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HomeMy WebLinkAboutM031797 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No. 2 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of March 17, 1997 Chairman Richard W ojt called the meeting to order in the presence of Commissioners Daniel Harpole and Glen Huntingford. COMMISSIONERS BRIEFING SESSION: APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of March 10, 1997 as read. Chairman Wojt seconded the motion which carried. The Board then interviewed Willard Gariss who is interested in serving on the Jefferson County Planning Commission, and briefly discussed their ideas for how to proceed with appointing members to the reconstituted Planning Commission. PUBLIC SERVICES BRIEFING: Deputy Director of Public Services David Goldsmith reported that the Board received a letter from the Civil Service Commission regarding the Sheriffs request to add three additional Sergeant designations to the staffing schedule. The Prosecuting Attorney has offered to provide some funding from the Drug Fund to help cover the cost of adding another Sergeant for Operations. The other two Sergeant positions would be for the Custody/Corrections Division. Gary Rowe reported that the staffing schedule would not be changed because it only identifies the number of positions and not their classifications. The Board needs to approve adding these classifications for Civil Service testing. Commissioner Harpole moved to approve three new Civil Service Sergeant designtions in the Sheriff s Office. Commissioner Huntingford seconded the motion which carried by a unanimous vote. David Goldsmith then explained that the UFCW contract is being signed by the Union and should be ready for the Board's approval later this week. Page 1 ," ')(~' "04 ,,,,,J I . ......C- . Commissioners Meeting Minutes Week of March 17, 1997 ~ Public Services Director Gary Rowe reviewed the meetings scheduled for the Board this week including a Comprehensive Plan Team Meeting on Wednesday as well as the first in the series of "On the Road" meetings in Quilcene on Wednesday. The Board will be considering the appointments to the Planning Commission tomorrow at 3 p.m. The Planning Department is working on draft by-laws and the Resolution to set the new Planning Commis- sion in place. Chairman Wojt noted that there is a critical vote coming up in the State House of Representatives and the Senate regarding enhanced 911 funding. The Board members will be faxing a letter of support to the Committee members to try and keep this legislation alive. PUBLIC COMMENT PERIOD: The following items were discussed: the subject matter of the meeting scheduled for the Board at 3:30 p.m.; the schedule and plan for review of the draft Comprehensive Plan (Gary Rowe answered that this process and draft review schedules will be discussed on Wednesday from 2-4 p.m.); the lack of advertising for the Water Fair sponsored by the County last week and the need for better advertising for such events to get community participation; the mess on East Price Street with mobile homes that may not have water service; and a concern about the Permit Center staff requiring an Army Corps of Engineers permit application for construction of a driveway on property located off South Point Road. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to approve and adopt all of the items on the Consent Agenda as submitted. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. 1. CONTRACT re: Purchase and Removal of Building for Quilcene Community Center Expansion Project #QCI311; St. Paul's Episcopal Parish 2. AGREEMENT re: Consulting Services for the Big Quilcene River Comprehensive Plan Project #QFI284; Jefferson County Public Works; GeoEngineers, Inc. 3. AGREEMENT re: Fiscal and Administrative Services; Jefferson County Health and Human Services; Jefferson County Community Network 4. AGREEMENT, Interlocal re: Regional Micro-Enterprise Project - Olympic Microloan Fund; Economic Development Council - Community Development Block Grant; Jefferson County Public Services; Clallam, Grays Harbor, Island, Mason, Pacific, Thurston, and Wahkiakum Counties 5. Shoreline Substantial Development Permit Application, SDP96-0010; To Repair and Upgrade an Existing Boat Ramp; Located at the end of Linger Longer Road, Quilcene; Port of Port Townsend, Applicant 6. Request for Little League Grant Program Funding, $14,247.29; For Backstops, Dugouts, Fencing, and Irrigation Supplies for Field; Quilcene Little League 7. Request for Community Center Grant Funding, $2,050; For Chair Recovering, Painting, Carpet Cleaning, and Purchase of Dishes; Tri-Area Community Center Page 2 VOL 23 t~L,185 Commissioners Meeting Minutes Week of March 17, 1997 ~ APPROVAL AND ADOPTION OF THE CONSENT AGENDA - Continued 8. Appoint Member to Serve Another Two (2) Year Term Representing Skookum Products and Services on the Jefferson County Solid Waste Advisory Committee; Daniel Deane 9. Appoint Member to Serve Another Five (5) Year Term on the Jefferson County Library District Board of Trustees; Diane S. Reynolds 10. Appoint Two (2) Members to Serve Another Four (4) Year Term on the Jefferson County Open Space Advisory Board; Charles Boggs and Charles Wilson 11. Accept Resignation; Quilcene Flood Board; Diane Hearst 12. Accept Resignations from Three (3) Members and Appoint Four (4) New Members to Serve Three (3) Year Terms on the Developmental Disabilities Advisory Board: Resigned Members: Carolyn Major, Robert McCaughin, and Louise Raymond New Members: Carl Hanson, Ted Shoulberg, Marlaina Verraes, and Rob Clark BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND PERMIT CENTER BUSINESS Request for Advance Travel/Out of State Travel; To Attend Society of Wetland Scientists Seminar in Corvallis, Oregon; Jefferson County Permit Center, Development Review Division; Lauren Mark: AI Scalf reported that Lauren Mark is enrolled in a Professional Wetland Scientist training program and this request is to continue that training program. There is funding in the Permit Center budget to cover this expenditure. Commissioner Huntingford moved to approve this request. Commissioner Harpole seconded the motion which carried by a unanimous vote. Administrative Decisions by the Director of Community Development and the Quasi- Judicial Process: AI Scalf asked if the Board would be able to give him guidance on policy issues with regard to administrative decisions. The Board cautioned that questions would have to be structured in such a way that the quasi-judicial process is protected for individual projects. The discussion continued regarding the authority given to the Director of Community Development to make certain administrative decisions. Copies of the Draft Comprehensive Plan for the Previous Planning and Shoreline Commission Members: The Board directed that all previous members of the Planning and Shoreline Commissions that request a copy of the draft Comprehensive Plan be given one free of charge. PUBLIC WORKS DIRECTOR'S BRIEFING: Public Works Director Klara Fabry updated the Board as follows: .. Presented a memo updating them on the Trail Project. Page 3 VOL 23 r~r.~186 Commissioners Meeting Minutes Week of March 17, 1997 '0' ~ The Hoh Tribe applied for a grant from the Washington State Department of Ecology for the mitigation project on the Hoh River. The DOE determined that since the Tribe is not part of the Federal Flood Insurance program they can't be a direct recipient of the grant funding. Research is being done on what would be involved for the County to be the grant recipient and administer this grant for the Tribe. ~ The Road Crew will be starting a 4 day work week with a 6 a.m. to 4 p.m. shift on April 7, 1997. ~ Interviews are being done this week to fill the Operator II position. ~ Valerie Green will be working with the Prosecuting Attorney's Office regarding their space renovation. ~ April 10, 1997 has been set as the tentative date for a regional meeting on Solid Waste issues. The meeting will start at 1 :30 p.m. at the Clallam County Courthouse and will include several cities, Clallam and Jefferson Counties and the Indian Tribes. Commissioner Harpole reported that he attended part of the Parks Advisory Board Retreat on Saturday and complimented Warren Steurer for his facilitation of the meeting. The Board then met in Executive Session with the Prosecuting Attorney, the Public Works Director and the Treasurer regarding potential litigation. Bond Counsel for Issuing Bonds for Road Improvement Districts: Commissioner Harpole moved to advise the Prosecuting Attorney's Office that the County is waiving it's concern regarding possible conflicts of interest with the firm of Foster, Pepper and Shetlleman for the issuance of Road Improvement District Bonds. Commissioner Huntingford seconded the motion which carried by a unanimous vote. HEARING re: Creation of Little Quilcene Flood Control Sub-Zone District: Ken Cook, Public Works Engineer I, reported that when the Big Quilcene Flood Control Sub-Zone District was created the Little Quilcene River drainage was to be included. It has since been found that the Little Quilcene River is in a different drainage area and therefore can't be in the same Flood Control Sub-Zone District. Under the provisions of the RCW, the Advisory Board for the Big Quilcene Flood Control Sub- Zone District can serve as the Advisory Board for both of these Districts. Mari Phillips. Advisory Board Member, stated that originally it was thought that the one Sub-Zone District could rule over both drainage areas, but it was found that is not true. The current Advisory Board has several members that were appointed to represent the Little Quilcene area and the Advisory Board can handle both Districts. The Chairman opened the public hearing. Hearing no comments for or against the creation of the Little Quilcene Sub-Zone District, the Chairman closed the public hearing. Page 4 VOL 23 I'M;' 187 Commissioners Meeting Minutes Week of March 17, 1997 Commissioner Huntingford moved that the Little Quilcene Flood Control Sub-Zone District be created. Commissioner Harpole, seconded the motion which carried by a unanimous vote. Klara Fabry reported that a resolution will be drawn up to create this new Sub-Zone District and it will be on the Consent Agenda next week for the Board's approval. The Board met in Executive Session with the Prosecuting Attorney, the Public Services Director and Public Works Director regarding potential litigation. Discussion Re: Planning Projects: Prosecuting Attorney David Skeen reported