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HomeMy WebLinkAbout100818_ra01 Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: October 8,2018 SUBJECT: HEARING re: Proposed 2018 Third Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2018 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. The public hearing is scheduled for 10:00 a.m. in the Commissioners' Chambers. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on September 26, and October 3, 2018. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 3'quarter supplemental budget appropriations. REVIEWED BY: ep c / /,04c/ - ip Morle : t : • ..'•' ator Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 24th day of September,2018 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, the Jefferson County Board of Commissioners did on the 24th day of September,2018, set a hearing on said need for the 8th day of October,2018,at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse,Port Townsend,Washington;and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on September 26 and October 3,2018 in the official newspaper of Jefferson County; and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW,THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-021-000 ELECTIONS $0 $13,531 $13,531 001-067-000 SAFETY AND SECURITY $8,937 $8,937 001-180-000 SHERIFF $40,324 $40,324 001-250-000 TREASURER -$1,289,044 $1,295,768 $6,724 001-261-000 OPERATING TRANSFERS $85,902 $85,902 001-270-000 NON-DEPARTMENTAL $21,150 $21,150 Total General Fund -$1,173,055 $1,349,623 $176,568 S PEC IAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 COOPERATIVE EXTENSION -$10,429 $4,838 -$5,591 113-000-010 4-H AFTER SCHOOL $4,569 $5,200 $9,769 119-000-010 JEFFCOM BOND FUND -$8,695 $60,695 $52,000 125-000-010 HOTEL MOTEL $58,086 $58,086 140-000-010 LAW LIBRARY $3,183 $3,183 143-000-010 COMMUNITY DEVELOPMENT $0 $75,000 $75,000 150-000-010 TREASURERS O&M $3,361 $3,361 155-000-010 VETERANS RELIEF $20,000 $20,000 174-000-010 PARKS&RECREATION $0 $10,902 $10,902 175-000-010 PARKS IMPROVEMENT FUND $0 $15,000 $15,000 180-000-010 ROAD FUND $4,500 $4,500 302-000-010 CAPITAL IMPROVEMENT $15,000 $15,000 306-000-010 PUBLIC INFRASTRUCTURE FUND $29,399 $29,399 405-000-010 TRI AREA SEWER $29,399 Total Other Funds $118,974 $201,034 $290,609 APPROVED this 8th day of October,2018. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan,Chair ATTEST: Kathleen Kler,Member Carolyn Gallaway, Kate Dean,Member Deputy Clerk of the Board Ce C- 9 , (,1 5 RECEIVED TO: BOARD OF COUNTY COMMISSIONERS Date: 9-10-2018 RE: Request For Budget Appropriation/Extension and Amendment SEP 1 0 2018 ELECTIONS 001-021-000 Department/Fund Name JEE Ste+® N Y COMCommissioners: (check all that apply) M'"��'®� Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $13,531.00 for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. ThereforeI request an appropriation and budget extension in the amount of $13,531.00 to include this nevi/revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 33400.30.2018 SOS-PREPAID POSTAGE GRANT $0.00 $13,531.00 $13,531.00 $0.00 $0.00 $0.00 $0.00 $13,531.00 $13,531.00 BARS#Expenditure Description Current Revision New Budget Budget 51170.42.2018 STATE GRANT PREPAID POSTAGE $0.00 $13,531.00 $13,531.00 $0.00 $0.00 $0.00 $0.00 '"P ..- - _. �..A �' " $0.00 $13,531.00 $13,531.00 Reason for Appropriation/Extension Secretary of State Office Grant for prepaid postage to be used in the 2018 primary and general elections. 