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HomeMy WebLinkAboutM041700District No. I Commissioner: Dan Harpole District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: Charles Saddler Deputy County Administrator: David Goldsmith Clerk of the Board: Loma Delaney MINUTES Week of April 17, 2000 The meeting was called to order by Chairman Richard Wojt. Commissioners Dan Harpole and Glen Huntingford were both present. COUNTY ADMINISTRA TORS BRIEFING SESSION: County Administrator Charles Saddler updated the Board on enabling documents transferring authority to the County Administrator's position. He presented a draft resolution that deals with transferring authority and explained that some items will require more work i.e. the Personnel Policy that deals with the Board as a Hearing Officer in personnel matters will need extensive changes and may require bargaining with the Unions; and the authority for approving contracts will require more input from the Board to determine how this should be handled. Approval of Minutes: Commissioner Harpole moved to approve the minutes of the week April 3, 2000 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: A request that the Transit Authority Board reconsider their decision to retain a consulting firm to help hire a new Transit Director; a request that the Board look into whether a private firm can buy a water system from a city when citizens would have to form a district before they could purchase the system; four more requests that the State Department of Transportation (DOT) be enlisted to help with the hiring of a Transit Director and not an expensive consulting firm; and a request that the Board re-consider the designation of a provisional UGA in the Tri Area because the County needs planned development. Page 1 Commissioners Meeting Minutes: Week of April 17, 2000 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to approve and adopt all of the items on the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 31-00 re: Vacation of a Portion of an Alley in the Plat of Irondale No. 5; Bishop Brothers Construction, Petitioners 2. AGREEMENT (#CZM310 - Grant #G0000122), Amendment #1 re: Grant Funding for the Northwest Straits Project; Amending Scope of Work and Extending Completion Date; Jefferson County Marine Resources Committee; Washington State Department of Ecology 3. AGREEMENT, Local Agency and Federal Aid Project Prospectus re: Emergency Repairs to Upper Hoh Road; Located in the West End of Jefferson County; Jefferson County Public Works; Washington State Department of Transportation 4. AGREEMENT #CA-051099-010, Supplement #2 re: Consultant Services For Culvert Replacement Projects; Amending Scope of Work and Extending Completion Date; Jefferson County Public Works; Tetra Tech/KCM, Inc. 5. AGREEMENT #36001266, lnterlocal re: Rental of 50' Big "R" Steel Bridge with Guardrails to Facilitate Installation of Culvert Replacement on Ludlow Bay Road; Jefferson County Public Works; Washington State Department of Fish and Wildlife 6. AGREEMENT, Amendment re: Lease of Additional Office Space (Room 18-346 sq. feet) at the Post Office/Federal Building; Jefferson County Public Works; United States Postal Service 7. Tax Title and Jefferson County Owned Property Policy & Procedures; Jefferson County Treasurer 8. Appoint Member to Serve a Three (3) Year Term on the Jefferson County Substance Abuse Services Advisory Board; Term Expires February 9, 2003; Dennis Kelly, Washington State Department of Social and Health Services (DSHS) 9. Appoint Member to Serve a Three (3) Year Term on the Gardiner Community Center Board of Directors; Term Expires April 17, 2003; Rosalie DiMaggio PUBLIC WORKS BID OPENING re: Vendor Supply Year 2000 Asphalt Concrete Requirements for Various County Road Maintenance Projects: Operations Manager Aubrey Palmer opened and read the bids received as follows: Ace Paving, PO Box 4520, Bremerton point of delivery Gorst or Silverdale Class B East County $28.00 per ton - bid $168,000 Class B West County No bid MC250 cold mix East County $30 per ton - bid 7,500 MC250 cold mix West County No bid Total bid 175,500.00 Page 2 Commissioners Meeting Minutes: Week of April 17, 2000 Lakeside Industries, PO Box 728 Port Angeles, WA Point of deliver is Port Angeles Class B East County $26 per ton - bid $156,000 Class B West County $26 per ton - bid 39,000 MC250 East County $35 per ton - bid 8,750 MC250 West County $35 per ton - bid 3,500 Total bid $207,250.00 Commissioner Harpole moved that the Department review the bids and bring a recommendation back to the Board on the bid award that is to the best advantage of the County. Commissioner Huntingford seconded the motion and asked if the Ace Paving bid is for asphalt made in Jefferson County? Aubrey Palmer reported that they did not submit a bid on that basis since their plant here is not currently permitted. Richard Christiansen, President of Ace Paving, explained that they have been trying to get a permit for the last 