2018 Salary 5,932.51 Step 7 Benefits 2,169.16 8,101.67 5/31/2018 Budget YTD Actual Salary 138,003 56,808 2018 S&B Benefits 28,765 14,389 Projection T 166,768 71,197 5/31/18 Actual 71,197 Jun &Jul Payroll (includes two employees in place during transition) Sterbenz Salary 6,677.10 Benefits 2,358.45 T 9,035.55 x two months (Jun &Jul) = 18,071.10 New Mgr Salary 5,932.51 Benefits 2,169.16 8,101.67 x 78.6%(136 Hrs/173 Hrs for July= 6,367.91 Aug- Dec Payroll (New Mgr Only-5 months) !New Mgr Salary 5,932.51 Benefits 2,169.16 8,101.67 x 5 months= 40,508.35 July 2018 change in personnel--- Total Salary& Benefits 64,947.36 Budget Projection Salary 138,003.00 Benefits 28,765.00 T 166,768.00 136,144.36 30,623.64 Available to cover clerk hires S&B Jan - Dec 2018 I Clk Hire Salary 35,940.00 Benefits 3,621.00 T I 39,561.00 Needed to cover clerk hires S&B Jan- Dec 2018 I8,937.36 To be absorbed or receive appropriation for in 2018 I NOTE: Sterbenz currently has 221.332 hrs of PTO that will have to be paid out at Post Employment It will be over$1000 and will be reimbursed back to Emer Mgmt from Fund 505 in Sept. cc C 6-ukd S)ctip-118 RmV.. S a TO: BOARD OF COUNTY COMMISSIONERS , •- CrENIECO RE: Request for Budget Appropriation/Extension and Amendment Sheriffs OfficeJEFEP Q 2C018. .)°1` �Q t8 )4 I$) �C> Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") S N1 C Please be advised that after a thorough examination of my current b -C ,-, •1�= L•i ��•Wk • i�/ insufficient to pay necessary expenses of this department for this year. After a ca : .. *I. •ti 'y.s# expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $40,324 n For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? R Yes No Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $40,324 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 333.97.06.0000 Stonegarden Grant $0 $20,176 $20,176 342.10.00.0000 Law Enforcement Services $5,000 $16,727 $21,727 342.10.41.0000 Security Alarm Recovery $0 $1,560 $1,560 333.20.60.1010 WASPC Equip Grant $0 $1,861 $1,861 TOTAL REVENUE $5,000 $40,324 $45,324 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52122.10.00500 Overtime $45,511 $36,903 $82,414 52110.49.0020 Printing and Binding $4,120 $1,560 $5,680 52170.31.0015 Traffic Safety Misc Grant $0 $1,861 $1,861 $0 $0 TOTAL EXPENDITURE $49,631 $40,324 $89,955 Reason for Appropriation/Extension Reimbursement grant money received that was not in the 2018 budget.A new recovery fee was enacted that was not budgeted. Additional law enforcement services reimbursement to cover JeffCom staff shortages. RulSl Subbmi'tt'ed,d, es Elected Official/Department Head Signature (., S)6711,;))3 Nuke TO:BOARD OF COUNTY COMMISSIONERS Date: 9/6/2018 RE: Request For Budget Appropriation/Extension and Amendment RECEIVED Treasurer/General Fund 001-250 Department/Fund Name Fund Number SEP 07 2016 Commissioners: (check all that apply) Please be advised that after a thorough examination of my current budgd F tii 4.. , •u€t 1 TV insufficient to pay necessary expenses of this department for this year. expenditures within the department budget with respect to present and fu *NM81 fat Therefore,I request an appropriation and budget extension in the amount $6,724.00 for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 �✓{�' �r,:'�t l/,/ `:.�`s"`rd''& r �; lin r s f � � l .:e �' $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 001250000.51422.10.004 REVENUE FORECLOSURE CLERK $36,452.00 $4,893.00 $41,345.00 001250000.51422.20.00(PERSONNEL BENEFITS $14,065.00 $1,831.00 $15,896.00 $0.00 $0.00 $0.00 '4i 4.1*** $50,517.00 $6,724.00 $57,241.00 Reason for Appropriation/Extension Augment staff hours to accommodate fiscal timing needs and cross-train staff to prepare for retirement of key staff. Salary and Benefits to increase the Tax Foreclosure Clerk hours from 35 to 40 hours. Position is split between general fund and Treasurer's O&M Fund. This appropriation request is 67%of the increase. Respectf Ily submitted, /. (: 0 • •rson ounty Treasurer PhALL A-10'e- s. RECEIVED TO: BOARD OF COUNTY COMMISSIONERS Date: 27 July 2018 RE: Request For Budget Appropriation/Extension and Amendment SEP 1 O 2018 General Fund 001-250-000 ��++ ��++ Department/Fund Name J1E1F FERS ON COUNTY iv COMMISSIONERS Commissioners: (check all that apply) U Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No O Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 33215.23.0000 PILT LAW 97-258 $538,050.00 $1,295,768.00 $1,833,818.00 $0.00 $0.00 $0.00 t = $538,050.00 $1,295,768.00 $1,833,818.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 ` $0.00 $0.00 $0.00 Reason for Appropriation/Extension Jefferson County's 2018 Federal Payment in Lieu of Taxes distribution was much higher than the amount in the originally adopted budget.This request recognizes the additional revenue received. 1 i Respectful! ubmitted, ,7 cc ` HPtyvne_) 114 C r%''EIVED TO: BOARD OF COUNTY COMMISSIONERS Date: Septem bra' liMf RE: Request for Budget Appropriation/Extension and Amendment General Fund Operating Transfe 001-261-000 r� 1 r ,o." Department/Fund Name Fund Number �4 Commissioners: (mark all that apply with an"X") J 1 R X Please be advised that after a thorough examination of my current budget it ap :0 1 te, allocated is insufficient to pay necessary expenses of this department for this year. era ar u examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $75,000 For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0020 Transfer to Community Development $518,7071 $75,000 $593,707 TOTAL EXPENDITURE $518,707 $75,000 $593,707 Reason for Appropriation/Extension This request is to increase the operating transfer to Community Development to cover the cost of professional services related to Comprehensive Plan update work performed by BERK Consulting. Respectf Sub itte��K Elected Official/ artment He M� Cc ., es ' LA q(0(1.6NNE-n NNE-5 TO: BOARD OF COUNTY COMMISSIONERS Date: Septa RE: Request for Budget Appropriation/Extension and Amendment gEtt.V E General Fund Operating Transfe 001-261-000 Department/Fund Name Fund Number sEi . 4 2018 P Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget' s i;t kuHTY allocated is insufficient to pay necessary expenses of this department for thi s" S examination of all the expenditures within the department budget with r ttomititeg2 pe r ' ' ,., - future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $10,902 For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0009 Transfer to Parks and Recreation $490,655 $10,902 $501,557 TOTAL EXPENDITURE $490,655 $10,902 $501,557 Reason for Appropriation/Extension This request is to increase the operating transfer to Parks and Recreation to account for the wage increase for UFCW employees in the recently approved collective bargaining agreement. Respectf�� L'L ubmitted, Elected Official/i—rtment HE / / t/ )77P- Avine,5 } TO: BOARD OF COUNTY COMMISSIONERS " � '.t RE: Request for Budget Appropriation/Extension and Amendment Non-departmental 001-270-000 Department/Fund Name Fund NumbeSEp 1 0 21118 Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current bt 't 21••- Q �f -o is insufficient to pay necessary expenses of this department for this ye r. mit3 I$ ' . • ". the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51423.41.0010 State Examiner $58,850 $21,150 $80,000 TOTAL EXPENDITURE $58,850 $21,150 $80,000 Reason for Appropriation/Extension The State Auditor raised it hourly rate for the annual audit. Estmated cost of the current audit is$80,000, which is $70,000 for the audit and $10,000 for travel, etc. Respectf Suubbmitted, 144 Elected Official epartment Head .�t�T TO: BOARD O NTY COMMISSIONERS Date: August 1,2018 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extensionr 108 A.aF Department/Fund Name , Fund Number Commissioners: (mark all that apply with an"X"): x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$5,591 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: -$4162 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33366.12.0108 Indirect Fed EPA Grant Thru NSF $11,462 -$11,462 $0 34710.00.0062 Small Farms-Landworks $5,000 -$1,000 $4,000 34710.00.0065 Small Farms Tours $11,000 $8,300 $19,300 $0 $0 TOTAL REVENUE $27,462 -$4,162 $23,300 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55310.51.000 Admin Overhead to WSU $8,817 -$8,817 $0 57123.41.0040 SM Farms-Farm Tour Exp $8,000 $10,079 $18,079 57123.10.0010 SM Farms Clerk Hire $6,264 -$6,264 $0 57123.20.0000 Personnel Benefits $589 -$589 $0 $0 TOTAL EXPENDITURE $23,670 -$5,591 $18,079 Reason for Appropriation/Extension Correcting error in stating Indirect revenue and expenditures from Water Quality Grants. Small Farms-Landworks revenue changes since a contributor has pulled their support because of their own internal issues. Small Farms Tours revenue increase due to increase in LTAC and sponsor support, expenditures increase with the extra LTAC funding to advertise to a larger audience building a larger attendance to this Jefferson County Small Farms event. WSU Extension Event Coordinator went with the WSU Food Systems Program team-Extension no longer supports her salary/benefits. Respe,Gully Submitted, 11a An s. Elected Official/Department Head Signature Cc 3 it? TO: BOARD OF C UNTY COMMISSIONERS I -1 iEivE" RE: Request for Budget Appropriation/Extension and Amendment Cooperative Extension Programs 108-000-010 Department/Fund Name Fund Number SEP 1 0 2018 Commissioners: (mark all that apply with an"X") Please be advised that after a thorough examination of my current bud tE ERS I d is insufficient to pay necessary expenses of this department for this yea the expenditures within the department budget with respect to presen and uture nee s, in t fIrs budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0011 General Fund Operating Transfer-Weed Control $0 $4,500 $4,500 39700.00.0180 Road Fund Operating Transfer-Weed Control $0 $4,500 $4,500 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $9,000 $9,000 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Per an approved MOA WSU Extension-Noxious Weeds will receive$4,500 from the Road Fund and$4,500 from the General Fund for its noxious weed control program. This request recognizes those transfers. Respectfu ubmitted, Elected Official a epartment Head Sign cc : 0.5 e S cl11 71/3` TO BOAR OF COUNTY COMMISSIONERS 018 RE: Request for Budget Appropriation/Extension and Amendment HECTIVEP WSU Jefferson County Extension 113 Department/Fund Name F cjn d018 Commissioners: (mark all that apply with an"X") .L d x Please be advised that after a thorough examination of my c r '' � • 7IWated is insufficient to pay necessary expenses of this department for tf ��` r . • all the expenditures within the department budget with respect to SSA f'' 7.04 '" ,��;budget is short Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $9,769 ❑ For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: S5,200 J BUDGET BARS Revenue# Description CURRENT REVISION AMENDED f A 11300010.x oo x.xx.xxxx JEFFERSON HEALTHCARE $4,000 $4,000 11300010.xxxxx.xx.xxxx JEFFERSON COUNTY 4-H LEADERS COUNCIL $1,000 $1,000 11300o1o.xxxxx.xx.xxxx QUILCENE FAIR-DONATIONS $200 $200 $0 $0 TOTAL REVENUE $0 $5,200 $5,200 • BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 113000010.57123.10.0000 LEAD