'Revenue of 13,531 was received in July of 2018. In July of 2018 expenditure of 13,531 was applied to Elections Account at USPS to cover returned ballots for elections. Respectfully submitted, Ptb TO: BOARD OF COUN COMMISSIONERS Date: September 10, 2018 RE: Request for Budget Appropriation/Extension and Amendment 067 Safety and Security 001: General Fund C E IV E Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") SEP 1 0 2018 X Please be advised that after a thorough examination of my current bu trgti�/ insufficient to pay necessary expenses of this department for this ye Bt a n !I`4 I expenditures within the department budget with respect to presentillei ff Irl short. Therefore, for this current year for the reason's outlined below, I`r�ques an appropriation and budget extension in the amount of: $8,937 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No El Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52510.10.0010 Emergency Management Coordinator $80,125 $7,084 $87,209 52510.20.0000 Benefits $28,765 $1,853 $30,618 $0 $0 $0 TOTAL EXPENDITURE $108,890 $8,937 $117,827 Reason for Appropriation/Extension For three weeks in the month of July, the Department of Emergency Management carried two full-time Directors so that the outgoing Director Sterbenz could help onboard the incoming Director Bence. This overlap of two FTEs within DEM carried a cost of 8,937.36-this cost was obviously not foreseeable at the beginning of the year, and is one that is not easily absorbed into DEM's already small budget without sacrificing significant hours of our clerk hires. DEM is already stretched quite thin with one FTE and four part-time clerk hires. DEM would like to request an appropriation so that we may continue to staff the department with our four clerks hires and maintain continued operations within our department. See attached for the a report from Auditor Carroll on the cost of the overlap. Res�Submitted, 1,4 Elected Official/Department Head Signature Prepared 13-Jun-18 Lynn Sterbenz Last work day Grade 18 7/31/2018 Salary 6,677.10 Step 11 Benefits 2,358.45 9,035.55 New Mgr First work day Grade 18 7/9/2018 Salary 5,932.51 Step 7 Benefits 2,169.16 8,101.67 5/31/2018 Budget YTD Actual Salary 138,003 56,808 2018 S&B Benefits 28,765 14,389 Projection T 166,768 71,197 5/31/18 Actual 71,197 Jun &Jul Payroll (includes two employees in place during transition) Sterbenz Salary 6,677.10 Benefits 2,358.45 T 9,035.55 x two months(Jun &Jul) = 18,071.10 New Mgr Salary 5,932.51 Benefits 2,169.16 8,101.67 x 78.6% (136 Hrs/173 Hrs for July= 6,367.91 Aug- Dec Payroll (New Mgr Only-5 months) 'New Mgr Salary 5,932.51 Benefits 2,169.16 8,101.67 x 5 months= 40,508.35 July 2018 change in personnel--- Total Salary& Benefits 64,947.36 Budget Projection Salary 138,003.00 Benefits 28,765.00 T 166,768.00 136,144.36 I 30,623.64 Available to cover clerk hires S&B Jan - Dec 2018 I Clk Hire Salary 35,940.00 Benefits 3,621.00 T I 39,561.00 Needed to cover clerk hires S&B Jan- Dec 2018 I8,937.36 To be absorbed or receive appropriation for in 2018 I NOTE: Sterbenz currently has 221.332 hrs of PTO that will have to be paid out at Post Employment It will be over$1000 and will be reimbursed back to Emer Mgmt from Fund 505 in Sept. cc. f, }t8 TO: BOARD OF COUNTY COMMISSIONERS CELV �£ RE: Request for Budget Appropriation/Extension and Amendment Sheriff's Office R �� 20187.1l S Department/Fund Name Fund Nuer 01 Commissioners: (mark all that apply with an"X") Ji�F E 1�1 Please be advised that after a thorough examination of my current b ',•- - , -. 1� r. is insufficient to pay necessary expenses of this department for this year. After a car .1 is..expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: ^^ $40,324 n For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Li Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $40,324 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 333.97.06.0000 Stonegarden Grant $0 $20,176 $20,176 342.10.00.0000 Law Enforcement Services $5,000 $16,727 $21,727 342.10.41.0000 Security Alarm Recovery $0 $1,560 $1,560 333.20.60.1010 _WASPC Equip Grant $0 $1,861 $1,861 TOTAL REVENUE $5,000 $40,324 $45,324 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52122.10.00500 Overtime $45,511 $36,903 $82,414 52110.49.0020 Printing and Binding $4,120 $1,560 $5,680 52170.31.0015 Traffic Safety Misc Grant $0 $1,861 $1,861 $0 $0 TOTAL EXPENDITURE $49,631 $40,324 $89,955 Reason for