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HomeMy WebLinkAboutM052797 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of May 27,1997 The meeting was called to order by Chairman Wojt. Commissioners Glen Huntingford and Daniel Harpole were both present. COMMISSIONERS BRIEFING SESSION Comprehensive Plan Completion Date: Commissioner Harpole moved that the Comprehensive Plan be completed by March 9, 1998 including the completion of the Tri Area and Glen Cove studies. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Approval of Minutes: Commissioner Harpole moved to approve the Minutes of May 19, 1997 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING: Gary Rowe reported that he has talked with Ted Hunter, who has done a review of the permitting process for Clallam County, about the possibility of him doing the same work for the County. The Board concurred that a meeting be set up with Mr. Hunter. The legislative changes approved by the Governor to the Growth Management Act need to be reviewed before the work plan on the Comprehensive Plan is finalized. A meeting to discuss the public outreach program for the Comprehensive Plan review will be scheduled. PUBLIC COMMENT PERIOD: The following comments were made: A comment was made that the hours of operation at the County Transfer Station and compo sting facility should be changed to accommodate people who work days during the week; a question about a final subdivision approval on the consent agenda which raises the issue of how subdivision applications are accepted by the County; concern about mis-information being given by the public to the Planning Commission on non- Page 1 VG' ')C"\ :-. ) 35~~' Commissioners Meeting Minutes: Week of May 27, 1997 conforming businesses (AI Scalf reported that he has submitted a request to the Prosecuting Attorney for a legal review of this matter); a discussion of how commercial businesses are being permitted in the Port Hadlock area and how those businesses will be handled during the Comprehensive Plan process; a review of SB6094 as approved by the Governor and how it relates to the County's draft Comprehensive Plan; a note that the Governor vetoed large parts of SB6094; and how people get enough information to comment on these issues. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: AI Scalf reported after a question about item 3, that the workload in the Permit Center will not allow the current staff to handle the review of the 4 listed shoreline projects. There is funding in the budget to cover the costs for this contract. The Board concurred that Gary Rowe work with staff to develop a process to allow the Shoreline Substantial Development Permits to be sent to the Hearing Examiner while the changes to the Shoreline Master program are being drafted. The process will be forwarded to the Prosecuting Attorney for legal review. Commissioner Harpole moved to delete item 9 and to approve and adopt the balance of the items on the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 63-97 and AGREEMENT re: Improvements to Blanche Avenue County Road; Jefferson County Public Works; John Shold, Sterling Huntingford, Sam Swanson, and Demetrius Katsikapes, Developers 2. AGREEMENT re: Surveying Services for County Road Project #CS 1176; Railroad Bridge Overcrossing Replacement on South Discovery Road; Jefferson County Public Works; Polaris Engineering and Surveying, Inc. 3. AGREEMENT re: Professional Services; To Review Four Shoreline Applications; Jefferson County Permit Center; John McDonagh, Planning Consultant 4. AGREEMENT, Inter-local re: Community Development Block Grant; Planning Only Grant Funds to Update the Housing Needs Assessment; Clallam County 5. PURCHASE AND SALE AGREEMENT re: RICS Computerized Scale Program for Solid Waste; Jefferson County Public Works; Norwesco Computing, Inc. 6. CONTRACT, Amendment re: Proctor Home Services; Amend County and Consultant Responsibilities; Jefferson County Juvenile Services; Jim & Marsha Eades 7. CALL FOR BID re: Repainting the Exterior of the Port Townsend Community Center; Jefferson County Public Works; Bid Opening Set for Monday, June 9, 1997 at 2:30 p.m. in the County Commissioners Chambers 8. HEARING NOTICE re: Petition to Change the Name of a County Road, Ellie Street; Located in Port Townsend; Jefferson County Public Works; Hearing Set for Monday, June 9, 1997 at 3:00 p.m. in the County Commissioners Chambers; Richard and Joan Nelson, Petitioners 9. DELETE Final Plat Approval, SUB95-011O, Blue Ridge Peak Short Plat; To Divide 9.75 Acres into 2 Lots for RecreationallResidential Use; Located off of South Discovery Road, Port Townsend; Paul Thomas, Applicant (See item later in Minutes.) Page 2 VOL 23 r,~f:= 358 Commissioners Meeting Minutes: Week of May 27, 1997 THE CONSENT AGENDA - Continued: 10. Final Plat Approval, SUB95-0037, Otterness Short Plat; To Divide 8 Acres into 3 Recre- ational/Residential Lots; Located off of Flagler Road, Nordland; John and Yvonne Otterness, Applicants 11. Reappoint Four (4) Members to Serve Another Two (2) Year Term on the Tri-Area Community Center Board of Directors; Toru Araki, John Parker, Pat Gould, and Alice Sell 12. Food and Beverage Purchase Request: Dinner for Volunteers and Staff; Short Course in Planning for the Planning Commission; Thursday May 29, 1997. COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Director