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HomeMy WebLinkAboutM051297 JEFFERSON COUNTY BOARD OF COMMISSIONERS Daniel Harpole, Member Glen Huntingford, Member Clerk of the Board: Director of Pu blic Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of May 12, 1997 The meeting was called to order by Chairman Richard Wojt. Commissioners Daniel Harpole and Glen Huntingford were both present. The Board then met in executive session with the Deputy Director of Public Services regarding a personnel issue. PUBLIC SERVICES BRIEFING: Deputy Director of Public Services, David Goldsmith, reported that the dedication of the Memorial Rose Garden is scheduled for Wednesday afternoon at 2 p.m. with a reception to follow in the Courthouse. PUBLIC COMMENT PERIOD: The following items were discussed: a claim for damages to eyeglasses and the reason the claim was filed; a comment about the triangular shape of the lots being created by the approval of a final subdivision (item 5 on the Consent Agenda) and how they may cause problems for the County in the future; and a comment that the Permit Center should handle dl County permits; the list of licensed installers should be alphabetical; any mailing should be checked so that the same person doesn't get more than one of any item; and if a septic system permit expires, a licensed installer should be allowed to write a letter to the County advising that the site hasn't changed, so the permit could be issued. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items 6 and 8 and to approve and adopt the balance of the items on the consent agenda as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 59-97 re: In the Matter of A Policy to Ensure Equal Opportunity in Housing for all Persons Page 1 "-L ?3 (30~. Commissioners Meeting Minutes Week of May 12, 1997 ~"'''''''' < f _,oJ. . ,,,..' . APPROVAL AND ADOPTION OF THE CONSENT AGENDA - CONTINUED: 2. AGREEMENT re: Campground Improvement Project To Install ADA Accessible Vault Toilets; Located at Irondale and Upper Oak Bay Parks; Jefferson County Public Works; CXT Environ- mental Concrete Products 3. EASEMENT AGREEMENT re: Jefferson County Sheriff's Department Use of Communication Tower Site; Jefferson County Public Works; Ludlow Maintenance Commission 4. Final Plat Approval, #SUB95-0030; To Divide 4.02 Acres into 2 Lots for Residential /Recre- ational Use; Located off of Shine Road, Port Ludlow; James Tester, Applicant 5. Final Plat Approval, #SUB95-0086; To Divide 10 Acres into 4 Residential Lots; Located off of Ridgeview Court, Port Townsend; Eagle Eye, Inc., Applicant 6. DELETE Hearing Examiner's Findings, Conclusions, and Decision; Conditional Use Permit #ZON96-0024; To Construct a Convenience Store, Gasoline Pump Dispensing Island, Traveler's Service Retail, Self-Operating Car Wash, and Espresso Stand; Located West of the Intersection of Teal Lake Road and Highway 104, Shine/Port Ludlow; Dean Reynolds, Applicant (See Item later in Minutes.) 7. Accept Recommendation to Reject Claim #C-5-97, $7750.00+; Physical, Emotional, and Material Damages; Penee D'Amico 8. DELETE Accept Recommendation to Reject Claim #C-6-97, $455.00; Damaged Eyeglasses; Lois Lund 9. Thirty (30) Certificates Welcoming the 1997 Rhododendron Festival Dignitaries 10. Letter of Support; Clallam-Jefferson Community Action Council's Application for Washington State Rural Health Systems Grant; Olympic Peninsula Oral Health Access Project Accept Recommendation to Reject Claim #C-6-97, $455.00; Damaged Eyeglasses; Lois Lund: Commissioner Harpole suggested that David Goldsmith contact Lois Lund for more information on who she talked to at the Sheriff's Department. Hearing Examiner's Findings, Conclusions, and Decision; Conditional Use Permit #ZON96-0024; To Construct a Convenience Store, Gasoline Pump Dispensing Island, Traveler's Service Retail, Self-Operating Car Wash, and Espresso Stand; Located West of the Intersection of Teal Lake Road and Highway 104, Shine/Port Ludlow; Dean Reynolds, Applicant: Chairman Wojt noted that he doesn't feel that the size of the building would fit in the character of the area. Commissioner Harpole said that he would like some questions answered before going forward with this. AI Scalf recommended that this be put on the agenda for 2: 15 p.m. next Monday May 19, 1997. Page 2 VOL 23 rAr,.305 ~,..""" ".'4 f .