Appropriation/Extension Reimbursement grant money received that was not in the 2018 budget.A new recovery fee was enacted that was not budgeted. Additional law enforcement services reimbursement to cover JeffCom staff shortages. Res' - ull Submitted, Elected Official/Department Head Signature ca. C Avci glial) Prvwve TO: BOARD OF COUNTY COMMISSIONERS Date: 9/6/2018 RE: Request For Budget Appropriation/Extension and Amendment RECE1VEP Treasurer/General Fund 001-250 Department/Fund Name Fund Number Commissioners: (check all that apply) SEP 2018 ❑ Please be advised that after a thorough examination of my current budg j FfarEFtisoakueoloyry insufficient to pay necessary expenses of this department for this year. expenditures within the department budget with respect to present and fut VUS Therefore,I request an appropriation and budget extension in the amount $6,724.00 for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 . .� Ts..� L .......... $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 001250000.51422.10.004 REVENUE FORECLOSURE CLERK $36,452.00 $4,893.00 $41,345.00 001250000.51422.20.00(PERSONNEL BENEFITS $14,065.00 $1,831.00 $15,896.00 $0.00 $0.00 $0.00 Attdif4VENdsthttrale $50,517.00 $6,724.00 $57,241.00 Reason for Appropriation/Extension Augment staff hours to accommodate fiscal timing needs and cross-train staff to prepare for retirement of key staff. Salary and Benefits to increase the Tax Foreclosure Clerk hours from 35 to 40 hours. Position is split between general fund and Treasurer's O&M Fund. This appropriation request is 67%of the increase. Respectf lly submitted, IA/ ( • rson ounty Treasurer fi-61A, VI) 118v ,T , All ek- s' RECEIVED TO:BOARD OF COUNTY COMMISSIONERS Date: 27 July 2018 RE: Request For Budget Appropriation/Extension and Amendment SEP 1 0 2018 General Fund 001-250-000 Department/Fund Name JIETF FERS ON COUNTY COMMISSIONERS Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No O Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 33215.23.0000 PILT LAW 97-258 $538,050.00 $1,295,768.00 $1,833,818.00 $0.00 $0.00 $0.00 - - , $538,050.00 $1,295,768.00 $1,833,818.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reason for Appropriation/Extension 'Jefferson County's 2018 Federal Payment in Lieu of Taxes distribution was much higher than the amount in the originally Iadopted budget.This request recognizes the additional revenue received. i 4 1 3 1I . L Respectfull ubmitted, f.„„..a(_,) 9/05' tVAA- � �g TO: BOARD OF COUNTY COMMISSIONERS Date: Septembe -. y RE: Request for Budget Appropriation/Extension and Amendment General Fund Operating Transfe 001-261-000 , 4 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it ap;-- 11,O ugtt, allocated is insufficient to pay necessary expenses of this department for this year. er a carrfu examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $75,000 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0020 Transfer to Community Development $518,707 $75,000 $593,707 TOTAL EXPENDITURE $518,707 $75,000 $593,707 Reason for Appropriation/Extension This request is to increase the operating transfer to Community Development to cover the cost of professional services related to Comprehensive Plan update work performed by BERK Consulting. Respectf Submitted, Elected Official/ artment HE CO ..`� CSt, 61 I tl(tV TO: BOARD OF COUNTY COMMISSIONERS Date: Septe, �, ._, 4 RE: Request for Budget Appropriation/Extension and Amendment 9 n E I, General Fund Operating TransfE 001-261-000 Department/Fund Name Fund Number n 1 4 2018 SEP Commissioners: (mark all that apply with an "X") n Please be advised that after a thorough examination of my current budget +EaF ; u•1't , '40j u TY allocated is insufficient to pay necessary expenses of this department for thiyiten,rtil, ft 1 R examination of all the expenditures within the department budget with r d pres litatid" a~ future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $10,902 