2 years. They have all of their State permits and are now down to about 20 small items before the County permit is issued. He can't submit a bid based on that permit because it isn't approved. He hired Madrona Planning to do the paperwork, but there seems to be a fear factor here that precludes this permit being approved. There was a permit for that same site 10 years ago. The bid would be cheaper if it could be delivered from this site. He is very frustrated and feels like the company has been stonewalled every time they get to a certain point. The Chair called for a vote on the motion. The motion carried by a unanimous vote. Commissioner Huntingford asked for an update on the status of the Ace Paving permit. Planning Manager Warren Hart reported that Ace Paving sent a letter to DCD at the end of last week addressing the SEPA issues. The Department's response will go out to Ace Paving today. Mr. Christiansen explained that he went to a State Senator last week to get the State DOE to look at their permit and it has finally been resolved at the State level, now it has to go to the County. Commissioner l-tuntingford asked/'or a review of the County's process on this permit application to see what the problems were and how the process can be improved in the future. Community Development Director Al Scalf advised that they will review the process with the County Administrator. Status Report on Contract for Inventory for Telecommunications: Bruce Laurie, Transportation Manager, reported on the status of the Phase I inventory and Phase li assessment including the accomplishments to date; the current activities and the upcoming activities. Status Report on Courthouse Basement Remodel: This report was postponed. Page 3 Commissioners Meeting Minutes: Week of April 17, 2000 COMMUNITY DEVELOPMENT Proposed Ordinance Amending the Interim Controls' Ordinance (ICO) and Hearing Notice; To Provide the Zoning Administrator with the Authority and Criteria to Review Applications for Consistency with Section 13 Use Table: A1 Scalfreviewed the proposed draft ordinance and set the hearing date of May 8, 2000 at 2 p.m. Commissioner Huntingford moved to set the hearing date as suggested for the proposed ordinance. Commissioner Harpole seconded the motion which carried by a unanimous vote. Proposed Resolution Establishing that Jefferson County will Not Accept Certain Proposed Comprehensive Plan Amendments from its Citizens During 2000: Commissioner Harpole asked when the limited Comprehensive Plan Amendments will be accepted and how that will impact DCD's work load? A1 Scalf reported that the Comprehensive Plan outlines the date that this process can start. The Planning Commission is reviewing the Comprehensive Plan Amendment process. Commissioner Harpole asked if work will be done on Land Use Goals 3.0 and 5.0 before amendments fi'om the public are considered? Warren Hart reported that is correct. He added that there are other counties currently doing this type of amendment. As a result, this could reduce the amount of time it will take for Jefferson County's process. Commissioner Harpole moved to approve RESOLUTION NO. 32-00 establishing that Jefferson County will not accept certain proposed Comprehensive Plan Amendments from its citizens during 2000. Commissioner Huntingfbrd seconded the motion which carried by a unanimous vote. HEARING re: Franchise Application for a Natural Gas Distribution System in Unincorporated Jefferson County; Cascade Natural Gas, Inc., Applicant: Transportation Manager Bruce Laurie explained that this franchise application is to use County right-of-way and County property for the installation and maintenance ora natural gas pipeline. He pointed out that the fi'anchise is for all of unincorporated Jefferson County. He reviewed the public process that has been done to this point. Comments from DCD and Fire Districts 1,2, 3, and 6 have been incorporated in the preliminary findings. The preliminary recommendation from Public Works would be that the Board enter into negotiations with Cascade Natural Gas, Inc. to develop a mutually acceptable non-exclusive agreement, based on Ordinance 01-0103-00, the comments contained in the staff report, and the comments received at the public hearing. He asked that the Board continue the deliberation portion of the public hearing for 60 days to allow time to develop the franchise agreement and present it for final review and approval by the Board. This process will also include coordinating with the City of Port Townsend because they are also processing a franchise application at this time. Page 4 Commissioners Meeting Minutes: Week of April 17, 2000 Commissioner Harpole stated the he wants to make sure that the comments from the fire districts are addressed in the negotiations. He asked that staff contact other counties who have natural gas pipeline fi-anchises. Chairman Wojt opened the public testimony portion of the heating. Gary_ Iverson, representing Cascade Natural Gas, Inc., explained