HomeMy WebLinkAboutM042018SLodging Tax Advisory Committee
Special Meeting Minutes
April 20, 2018
Jefferson County Commissioners Chambers
Attendees: Debbie Wardrop, Bill Tennent, Larry McKeehan, Joe Alfano and Kathleen Kler
Staff: County Administrator Philip Morley and Executive Assistant Leslie Locke
Chair Kathleen Kler called the meeting to order at 1:30 p.m.
Approval of Special Minutes of March 14, 2018: Member Wardrop moved to approve the
special meeting minutes as presented. Member McKeehan seconded the motion which carried by
a unanimous vote.
Review of 2018 Supplemental Funding Requests: The Committee reviewed the 2018
supplemental lodging tax funding requests submitted by the following organizations:
• Centrum
$10,000
• Jefferson County Farmers Market
$2,992
• Jefferson County Historical Society
$5,997
• Jefferson County Historical Society (GVC)
$2,000
• Jefferson County Parks and Recreation
$8,672
• Quilcene Historical Museum
$8,425
• Tourism Coordinating Council
$20,000
Total: $58,086
County Administrator Morley stated that there is $70,000 available for supplemental funding.
Centrum: Centrum's supplemental funding request includes increasing its new public media
outreach campaign (Public Radio Markets). Member Tennent questioned the wording in the
application stating that the funding would be used to promote tourism during the `summer.'
Member Wardrop stated that the Centrum website does not list any links to lodging
establishments located in Jefferson County. The Committee contacted Rob Birman, by
telephone, to get clarification of the proposed promotional activities. Rob Birman welcomed
recommendations to link Jefferson County lodging establishments to Centrum's website. The
Committee suggested that Steve Shively be invited to work with Centrum to develop appropriate
website links that promote Jefferson County lodging establishments.
Jefferson County Farmers Market (JCFM)* The supplemental funding request includes the
development and printing of a Chimacum Farm Stand Walking and Bike Map and highway
banners.
1
Lodging Tax Advisory Committee Minutes: April 20, 2018
Jefferson County Historical Society (JCHS): The supplemental funding request includes
reprinting and distribution of brochures and advertising for First Night Fireworks event.
Jefferson County Historical Society, Olympic Peninsula Gateway Visitor's Center (OPGVC):
The supplemental funding request includes setup and integration of current website pages.
Jefferson County Parks and Recreation (JCPR): The supplemental funding request includes the
purchase of picnic tables, fire rings and BBQ grills for the Lake Leland, Quilcene, and Oak Bay
Campgrounds.
Quilcene Historical Museum (QHM): The supplemental funding request includes promotional
and marketing expenses for activities taking place September, 2018 through March, 2019.
Jefferson County Tourism Coordinating Council (TCC): The supplemental funding request
includes promotional activities for: 1) the Apple and Cider Fest; 2) Sustainable "Geotourism"
principals to solve the threat of "Overtourism"; and 3) Capacity Building. The Committee
contacted Steve Shively, by telephone, to get clarification of the expenses for the proposed
activities. Detailed expenses will be included in the supplemental agreement to clarify the
expenditure of lodging tax funds.
Discussion and Possible Recommendation re: 2018 Supplemental Lodging Tax Fund 125
Allocations: The members discussed the 2018 Supplemental Lodging Tax funding requests.
Centrum: Member Alfano moved to fund the full amount requested ($10,000) with the following
conditions: Upon confirmation of an online Centrum ticket purchase, promotional tourism links
will pop up; and Centrum's website will include a banner promoting links to Jefferson County
tourism. Member Wardrop seconded the motion which carried by a unanimous vote.
Jefferson County Farmers Market: Member Wardrop moved to fund the full amount requested
($2,992). Member Tennent seconded the motion which carried by a unanimous vote.
Jefferson County Historical Society: Member McKeehan moved to fund the full amount
requested ($5,997). Member Wardrop seconded the motion. Member Tennent abstained from
voting. The motion carried.
Jefferson County Historical Society, Olympic Peninsula Gateway Visitor's Center: Member
Wardrop moved to fund the full amount requested ($2,000). Member McKeehan seconded the
motion. Member Tennent abstained from voting. The motion carried.
Jefferson County Parks and Recreation: Member Wardrop moved to fund the full amount
requested ($8,672). Member Alfano seconded the motion. Chair Kler abstained from voting. The
motion carried.
Quilcene Historical Museum: Member Wardrop moved to fund the full amount requested
($8,425). Member Tennent seconded the motion. Member McKeehan abstained from voting. The
motion carried.
Lodging Tax Advisory Committee Minutes: April 20, 2018
Jefferson County Tourism Coordinating Council: County Administrator Morley will work with
Steve Shively to include detailed expenses in the supplemental agreement to clarify the
expenditure of lodging tax funds. Member Alfano moved to fund the full amount requested
($20,000). Member McKeehan seconded the motion. Member Wardrop abstained from voting.
The motion carried.
Discussion re: Feedback on New Funding Application Format: The members were pleased
with the new, one-page funding application.
Review and Confirmation of Fall Meeting Schedule: The Committee confirmed the fall
schedule and directed the clerk notify past funding recipients of the 2019 funding timeline and of
the new application.
The meeting adjourned at 3:40 p.m. The next meeting is scheduled for September 26, 2018 at
9:00 a.m.
Respectfully submitted by:
Leslie Locke, Executive Assistant
Jefferson County Commissioners' Office
3