~ '1""-,,,,,, Commissioners Meeting Minutes Week of May 12, 1997 COUNTY DEPARTMENT BRIEFINGS: COMMUNITY DEVELOPMENT: Frank Gifford submitted and reviewed the Compre- hensive Plan Update and noted that the Planning Commission elected Sylvia White as Chairman and Will Garris as Vice Chairman. AI Scalf, Director of Community Development, reported that a law suit has been filed on the moratorium ordinance. Next week a memo will be presented with options and information about possible changes to the IGSO. Tomorrow is the State Department ofFish and Wildlife's public hearing on the draft Wild Salmonid policy in Port Angeles. Commissioner Harpole asked if the Planning staffwill review the use table in the IGSO to address the problem of specific uses not listed in the use table? Could the use table be modified to address a "miscellaneous" category and still preserve planning options? AI Scalf reported that the staff is currently reviewing the use tables and will review this aspect of it. AI Scalf further reported that the number of building permits are down for the year. This has an effect on revenues. The Board asked that he put together statistics on the percentage of manufactured homes being built in the County rather than "stick-built" homes. The emergency Ordinance establishing official controls is scheduled to come before the Board on June 2. AI Scalf asked direction from the Board. Commissioner Harpole explained that when he originally made the motion on this ordinance, he expected the emergency ordinance to be altered; but that it also needed to preserve the "status quo". His preference is to be able to preserve planning options until the Comprehensive Plan is in place. There was a discussion about the time line for the Comprehensive Plan. AI Scalfwill have the Planning Staff and representatives from the Planning Commission on the Commissioners' agenda next week to discuss a reasonable completion date. PUBLIC WORKS: Klara Fabry reported on the events and activities of the Public Works Department. Tomorrow at 4 p.m. is a SW AC meeting. The UTC will provide information on how the County can have input into their process of setting rates for the franchise haulers in the area. Chairman Wojt asked the status of coordinating more input on the Solid Waste issues from the City. Klara Fabry reported that the Department is going to send a letter to the City asking that they expand their involve- ment on the SW AC sub-committee developing options for long term solutions. Commissioner Harpole suggested that if the City appoints an elected official to work on this sub-committee, the County should also have an elected official on the sub-committee. A timetable for this work should be ready next week for the Board's review. Gary Rowe asked if there is a plan to deal with the financial impact of Olympic Disposal taking garbage from here to dump in Clallam County? Commissioner Harpole noted that there is a question if Olympic Disposal can dump at Clallam County. Klara Fabry reported that as far as she is aware Olympic Disposal Page 3 VOL 23 rf\C~306 Commissioners Meeting Minutes Week of May 12, 1997 e ~ can take their garbage anywhere, including out of State. Clallam County has an ordinance in place that will not allow the dumping of waste from other counties in their landfill. It is not known if Clallam County has received a request to change their ordinance. The estimated revenue loss if Olympic Disposal takes the garbage somewhere else is $180,000. Gary Rowe noted that if there is a loss in the Solid Waste revenues, then the debt service on the closure bonds will have to be paid from the General Fund. WORKSHOPS: Traffic Projects: Scott Kilmer reviewed the options for traffic studies in the County (see the microfilmed information.) Chairman Wojt asked what's involved in the Upper Hoh traffic study? Scott Kilmer answered that they will be looking at traffic calming options to slow the traffic in the area of the store and the County shop. Klara Fabry reported that it would be a two phase study. Phase 1 would be to develop a solution with the help and possible financial support from the business owners in the area. Phase 2 would be the implementation of the solution. Chairman W ojt reported that he has heard two complaints from the residents in the area: 1) the Sheriff doesn't have a large enough force in the area to give traffic citations, and 2) traffic tickets aren't a deterant because many of the people are tourists from out of the area. Commissioner Huntingford suggested that an "Elk Crossing" sign be put up which would probably cause the out of area people to slow down. Chairman Wojt suggested that a rubber traffic divider be installed in the commercial area so people don't think its an open stretch of road. He asked if anything could be done immediately to determine if a calming device would work? Scott Kilmer reported that there is a speed limit change sign in this area, but the road opens up after that and people tend to speed up and pass through the commercial area. With regard to the Port Ludlow traffic, Commissioner Huntingford stated that he doesn't want to go to the community meeting in Port Ludlow to tell the people that the County is working on another study. He would like to have more solid information to give them. Scott Kilmer reported that he has the traffic reports almost completed. Klara Fabry noted that the problems in Port Ludlow are the intersection of Oak Bay and Paradise Bay Roads and the inconsistent speed limits through Port Ludlow. The Public Works Department will determine the needed technical solution for the intersection and it can be implemented before the next community meeting. On the speed limit inconsistencies, a report will be presented to the Board who will have to make a final decision on a solution. Klara Fabry reported that the Public