of Community Development, AI Scalf, reviewed a draft organization chart for the Department which includes a Planning Manager/Senior Principal Planner under the Director and a Glen Cove and Tri Area Studies Project Manager under the Public Works Department. The following positions are being requested as additions to the department - 1 Associate Planner and 2 Assistant Planners and 1 Planning Technician. A Projects Planner was identified to be added at some future date. AI Scalf reported that he recommends that John Holgate be the Planning Manager/Senior Principal Planner. Commissioner Harpole asked about the public outreach duties that are currently being handled by Molly Pearson? John Holgate reported that the first Assistant Planner to be hired would be doing this work and Molly Pearson would be kept on during the transition period necessary to bring that position up to speed on what is being done. Molly Pearson would then return to the Public Works Department. Commissioner Harpole asked how long these positions will be needed? John Holgate reported that given the workload that has been outlined, these positions will be needed through 1998. Commissioner Harpole asked that Gary Rowe review the financial impact of this proposed organization plan and request. Chairman W ojt asked if there is an issue of the Community Development Director's time being divided between the Long Range Planning and the Permit Center? AI Scalf stated that he has a personal concern about his availability to staff and the problems associated with two offices. By resolution the Community Development Director is assigned a tremendous amount of responsibility and he would like feedback and direction from the Board on how those responsibilities are being handled. He noted that with the changes in the Public Services Departments, he feels he will need to be more accessible and responsible to the Board and the Planning staff in the Courthouse. In the previous structure Gary Rowe would provide some of these services. Commissioner Harpole asked if it would be appropriate to have the Planning Manager/Senior Principal Planner report directly to the Board for a period of time and if that would relieve the burden on the Director of Community Development? AI Scalf answered that it may relieve some of the burden, but not Page 3 VOL 23 rM:359 Commissioners Meeting Minutes: Week of May 27, 1997 significantly because ofthe other responsibilities. He suggested that a new position of Permit Center Manager may be necessary. Commissioner Harpole noted that he is concerned that the Board and the Planning staff can be assured that the necessary legal review is done in a timely manner. Commissioner Huntingford added that he would like to see a contract which outlines how the legal review will be done. The Board concurred that the financial impact of this draft organization chart be brought back next week for more review. Klara Fabry reported that she needs time to review the proposal with the Public Works management team before she can provide any input. PUBLIC WORKS DIRECTOR: Klara Fabry, Public Works Director, reported that new legislation allows the County to adopt the six year Transportation Improvement Plan and the annual road program at the same time on January 1. Gary Rowe asked if a separate public hearing is required for the 6 year TIP? Klara Fabry reported that the legislation did not address this matter and she assumes the budget hearing could serve as the public hearing required for the 6 year TIP. The Tri Area traffic survey deadline was last Friday and 384 responses were received from the 3,000 sur- veys sent. 74% of the responders show strong opposition to limiting the through traffic on Irondale Road and 54% oppose any improvement to Irondale Road. The full results will be available in two weeks. The results of a technical study support a four way stop being placed at the intersection of Paradise Bay Road and Oak Bay Road. The process to do this has been started. The options to address the inconsis- tent speed limits in Port Ludlow are 1) make no changes, 2) increase the speed limit and place signs through the whole community for 40 mph, and 3) to increase the speed limit and place signs through the community for 35 mph. The study results and options will be review at the CLOA meeting on June 10, 1997. Klara Fabry asked if one or more members of the Board would volunteer to serve on a task force to develop solution options for the Solid Waste issues. Commissioner Harpole volunteered to serve on this task force. Klara Fabry advised that she will be working with Gary Rowe, the UTC, the City and Skookum on the short and long term solutions to the Solid Waste issues. WORKSHOP reo' Proposed Changes to the Interim Growth Strategies Ordinance (IG.S.O.): AI Scalf reported that the staff has reviewed the IGSO and presented a staff report on the proposed changes. Assistant Planner Barry Berezowski eXplained that the IGSO does not regulate the subdivision ofland. Another issue is administrative determinations and definitions need to be put in writing and have legal review by the Prosecuting Attorney and then by the Board. This would provide staff an instrument to Page 4 VOL 23 rM:~360 Commissioners Meeting Minutes: Week of May 27, 1997 review when they are called on to make a similar determination in the future. Associate