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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Philip Morley, County Administrator
DATE: October 1, 2018
RE: Continued City/County Discussion re: Interlocal Agreement on Document
Recording Fees for Homeless Housing and Affordable Housing
STATEMENT OF ISSUE: On Monday, October 1, 2018 at 3:00 PM, County Commissioners
will continue discussion with the City of Port Townsend’s Ad Hoc Committee on Affordable
Housing about two draft documents attached to this memo.:
a draft Interlocal Agreement on Document Recording Fees for Homeless Housing and
Affordable Housing, as well as
a draft Interim Homeless Shelter Service Agreement.
The focus of this meeting will be to invite and hear community input on the two drafts,
ANALYSIS: Two Interlocal Agreements (ILAs) were adopted in 2003 and 2005 regarding fees
collected when documents are recorded with the County Auditor, and use of that fee revenue for
affordable housing and homeless housing, as authorized by RCW 36.22.178, RCW 36.22.179
and RCW 36.22.1791. Both ILAs are now set to expire on November 25, 2018. (On September
17, the City Council voted to extend to November the City’s prior notice of termination.)
Commissioners and County staff have met six times (July 30, August 9, August 29, September 4,
September 10, and September 17, 2018) with the City’s Ad Hoc Committee and City staff to
discuss and refine successive drafts of a new ILA between the City and County, plus an interim
Shelter service agreement. The new ILA would conform with recent changes in state law
regarding the recording fees and establish a new County/City structure for guiding how those
funds are used. The interim Shelter service agreement would ensure the Homeless Shelter
located in the basement of the American Legion can continue to operate as a year-round shelter
through April 2020 without a break in service.
The County Commissioners and the City’s Ad Hoc Committee have dedicated their October 1
joint session to hear review comments about the two draft agreements, from providers of
homeless housing and affordable housing services, people who they serve, and other community
members. The following documents are included with this memo
a draft Interlocal Agreement on Document Recording Fees for Homeless Housing and
Affordable Housing,
a draft Interim Homeless Shelter Service Agreement, and
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a draft detailed budget estimate that the Shelter operator, OlyCAP, used to develop total
bottom line cost figures for the interim service agreement. The detailed estimate is
attached as background information. The interim service agreement includes the bottom
line budget figures, but not the line item detail contained in the estimate.
Providers of homeless housing and affordable housing services, people who they serve, and other
community members are welcome to attend the County/City Ad Hoc Committee joint meeting
on Monday October 1, 2018 at 3:00 pm in the County Commissioners’ Chambers, to present
comments to the Commissioners and Councilmembers about the two draft agreements. Written
comments are also welcome. The Commissioners/Councilmembers will consider the public
comment from this meeting in their continuing work to finalize the two agreements.
All persons wishing to speak at the October 1 meeting will have three minutes each. The
Commissioners and Councilmembers may ask follow up questions. After everyone has been
heard, the Chair may allow for additional rounds of verbal comments, time permitting, or the
Chair may invite further written comments instead.
FISCAL IMPACT: None from the discussion. A new ILA, yet to be finalized, will potentially
impact the collection and distribution of the recording fees. An ILA is required to collect and
expend recording fees under RCW 36.22.178.
RECOMMENDATION: Hear and consider public comments, ask questions, and continue joint
County/City discussions to finalize a draft ILA, and to finalize a draft Interim Homeless Shelter
Service Agreement.
REVIEWED BY:
9/27/18
Philip Morley, County Administrator Date