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HomeMy WebLinkAboutM051997 JEFFERSON COUNTY BOARD OF COMMISSIONERS Daniel Harpole, Member Glen Huntingford, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of May 19, 1997 The meeting was called to order by the Chairman at the appointed time. Commissioners Daniel Harpole and Glen Huntingford were both present. COMMISSIONERS BRIEFING SESSION: Discussion reo' Draft Letter to the City of Port Townsend Regarding Shared Facilities: The Board concurred that this letter be signed and delivered to the City of Port Townsend by Commis- sioner Harpole. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe presented a comparison he prepared on the Public Services job descriptions to help facilitate tomorrow's discussion. He reported that there is computer training going on this week in the lower level Conference Room. The discussion then turned to the County's Franchise Ordinance and changes that need to be made in response to the new Telecommunications Act. Approval of Minutes: Commissioner Huntingford moved to approve the Minutes of May 5, and 12, 1997 as presented. Commissioner Harpole seconded the motion which carried by a unani- mous vote. Reappointment to Solid Waste Advisory Committee: Commissioner Harpole moved to reappoint Carol Lough to another two year term on the Solid Waste Advisory Committee. Her term will expire June 14, 1999. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Washington State Department of Community, Trade and Economic Development reo' Designation of Associate Development Organization: Commissioner Harpole moved to affirm that the Page 1 \ . 23 ". 34l Commissioners Meeting Minutes: Week of May 19, 1997 t't6 @ , !oIu Economic Development Council of Jefferson County will remain the Associate Development Organiza- tion for the County. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Out of State Travel Request; Employee of Health and Human Services Department: Commissioner Huntingford moved to approve and have the Chairman sign the Out of State Travel request submitted by the Health and Human Services Department. Commissioner Harpole seconded the motion which carried by a unanimous vote. Food and Beverage Purchase Request; Jefferson County Health and Human Services, Substance Abuse Division, Staff Retreat: The Clerk of the Board reported that this request is for lunch to be provided to employees who are meeting on official business. Commissioner Huntingford moved to approve the request as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following items were discussed: A question about how the County would treat a hypothetical short subdivision with permits issued that are due to expire in June (The Prosecuting Attorney will be asked to review the scenario and how vesting under previous regulations would impact that); a man stated that he feels it would never be acceptable for any of the Board members to subvert their vote to another Board member; and the talk about realignment of the Public Services Departments causing turmoil in the Courthouse. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Sheriff Pete Piccini stated that he feels this is good legislation and the Deputies will be able to identify the portion of the Black Point area that is being excluded from the no shooting zone. Commissioner Huntingford moved to delete item 7 and to approve and adopt the balance of the items as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: National Maritime Day; Thursday, May 22, 1997 2. ORDINANCE NO. 05-0519-97 re: Establishing a "No Shooting" Area in the Black Point Vicinity of Brinn on 3. RESOLUTION NO. 61-97 re: Amending the Manager/Exempt Employees Salary System 4. RESOLUTION NO. 62-97 and HEARING NOTICE re: Intention to Sell Surplus County Property; Hearing Set for Monday, June 2, 1997 at 11 :05 a.m. in the Commissioners Chambers 5. HEARING NOTICE re: Emergency Ordinance No. 02-0505-97 Establishing "Interim Official Controls" Pursuant to Chapter 36.70.790 and Chapter 36.70A.390 RCW; Hearing Set for Monday, June 2, 1997 at 2:45 p.m. in the Commissioners Chambers 6. CONTRACT re: Data Wiring Upgrade Project #CH1319; Jefferson County Public Works; Hanson Electric 7. DELETE TWO (2) GRANT AGREEMENTS (#555-83-51-97 and #GTC-51-96) and SIGNATURE AUfHORIZATlON re: Title V Senior Community Service Employment Program Grant; Jefferson County Sheriff's Office; Olympic Area Agency on Aging 8. LETTER OF AGREEMENT re: Labor Agreement Promotions, Demotions, and Reclassifica- tions; Jefferson County; UFCW 1001 Page 2 VOL ')3 . H'34~. ~,.J' r r',~J: u' Commissioners Meeting Minutes: Week of May 19, 1997 +. I~U"\.@ THE CONSENT AGENDA - Continued: 9. EXTENDED CALL FOR BIDS re: Project No. WR1280, New Work Release Facility for Jefferson County Sheriff's Department; Jefferson County Public Works; Bid Opening rescheduled for June 2, 1997 at 4:00 p.m. 10. Food and Beverage Purchase Request; Software Training; Jefferson County Health and Human Services Department; Anita Shepherd, R. Carson, Charlen Westerman, Diane Espenson, Judi Morris and Linda Green 11. Reappoint Member to Serve Another Three (3) Year Term Representing the Fire Districts as Fire Chief on the Jefferson County Fire Code Advisory Board; Robert Larson 12. Letter of Appreciation For Serving on the Olympic Private Industry Council and Contributing to the Success of the Job Training Partnership Act (IT.P.A.); Olympic Consortium; Jim Westall, President, Skookum Corporation 13. Letter Supporting the Family Workplace Friendly Act; Senator Slade Gorton, United States Senate COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Community Development Director AI Scalf reported that Jim Buck, the State Department Fish and Wildlife and the Tribes are all proposing Salmon policies. He noted that the County will be impacted by these policies especially in the area of land use. Frank Gifford presented a copy of the Comprehensive Plan update and reported that there will be a special Comp Plan Team meeting on Tuesday May 20, 1997. He reported that there is a facilitator for each Planning Commission meeting to assist people in making sure their comments are heard. John Holgate reported that the comment period for the draft EIS on the Comprehensive Plan closed on May 15, 1997. A number of comment letters were received that day. Commissioner Huntingford asked when the information will be coming to the Board on