TEACHERS $17,554 $1,443 $18,997 113000010.57123.10.0001 CLERK HIRE-ASSISTANT $2,640 $1.920 $4,560 113000010.57123.20.0000 BENEFITS $1,289 $1.090 $2,379 113000010.57123.31.0020 PROGRAM SUPPLIES-K-6 $3,567 $1,620 $5,187 113000010.57123.xx.xxxx SNACKS K-6 $0 $2,120 $2,120 ,113000010 57123 410100 4-H ENROLLMENT FEE $0 $1,000 $1,000 113000010 57123 49.0010 TRAINING $0 $576, $576 TOTAL.EXPENDITURE $25,050 $9,769 $34,819 Reason for Appropriation/Extension The nature of this fund is that revenue and expenditures are updated for the new school year beginning in September every year. Therefore this appropriation is to distribute the new revenue funding shown above and$4,569 of cash balance. Our current cash balance at the end of August is$59,395.97 and will be adequate to fund the increased Afterschool expenditures for the school year September-December 2018 school term. Respectful Submitted, c : Cs 7 • fton-e,S.3q1Djizi TO: BOARD OF COUNTY COMMISSIONERS Date: 9/6/2018 RE: Request For Budget Appropriation/Extension and Amendment RECEIvrm Treasurer/JeffCom Capital Fund 119 Department/Fund Name Fund Number SEP 07 Commissioners: (check all that apply) JEF ❑ Please be advised that after a thorough examination of my current budgr i . t?ilsiginoiintalti s insufficient to pay necessary expenses of this department for this year. ht. e expenditures within the department budget with respect to present and future needs, I fin. tha • . Therefore,I request an appropriation and budget extension in the amount for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $60,695.00 to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 119000010.31316.00.00( SALES TAX FOR EMERGENCY COMMUI $204,000.00 $60,695.00 $264,695.00 $0.00 $0.00 $0.00 % �* _. ,� % $204,000.00 $60,695.00 $264,695.00 BARS#Expenditure Description Current Revision New Budget Budget 119000010.59128.71.003 BOND PRINCIPAL(RMS-09/11) $0.00 $50,000.00 $50,000.00 119000010.59228.83.00(BOND INTEREST(RMS-09/11) $0.00 $2,000.00 $2,000.00 $0.00 $0.00 $0.00 TOTAL Ei1" C f $0.00 $52,000.00 $52,000.00 Reason for Appropriation/Extension 2018 Budget change requested to reflect actual revenue and debt service for 2018. Actual amount collected to service three bonds is$22,057.93 per month. This is the last year for this bond,and it will be paid in full December 1,2018.Fund balance at end of year is necessary to level the amount collected each month,meet 10%required reserve,and ensure fund balance is positive when bond payments are made in November for December 1st due date each year. Resp-c fully submitted, Jefferson County Treasurer cc cs FIVED TO:BuAR OF COUNTY COMMISSIONERS Date: August , 1 RE: Request for Budget Appropriation/Extension and Amendment Hotel -Motel 125-000-010 SEP 14 2018 Department/Fund Name Fund NumJEFFERSON ber �1 Commissioners: (mark all that apply with an "X") C N T Y X Please be advised that after a thorough examination of my current budget it CpOrIVIMISSIONERS allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,000 X For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51900.41.0091 Centrum $20,000 $10,000 $30,000 51990.41.0092 Chimacum Farmers Market $4,205 $2,992 $7,197 51990.41.0040 Jefferson County Historical Society $60,195 $5,997 $66,192 51990.41.0085 Olympic Peninsula Gateway Visitors Center $66,700 $2,000 $68,700 51990.41.0060 Quilcene Historical Museum $23,610 $8,425 $32,035 51990.41.0052 Tourism Coordinating Council $150,000 $20,000 $170,000 59700.00.0174 JC Parks and Rec-Local Campgrounds $41,625 $8,672 $50,297 TOTAL EXPENDITURE $366,335 $58,086 $424,421 Reason for Appropriation/Extension Actual Hotel-Motel Fund revenues have exceeded budgeted revenues making additional expenditure budget possible for a variety of tourism promotion