Loading...
HomeMy WebLinkAboutM061697 JEFFERSON COUNTY BOARD OF COMMISSIONERS Daniel Harpole, Member Glen Huntingford, Member Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Loma L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of JUDe 16, 1997 PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported that this Friday there will be a Public Services Team meeting with the Board to begin work on strategic planning issues which will become an integral part of the 1998 budget goals and objectives. Commissioner Harpole asked about the status of the Board Management Plan to be established for the Comprehensive Plan? Gary Rowe reported that Ken Lynn has started this plan and the Comprehensive Plan Team will be working on it. Chairman W ojt requested more information regarding the funding deficit for the work release facility at the Sheriff's Department and the memo from the Public Works Director suggesting options for covering this shortfall. Gary Rowe will review the options and report on them at a later date. APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of June 2, 1997 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following items were discussed: the organizational changes at Puget Sound Energy (formerly Puget Power); and the difference between a county interim urban growth area (JUGA) and a city urban growth area. Page 1 VQ: , 21 . . 407 Commissioners Meeting Minutes: Week of June 16, 1997 APPROVAL AND ADOPTIONS OF THE CONSENT AGENDA: Commissioner Harpole moved to delete items 1 and 4 and to approve and adopt the rest of the items as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. DELETE Resolution Revising a County Road Project Designated as CRI277 (Formerly MS1277); Improvements to Beausite Lake Road; Jefferson County Public Works 2. Concurrence and Authorization to Proceed with Right-of-Way Acquisition; Quinault South Shore Road Emergency Restoration Project X01243; Jefferson County Public Works 3. AGREEMENT #CA-032096-1, Supplemental No.3 re: Amending Scope of Work and Payment; Larry Scott Memorial Park; Jefferson County Public Works; Nakano*Dennis Landscape Architects 4. DELETE Request for Advance Travel/Out of State Travel Expenses; NACO Annual Conference, Baltimore City, MD; $1, I 00.00; Jefferson County Public Works; Klara Fabry, Director (See item later in Minutes.) 5. Hearing Examiner's Findings, Conclusions and Recommendations and Open Space Taxation Agreement re: Application to Transfer and Designate 23.56 Acres as Open Space for Current Use Tax Assessment as Open Space Open Space Under the Provisions of Chapter 84.34 RCW, #CUA96-0001; Joseph and Larissa Pollack, Applicant 6. Accept Recommendation to Reject Claim #C-4-97; Damage to Property, $25,000.00; Dean Eckmann 7. Accept Recommendation to Reject Claim #C-6-97; Damage to Eyeglasses, $455.00; Lois Lund 8. Accept Recommendation to Reject Claim #C-9-97; False Arrest, $25,210.00; Kevin Marshall Holt 9. Accept Recommendation to Reject Claim #C-1O-97; Permit Delays, $57,866.77; David E. Maryatt 10. Appoint Two (2) New Members to Serve Unexpired Terms on the Gardiner Community Center Board of Directors; Pat Nebel- Term Expires October 1, 1997 and Carol Brockett - Term Expires October 21, 1998 11. Letter of Thanks for Preparation and Management of the Recent County-wide, Vote-by-Mail Election; Jefferson County Auditor's Office COMMUNITY SERVICES BRIEFING: Senior Planner John Holgate reviewed the status of the Comprehensive Plan process. Commissioner Harpole and Commissioner Huntingford asked if the Board will review the final draft of the Comprehensive Plan video before it is distributed to the community? John Holgate and Molly Pearson agreed that they would schedule a time for the Board to review the video. There was a discussion about the development of the Board Management Plan on the adoption process for the Comprehensive Plan. Commissioner Harpole requested that a procedure be developed to allow the Board to see Comprehensive Plan comments that are sent directly to the Planning Department or Planning Commission. Commissioner Huntingford added that a procedure also needed to address the critical issues that are presented to the Planning Commission which require input from the Board for policy development. Page 2 VOL 28 . ~..~ 408 Commissioners Meeting Minutes: Week of June 16, 1997 Shoreline Permit Review: Community Development Director Al Scalf explained that there are three options for the Board to consider in the handling of quasi-judicial shoreline permits: 1) The Planning Commission can review shoreline permits, 2) the Hearing Examiner could be directed to review the shoreline permits, or 3) the Board could appoint an interim Shoreline Advisory Board to review the permits. Commissioner Huntingford asked about the possibility of an appeal being filed due to the process? Deputy Prosecuting Attorney Paul McIlrath reported that this is a concern; but there are permits that need to be reviewed even though the Master Plan hasn't been updated to include the Hearing Examiner yet. The Board must determine how to proceed. He feels that since there is a Hearing Examiner process in the County to review quasi-judicial permits, that would be the most expedient process for the review of