that they are not sure at this point the exact location where the pipeline will be installed in the County. He discussed the concerns of the fire districts about trenching. They have been in business for over 50 years and have installed over 7,100 miles of service and distribution lines and they have never had a trench issue. They work closely with the communities they serve and provide annual training to all fire districts about how to handle a fire or gas leak. Road closures are not usually required to get gas from one side ora road to the other because of the trenchless technology that is used today. Dave Woodruff, Port Ludlow, asked Mr. Iverson if the Sensor, a vessel moored in Oak Bay is doing work for his company? Gary_ lverson, replied no. Dave Woodruff, asked where the line is going to come ashore? Gary_ Iverson, explained that fight now they are evaluating several corridors in Puget Sound. They have been looking at banded areas and have not gotten specific. Any stream or fiver crossing will be prohibited. The exact area will still need to be evaluated. Dave Woodruff, asked where the line will be landing in Jefferson County? Ga_ry Iverson, answered that the likelihood is near Port Ludlow. Dave Woodruff, asked if when the line is brought ashore, would it be brought up at a County road end? Gary_ Iverson, replied that they try to run the transmission lines along a County road. Dave Woodruff, stated that he read on the internet about a gas line in the State that was damaged by a contractor. There was escaping gas that took several hours to repair. He said that he is interested in public safety issues, as well as where the pipeline is going to be located. Page 5 Commissioners Meeting Minutes: Week of April 17, 2000 Gary_ Iverson, reported that their crews routinely walk the service lines and distribution systems to find out if there is a leak. They also have a data acquisition system that monitors the pressure in the lines. Jack Randall, Cascade Natural Gas, Inc., added that there is, on occasion, a possibility of escaping gas for a short period of time -- up to an hour. If the conditions are safe, it's best to take the time to evaluate whether the system requires shutting down. That isn't always the first option. They work closely with the fire departments in these situations. Dave Woodruff, asked if there would be any comment on the siting of the system at a later date? Bruce Laurie explained that the County's franchise application doesn't deal with any construction or construction location. As a utility, certain parts of the project are exempt from SEPA, but transmission lines require SEPA review. Chairman Wojt asked how the County deals with multiple franchises in the same area? Bruce Laurie explained that the newest utility, which would be Cascade Natural Gas, Inc., is required to take any existing utility lines into consideration when they plan their route. Hearing no further comments, the Chair closed the public testimony portion of the hearing. Commissioner Huntingford stated that the main concerns from residents that he has talked with are: the public safety issues; where the pipeline will come aground? and what construction methods will be used to come across the Sound? He added that many people used natural gas before they moved into the County and see it as a positive alternative. Commissioner Huntingford moved to accept written comments on the franchise application until 5 p.m. on Friday, April 21,2000 and to accept staff's recommendation to keep the deliberation portion of the public hearing open for 60 days in order to develop the franchise agreement. Commissioner Harpole asked that staff work proactively with other utilities during this same time and that they may want to consider installing other types of lines as well. Commissioner Harpole seconded the motion which carded by a unanimous vote. The Board recessed at the close of the public hearing and reconvened later in the day for the following public hearing. Chairman Wojt and Commissioner Harpole were present. Page 6 Commissioners Meeting Minutes: Week of April 17, 2000 HEARING re: Proposed Amendments to the Emergency Interim Control Ordinance (ELCO) #06-0828~98; With Respect to Siting of Public Purpose Facilities and Changing the Name to Interim Control Ordinance: Planning Manager Warren Hart reported the procedures that were followed for this public hearing. He explained that the amendments to this ordinance will allow public purpose facilities in all zones of the County as a permitted outright use and the name of the ordinance will change fi.om Emergency Interim Control Ordinance to Interim Control Ordinance. Chairman Wojt opened the public hearing. Hearing no public comment, the Chair closed the public hearing. Commissioner Harpole moved to approve ORDINANCE NO. 03-0417-00 as presented. Chairman Wojt seconded the motion which carried. M EETINQ.ADJOURNED " .~' ~ .... ~': Loma Delaney, CMC Clerk of the Board ~T N an Harpole, ~ Page 7