Planner, Jerry Smith, reported that staff is faced with making decisions, day to day, on where applications fit within the land use tables. If there is a question on a particular application, the staff meets as a team to make the determination and then review their results with the Director of Community Development. Assistant Planner Michelle Grewell reported that an administrative determination can be appealed to the Hearing Examiner and that adds time to the process for the applicant. John Holgate pointed out that there are two separate issues 1) administrative decisions and 2) policy interpretations. The Board has options for determining policy and then providing that policy to the Director of Community Development to follow in making his administrative decisions. The Hearing Examiner does not deal with policy. Gary Rowe reported there was an estimate made by Planning staff that it would take approximately 600 hours to develop the changes to the IGSO. The 90 day clock is ticking on the moratorium ordinance. Chairman Wojt noted that he doesn't want to see anything that isn't necessary take away the time needed to assure that the adoption of the Comprehensive Plan happens on March 9, 1998. Commissioner Harpole asked if this staff report has been reviewed by the Prosecuting Attorney? AI Scalf will check with the Prosecuting Attorney about the status of his review. This item will be discussed further this afternoon (see item later in Minutes.) PUBLIC COMMENT PERIOD: The following comment was made: A concern that appeals of administrative decisions impose an economic impact on the party that appeals the decision. BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER Final Plat Approval, SUB95-0110, Blue Ridge Peak Short Plat; To Divide 9. 75 Acres into 4 Lots for Recreational/Residential Use; Located off of South Discovery Road, Port Townsend,. Paul Thomas, Applicant: Michelle Grewell explained, at the Board's request, that there was a pre- application meeting held on in 1995 which was followed by an application for a 4 lot short subdivision. Commissioner Huntingford moved to approve the final plat #SUB95-0 11 0 as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. Page 5 VOL 23 ;<M/361 Commissioners Meeting Minutes: Week of May 27, 1997 Proposed Changes to the Interim Growth Strategies Ordinance (1 G.S. 0.) (continued from earlier in day): AI Scalf reported that the Prosecuting Attorney would like to set a meeting to review both the issue oflegislative changes to the GMA and the proposed changes to the IGSO on June 11, 1997 from 2 - 4 p.m. Information will be available to the Board before the meeting. Commissioner Harpole asked that the Planning and Prosecuting Attorney's staff meet before that date to discuss these issues and both present information for the Board's consideration before the meeting. HEALTH AND HUMAN SERVICES Larry Fay, Environmental Health reo' 1996 Port Ludlow Ground Water Monitoring Report: Environmental Health Director Larry Fay reported that this information was submitted to the Board because the EIS for the Port Ludlow Development raised the issue of water resources in the area and established a groundwater monitoring program. The information over the past two years doesn't indicate any problems in the area currently. This data will establish the baseline for future monitoring data. Commissioner Harpole asked how many years of data is needed before trends can be seen? Larry Fay reported that the assumption of the proponent and their consultant is that the water quality will not be impacted by their development. They need enough data to establish an accurate baseline which could take five to ten years. Larry Fay, Environmental Health reo' Water Resources Legislation: Larry Fay reported that legislation was passed and signed by the Governor which requires that the County establish a watershed resource planning unit to evaluate existing water resources and water rights, deal with in- stream flow issues, and identify future resources. The legislation doesn't explain who should be included in this unit, or who appoints or approves members to this unit. Once the unit is established there may be State funding available to begin the necessary water resources studies. Commissioner Huntingford advised that he would call the Washington State Association of Counties for more information on this legislation. David Christiansen reported that the intent of the legislation is water resource inventory assessments. This is an opportunity for the County to say that it wants to be the lead agency for water planning for the County. The discussion turned to the possibility of using the existing Water Resource Council, or some portion of it, as this planning unit. A report will be made when more information is available on the new legislation. Page 6 VOL 23 rA(J 362 Commissioners Meeting Minutes: Week of May 27, 1997 PUBLIC WORKS WORKSHOP reo' Port Ludlow Traffic Report: Workshop canceled by Public Works Department. MEETING ADJOURNED ~. "'. /'" ,~ r I) .~ . -'. ./... l;', if . . .......,.,.,..,..,. . . .. /' ;..." . J '.' ". \ '.' · t:)- \ / )..........""'.'... ,1,'\ ....: .~. "." ., i... ",.. \ ' I ~: ....'~'.. '. '." 1\';, ,;~~ J !.. .' ~ " ". . \.... .' . ' p . \',y ,.:..J~"" ./" ,.,. ~............,.,.. ~ .,,/ J;:o-~->'~' ./ Lorna Delaney, CMC ~ Clerk of the Board d SEAL: Page 7 VOL 231M: 363