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0009 Transfer to Parks and Recreation $490,655 $10,902 $501,557 TOTAL EXPENDITURE $490,655 $10,902 $501,557 Reason for Appropriation/Extension This request is to increase the operating transfer to Parks and Recreation to account for the wage increase for UFCW employees in the recently approved collective bargaining agreement. Respectfu • ubmitted, • 411 Elected Official/4Krtment HE q / /, cc c ?ciJi?" A-on- 5 , TO: BOARD OF COUNTY COMMISSIONERS ` '# • � ''t cv RE: Request for Budget Appropriation/Extension and Amendment Non-departmental 001-270-000 Department/Fund Name Fund NumbeSEp 1 0 2018 Commissioners: (mark all that apply with an"X") Please be advised that after a thorough examination of my current bt 'tSaPItimcbglft -• is insufficient to pay necessary expenses of this department for this ye r. we seem ": ,u the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51423.41.0010 State Examiner $58,850 $21,150 $80,000 TOTAL EXPENDITURE $58,850 $21,150 $80,000 Reason for Appropriation/Extension The State Auditor raised it hourly rate for the annual audit. Estmated cost of the current audit is$80,000, which is $70,000 for the audit and$10,000 for travel, etc. Respe%% aci/ ubmitte Elected Official epartment Head •O IIIi TO: BOARD OF C NTY COMMISSIONERS Date: August 1,2018 RE: Request for Budget Appropriation/Extension and Amendment WSU Jefferson County Extension _n 108 �.. Department/Fund Name .-)L 6 2018 Fund Number Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$5,591 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: -$4,162 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33366.12.0108 Indirect Fed EPA Grant Thru NSF $11,462 -$11,462 $0 34710.00.0062 Small Farms-Landworks $5,000 -$1,000 $4,000 34710.00.0065 Small Farms Tours $11,000 $8,300 $19,300 $0 $0 TOTAL REVENUE $27,462 -$4,162 $23,300 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55310.51.000 Admin Overhead to WSU $8,817 -$8,817 $0 57123.41.0040 SM Farms-Farm Tour Exp $8,000 $10,079 $18,079 57123.10.0010 SM Farms Clerk Hire $6,264 -$6,264 $0 57123.20.0000 Personnel Benefits $589 -$589 $0 $0 TOTAL EXPENDITURE $23,670 -$5,591 $18,079 Reason for Appropriation/Extension Correcting error in stating Indirect revenue and expenditures from Water Quality Grants. Small Farms-Landworks revenue changes since a contributor has pulled their support because of their own internal issues. Small Farms Tours revenue increase due to increase in LTAC and sponsor support, expenditures increase with the extra LTAC funding to advertise to a larger audience building a larger attendance to this Jefferson County Small Farms event. WSU Extension Event Coordinator went with the WSU Food Systems Program team-Extension no longer supports her salary/benefits. Respec#ully Submitted, d � Elected Official/Department Head Signature CC : pmot qt ? TO: BOARD OF C UNTY COMMISSIONERS • .ri=i "i RE: Request for Budget Appropriation/Extension and Amendment Cooperative Extension Programs 108-000-010 Department/Fund Name Fund Number SEP 10 2018 Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budJ tF hince011UAT is insufficient to pay necessary expenses of this department for this yeaChe the expenditures within the department budget with respect to present and uture nee s, trgIti budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0011 General Fund Operating Transfer-Weed Control $0 $4,500 $4,500 39700.00.0180 Road Fund Operating Transfer-Weed Control $0 $4,500 $4,500 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $9,000 $9,000 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Per an approved MOA WSU Extension-Noxious Weeds will receive$4,500 from the Road Fund and $4,500 from the General Fund for its noxious weed control program. This request recognizes those transfers. Respectfu ubmittedAr , 0..ag 0;7 4 Elected Official/Department Head Sign ce : had, P,1r es TO: BOAR OF COUNTY COMMISSIONERS .