shoreline permits. Commissioner Harpole asked if the Shoreline Master Program requires an amendment to reflect the new process if this change is made? Paul McIlrath reported that the change to the Master Program can be made, but it must be reviewed and adopted by the State Department of Ecology. Commissioner Huntingford asked how input from the public will be handled if the staff prepares these changes? Monica MacGuire reported that the staff will prepare the changes and, by law, the Planning Commission is required to review them. Chairman W ojt expressed concern about the time needed for the Planning Commission to come up to speed to handle these permits and how that will impact their work on the Comprehensive Plan. The discussion then turned to the permits that are currently ready for review and the possibility of the Planning Commission reviewing them. Chairman Wojt noted that the Hearing Examiner knows the procedures necessary to establish a good record and he does a thorough review. He suggested that the Hearing Examiner be the facilitator of the Shoreline hearing process for the Planning Commission. Al Scalf added that using either the Planning Commission or the Hearing Examiner for these reviews can be defended legally. Regulatory reform only allows one open record and one closed record hearing. This will be discussed further at 2:15 p.m. Requestfor Advance Travel/Out of State Travel Expenses; NACO Annual Conference, Baltimore City, MD; $1,100.00; Jefferson County Public Works; Klara Fabry, Director: Public Works Director Klara Fabry explained that her attendance at the NACO Conference provides an opportunity for networking with other County officials and information gathering on Public Works issues. Commissioner Harpole moved to approve the out of state travel expense request for Klara Fabry. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS BRIEFING: Klara Fabry reported on the following: 1>> The selection team will be reviewing the applications for Operations Manager this week and interview times will be set. 1>> Temporary signs are being prepared for Seven Sisters Road and a long term solution is being worked on. A letter is being drafted that will be sent to the State Parks and Recreation Commission on the traffic issues in this area. Page 3 VOL 23 :y~ 409 Commissioners Meeting Minutes: Week of June 16, 1997 >>>+ A SW AC meeting is scheduled for the June 19, 1997 to set a proposed schedule for the long term solutions for Solid Waste financing. Commissioner Huntingford asked if there is a date for completion of this work? Klara Fabry reported that the planning document identifies the completion date for these issues in June 1998. >>>+ The summer schedule for the Recreation Center was reviewed. Warren Steurer reported that this schedule targets the use of the Center by people 17 years old and younger. Proposed rules of conduct and the schedule change has been sent to the Prosecuting Attorney for review. >>>+ Commissioner Harpole asked if the building that was moved to the QuiIcene Community Center is still on the movers blocks? He requested an update from the Facilities Management Division. >>>+ Commissioner Harpole noted that a suggestion was made at the Brinnon "On the Road" meeting last week about keeping one of the drop box sites that is located close to the highway open rather than the one on the Coyle Peninsula. Klara Fabry reported that she will discuss this suggestion with the Solid Waste Advisory Committee. WORKSHOP Comprehensive Plan Team Composition and Community Development Organization: AI Scalf reviewed how the Comprehensive Plan Team was originally set up and the recent changes which transferred Molly Pearson and Frank Gifford back to their positions in the Public Works Department. One of the new Planning positions will cover Molly Pearson's duties and the Planning Manager/Senior Principal Planner will take over the position of Comprehensive Plan Team Manager. The Comprehensive Plan team will include representatives of the Prosecuting Attorney's Office, the Planning Commission, the Public Works Department, Long Range Planning, and, as needed, the Health Department, IDMS, and Assessor's Office. The Comprehensive Plan Team Manager will report directly to the Board. Commissioner Huntingford suggested that the Planning Department management should be attending these meetings, and leave the rest of the staff to do their work. The management staff would then take direction back to the staff for the work that needs to be done the next week. Resolutions will be drafted for next week's agenda to adopt the organization chart for the Long Range Planning Department/Permit Center and for the Comprehensive Plan Team. PUBLIC COMMENT PERIOD: Congratulations were given to the Board for the Compliance Order recently issued to the County by the Western Washington Growth Management Hearings Board; and a question was raised about a proposal to have the Hearing Examiner run a Shoreline hearing for the Planning Commission and the feeling that this wouldn't work well. Decision re: Process for Review of Shoreline Quasi-Judicial Permits: After more discussion about whether to send these permits to the Hearing Examiner, or the Planning Commission, Commissioner Huntingford