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HomeMy WebLinkAboutM031097 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: District No.2 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of March 10, 1997 Commissioner Daniel Harpole was present when the meeting was called to order by Chairman Richard W ojt. Commissioner Glen Huntingford was not present. COMMISSIONERS BRIEFING SESSION: APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of February 24 and March 3, 1997 as presented. Chairman Wojt seconded the motion. The motion carried. Patrice Daylo, aallam-Jefferson Community Action re: Addendum to Emergency Shelter Grant Program (E.S. G.P.) from the U.S. Department of Housing and Urban Development: Patrice Daylo reported that an addendum has been prepared for the Emergency Shelter Grant Program. This addendum if approved will allow the carry over $2,600 in funds that were not used last year into this grant. These funds can only be used for renting motel/hotel rooms. Chairman W ojt pointed out that he is the Chairman of the CAC Board as well as the Chairman of the Board of Commissioners and would be signing this grant twice. The Clerk suggested that both Commissioners sign the document, so there is no confusion that Chairman W ojt is acting on behalf of the County in this action. Commissioner Harpole moved to approve the addendum as presented. Chairman Wojt seconded the motion which carried. PUBLIC SERVICES BRIEFING: Deputy Director of Public Services David Goldsmith reported that negotiations have been concluded with the UFCW on their contract. The Union employees ratified the contract by vote on Friday. He then reviewed the new provisions of the contract including: Page 1 V01_, '>3.., AiQ i...,' r ,..i; .A...",- - Commissioners Meeting Minutes Week of March 10, 1997 performance evaluations and 20 hours of training are required before step increases can occur; the length of time between longevity steps (after step 5) has been changed; the Family Medical Leave language has been cleaned up to be the same as what is in the Personnel Policy; there is a 2 week notice required for termination; an employee can use a day of sick leave to attend the funeral of a family member that is not "immediate" family. This contract is for three years. The final contract should be ready for the Board's approval on next week's agenda. Public Services Director Gary Rowe reported that the new schedule for the Commissioners Monday meeting is ready for review at the Public Services meeting tomorrow. The new schedule will be implemented at the April 7, 1997 Commissioner's meeting. A Comprehensive Plan workshop is scheduled for March 19, 1997 from 2 - 4 p.m. The Prosecuting Attorney has asked for some time to address issues, but that discussion will have to be scheduled at a different time. The first Commissioners "On the Road" meeting is scheduled for 7 p.m. March 19, 1997 at the Quilcene Community Center. A handout of Comprehensive Plan meeting times will be available, so the meeting doesn't turn into a Comprehensive Plan meeting. The Commissioner's issues workshop is scheduled for March 20, 1997 at Fort Worden. Another water resources workshop will be scheduled as soon as possible. There have been on-going phone system problems at the Permit Center and Health Department both located in the Castle Hill Center. U.S. West is working on the problems, and a reconfiguration is being done. Commissioner Harpole asked that contractual services for the Tri Area be discussed at the first Comprehensive Plan Team meeting. Gary Rowe stated that he will make sure this is added to the meeting agenda. Chairman W ojt stated that he still is in a quandary about the "On the Road" meetings and the Compre- hensive Plan meetings being scheduled. Gary Rowe explained that the Comprehensive Plan meetings will include the Planning Commission, as well as the Board, and will become the official record of the public process for Comprehensive Plan. The "On the Road" meetings are not part of the official record for the Comprehensive Plan. These meetings are community oriented meetings. Chairman W ojt stated that he feels an agenda is needed if the "On the Road" meetings are going to be effective. Gary Rowe explained that one of the elements of the "On the Road" meetings has been an open agenda to allow the citizens to discuss what interests them. The Board members concurred that the agenda could allow the first part of the meeting to be for discussion of the issues the County is aware of in an area, followed by an open time for the community to ask questions or discussion of other issues. Page 2 VOL 23 r~~.:~. '79 Commissioners Meeting Minutes Week of March 10, 1997 PUBLIC COMMENT PERIOD: The following items were discussed: A grant applica- tion to the National Endowment for the Arts for an art project called "Fish Hill" on Port of Port Townsend property along Airport Cutoff Road (SRI9), and a request that the County support this project. (Commissioner Harpole moved that the Board support this project. Chairman Wojt seconded the motion. The motion carried); the drafting of the scope of work for the Comprehensive Plan review which will include the work in the Tri Area; concern that the following items will limit the scope of work the County needs to do -- the Comprehensive Water Service Plan which will be approved by the Department of Health, the City of Port Townsend Water Plan, a research study of water in the Tri Area done by CH2M Hill, and the draft Comprehensive Plan; how the draft Comprehensive Plan can be reviewed when it isn't complete because it doesn't include water quality information; a man stated that he is having a problem applying for an address, a building and a septic permit, for a property that doesn't have a road access to it yet (AI Scalf reported that he has a meeting scheduled for tomorrow with the man making this comment to discuss his issues); and the Board should be prepared to discuss the Solid Waste drop box closures, and recycling at their "On the Road" meeting in Quilcene. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole stated regarding the first Consent Agenda item, that the Law and Justice Departments are supportive of the Prosecuting Attorney's request for additional staff, but the issue of space for this staff is not resolved. His preference is to meet the space needs in the current offices occupied by the Prosecuting Attorney. Commissioner Harpole moved to approve the Consent Agenda items as presented. Chairman Wojt seconded the motion which carried. 1. RESOLUTION NO. 42-97 re: In the Matter of Amending the 1997 Staffing Adopted as Part of the 1997 Budget 2. AGREEMENT, Interlocal re: 1997 Community Services Funding; Tri-Area Teen Center 3. CONTRACT, Supplement No.1 re: Amending Completion Time ofTri-Area Circulation Plan; Jefferson County Public Works; Berryman & Henigar 4. Letter of Support for Water Quality Implementation Grant Application; Washington State Conservation Commission BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER BUSINESS Discussion re: Advance TraveVOut of State Travel Request; American Planning Association (A.P.A.) Conference, San Diego, CA; John Holgate: Community Services Director AI Scalf reported that he is proposing to send John Holgate to San Diego for the APA Conference. There is funding for this trip in the budget and he recommends that the request be approved. This will help the Page 3 VOL 23 r~r.: 180 Commissioners Meeting Minutes Week of March 10, 1997 ~ Department keep in touch with up to date planning theories. Commissioner Harpole moved to approve the out of state travel request for John Holgate. Chairman Wojt seconded the motion. The motion carried. Chairman W ojt asked when the Executive Summary of the Comprehensive Plan will be available to the public? John Holgate reported that they are calling this summary a Citizens Guide and it is currently being reviewed by staff It should be available to the public on Wednesday. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry reported that she had a request regarding the need for more space for the Prosecuting. She asked if the Board wants her to proceed with trying to address space needs for the Prosecuting Attorney's Office? Commissioner Harpole stated that he has discussed this issue with many employees who have expressed concern that they may lose their lunch room. When the request was first made, the Prosecuting Attorney had noted that they could meet their space needs within their current office space on an interim basis. Due to the renovation costs which would be required to make the changes suggested, he requested that the Prosecuting Attorney's Office work with the Facilities Department to determine ways that space could be redesigned in their current office to accommodate these employees. Klara Fabry then eXplained that there is currently 410 square feet per employee in the Prosecuting Attorney's Offices. If two more employees are added that would bring that figure down to 350 square feet per employee. There is a need for privacy and confidentiality for the employees in the Prosecuting Attorney's Office to work with the people they serve. The discussion continued regarding the space needs of the Prosecuting Attorney's Office and alterna- tives for providing that space. David Skeen reported that they have continuing problems with the need for private meeting spaces for the CrimelVictim program and the attorneys. He suggested that a partition be put up to divide his office space into two spaces. He will also need other efficiencies for the criminal staff Commissioner W ojt suggested that possibly a space could be created in the upstairs hallway for a conference room for the CrimeNictims program. Commissioner Harpole asked what types of efficiencies the Prosecuting Attorney is talking about? David Skeen suggested that better dividers in the spaces for the criminal department would be one efficiency. The Board concurred that Public Works prepare a proposal to make changes the Prosecuting Attorney's Office. Klara Fabry continued with her briefing. After the LIT meeting last week in Quilcene, the Department had positive comments from the Flood Advisory Board. She feels it will be possible to have an adopted flood control plan for the Quilcene Flood Control District this year. A discussion was held between the Board and Skookum regarding the Moderate Risk Waste Facility last week. A multi-agency meeting will be scheduled in the near future to see if a regional approach to the Solid Waste issues would be more reasonable than a county by county approach. Page 4 VOL 23 r~f:: 1~1 Commissioners Meeting Minutes Week of March 10, 1997 ~ The Public Works Department is gathering information on a disposal collection district for Solid Waste. A meeting was held yesterday on the Larry Scott Memorial Trail. The City still has concerns about equestrian usage of the trail inside the City limits. A meeting is scheduled to discuss this further with the City. A Park Board meeting is being held Wednesday, with a public meeting for the Park scheduled for Thursday at the Tri Area Community Center at 3 p.m. The Park Board has a retreat scheduled for Saturday. The workshop on Old Gardiner Road has been scheduled for April 7, 1997. Chairman Wojt suggested that a small barrier or painted stripes be placed on the Upper Hoh Road in the residential area where cars are not supposed to pass. Klara Fabry will check further into options for controlling the traffic in this area of the road. Application for Assistance from the Veterans Relief Fund: Commissioner Harpole moved to approve the an application for assistance from the Veterans Relief Fund in the amount of $348.45. Chairman Wojt seconded the motion. The motion carried. .,..". .. J~~' D,' .. '. , ."'._ ,,~:I, \ . ....'.~ "'~r i I "\' SEAL ,- . .. . ' 1- (Excused Absence) Glen Huntingford, Member Page 5 VOL 23 r~l: 182