- i : Sopt t4018 RE: Request for Budget Appropriation/Extension and Amendment r , WSU Jefferson County Extension 113 Department/Fund Name F Commissioners: (mark all that apply with an "X") x Please be advised that after a thorough examination of my ctdrntFtet -� 1 " Il�ated is insufficient to pay necessary expenses of this department for t ' tiMA - • ' •fall the expenditures within the department budget with respect to •�' ' . ■� budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $9,769 Q For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: S5,200 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 11300010.r0000c.xxxxxc JEFFERSON HEALTHCARE $4,000 $4,000 11300010.x000c.xx.x ooc JEFFERSON COUNTY 4-H LEADERS COUNCIL $1,000 $1,000 11300010.m000c.roc.xooc QUILCENE FAIR-DONATIONS $200 $200 $0 $0 TOTAL REVENUE $0 $5,200 $5,200 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 113000010.57123.10.0000 LEAD TEACHERS $17,554 $1,443 $18,997 113000010.57123.10 0001 CLERK HIRE-ASSISTANT $2,640 $1.920 $4,560 113000010.57123.20.0000 BENEFITS $1,289 $1,090 $2,379 113000010.57123.31,0020 PROGRAM SUPPLIES-K-6 $3,567 $1,620 $5,187 113000010.57123.xx.xxxx SNACKS K-6 $0 $2,120 $2,120 113000010.57123.41,moo 4-H ENROLLMENT FEE $0 $1,000 $1,000 113000010 57123 4acolo TRAINING $0 $576 $576 TOTAL EXPENDITURE $25,050 $9,769 $34,819 Reason for Aparopriation/Extension The nature of this fund is that revenue and expenditures are updated for the new school year beginning in September every year. Therefore this appropriation is to distribute the new revenue funding shown above and$4,569 of cash balance. Our current cash balance at the end of August is$59,395.97 and will be adequate to fund the increased Afterschool expenditures for the school year September-December 2018 school term. Respectfully Submitted, cc : TO: BOARD OF COUNTY COMMISSIONERS Date: 9/6/2018 RE: Request For Budget Appropriation/Extension and Amendment -- P R Treasurer/JeffCom Capital Fund 119 Department/Fund Name Fund Number SEP � zags Commissioners: (check all that apply) JFE .-. U Please be advised that after a thorough examination of my current budg�Rir i . o1v►tOl s insufficient to pay necessary expenses of this department for this year. WOObe. i e expenditures within the department budget with respect to present and future needs, I•fine tha s ` Therefore,I request an appropriation and budget extension in the amount for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No O Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $60,695.00 to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 119000010.31316.00.00( SALES TAX FOR EMERGENCY COMMUT $204,000.00 $60,695.00 $264,695.00 $0.00 $0.00 $0.00 i IvdT e/.4 " aj $204,000.00 $60,695.00 $264,695.00 BARS#Expenditure Description Current Revision New Budget Budget 119000010.59128.71.003 BOND PRINCIPAL(RMS-09/11) $0.00 $50,000.00 $50,000.00 119000010.59228.83.00(BOND INTEREST(RMS-09/11) $0.00 $2,000.00 $2,000.00 $0.00 $0.00 $0.00 TOrktikt8ANP $0.00 $52,000.00 $52,000.00 Reason for Appropriation/Extension 2018 Budget change requested to reflect actual revenue and debt service for 2018. Actual amount collected to service three bonds is$22,057.93 per month. This is the last year for this bond,and it will be paid in full December 1,2018.Fund balance at end of year is necessary to level ?the amount collected each month,meet 10%required reserve,and ensure fund balance is positive when bond payments are made in November for December 1st due date each year. { Resp-c fully submitted, cl(Jefferson County Treasurer cc C5 Pl-ukJ ci(il (IF -ev - REIVED TO:BOR OF COUNTY COMMISSIONERS Date: August ,c1 RE: Request for Budget Appropriation/Extension and Amendment Hotel -Motel 125-000-010 SEP 14 2018 Department/Fund Name Fund Number JEFFERSON C��� ���IY Commissioners: (mark all that apply with an "X") ��AA C V T n Please be advised that after a thorough examination of my current budget it ttfi R allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,000 