Works Department will not be able to complete all of these studies this year and they are asking the Board to determine which option they would like to see pursued. Commissioner Huntingford asked if a study is required for all of these matters? He feels that tubular traffic calming devices could be installed as soon as possible. Klara Fabry answered that the Transporta- tion Team came up with these options because the information is needed to make the technical determina- tions. Commissioner Harpole stated that he agrees with the idea of installing tubular traffic calming devices at the intersection before a 4 way stop is considered. Chairman Wojt noted that he feels the Tri-Area traffic circulation study is a major item that needs consideration and the other items will fall into place. Scott Kilmer reported that the staff recommends Page 4 VOL 23 rAG,307 it ~ Commissioners Meeting Minutes Week of May 12, 1997 that they pursue Option 1. This wouldn't mean that they would stop work on the other items. Klara Fabry reported that the items listed on these options are just the first step of what will be done. The Board concurred that the Public Works Department start on Option 1 and that the staffwork on traffic calming devices for the Port Ludlow and Upper Hoh roads. Klara Fabry explained this work could be done if a consultant can be hired to handle the work on the Upper Hoh Road. There isn't enough Public Works staff to do this work and they don't have the necessary expertise in traffic calming devices. Commissioner Huntingford asked if the Park Service could be asked to patrol the Upper Hoh Road? Klara Fabry explained that it is probably the local users that are speeding on this road because of their familiarity with it. Traffic calming devices are to change the driver's behavior. Chairman Wojt asked what costs would be incurred to hire a consultant for the Upper Hoh Road? Klara Fabry suggested that the businesses in the area be asked to help fund any changes. This is not a major safety issue. It is mainly a community problem. Commissioner Harpole noted that his preference is option 1, but he reiterated that if there are inexpensive actions that can be taken to address the concerns of the community immediately, as part of the studies, they should be done and then monitored during the study. PUBLIC COMMENT PERIOD: None Proclamation re: Jefferson County Memorial Rose Garden: Commissioner Huntingford moved to approve the proclamation to establish and maintain the Jefferson County Memorial Rose Garden on the front lawn of the Courthouse. Commissioner Harpole seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS: EMERGENCY MANAGEMENT Approval of Out of State Travel; Bob Minty to FEMA Training: Emergency Manage- ment Coordinator Bob Minty asked the Board to approve his Out of State Travel Request to take training at the FEMA facilities at Emmitsburg, MD in June. Commissioner Huntingford moved to approve the request. Commissioner Harpole seconded the motion which carried by a unanimous vote. Bob Minty, Emergency Management Coordinator reo' Special Event Permit: Brinnon Shrimp Festival: Bob Minty reported that this is an annual event and everything is in order. Commis- sioner Harpole moved to approve the Special Event Permit for the Brinnon Shrimp Festival. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. Page 5 VOL 2 3 ~~f:~ 308 . ~ Commissioners Meeting Minutes Week of May 12, 1997 PUBLIC WORKS Reappointments to Positions on the Parks Advisory Board: Commissioner Huntingford moved to reappoint Kate Spear and Charlotte Laughlin to each serve another 2 year term on the Parks Advisory Board. Commissioner Harpole seconded the motion which carried by a unanimous vote. Kate Spear's term will expire May 21, 1999 and Charlotte LaugWin's term will expire May 15, 1999. HEARING reo' Intent to Change County Road Name; Paradise Bay Road to Wells' Way, Earl Wells' Way or Earl Wells' Drive; Jefferson County Public Works, Proponent: Administra- tive Secretary Heather Van Etten presented the Board with several comment letters and explained that there was only one letter in favor of changing the name Paradise Bay Road to Earl Wells' Way. Several other options to honor Earl Wells were offered. A shorter road, naming the shop after Earl, or Pope Resources agreeing to name a road in his honor in one of their new developments. Chairman W ojt opened the public hearing. Prentice Dangerfield stated that he has owned property in Paradise Bay since 1945. In talking to the people that live on Paradise Bay Road and most of the side roads, he found that most people are against renaming the road. He read a letter from Herman Schwiezer regarding the reason for keeping the current road name. (See microfilmed document.) Bill Irwin Read his letter into the record. (See microfilmed document.) Robert Parker stated that he is new to the area and lives on Paradise Bay Road. He doesn't think the road should be renamed because of the cost and inconvenience for the many people who live on the road who would have to change their address. Several people spoke in