moved to adopt RESOLUTION NO. 71-97 assigning the Jefferson County Hearing Examiner the duty to review, hear, and make recommendations on Shoreline Permits and to direct the Planning staff to draft the required amendments to the Shoreline Master Program to allow Page 4 VOL 23 : f.:; 410 Commissioners Meeting Minutes: Week of June 16, 1997 this change in process. Commissioner Harpole seconded the motion. He noted Chairman Wojt's concerns that any additional time the Planning Commission spent on Shoreline permit review would have an impact on their workload to meet the March 9, 1998 deadline for adoption of the Comprehensive Plan. He feels that having the Hearing Examiner do the Shoreline permit reviews and having Planning staff prepare the amendment to the Master Plan as soon as possible will make the potential procedural appeals less likely. Commissioner Huntingford amended his original motion to have this resolution go into effect July 1, 1997. Commissioner Harpole seconded the amendment. Commissioner Harpole reiterated that the amendment to the Shoreline Program should be as focused in scope as the DOE will allow so that it can be completed in an expeditious manner. The Chairman called for a vote on the motion as amended. The amended motion carried by a unanimous vote. Hearing Examiner's Findings, Conclusions, and Recommendation re: Petition to Vacate a Portion of an Alley Within Block 36 of the Plat of Chalmers No.2; Located Near the Intersection of Ness' Corner Road and Rhody Drive; John Gunning, Petitioner: Public Works Administrative Secretary Terry Duff reported that this vacation request is for a portion of an alley in Block 36 of Chalmers No.2. The Hearing Examiner and the Public Works Department are recommending approval of the vacation request if the remainder of the alley is also vacated. The two additional property owners have been contacted and have agreed to vacate the rest of the alley. Commissioner Huntingford moved to adopt the findings and conclusions of the Hearing Examiner as presented. Commissioner Harpole seconded which carried by a unanimous vote. Proposed Boundary Line Adjustment and Two (2) Quit Claim Deeds; Jefferson County Public Works; William L. Wolcott, Dyanna L. Wolcott, and Stephen H. Wolcott; and Roger Jv. Evans, Jon D. Evans and Eric N. Evans, Property Owners: Public Works Right-of-Way Agent Will Butterfield explained that there are ownership questions regarding these two parcels of property and whether they were part of the property exchange between the County and the Port Townsend Business Park. Mark Huth, Attorney for the adjacent property owners, explained that the plat known as National City Addition I was platted in the early 1900's. A parcel identified as Tax 18 and a strip of property on the west side of the plat were not included in the original plat. The County exchanged a piece of property with Lee Wilburn, developer of the Port Townsend Business Park, which identified Tax 18 as part of the exchange. No one knew about the strip of property on thewestern boundary until the Page 5 VOL 23 .,~r; 411 Commissioners Meeting Minutes: Week of June 16, 1997 adjacent property owners began developing their property and decided they needed access to Howard street for their projects. They are asking that the County do a boundary line adjustment to indicate that this strip was included in the property exchange between the County and the Port Townsend Business Park. Will Butterfield reported that the Public Works Department recommends that the boundary line adjustment be approved. Commissioner Huntingford moved to approve the boundary line adjustment and the two quit claim deeds as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. Development of Map Identifying Densities for Discussion Purposes Only: The Board members concurred to direct Planning staff to generate a new map which identifies the more restrictive densities between the IGSO, the Forest land map, and the draft Comprehensive Plan Map, AND also identifies the proposed down zone areas (areas where the densities in the IGSO map and the draft Comprehensive Plan Map are not the same) with highlights on any down zoned areas that have been subdivided. This map is to be generated for discussion purposes ONLY. Katherine Baril, Cooperative Extension re: Department Update: Canceled at request of Department. Bob Minty, Emergency Management Coordinator re: Special Event Permit; Olympic Music Festival: Bob Minty reported that this permit has been approved by the Risk Manager and the Prosecuting Attorney and all conditions have been met. He reported the festival has a larger parking lot and a new water system. Commissioner Harpole moved to approve the Special Event Permit as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the business day on Monday and reconvened on Tuesday morning with all three Board members present for an Executive Session with the Director of Health ~Wtp~ Services regarding a personnel matter. ,r/, ,,\} D '" ,,'/ ~" " ~.! D , { .! ... '" ic " ~ . "f ' :r.,. 4d- , "' - ~'r' f . 1, ;~., ~ .. -r ':.a!1i SEAL: l~)i~:f , '..', '... . . i" · ~r ... ."l. " '. .. ~ ATTEST' ",' . "I.i / ".' , ' J '; ,,- , ~~,~~ Clerk of the Board ON CO //'" BOARD OF C Page 6 VOL 2~ ;~r;412