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51900.41.0091 Centrum $20,000 $10,000 $30,000 51990.41.0092 Chimacum Farmers Market $4,205 $2,992 $7,197 51990.41.0040 Jefferson County Historical Society $60,195 $5,997 $66,192 51990.41.0085 Olympic Peninsula Gateway Visitors Center $66,700 $2,000 $68,700 51990.41.0060 Quilcene Historical Museum $23,610 $8,425 $32,035 51990.41.0052 Tourism Coordinating Council $150,000 $20,000 $170,000 59700.00.0174 JC Parks and Rec- Local Campgrounds $41,625 $8,672 $50,297 TOTAL EXPENDITURE $366,335 $58,086 $424,421 Reason for Appropriation/Extension Actual Hotel-Motel Fund revenues have exceeded budgeted revenues making additional expenditure budget possible for a variety of tourism promotion organizations. Respec Submitted,, Elected Officia lepartment Head Sig ?"9/fir Cc,. 3 PP Awe 5. TO: BOARD OF C UNTY COMMISSIONERS Date: September 4, 2018 RE: Request for Budget Appropriation/Extension and Amendment SP 03 2U1a 140/Law Library 140000010.59412.64.0010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $3,183 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 308.80.00.0000 Revenue Accounts $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 14000010.59 $1,157 $3,183 $4,340 $0 $0 $0 $0 TOTAL EXPENDITURE $1,157 $3,183 $4,340 Reason for Appropriation/Extension As of August 27, 2018, the Law Library had a balance of$1156.74. In order to fulfill the invoice/billing requirements, the Law Library will need an additonal 3183.00. The amount requested will insure we are able to pay in a timely manner and not have the same impact as last year when paying December invoices on the 2019 budget. Respectfully Submitted, Elected Offici I/Department ad Signature v, .5 yot-aA I I TO: BOARD OF COUNTY COMMISSIONERS Date: 9/10/18 RE: Request For Budget Appropriation/Extension and Amendment Community Development 143000010 Department/Fund Name Fund 1i7= V D Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears tltl prgnt allocated is insufficient to pay necessary expenses of this department for this year. After a caretul ekfirrtifiViion of all the expenditures within the department budget with respect to present anct&tiiireiraae I ins that m budget is short. Therefore,I request an appropriation and budget extension in the amount 4c,rr �.' �_ ► _ ;` � ` for this current year for the reason(s)outlined below. MMISS®® NERS> ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 143.39700.00.00xx BERK Contract for completion of the $0.00 $75,000.00 $75,000.00 Comprehensive Plan $0.00 $0.00 $0.00 T© `Ent,kij $0.00 $75,000.00 $75,000.00 BARS#Expenditure Description Current Revision New Budget Budget 143.55860.41.0025 Professional Svcs-Comp Plan Update $0.00 $75,000.00 $75,000.00 $0.00 $0.00 $0.00 $0.00 a big"ia'' Aouli ri°"" TM TA4.,"' $0.00 $75,000.00 $75,000.00 Reason for Appropriation/Extension Professional Service Contract has already been approved by the Board and the Comprehensive Plan is nearing completion under; a contract signed with BERK Consulting. Respectf ly su mitt ,I3 1 J '.�' CC,. C ph'Ad , 1(ialig' TO: BOARD F COUNTY COMMISSIONERS Date: 9/7/2018 RE: Request For Budget Appropriation/Extension and Amendment CEIVEP Treasurer/Treasurer's O&M 150 Department/Fund Name Fund Number SEP 0 7 2018 Commissioners: (check all that apply) Q � � Please be advised that after a thorough examination of my Jet u e t • located is Y insufficient to pay necessary expenses of this department for this 1 . 1 ' I ll the expenditures within the department budget with respect to present AZ muiruazeiyE�{� t is short. Therefore,I request an appropriation and budget extension in the amount $3,361.00 for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 ,,,41. -: ` ' 14,. $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 150000010.51422.10.001 REVENUE FORECLOSURE CLERK $17,124.00 $2,446.00 $19,570.00 150000010.51422.20.00(PERSONNEL BENEFITS $6,785.00 $915.00 $7,700.00 $0.00 $0.00 $0.00 , ,. 