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HomeMy WebLinkAboutM042197 .' JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: District No.3 Commissioner: Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Loma L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of April 21, 1997 The meeting was called to order by Chairman Richard W ojt at the conclusion of the Finance Committee meeting (Auditor, Treasurer and Chairman of the Board of Commission- ers.) Commissioner Glen Huntingford was present. Commissioner Daniel Harpole was out of town at training. PUBLIC SERVICES BRIEFING David Goldsmith, Deputy Director of Public Services re: Establishment of a Jefferson County Employee Memorial Rose Garden: Deputy Director of Public Services David Goldsmith explained that a suggestion had been made to establish a Memorial Rose Garden on the Courthouse grounds in remembrance of employees who have passed away while employed by the County or after retirement from the County. Commissioner Huntingford moved to approve RESOLUTION NO. 52-97 establishing a Memorial Rose Garden. Chairman W ojt seconded the motion for discussion. David Goldsmith reported that the PERC Committee will administer the funding for the Rose Garden and the engraving for the plaque to be placed in the Courthouse. The Chairman called for a vote on the motion. The motion carried. Quilcene/Brinnon Shellfish Science Club National Award: David Goldsmith reported that the Quilcene/Brinnon Shellfish Science Club won a national environmental award for their work with shellfish in Quilcene Bay. This award is given by the President and the County has been asked to provide funding to help send as many of the 11 active club members Page 1 VOL 23 i,~r: 24fl Commissioners Meeting Minutes Week of April 21, 1997 ";;e".,,", ;~' t, . ., ",.. !iJ"" back to Washington, D.C. as possible. David Goldsmith asked if and how much of the contin- gency amount in the Hotel/Motel Fund the Board would be willing to donate to this project? Chairman W ojt asked how much is left in the Hotel/Motel Fund continency? David Goldsmith reported that there is at least $1,000. The Board concurred that $1,000 be provided to help the members of the Quilcene/Brinnon Shellfish Science Club go to Washington, D.C. to pick up their award from the President. AGREEMENT, Financial Obligation Re: Purchasing Microsoft Software Products from the Contract with the State Department of Information Services: Public Services Director Gary Rowe asked the Board to give him the authority to sign an agreement with the State Department of Information Services for Microsoft software purchases. All purchases would be made under the authority of the County's Purchasing Ordinance. Commissioner Huntingford moved to authorize Gary Rowe to sign the financial obligation agreement with State Department of Information Services as presented. Chairman W ojt seconded the motion which carried. Courthouse Security System: Gary Rowe reported that $10,000 was approved in the 1997 County budget for Courthouse security. He asked the Board for approval to proceed with the necessary bidding procedures for purchase of this equipment. The Board members indicated they would like to see a written recommendation from the Security Committee about what system they would like to see in place, before approval to proceed is given. Public Services Briefing: Gary Rowe reported that next Monday at 11:00 a.m. there will be a workshop for the Board to review resource needs in support of the Comprehen- sive Plan adoption. A workshop is scheduled for May 5, 1997 to review the recommendations from the workshops on water. A summary of items for consideration will be provided before that workshop. PUBLIC COMMENT PERIOD: The following items were discussed: a representative of the property owners along Hidden Trails Road asked that visual, noise and smell aesthetics be a consideration for projects in rural residential areas; A petition was presented from the residents of the Hidden Trails area stating their concern that an Off Road Vehicle (ORV) Park not be placed in their neighborhood; and a comment was made that a public hearing should be held on the proposed resolution to establish the Planning Commis- SIOn. Page 2 VO"u ?3' ".. 2 A 7 .- ..... r.. -If! Commissioners Meeting Minutes Week of April 21, 1997 ~,,,,,,,,.,,. . > :;! :.. .. r.-. ~v"\~" APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items two, and six and to approve and adopt the balance of the items on the Consent Agenda as submitted. Chairman Wojt seconded the motion which carried. 1. PROCLAMATION re: Soroptomist International of Port Townsend/East Jefferson County Week; April 27 through May 3, 1997 2. DELETE Resolution Re: In the Matter of Repealing and Replacing Resolution No. 33-73 with a Resolution Establishing a New "Reconstituted" Planning Commission Pursuant to Chapter 36.70.040 RCW; and DefIning the Powers and Duties of the Planning Commission; and Prescribing the Number of Members; and Setting Forth Their Terms of Office (See item later in the Minutes.) 3. RESOLUTION NO. 53-97 re: In the Matter of Adopting the 1997 Parks Improvement Program 4. 1996 Annual Certification re: Management and Administration, and Operations; Jefferson County Public Works; County Road Administration Board 5. CONTRACT re: Haul Material for the State Department Natural Resources Road H1000, Project #X01316; Winney Construction 6. DELETE Contract Re: Service Provider; To Perform Certain Tasks as Legal Technician; Jefferson County Prosecuting Attorney; Jennifer Wurtsmith (See Item later in Minutes.) 7. CONTRACT, Amendment #3 re: Developmentally Disabled Community Access Services; Increase in Clients and Reimbursable Hours of Service; Jefferson County Health and Human Services; Concerned Citizens 8. CONTRACT re: Spay/Neuter Services; Jefferson County Animal Services; Oak Bay Animal Hospital 9. AGREEMENT re: Hydro seeding of the Old Gardiner Emergency Road Project #X01285; Associated Earth Sciences 10. HEARING NOTICE Re: Proposed Ordinance Defming the Responsibilities and Expanding the Membership of the Jefferson County Board of Health; Hearing Set for Monday, May 5, 1997, 3:00 p.m., Commissioners Chambers 11. HEARING NOTICE Re: Proposed Ordinance to Create a No Shooting Area in Jefferson County; Residents of Black Point, Brinnon; Hearing Set for Monday, May 5, 1997, 7:00 p.m., Brinnon Senior Center 12. Requests for Advance Travel/Out of State Travel; To Attend Risk Management PRIMA Training, Albuquerque, New Mexico; David Goldsmith, Deputy Director of Public Services 13. Accept Resignation from Member of the Jefferson County Housing Authority; Doug Simpson 14. Accept Resignations from Two (2) Members of the Gardiner Community Center Board of Directors; Don Smathers and Bamey Hall Page 3 VOL 23 i~! 248 Commissioners Meeting Minutes Week of April 21, 1997 ,,~~''''.~ . .. .... '.. ")..,:; CONTRACT re: Service Provider; To Perform Certain Tasks as Legal Techni- cian; Jefferson County Prosecuting Attorney; Jennifer Wurtsmith: The Board asked for an explanation of the provisions of this contract in the Prosecuting Attorney's Office. David Goldsmith reported that this contract goes further than most of the contracts of this type because it provides for paid holidays and accrual of personal days off. Commissioner Huntingford stated that he feels contract service providers are not the same as Union employees and should not receive the same benefits. David Goldsmith will check into this contract further and report back to the Board. COMMUNITY DEVELOPMENT BRIEFING: Frank Gifford, Comprehensive Plan Team, handed out and reviewed an update of the Comprehensive Planning process. Establishing a New uReconstituted" Planning Commission Pursuant to Chapter 36.70.040 RCW; Deflning the Powers and Duties of the Planning Commission; Prescribing the Number of Members; and Setting Forth Their Terms of Of flee: Senior Planner John Holgate reviewed the draft resolution establishing the reconstituted Planning Commission. He reported that this resolution is pretty much the same as the original resolution establishing the Planning Commission. The wording comes out of the Planning Enabling Act. The Planning Staff is recommending that the resolution be adopted. Commissioner Huntingford asked if this reconstitution document will structure the Planning Commission in such a way that the problems in the past will not recur? John Holgate reported that the main difference between the old and the new resolution is basically the inclusion of the Shoreline Commission duties. The bylaws control the activities of the Planning Commission more than this resolution does. Chairman W ojt noted that the Planning Commission develops their own bylaws. It is his understanding that the previous Planning Commission felt that they controlled the process and that the Planning staff worked for them. He would like to see the bylaws delineate who is in charge. John Holgate explained that the Planning Enabling Act states that the Planning Commission assists the Planning Department which means that each has a different role. The Planning Department's role is to provide information and technical expertise. They see the Planning Commission as the link to the community. In the bylaws, Section 16 covers conflict of interest which was a problem in the past. The Planning Commission has the ability to present a minority report as well as a majority report on any issue they are asked to review. The Planning staff can also present a minority