HomeMy WebLinkAboutUniversity of Washington - 082718-4, �b)5,
PERSONAL SERVICES AGREEMENT
Between
University of Washington
and
Jefferson County
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
hereinafter referred to as "the County", and the University of Washington, hereinafter referred to
as "the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
1. Project Designation. The Subcontractor is retained by the County to generate deposition and
mortality estimates associated with mass marine bird beaching events along the north Pacific
coast and to provide the first ever regional assessment of unusual beaching events to
complement the existing COASST program and dataset. The personal services are funded by
a grant from the Washington State Department of Wildlife (DFW) #17-09766.
2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on March 19, 2018 and continues
through June 15, 2019 unless terminated as provided herein. Work performed prior to the
execution of this contract is hereby ratified. The agreement may not be extended beyond June
15, 2019.
4. Payment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Payment for the work provided by the Subcontractor shall not exceed
$18.331.45 in the completion of this project without express written amendment signed
by both parties to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
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University of Washington — Life History and Death History
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
f. The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
6. Indemnification. Each party (the "Indemnifying Party") shall indemnify, defend and hold
harmless the other party, its officers, agents and employees, from and against any and all
claims, losses or liability, or any portion thereof, including attorney's fees and costs, arising
from injury or death to persons, including injuries, sickness, disease or death to Indemnifying
Party's own employees, or damage to property occasioned by a negligent act, omission or
failure of the Indemnifying Party.
7. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to ROW 48,05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. UW Self -Insurance; UW hereby notifies Sponsor that as an agency of the State of
Washington and in accordance with Washington law, UW maintains a self-insurance
program pursuant to RCW §§28B,20.250, 2813.20.253, 2813.20.255, Upon Sponsor's request,
UW will provide Sponsor proof of insurance or loss coverage.
8. Independent Subcontractor. The Subcontractor and the County agree that the Subcontractor is
an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
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University of Washington — Life History and Death History
9. Covenant Against Contingent Fees. The Subcontractor warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Subcontractor, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Subcontractor,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warranty, the County shall have the right to annul this contract without liability or, in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under
this agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
11. Assignment. The Subcontractor shall not sublet or assign any of the services covered by this
agreement without the express written consent of the County.
12. Non -Waiver. Waiver by the County of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other provision.
13. Termination. The County reserves the right to terminate this contract at any time by giving
ten (10) days written notice to the Subcontractor
In the event of the death of a member, partner or officer of the Subcontractor, or any of
its supervisory personnel assigned to the project, the surviving members of the
Subcontractor hereby agree to complete the work under the terms of this
agreement, if requested to do so by the County. This section shall not be a bar to
renegotiations of this agreement between surviving members of the Subcontractor
and the County, if the County so chooses.
14. Notices Notices to the County of Jefferson shall be sent to the following address:
Tami Pokorny, NPC MRC Coordinator
Jefferson County Public Health
615 Sheridan Street
Port Townsend, WA 98368
Ph: 360/379-4498
Email: tpokorny@co.jefferson.wa.us
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University of Washington — Life History and Death History
15. Notices to Consultant shall be sent to the following address:
Julia K. Parrish
Executive Director, COASST
Box 355020
University of Washington Seattle, WA 98195
Ph: 206/221-5787
Email: jparrish@uw.edu
16. Integrated Agreement. This Agreement together with attachments or addenda, represents the
entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor.
DATED this �7 — day of Zt �- , 2018
By
Davi Sullivan, hair
Jefferson Board of County Commissioners
By
/7t7e' t�cv,�-er
Print NameC0/yi @f , `q rl GC 4-401 f
Authorized Signatory
University of Washington
Attest/Authenticated:
Caroly, Gallaway, Deploy Clerk of the Board
APIKOved as to form -
6/4
C, J,Q� Date: I� -
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
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University of Washington — life History and Death History
Exhibit A: Scope of Work
For nearly two decades, the Coastal Observation and Seabird Survey Team (COASST) has
operated as a citizen science project primarily targeting adult learners who live, work and/or
recreate in coastal communities throughout the Pacific Northwest and Alaska. COASST
currently offers two data collection modules: beached birds (since 1999) and marine debris
(since 2014). Over 1,000 individuals are actively collecting data (defined as collecting data
within the past year). COASST has trained over 4,000 coastal residents.
This project will leverage previous and other funded Coastal Observation and Seabird Survey
Team (COASST) work to extend analyses of the existing COASST dataset. The intent is to use
the outcomes of this work to share the stories of COASST data with participants, resource
managers and the public at large. The results will provide the first ever regional assessment of
unusual beaching events of marine birds, the associated mortality toll, and related environmental
conditions. Outlets for these results will include peer reviewed publications, a series of blog
entries, newsletters, public talks and integration into the COASST training. The project addresses
the Coast MRC Program benchmarks Marine Life, Sound Science, Education and Outreach and
Coastal Communities by leveraging a large science project to inform resource management and
the public while directly engaging coastal residents.
Task l:
The Subcontractor will conduct statistical analyses to generate precise deposition and mortality
estimates associated with mass beaching events along the north outer coast and to provide the
first ever regional assessment of unusual beaching events of marine birds, the associated
mortality toll, and related environmental conditions.
