HomeMy WebLinkAboutM080718gON C'O
�'I j G'00
N
RISK MANAGEMENT COMMITTEE
August 7, 2018 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:35 a.m. in the presence of Members Vicki
Kirkpatrick, Philip Morley and Mark McCauley and Legal Counsel Philip Hunsucker. Member Ruth
Gordon arrived shortly after the meeting began.
APPROVAL OF MINUTES
Member Morley moved to approve the meeting minutes of July 3, 2018 as presented. Member
Kirkpatrick seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:30 a.m. to 11:00 a.m. with the County Administrator,
Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Public Health Director, Central
Services Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims Coordinator
regarding potential litigation. This exemption is outlined in the Open Public Meetings Act RCW
42.30.110(1)(i). The actual period of time the Committee met in Executive Session on this topic was
from 10:35 a.m. to 11:03 a.m.
At the conclusion of the Executive Session the regular meeting was resumed.
CLAIMS FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-07-18
Claimant: Diane Weerts
Damages: $65.35
Allegation: Damage to Windshield
The Committee reviewed the details of this claim. The claimant alleges that the Public Works Road
crew was performing road maintenance on Jacob Miller Road and while following a County dump truck
her windshield was damaged by rocks causing a chip in the glass.
Risk Management Committee Meeting Minutes — August 7, 2018 Page: 2
The Jefferson County Public Works Road Department submitted a recommendation that the claimant be
reimbursed for the repair of the chipped windshield. Member Morley moved to approve payment of the
claim in the amount of $65.35. Member Kirkpatrick seconded the motion which carried by a unanimous
vote. The Executive Assistant/Claims Coordinator will prepare the necessary documents to process
payment of this claim.
Decision: Approved
Claim No.:
#C-08-18
Claimant:
Grace Allen
Damages:
$1,355.00
Allegation:
Vehicle Damage
The Committee reviewed the details of this claim. The claimant alleges that the Public Works Road
Crew was performing roadside paint striping on the corner of Oak Bay Road and Teal Lake Road. The
claimant drove across the wet paint which caused paint to be sprayed on her vehicle.
The Public Works Department submitted a recommendation to deny the claim due to the fact that the
County was not performing the road striping work in question. This work was performed for the County
by Apply -A -Line. On August 6, 2018, Claim #C-08-18 was forwarded to the Contractor for review.
Member Morley moved to take no action on claim #C-08-18. Member Gordon seconded the motion
which carried by a unanimous vote. The Executive Assistant/Claims Coordinator will draft a letter to be
sent to the claimant.
Decision: No Action Taken
EXECUTIVE SESSION
An Executive Session was scheduled from 11:05 a.m. to 11:35 a.m. with the County Administrator,
Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Public Health Director, Central
Services Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims Coordinator
regarding actual litigation. This exemption is outlined in the Open Public Meetings Act RCW
42.3 0.11 0(l)(i). The actual period of time the Committee met in Executive Session on this topic was
from 11:05 a.m. to 11:45 a.m.
At the conclusion of the Executive Session the regular meeting was resumed. No action was taken.
No old business was discussed.
OLD BUSINESS
NEW BUSINESS
DISCUSSION re: Public Records Act Requests. The Committee discussed the potential risk of
performing redactions in responding to public records requests.
Risk Management Committee Meeting Minutes — August 7, 2018 Page: 3
NOTICE OF ADJOURNMENT
Member Morley moved to adjourn the meeting at 11:58 a.m. Member Gordon seconded the motion
which carried by a unanimous vote.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator