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HomeMy WebLinkAboutM042897 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of April 28, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Glen Huntingford and Daniel Harpole were both present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported that the Planning staff will be reviewing the staff and support resources needed to finish the Comprehensive Plan adoption process at a workshop scheduled for 11 :05 a.m. today. Next Monday a workshop has been scheduled to review a summary of possible actions on the water issues identified during three previous workshops. The Board may endorse or provide more guidance on these items. The public outreach priority established by the Board will be the subject of the next Public Services Team meeting on May 13, 1997. The discussion then turned to the "On the Road" meeting in Gardiner last Thursday. PUBLIC COMMENT PERIOD: The following issues were discussed: Public participa- tion in the GMA planning process and how that will impact the Planning Commission review; and a feeling that the Planning Commission is not being given enough latitude for their review. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to approve all of the items on the Consent Agenda as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 54-97 re: Repealing and Replacing Resolution No. 33-73 and Establishing a New "Reconstituted" Planning Commission Pursuant to Chapter 36.70.040 RCW; and Defining the Powers and Duties ofthe Planning Commission; and Prescribing the Number of Members; and Setting Forth Their Terms of Office Page 1 I''': .,. .". ')1"" 250 '" .j I.. ~.j Commissioners Meeting Minutes Week of April 28, 1997 (1"""<\. 40, .,,ft 1'{'I(" THE CONSENT AGENDA - Continued: 2. RESOLUTION NO. 55-97 re: HEARING NOTICE; Proposed Budget Appropriations/- Extensions; Hearing Set for Monday, May 12, 1997 at 3:30 p.m. in the Jefferson County Commissioners Chambers; Various County Departments 3. RESOLUTION NO. 56-97 re: A Boundary Line Adjustment Between Jefferson County (Lake Leland Park) and Loren and Shona Davis (private Property) 4. RESOLUTION NO. 57-97 re: Vacation of a Portion of Masonic Temple Road; William and Melody Bacchus, Petitioners 5. CALL FOR BIDS re: Project No. WR1280, New Work Release Facility for Jefferson County Sheriff's Department; Bid Opening set for 2:30 p.m. on Monday May 19, 1997; Jefferson County Public Works 6. AGREEMENT re: Employment Agreement, Deputy Prosecuting Attorney I; Jefferson County Prosecutor's Office; Scott Charlton 7. AGREEMENT re: Use of Environmental Database Development Services; Jefferson County Integrated Data Management System (IDMS), Jefferson County Assessor's Office; Pacific Groundwater Group 8. HEARING NOTICE re: Intent to Change County Road Name; Paradise Bay Road to Well's Way, Earl Well's Way or Earl Well's Drive; Hearing Set for Monday, May 12, 1997 at 3:00 p.m. in the Jefferson County Commissioners Chambers; Jefferson County Public Works, Petitioner 9. HEARING NOTICE re: Proposed Ordinance Establishing a Drug Free Zone; Hearing Set for Monday, May 12, 1997 at 4:00 p.m. in the Jefferson County Commissioners Chambers; Quilcene School District 10. Final Short Plat Approval, SUB95-0020, Elcamano Divide; To Divide Approximately 2.7 Acres into 2 Residential Lots; Located off of Grand Fir Street, Chimacum; Chris Adams, Applicant COMMUNITY DEVELOPMENT BRIEFINGS: Frank Gifford reviewed the schedule of Comprehensive Plan activities for the week. Commissioner Harpole asked AI Scalf to put together a resolution for the Board's approval which details how the County will address the needs ofthe commu- nity plans in the Comprehensive Plan review process. PUBLIC WORKS DIRECTOR: Public Works Director Klara Fabry reported that the job description changes for Operations Manager should be finalized this week and will be reviewed by the Public Works Director and Gary Rowe before being presented to the Board for approval. She reported that she will be attending the next Jefferson County Fire Chiefs Association meeting to clarify that the re- imbursable work agreement with each Fire District for snow removal is an agreement for services but the Public Works Department will not bill for these services. She advised that the reimbursable work agreement can be modified to indicate that the snow removal services will be provided in return for the services provided by the Fire Districts to the County. Commissioner Huntingford asked to see a copy of the revised agreement before it is presented to the Fire Districts. There is an LIT meeting in Quilcene on Thursday. A meeting was held last Wednesday between Skookum and the City regarding solid waste issues. Wednesday there will be a meeting between the County, the City and the Port, on the trail. There is a Solid Waste Advisory Committee tomorrow at 4 p.m. in the Lower Level Conference Room. Page 2 VO!_ 23 r,I.[;' 260 Commissioners Meeting Minutes Week of April 28, 1997 ~,'''i<O_ :,... ~.: " "'r'/ri~'1:': The main focus of the meeting will be establishing a schedule for the public outreach program and appointing a sub-committee to work on the long term solutions. WORKSHOP re: Discussion of Comprehensive Plan Support Resources: Frank Gifford explained that he assigned resources to the schedule of tasks for the Comprehensive Plan review process. The schedule outlines the tasks by position and how much additional time is needed for each position to complete those assigned tasks. It has been determined that the following additional staff time is needed: 0.54 FTE for internal office support, 0.51 FTE for public outreach; 2.35 FTE for Comprehensive Plan work; and 1.14 FTE of internal Planning staff time for a total 4.54 FTE. Chairman W ojt asked about the possibility of a target date that is six months shorter than the current date? What would it take to meet the shorter deadline? Gary Rowe reported that an overwhelming portion of the time in this schedule is working with the public process. He added that drafting the required implementing ordinances has to occur in conjunction with the Comprehensive Plan review process so there isn't a large gap oftime between Comprehensive Plan adoption and when the imple- menting ordinances are in place. Chairman W ojt stated that he questions if the public process is being handled to deal with the issues that have been discussed for the past six years and are still not resolved (i.e. affordable housing, sprawl, and what is happening to the resource lands?) Commissioner Harpole asked if this listing includes any work on the Tri Area Community plan? Frank Gifford reported that it does not. Commissioner Harpole then asked if there is any indication how much money may be available from the State for GMA planning? Gary Rowe reported that the Legislature has not yet made a final decision on that issue. Commissioner Harpole asked if the advertising needs identified are funded in the budget? Frank Gifford reported that the staff resources are, but the publication costs are not. Are there enough legal resources available for the review necessary for this process? Frank Gifford stated that the Planning staff anticipates being involved in the legal review process. This resource request is based on a review process that has been scheduled, but that schedule can change at any point. AI Scalf reported that the Planning staff understands that Paul McIlrath is available for legal review when needed. Commissioner Harpole stated that he feels the public process that started the day the draft Comprehensive Plan was issued is different than the public process that happened up to the point the draft was available. He feels the public will be well served by the process that has been identified. Commissioner Huntingford asked where the funding will come from for this request? Gary Rowe reported that reserves will have to be used. The estimated total cost of these resources is $200,000. Commissioner Huntingford asked if the County Risk Pool will be involved on any appeal or law suit on the Comprehensive Plan? Gary Rowe reported that the Risk Pool will handle Comprehensive Plan challenges, but there is staff time and Prosecuting Attorney's time involved in these appeals and suits which is not covered by the Risk Pool. Commissioner Harpole stated that his preference would be to add 4 staff members. He is certain that office support and public outreach staff is needed along with Page 3 VOL ?3 'H;2.6'l ,"..,,' r "".; Commissioners Meeting Minutes Week of April 28, 1997 .~,."'." ... ~~ Ii'.r '1'lr;~Q:': Planning staff to support the process. Gary Rowe explained that this commitment will have to go into next year as well. Commissioner Huntingford asked how many planners were on staff in surrounding counties during their Comprehensive Plan adoption process? Frank Gifford noted that the staff time isn't just for work on the Comprehensive Plan, but part of it is for long range planning. Chairman W ojt reported that who is hired and the hiring process will have an impact on this schedule also. Commissioner Harpole asked ifthere are staff with the necessary skills that are already employed by the County that could be available to do this work? Chairman Wojt stated that he feels we should look within our own organization first, for what skills are available. Gary Rowe, Public Services Director asked ifhe could take the Board's discussion as general direction to add staff, and then come back with a final proposal. Chairman W ojt and Commissioner Harpole stated that they will support the resources necessary to do the work. Commissioner Huntingford stated that he will support this, but feels that these employees will be on stafffor a long time. Gary Rowe, Public Services Director reported that they will review the budget impacts of meeting these resource needs and then come up with a recommendation that will balance the two. Presentation to QuilcenelBrinnon Shellfish Science Club: Deputy Director of Public Services, David Goldsmith, reported that the Brinnon Shellfish Science Club has received a National environmental award. Chairman Wojt then read a proclamation proclaiming the Quilcene-Brinnon Shellfish Science Club members as student ambassadors for Jefferson County for their accomplishment of receiving the 1996 Environmental Achievement Award from the Hood Canal Coordinating Council and the 1996 EPA President's Environmental Youth Award. Mr. Baker, the Club Advisor, then introduce the club members present: President, Eric Monroe, members Colleen Burge, and Molly Baker. They represent 30 students who are active in the club. Molly Baker explained that the Club raises and sells oysters and provides brochures to the community on the need to keep our waters clean. Colleen Burge reported that they have a poster contest for school students on water quality. Eric Monroe added that during the Club members trip to southern California they visited the Scripts Institute, the San Diego Zoo and other points of interest. This trip was to expand the students knowledge of what is going on outside their community. Mr. Baker reported that this Club informs the residents of Quilcene of the importance of shellfish to the area's economy. Mr. Baker explained that they expect to take 10 Club members to Washington DC to pick up their award. The Board then presented the Club with a check for $1,000 to help them with the expenses for their trip. PUBLIC COMMENT PERIOD: The only person that came to the Public Comment Period noted that the Comprehensive Plan adoption process includes a public hearing before final adoption and that the Comprehensive Plan is not written in stone. He sees no reason why a streamlined adoption process can't be implemented. Page 4 VOL 23 r~~;; 262 Commissioners Meeting Minutes Week of April 28, 1997 ~,.r'(", ... C' .., ~ 40 ., r"!i~d7:. Application for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the application for assistance from the Veterans Relief Fund in the amount of$555.93 as submitted by the Jefferson County Service Officers Association. Commissioner Harpole seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS COMMUNITY DEVELOPMENT Discussion re: Establishing Staggered Terms of Planning Commission Members: Commissioner Huntingford moved to change the terms of the Planning Commission members to meet the requirements of the RCW as follows: District No.1: Vicki Eldridge Heidi Hall Will Garris, Sr. District No.2: Leonard Palmer Phil Andrus Vacant Position District No.3: Janet Welch Sylvia White MaIjorie Jo Mueller -Changed from a 1 year to a 2 year term. (Term will expire March 17, 1999) -Changed from a 2 year to a 4 year term. (Term will expire March 17,2001) -Stays at a 3 year term. -Stays at a 1 year term. -Stays at a 2 year term. -Changed from a 3 year to a 4 year term. (See next item in Minutes.) -Stays at a 1 year term. -Changed from a 2 year to a 3 year term. (Term will expire March 17, 2000) -Changed from a 3 year to a 4 year term. (Term will expire March 17, 2001) Commissioner Harpole seconded the motion which carried by a unanimous vote. Appointment to Vacant Position on the Jefferson County Planning Commission: Commissioner Huntingford moved to appoint Stanley D. Kadesh to an unexpired term on the Planning SEAL: ATTEST: Lorna Delaney, CMC Clerk ofthe Board Page 5 23 r~f,; 263 VOL