organizations. RespecSubmitte Elected Officia 1epartment Head Sig rh//8 Ce , lJac2�i Ann•e. 5. TO: BOARD OF C UNTY COMMISSIONERS Date: September 4, 2018 RE: Request for Budget Appropriation/Extension and Amendment SEP 05 2018 140/Law Library 140000010.59412.64.0010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $3,183 For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 308.80.00.0000 Revenue Accounts $0 $0 $0 $0 - TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 14000010.59 $1,157 $3,183 $4,340 $0 $0 $0 $0 TOTAL EXPENDITURE $1,157 $3,183 $4,340 Reason for Appropriation/Extension As of August 27, 2018, the Law Library had a balance of$1156.74. In order to fulfill the invoice/billing requirements, the Law Library will need an additonal 3183.00. The amount requested will insure we are able to pay in a timely manner and not have the same impact as last year when paying December invoices on the 2019 budget. Respectfully Submitted, Elected Offici I/Department ad Signature ne, 5 TO: BOARD OF COUNTY COMMISSIONERS Date: 9/10/18 RE: Request For Budget Appropriation/Extension and Amendment Community Development 143000010 Department/Fund Name Fund=<mh �r= CE1VE • Commissioners: (check all that apply) Cl Please be advised that after a thorough examination of my current budget it appeatSpiptith, mint allocated is insufficient to pay necessary expenses of this department for this year. After a careful'etinttiiViion of all the expenditures within the department budget with respect to present ani Etp‘eria--e I ins that m budget is short. Therefore,I request an appropriation and budget extension in the amount r r e, I r►: • '- for this current year for the reason(s)outlined below. Ip ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 143.39700.00.00xx BERK Contract for completion of the $0.00 $75,000.00 $75,000.00 Comprehensive Plan $0.00 $0.00 $0.00 7:141/V/'r ,.,, r .... ► ' r,. $0.00 $75,000.00 $75,000.00 BARS#Expenditure Description Current Revision New Budget Budget 143.55860.41.0025 Professional Svcs-Comp Plan Update $0.00 $75,000.00 $75,000.00 $0.00 $0.00 $0.00 $0.00 OrrA.L'ikt0A0 t; $0.00 $75,000.00 $75,000.00 Reason for Appropriation/Extension Professional Service Contract has already been approved by the Board and the Comprehensive Plan is nearing completion under a contract signed with BERK Consulting. j Respects ly su mitted Cu. ph;,,,A. -- i(1,)-11?` Rvvn-e- 5, TO:BOARD F COUNTY COMMISSIONERS Date: 9/7/2018 RE:Request For Budget Appropriation/Extension and Amendment Treasurer/Treasurer's O&M 150 ECEIVED Department/Fund Name Fund Number SEP 0 7 2018 Commissioners: (check all that apply) �, O r'i'e °U Please be advised that after a thorough examination of my cue1 r i.t .; ! ,Allocated is insufficient to pay necessary expenses of this department for t s �JA�' t'1 :`r ' `1 11 the expenditures within the department budget with respect to present i ilr�ift o e t is short. Therefore,I request an appropriation and budget extension in the amount $3,361.10 for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 n' i g'Qgi',.,r 7x r`,J `rE, ` x / ' n :s, $0.00 .r r:.c,.., ��.,..,>>,. `�,�.�,;.<� ,.frt"l,�t� f,f�`tf"'.,, ,,,r 5^ „.ins,,,, ... ...h $0.00 $0.00 BARS#Expenditure Description Current Budget Revision New Budget 150000010.51422.10.001 REVENUE FORECLOSURE CLERK $17,124.00 $2,446.00 $19,570.00 150000010.51422.20.00(PERSONNEL BENEFITS $6,785.00 $915.00 $7,700.00 $0.00 $0.00 $0.00 ,,/,..'''f:,:, i, ,,f-, 'f', %-' ,',;-:TOTAL $23,909.00 $3,361.00 $27,270.00 Reason for Appropriation/Extension Augment staff hours to accommodate fiscal timing needs and cross-train staff to prepare for retirement of key staff. Salary and Benefits to increase the Tax Foreclosure Clerk hours from 35 to 40 hours. Position is split between