agreement with Pope Resources' offer to name a new road in Port Ludlow after Earl Wells. Frank Gentle agreed that Earl Wells was a well respected man, but that another option to honor him would be better than changing the name of Paradise Bay Road. David Cunningham, Pope Resources stated that it would cost Pope Resources at least $30,000 if Paradise Bay Road was renamed. Earl Wells was a well respected man in Port Ludlow and as an option, they are prepared to dedicate a road in one of their new subdivisions in his honor. Hearing no further comments for or against the proposed road name change, the Chairman closed the hearing. The Board concurred that the people attending the hearing and the people that submitted written comments agreed that Earl Wells should be recognized for his contribution to the County; but another option rather than renaming Paradise Bay Road should be chosen. Commissioner Huntingford moved that Paradise Bay Road not be renamed, but that the County look at Page 6 VOI_ 2:l rM: 309 Commissioners Meeting Minutes Week of May 12, 1997 ~"""\ " f ~ t.....,'-,:;: other options to honor Earl Wells, including Pope Resources' offer to name a new road after him. He added that the Public Works Department should work with the Wells family regarding their wishes. Commissioner Harpole seconded the motion which carried by a unanimous vote. Commissioner Huntingford excused himself for the rest of the day because of a conflict in schedules. HEARING reo' Proposed Budget Appropriations/Extensions,. Various County Departments: Monica MacGuire, Permit Center, explained that the reason for the staffing increases in the Community Development Department are related to the Growth Management Act and implementation of the Comprehensive Plan. AI Scalf stated that if Frank Gifford is returned to Public Works at the end of the month, there would be an adjustment to their request; although other planners would still have to be hired. Chairman W ojt opened the hearing. Hearing no comment, for or against the requested appropriations /extensions, Commissioner Wojt closed the public hearing. Commissioner Harpole moved to approve RESOLUTION NO. 60-97 adopting the budget appropria- tions and extensions as requested by Community Development ($88,307.78), Animal Services ($10,647.73), Auditor ($6,974.64), AuditorlElections ($1,147.26), Prosecuting Attorney ($4,576.72), the Crime Victims Fund ($15,169.00) and Health and Human Services ($68,797.31). Chairman Wojt seconded the motion which carried. HEARING reo' Proposed Ordinance Establishing a Drug Free Zone at Quilcene School District: Commissioner Harpole asked how a grocery store and a liquor store could be located directly across the street from a drug free school? Chester Prudhomme, Substance Abuse Administrator, explained that the currently existing businesses are grandfathered. Paul Bartlett stated that they have heard of several kids standing around the school and soliciting drugs. Several parents take turns watching the area, but there are not enough parents to do that everyday. If the Commissioners approve the drug free zone, the Sheriffwill be able to focus more attention on the school. Joe Bartlett presented a petition with 102 signatures of people in Quilcene who are in favor of creating a drug free zone around the Quilcene School. Jean Morrison said that she owns the liquor store. She explained that alcohol that is purchased at the liquor store cannot be consumed in public because it is against State law. She supports a drug free zone at the Quilcene School. Commissioner Harpole moved to approve ORDINANCE NO. 04-0512-97, establishing a drug free zone at the Quilcene School with enhanced penalties for drug related violations. Chairman Wojt seconded the motion which carried. Page 7 VOL 0)(') ~,310 ;......l t ,.': ~~""""\ ,~ " , . 'JI\:"'" Commissioners Meeting Minutes Week of May 12, 1997 Reconveyance; Weatherization Loan Administered for the County by the Clallam Jefferson Community Action Council; Richard Nelson: Commissioner Harpole moved to approve and have the Chairman sign the loan reconveyance for a Weatherization Loan being paid off by Richard Nelson contingent on the necessary paperwork being completed. Chairman Wojt seconded the motion which carried. AGREEMENT reo' Contract Service Provider, UFCW; for the Jefferson County Prosecuting Attorney's Office; Jennifer Wurtsmith: Commissioner Harpole moved to approve the agreement with Jennifer Wurtsmith to provide Legal Technician services in the Prosecuting Attorney's Office. Chairman W ojt seconded the motion which carried. The meeting was recessed at the end of the scheduled business and reconvened Tuesday morning. AIl three Board members were present for the Public Services Team meeting and then an Executive Session with the Director of Public Works and the Deputy Director of Public Services regarding personnel. . . MEETIN~JOURNED ~~~lV CDI.{ //~~. SEf~'~.'.:;~;u.~ '~:O'" t\".".' '~~ I 1'1 . or;.'~ ./ : ~ ' .t ~ .. ~ 'l . ;.. ' . . \,' ~ ,/ . ~ '.' -J. .....~~. ~ "~' Lorna Delaney, CMC Clerk of the Board Page 8 VOL 23 r,~t;~ 311