Deliverables:
1 a) Interim Report — Due June 15, 2018
1 b) Final Report —Due June 15, 2019
lc) Final WDFW report (see EXHIBIT B) — Due June 15, 2019
1 d) At least 5 photographs and copies of signed photo releases for use in MRC and
WDFW materials. Copies of any pertinent media articles (Due June 15, 2019)
le) Invoices and backup materials (Due June 15, 2019)
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University of Washington — Life History and Death History
BUDGET
Category
Detail
MRC Cost
estimates
Salaries/Ben.
Hillary Burgess, Science Coordinator (1.25 months); Tim Johns, Postdoctoral
Researcher (1.6 months)
$18,331.45
Equipment
and Supplies
$0
Travel
$0
Services
$0
Overhead
$0
Total In -Kind
$0
Total NPC
MRC Cost
$18,331.45
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University of Washington — Life History and Death History
Exhibit B: WDFW Final Report Form
Page 7 of 7
ft
Project Title:
MRC:
Project leader's Name:
WDFW Contract#:
Has this project been completed? Yes ❑ Ongoing Project ❑
If no, describe below the reasons why this project wasn't completed by the deadline:
Project Funds Awarded: $ Project Funds Spent: $
If any funds weren't spent, please explain why below:
Was any inventoriable equipment purchased with your MRC funds for this project? Yes ❑ No ❑
If you did purchase any inventoriable equipment, you will be contacted about returning the equipment
to WDFW or to discuss the possibility of a loan agreement to allow continued use of the equipment.
Have all Volunteer Registration Forms been turned in? Yes ❑ No ❑
Have all Volunteer Timesheets been turned in? Yes ❑ No ❑
Have all reimbursement requests been turned in? Yes ❑ No ❑
Please submit any remaining volunteer registration forms, volunteer timesheets, and reimbursement
requests with this report.
How many total volunteer hours were used on this project?
Please describe the accomplishments of the project below:
How did the public and/or fish and wildlife benefit from your project's activities?
Please list the names of any WDFW personnel that provided assistance to your project:
Use the space below to provide comments about your experience with the Coastal MRC Program or
describe your ideas for program improvement:
The information provided in this report will be included in the annual report to the governor and the
appropriate committees of the legislature. This report will also be made available to all grantees, the
Fish and Wildlife Commission, the Director of WDFW, WDFW's Executive Management Team and other
personnel within WDFW as well as the general public (via our webpage). Please send photographs of
project activity (with photographer's full name) as an e-mail attachment to:
0essi.doerpinghaus@dfw.wa.eov (for possible use in the report).
The information that you provide in this report may be used in evaluating future Coastal MRC project
proposals.
Name (if sending electronically) or Signature (if sending hard copy):
Date:
Send completed final reports to the program coordinator:
jessi.doerpinghaus@dfw.wa.gov
Or
WDFW
ATTN JESSI DOERPINGHAUS
48 DEVONSHIRE ROAD
MONTESANO, WA 98563
615 Sheridan Street
Port Townsend, WA 98368
V6t$M�4'�Sonwww.JeffersonCountyPublicHealth.org
Public HeConsent
13 2018
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Stuart Whitford, Environmental Public Health Director
Tami Pokorny, Environmental Public Health Specialist II
DATE: &!� ' C�o 1
SUBJECT: Agenda Item — Personal Service Agreement, University of Washington;
March 19, 2018 -June 15, 2019; $18,331.45
STATEMENT OF ISSUE:
Jefferson County Public Health, Environmental Public Health Division, requests Board approval of the
Personal Services Agreement with the University of Washington for marine bird beaching assessment;
March 19, 2018 — June 15, 2019; $18,331.45
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
The purpose of this agreement is to generate deposition and mortality estimates associated with mass
marine bird beaching events along the north Pacific coast and to provide the first ever regional assessment
of unusual beaching events to complement the existing COASST program and dataset.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This project was selected and recommended by the North Pacific Coast MRC through its RFP process
through WDFW's Coastal MRC Program. The contract is fully funded by a grant from the Washington State
Department of Wildlife (DFW) #17-09766.
RECOMMENDATION:
JCPH management request approval of Personal Services Agreement, University of Washington; March 19,
2018 — June 15, 2019; $18,331.45
orley, Coad ty Administrator Date
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
2018 WQ-18-037
CONTRACT REVIEW FORM
CONTRACT WITH: University of Washington
CONTRACT FOR: Marine Bird Beaching Assessment TERM: March 19,2018 —June 15, 2019
COUNTY DEPARTMENT: Jefferson County Public Health
For More Information Contact: Tami Pokorny
Contact Phone #: X498
RETURN TO: Jenny Matter RETURN BY: ASAP
AMOUNT: $18,331.45
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
PROCESS:
Step 1: REVIEW BY RIS_,,, GEJV
Review by:"
Date ReJiewed�_
APPROVED FORM
omments:
❑ Exempt from Bid Process
❑ Consultant Selection Process
❑ Cooperative Purchase
❑ Competitive Sealed Bid
❑ Small Work Roster
❑ Vendor List Bid
RI RFP or RFQ
❑ Other:
/ice 4: � 5 -/,,
for revision (See Comments)
Step 2: REVIEW BY PROSE ING A T R Y
Review by: .
Date Reviewed:
2f APPROVED AS TO FORM*'11\6-turned for revision (See Comments)
Comments: /f •4, A_ _ lw /. / 't, /to l�tG
(This form to stay with contract throughout the contract review process)
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487