the issues around the IGSO? AI Scalf reported that he expects to have something ready for the Board next week. The discussion turned to what will be discussed at the special Comp Plan Team meeting tomorrow. PUBLIC WORKS DIRECTOR: Public Works Director Klara Fabry reported that the Public Works Department sent a letter to the State Department ofFish and Wildlife asking them to correlate with the Technical Team to try to finish the inventory of blocked fish passages as soon as possible. Chairman Wojt asked if this work will be established on the 6 year Road Program? Klara Fabry reported that it is important to have these projects identified and then they can be prioritized. Some of the projects may not need to be listed on the six year Road Program, they may be accommodated on the yearly maintenance schedule. Based on the input from the meeting last Thursday in the West End regarding Solid Waste, the Public Works Department is developing the cost estimates for having recycling services at the West End drop box site as well as a card lock system for the site. Commissioner Huntingford asked how the Department will know how many cans are dumped if a card lock system is installed? Klara Fabry reported it would be on an honor system for the residents of the area. Page 3 .VOL 23 r.~L~ 346 Commissioners Meeting Minutes: Week of May 19, 1997 ~ .~1;. . I~(;"" Chairman Wojt asked about the status of the inter-local agreement for the development of franchise ordinance changes due to the Telecommunications Act? Klara Fabry reported that a resolution is being drafted to establish a multi-County task force to work on this issue and it will be ready for the Board's review in 3 weeks. PUBLIC COMMENT PERIOD: There were no public comments. BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY DEVELOPMENT Discussion reo' Hearing Examiner's Findings, Conclusions, and Decision reo' Conditional Use Permit #ZON96-0024 (Teal Lake Commercial Center),' To Construct a Convenience Store, Gasoline Pump Dispensing Island, Traveler's Service Retail, Self-Operating Car Wash, and Espresso Stand,' Located West of the Intersection of Teal Lake Road and Highway 104, Shine/Port Ludlow; Dean Reynolds, Applicant: Jerry Smith, Associate Planner, was present to answer questions. Chairman Wojt stated that the last time this was reviewed by the Board, he doesn't remember anything about a large building. Jerry Smith reported that the Board reviewed a conceptual Conditional Use Permit in 1994 for this project. A motel was part of the original proposal, but that was removed when the EIS was finalized. In June of 1994 the proposal included a 45,000 square foot commercial project to be completed during Phase I. When the site specific application for the conditional use was submitted it included a card lock facility for dispensing diesel fuel. During the SEPA review that part of the project was taken out of this phase due to comments from adjacent property owners. The plan was revised in February 1997. Commissioner Harpole stated that he feels this plan was revised substantially. He noted that he has a concern that the total project size is 7 ~ acres with 5 acres of impervious surfaces. Another concern is the "travelers services retail" and what is included in that type of service? Jerry Smith reported that this project is vested under the interim zoning ordinance. Commissioner Harpole stated that it looks like a new rural crossroads would be created with this project and that it may be the start of a mall in the future. Jerry Smith reported that this project goes back to 1989 and at that time these types of uses could be approved anywhere in the County. The project went through an EIS process in 1991. Commissioner Harpole questioned if the original plan in the EIS included the 45,000 square feet of travelers services? Jerry Smith reviewed the EIS and reported that the description in the final EIS is very general. It says that it will allow the development, in phases, of a 40 acre parcel which may include a service station, retail space, and R V storage spaces, but a motel was deleted from the project. He then reviewed the uses identified by the master plan. AI Scalf reported that the EIS didn't specifY the amount of square footage of the buildings. Commissioner Harpole asked if the currently proposed project is approved would that mean nothing would be allowed Page 4 VOL 23 f,~:.' 347 Commissioners Meeting Minutes: Week of May 19, 1997 ~ .~ . l~u,\(I' on the remainder of the acreage? Deputy Prosecuting Attorney Paul McIlrath stated that it's unclear if the County ever reviewed the entire project because it was stated that the project was going to be done in phases. Commissioner Huntingford asked if the initial proposal was 45,000 square feet on 40 acres? AI Scalf reported that is correct. Jerry Smith pointed out the 45,000 square feet was the commercial square footage and it was to be located within 660 feet of the intersection. Chairman W ojt noted that the options the Board has today are to approve the Hearing Examiner's findings, or to set their own public hearing on the project. Paul McIlrath stated that he needs to review the history of the project, and what approvals have been given by the County. After discussion of what the Board would like to have the Prosecuting Attorney review, Commissioner Harpole noted that he would like the Prosecuting Attorney to review the history of the project to see if the FEIS relates directly to the proposed project and, if it is sufficient to address the currently proposed project. He noted that there are some inconsistencies in the staff report on the project which need to be clarified. Paul McIlrath noted that there are ambiguities throughout the staff report, especially around the phases of the project. AI Scalfwill draft a letter to the Prosecuting Attorney defining what the Board would like reviewed before making a decision on this project. PUBLIC WORKS *NOTE --- the scheduled bid opening for a new work release facility for the Jefferson County Sheriff's Department has been rescheduled for Monday, June 2, 1997 at 4:00 p.m. The meeting was recessed at the conclusion of the scheduled business on Monday and reconvened on Friday afternoon for an executive session with Attorney Mark Johnson to discuss potential litigation. AIl three Board members were present. JEFFERS 0 OF Lorna Delaney, CMC Clerk of the Board Page 5 VOL 23 fH~348