general fund and Treasurer's O&M Fund. This appropriation request is 33%of the increase. Respectf ly submitted, r Je erson ounty Treasurer AnntS TO: BOARD OF C NTY COMMISSIONERS Date: September 5,2018 RE: Request for Budget Appropriation/Extension and Amendment Veterans Relief 155-0'' ate.. Department/Fund Name Fund Number EIVED Commissioners: (mark all that apply with an"X") SEP 12 20d� n Please be advised that after a thorough examination of my current bud et it appears that a am nt allocated is insufficient to pay necessary expenses of this department for this x6 " ,.411511g. 'o of all the expenditures within the department budget with respect to pre- .+• ii budget is short. Therefore, for this current year for the reason's outlin •' In, :y ER!, budget extension in the amount of: n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? x Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55360.40.0000 Other Services/Charges $59,950 $20,000 $79,950 TOTAL EXPENDITURE $59,950 $20,000 $79,950 Reason for Appropriation/Extension More qualified veterans have petitioned the county for relief. This request ensures the county will be able to meet its obligations. Respectf ubmitted, ra( -f,/'> Elected Official/D •-rtment Head Sign *„/„.9/� ccs -ct TO: Byy�� y�a� OARRCTOF SUNTY COMMISSIONERS SEP 0 5 2018 Date: September 4,2018 RE: Request for Budget Appropriation/Extension and Amendment Public Works-Parks&Recreation 174000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $10,902 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes X No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $10,902 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0010 OPERATING TXFR IN FROM GENERAL FUND $490,655 $10,902 $501,557 $0 $0 $0 TOTAL REVENUE $490,655 $10,902 $501,557 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 57100.10.0000 RECREATION -SALARIES&WAGES $121,042 $3,577 $124,619 57520.10.0000 MEMORIAL FIELD-SALARIES &WAGES $46,390 $1,712 $48,102 57680.10.0000 PARKS-SALARIES &WAGES $121,149 $5,613 $126,762 $0 $0 TOTAL EXPENDITURE $288,581 $10,902 $299,483 Reason for Appropriation/Extension Members of both the Teamsters Local 589 Union, and the UFCW Local 21 Union serve as Jefferson County Parks and Recreation staff. This budget allocation will fund pay increases specified in the collective bagaining agreements of both unions. Teamsters Union staff members were awarded a 5% increase that was applied retroactively to the beginning of 2017. UFCW members were awarded a 5% increase that began in 2018. Respectfully Submitted,: ElectedOfficial/DepartThenntt Head- ignature ac : CS � 711A1 A(vn-e.5 TO: BOARD OF C NTY COMMISSIONERS Dia RE: Request for Budget Appropriation/Extension and Amendment . ' Parks Improvement Fund 175-000-010 Department/Fund Name Fund Number SEP 0 7 2018 Commissioners: (mark all that apply with an"X") yy {� X Please be advised that after a thorough examination of my current budgetif a IRS Gelid TY insufficient to pay necessary expenses of this department for this year. Aft1Pli >+� expenditures within the department budget with respect to present and fre n n t til - short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,000 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $15,000 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0302 Transfer In from Capital Improvement $52,185 $15,000 $67,185 $0 $0 $0 $0 TOTAL REVENUE $52,185 $15,000 $67,185 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59476.63.0000 Capital-Other Improvements $65,185 $15,000 $80,185 $0 $0 $0 $0 TOTAL EXPENDITURE $65,185 $15,000 $80,185 Reason for Appropriation/Extension Additional funds are needed to complete the replacement of the PT Community Center playground fence. Respectfully u. e .. .1111111111/11 Ele to a/ epart;•.. ead Signature ccs , p I ig PrIfu S=, TO: BOARD OF COUNTY COMMISSIONERS RE ;ng ti RE: Request for Budget Appropriation/Extension and Amendment I' County Road Fund 180-000-010 Department/Fund Name Fund NurretEP Q 2018 Commissioners: (mark all that apply with an"X") EFFE x Please be advised that after a thorough examination of my current • tie • t - lK�tlth •u is insufficient to pay necessary expenses of this department for this e—. "f• Z • . • the expenditures within the department budget with respect to present and future ne-OreFfiii �4 - S budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,500 x For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0108 Road Fund Operating Transfer-Weed Control $0 $4,500 $4,500 TOTAL EXPENDITURE $0 $4,500 $4,500 Reason for Appropriation/Extension Per an approved MOA with WSU Extension-Public Works will transfer$4,500 to WSU Extension-Noxious Weeds for its noxious weed control program. This request establishes the transfer budget. Respectf iSub fitted, •:��L Elected Official/rrpartment Head Sign ec: c5 PR,LA fly'v 5 ,5) �friI TO: BOARD OF COUNTY COMMISSIONERS Date: Sept : - 4 E1VED RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement 302-000-0010 SEP 14 2318 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"r) JEFFERSON COUNTY X Please be advised that after a thorough examination of my current budget allocated is insufficient to pay necessary expenses of this department for this year. #ter a carenil examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,000 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0017 Transfer to Parks Improvement $52,185 $15,000 $67,185 TOTAL EXPENDITURE $52,185 $15,000 $67,185 Reason for Appropriation/Extension The County has gone out for bids twice to replace the playground fence at the Port Townsend Community Center. Both times the bids came in much higher than expected. The fence is in dire need of replacement. Respectf -ubmitted%� v�� Elected Official/u1-.artme l9 ill P-0 ve- Dpt),A, _, 3 cilFt if 1VE. , TO: BOARD OF COUNTY COMMISSIONERS Date: Augus 3 RE: Request for Budget Appropriation/Extension and Amendment Public Infrastructure Fund 306-000-010 SEP 1 ® 2018 E Department/Fund Name Fund tvcr_R Commissioners: (mark all that apply with an"X") SON C LINTY n Please be advised that after a thorough examination of my current budge cA MMISSIONERS allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,000 X For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0040 Transfer to Tri-Area Sewer Fund $225,000 $29,399 $254,399 TOTAL EXPENDITURE $225,000 $29,399 $254,399 Reason for Appropriation/Extension Per Jefferson County code 50%of Public Infrastructure Fund sales tax revenues are to be transferred to the Tri-Area Sewer Fund. This additional transfer will reconcile this amount through December 31, 2017. Respectfu Submitted, fel /(1 el/0 Elected Official/ partment Head Sl ccC,5 c110-1►.3 ilvwe FIVED TO: BOARD OF COUNTY COMMISSIONERS Date: August , 1 RE: Request for Budget Appropriation/Extension and Amendment Tri-Area Sewer Fund 405-000-010 SEP 10 2018 F ON COUNTY Department/Fund Name Fund Nu r Commissioners: (mark all that apply with an"X") n Please be advised that after a thorough examination of my current budg it = l :a a: °NERS allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $29,399 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0017 Transfer from Public Infrastructure $225,000 $29,399 $254,399 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Per Jefferson County code 50%of Public Infrastructure Fund sales tax revenues are to be transferred to the Tri-Area Sewer Fund. This additional transfer will reconcile this amount through December 31, 2017. Respectfull -bmitted, Elected Official/Fr artmentHe