'OTAL 1'EMITU' ' $23,909.00 $3,361.00 $27,270.00 Reason for Appropriation/Extension Augment staff hours to accommodate fiscal timing needs and cross-train staff to prepare for retirement of key staff. Salary and Benefits to increase the Tax Foreclosure Clerk hours from 35 to 40 hours. Position is split between general fund and Treasurer's; 'O&M Fund. This appropriation request is 33%of the increase. Respectfully submitted, CT"Je ferson County Treasurer 114k/La (1"0)i F TO: BOARD OF C NTY COMMISSIONERS Date: September 5,2018 RE: Request for Budget Appropriation/Extension and Amendment Veterans Relief 155-0063C ElvFr Department/Fund 55-0 - Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") SEP 12 20�� x Please be advised that after a thorough examination of my current bud et it appears that a am nt allocated is insufficient to pay necessary expenses of this department for this ir.pi '.;e ' - on of all . E the expenditures within the department budget with respect to pre- . . f n , I f Y budget is short. Therefore, for this current year for the reason's outlin` •- •t `,118 y ;y budget extension in the amount of: n For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? x Yes No 0 Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55360.40.0000 Other Services/Charges $59,950 $20,000 $79,950 TOTAL EXPENDITURE $59,950 $20,000 $79,950 Reason for Appropriation/Extension More qualified veterans have petitioned the county for relief. This request ensures the county will be able to meet its obligations. Respectf ubmitted, / Elected Official/Ds-•-rtment Head Sign y (,l / • Cc ' C5 Iva TO: BOAR OF UNTY COMMISSIONERS SEP 0 5 2018 Date: September 4, 2018 RE: Request for Budget Appropriation/Extension and Amendment Public Works-Parks& Recreation 174000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $10,902 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes X No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $10,902 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0010 OPERATING TXFR IN FROM GENERAL FUND $490,655 $10,902 $501,557 $0 $0 $0 TOTAL REVENUE $490,655 $10,902 $501,557 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 57100.10.0000 RECREATION -SALARIES &WAGES $121,042 $3,577 $124,619 57520.10.0000 MEMORIAL FIELD -SALARIES &WAGES $46,390 $1,712 $48,102 57680.10.0000 PARKS-SALARIES&WAGES $121,149 $5,613 $126,762 $0 $0 TOTAL EXPENDITURE $288,581 $10,902 $299,483 Reason for Appropriation/Extension Members of both the Teamsters Local 589 Union, and the UFCW Local 21 Union serve as Jefferson County Parks and Recreation staff. This budget allocation will fund pay increases specified in the collective bagaining agreements of both unions. Teamsters Union staff members were awarded a 5% increase that was applied retroactively to the beginning of 2017. UFCW members were awarded a 5% increase that began in 2018. Respectfully ctfully Submitted, ._ Elected Official/Departcent Head�ignature Cf> AAvve. TO: BOARD OF CO NTY COMMISSIONERS D � •� RE: Request for Budget Appropriation/Extension and Amendment + tsW Parks Improvement Fund 175-000-010 Department/Fund Name Fund Number SEP 0 7 2018 Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my current budgetjp�e�sE�ttiStl �': t TY insufficient to pay necessary expenses of this department for this year. Aft 1 :;i expenditures within the department budget with respect to present and future nee•MI t'' tSui`i - short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,000 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $15,000 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0302 Transfer In from Capital Improvement $52,185 $15,000 $67,185 $0 $0 $0 $0, TOTAL REVENUE $52,185 $15,000 $67,185 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59476.63.0000 Capital-Other Improvements $65,185 $15,000 $80,185 $0 $0 $0 $0 TOTAL EXPENDITURE $65,185 $15,000 $80,185 Reason for Appropriation/Extension Additional funds are needed to complete the replacement of the PT Community Center playground fence. Respectfutl Su ltY eci, Ele ted m al/ 'epartwead Signature ,c-. 