report. The Planning Director and the Chairman of the Planning Commission are responsible to make sure things are on track. Page 4 VOL 23 ;M~ 249 - Commissioners Meeting Minutes Week of April 21, 1997 ,;~'>'!''''": . ., ~.. ,," loli> The discussion continued regarding the bylaws for the Planning Commission and who should be responsible for writing and amending them. John Holgate reported that the bylaws will be adopted by the Planning Commission and not by the Board of Commissioners. Commissioner Huntingford stated that he agrees that Section 2 of the resolution could be expanded to define the role the County Commissioners want the Planning Commission to have. Al Scalf reported that staff will elaborate on the role of the Planning Commission as set out in Section 2 and bring a new draft back for the Board's consideration next week. Earth Day Update: Al Scalf reported that 20 volunteers collected 5.69 tons of garbage from the County during the Earth Day cleanup last weekend. Another 0.0692 tons were collected from the City. PUBLIC WORKS BRIEFING: Public Works Director Klara Fabry reported that the public process has been started to rename Paradise Bay Road for Earl Wells. The Department staff will be reviewing the job description for Operations Manager. Solid Waste Tipping Fees: The legal opinion regarding the issue of charging different tipping fees at the Solid Waste Transfer Station to same class of users was submitted for the Board's review. Klara Fabry stated that it is her opinion that there are two different classes of commercial users in the County. She will be meeting with Paul McIlrath to discuss this legal opinion further. There are currently four options for the Board's consideration. Each option would begin the public process for review and approval of an ordinance to establish a different tipping fee: Option 1) The tipping fee would be set at $92.00 per ton for franchise haulers and $110 per ton fee for everyone else. Option 2) Raise the tipping fee to $116 per ton for everyone but the franchise haulers, which would be set at $92.50 per ton. Option 3) Establish a fee of $100 per ton for everyone except franchise haulers. Franchise haulers would be charged $92.50 per ton, and a new fee would be established at $62.00 per ton for recycling. Option 4) Do nothing in the short term and then work hard to implement a long term solu- tion. Klara Fabry noted that no matter what option is chosen for the short term, the County needs to proceed with working on a long term solution. A public information phase is being developed as part of the long term solution process to help people understand that they have been paying for recycling in the tipping fee. Page 5 VOL 23 r~,.25n Commissioners Meeting Minutes Week of April 21, 1997 ::;~,"-!')"'.: .. ~.. }.lu"'~' Chainnan W ojt asked how much the County must pay for the closure of the landfill? Gary Rowe reported that the cost is $180,000 per year for the next 16 years which would be about $14.00 per ton of the tipping fee. The discussion turned to removing glass from the recycling program at the landfill and the City's concern regarding that. Gary Rowe stated that if the County proceeds with the public process to lower the tipping fee, there should be a letter of agreement with Olympic Disposal indicating that they will keep dumping their garbage here. Frank Hall noted that the first letter the County received from them stated that they would continue to dump until October of 1998 when their contract comes up for re-negotiation. Gary Rowe also pointed out that there needs to be a determination made regarding how the budget shortfall will be made up. Commissioner Huntingford moved to set a public hearing on May 5, 1997 at 4:00 p.m. on a proposed ordinance to raise the tipping fees as described in Option 2 presented by the Public Works Department. Chairman W ojt seconded the motion which carried. PUBLIC COMMENT: The one person present urged the Board to move forward on establishing the Planning Commission. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the Minutes of April 7, 1997 as presented. Chairman W ojt seconded the motion which carried. A GREEMENT, Subordination; Septic System Repair Loan Fund: First Federal Savings and Loan and Sharon and Thomas Southworth: Commissioner Huntingford moved to approve the subordination agreement with First Federal Savings and Loan for the septic system repair loan of Sharon and Thomas Southworth. carried. ...... --......... ...",...". f 4) .....1 ""'......... MEETING Apf?; j (J,' \. I ,... .... ~ (.,: " ',,' -,', , ': SEAL: \\~, ~).. ./~ : ' .' . . ATIEST: ~.:: ~~Y'CMC~ Clerk of the Board Chairman W ojt seconded the motion which (Excused Absence) Daniel Harpole, Member Page 6 VOL ?3 0",.251 ,"-,,' f,.;," __ _