that he and Paul McIlrath reviewed a representative sample offiles on projects at the Permit Center. Their primary focus is to assure compliance with the Interim Growth Strategies Ordinance and the draft Comprehensive Plan. The Interim Growth Strategies Ordinance was drafted to meet a need, but it wasn't expected to be in place for a number of years. He feels that the Board needs to provide written direction to the Permit Center on the interpretation of the Interim Growth Strategies Ordinance. Chairman Wojt stated that he is concerned about the differences between the two maps (the one in the draft Comprehensive Plan and the one in the Interim Growth Strategies Ordinance), and commercial developments. Frank Gifford noted that home based businesses need to be addressed also. Commissioner Harpole asked if there is a "land rush" happening since the Comprehensive Plan came out? AI Scalf reported that there is no land rush on commercial property. In terms of subdivisions, people are coming in and looking at the differences between the two maps. There are five (5) pre- applications on file which create 17 lots covering 120 acres with an average density of five acres. Michelle Grewell reported that 10 pre -applications were received prior to or on February 14. One application came in for 3 lots the week of February 24. Chairman Wojt asked if these applications are concentrated in any particular area? Michelle Grewell reported that most are in the Coyle area or the Tri Area. Associate Planner Barry Berezowsky explained that it will be hard and frustrating for the Planning Commission and the Planning staff to work on land use densities if they are allowed to change constantly. It will be like working with a moving target. The discussion continued regarding the differences between the two maps and how allowing business as usual could make the draft Comprehen- sive Plan map moot. Senior Planner John Holgate added that all they would like to do is keep the Planning Commission's options open over the months it will take to adopt the Comprehensive Plan. A moratorium would provide the window of opportunity the Planning Commission needs to review the draft Plan with the citizens. Commissioner Harpole stated that he doesn't know the preferences of the community and he doesn't feel that County should allow the planning work that has been done to date, at a cost of approximately $2.5 million dollars, to be eroded for the eight to ten months it will take to allow the public review Page 5 VOL 23 r~C~ 188 Commissioners Meeting Minutes Week of March 17, 1997 ~ necessary for adoption of the Comprehensive Plan. Commissioner Huntingford noted concern that there is not much in the draft Comprehensive Plan that reflects what is in the community plans. Chairman Wojt asked what direction the Planning Department needs? AI Scalf reported that they don't know at what point a moratorium should be considered, but they have developed a spreadsheet with four options for the Board's consideration. There are concerns about the number of pre-applications and what can be done with the projects that are currently in the review process. Commissioner Harpole stated that he is not advocating stopping building permits, he is advocating no more subdivision of land. David Skeen pointed out that the Permit Center and Planning staff need direction on how to implement the regulations that are in place. After continued discussion of the issues, the Board asked that the staff of Long Range Planning, Permit Center and Prosecuting Attorney work together to develop a draft ordinance to address the issues and present it for review and discussion at next week's meeting. The meeting was recessed at the conclusion of the scheduled business and reconvened on Tuesday morning with all three Board members present to interview Vicky Eldridge and Michelle Sandoval who are both interested in serving on the Jefferson County Planning Commission. Appointment of Members to Serve on the Jefferson County Planning Commission: After discussion and deliberation, Commissioner Huntingford moved to appoint the following interested persons to serve on the reconstituted Planning Commission: Representing District NO.1 Length of Term Vicki Eldridge One year Heidi Hall Two years Will Gariss Three years Representing District No.2 Leonard Palmer Phil Andrus Bill Woolf Representing District No.3 Janet Welch Sylvia White Majorie Jo Mueller One year Two years Three years One year Two years Three years Commissioner Harpole seconded the motion which carried by a unanimous vote. The meeting was recessed after the completion of the above business and reconvened on Wednesday morning. Ail three Board members were present. Page 6 VOL 23 r~~;: 189 Commissioners Meeting Minutes Week of March 17, 1997 ~ Declaration of Emergency re: March 19,1997 Weather Conditions: Commissioner Harpole moved to approve and sign RESOLUTION NO. 43-97 to declare an emergency and authorize activation of the Emergency Operations Center due to weather conditions on March 18, 1997. Chairman W ojt seconded the motion in the temporary absence of Commissioner Huntingford. The motion carried. MEETING ADJOURffiill._ ~- ''''~ ~/~ i !. lfI l" '., ,/ SEAL: ~ " 1 ." , , , I . ATTEST: t- . I ,~ . J,~ "..:' D~~~ ~ Page 7 VOL 23 fAr,: 190