'S , 3ctio TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment ° " 3 t� County Road Fund 180-000-010 Department/Fund Name Fund Num'SEip 1 0 2018 Commissioners: (mark all that apply with an"X") JE x rim aft Please be advised that after a thorough examination of my current • •• r is insufficient to pay necessary expenses of this department for this e- . t • • all the expenditures within the department budget with respect to present and future nee a S budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,500 n For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No 11 Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0108 Road Fund Operating Transfer-Weed Control $0 $4,500 $4,500 TOTAL EXPENDITURE $0 $4,500 $4,500 Reason for Appropriation/Extension Per an approved MOA with WSU Extension-Public Works will transfer$4,500 to WSU Extension -Noxious Weeds for its noxious weed control program. This request establishes the transfer budget. Respectf • •ub itte / ,-//40// Elected Official/rrpartment Head Sign, cC 4 ` 7C1 I 13' kIVEDTO: BOARD OF COUNTY COMMISSIONERS Date: Sept i RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement 302-000-0010 SEP 14 2018 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X°) J F Ste'' f COUNTY n Please be advised that after a thorough examination of my current budget it ;' IeamaNERS allocated is insufficient to pay necessary expenses of this department for this year. After'a careu�l. examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $15,000 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No n Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0017 Transfer to Parks Improvement $52,185 $15,000 $67,185 TOTAL EXPENDITURE $52,185 $15,000 $67,185 Reason for Appropriation/Extension The County has gone out for bids twice to replace the playground fence at the Port Townsend Community Center. Both times the bids came in much higher than expected. The fence is in dire need of replacement. ' Respectfu -ubmitted, r Elected Officia4artme1 7 p. ,,t 3 I I-1)13 e_ TO: BOARD OF COUNTY COMMISSIONERS Date: August 3 s" •" RE: Request for Budget Appropriation/Extension and Amendment Public Infrastructure Fund 306-000-010 SEP 1. 0 2018 r 'E Department/Fund Name Fund N ®S ON (� Commissioners: (mark all that apply with an "X") �J 1 " tJ T MINIMn Please be advised that after a thorough examination of my current budge SSIONERS allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,000 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0040 Transfer to Tri-Area Sewer Fund $225,000 $29,399 $254,399 TOTAL EXPENDITURE $225,000 $29,399 $254,399 Reason for Appropriation/Extension Per Jefferson County code 50%of Public Infrastructure Fund sales tax revenues are to be transferred to the Tri-Area Sewer Fund. This additional transfer will reconcile this amount through December 31, 2017. Respectful Submitted, Elected Official/ partment Head Silgiai CC filiEn TO: BOARD OF COUNTY COMMISSIONERS Date: August 3i, 01 RE: Request for Budget Appropriation/Extension and Amendment Tri-Area Sewer Fund 405-000-010 SEP 10 2018 Department/Fund Name Fund Nur � �F �Y Commissioners: (mark all that apply with an"X") C T n Please be advised that after a thorough examination of my current budgtQW1 : 1; R`N ERS allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense(General Fund)--Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $29,399 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0017 Transfer from Public Infrastructure $225,000 $29,399 $254,399 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Per Jefferson County code 50% of Public Infrastructure Fund sales tax revenues are to be transferred to the Tri-Area Sewer Fund. This additional transfer will reconcile this amount through December 31, 2017. Respectfull bmitted, AILd / Elected Official/rrpartment HE