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HomeMy WebLinkAboutM062397 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: District No.3 Commissioner: 'i'.-cSON (', ~, 0, ~ ':i, /.iJ ~ ~. ~,,-< OL....Mi'fC f'UIINSULA Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman THE mART OF THE Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of June 23, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Glen Huntingford and Daniel Harpole were both present. Approval of Minutes: Commissioner Harpole moved to approve June 9 minutes as written and June 16 minutes as amended (add to item on Comp Plan Team - Board concurred that the Comp Plan Team Manager will report directly to the Board of Commissioners). Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reported: . The necessary number of responses to validate the County employee survey have been received by wsu. The information will be compiled and presented at the Management Retreat which will be scheduled sometime during the first two weeks of August. . The tape machine did not work during the "On the Road" meeting in Nordland last week, but Gary Rowe took notes on the discussion and has provided them to the Planning Department. . A packet of information about block grants available for Law and Justice projects will be forwarded to the Law and Justice Committee for their meeting on July 2, 1997. . Commissioner W ojt asked if anyone is doing the necessary work to bring the matter of an additional 1/10 of 1 % sales tax for jail facilities to the voters? Gary Rowe will contact Sheriff Piccini. . The Capital Improvement Program budget has items that will be going over the budgeted amount. This may require a re-prioritization. Frank Gifford will be asked to provide updated infonnation on this program. \'01_ 2'1 Page 1 .. : tl~ - ..... - Commissioners Meeting Minutes: Week of June 23, 1997 PUBLIC COMMENT PERIOD: The following comments were made: The status of a $35,000 study on East Quilcene Road; the appointment of the Comprehensive Plan Team Leader and that position reporting directly to the Board of Commissioners; the status of commercial developments under the subdivision moratorium that is currently in place; and the Planning Commission is too involved with process and is not going forward with the Comprehensive Plan review. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete item 7 and to approve the balance of the items as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 72-97 re: Establishing the Date for 1998 Budget Submissions, Review Hearings and Final Adoption 2. RESOLUTION NO. 73-97 re: Adopting a Revised Organization Chart for the Public Services Departments 3. RESOLUTION NO. 74-97 re: Accepting Bid to Paint Exterior of Port Townsend Community Center; Project No. PC1325; Jones Painting, Inc. 4. RESOLUTION NO. 75-97 re: Vacation of the Alley in Block 36 Plat of Chalmers No.2; John Gunning, Petitioner 5. RESOLUTION NO. 76-97 re: Establishing a County Road Project Designated as CR1335; Improvements to Reinier and Schwartz Roads; Jefferson County Public Works 6. Reimbursable Work Request re: To Perform Water Quality Monitoring of Jefferson County Facilities; Jefferson County Public Works; Jefferson County Health and Human Services 7. DELETE Contract re: Supply and Install a Portable Structure to Serve as a Work Release Facility for the Jefferson County Sheriff's Office, Project No. WR1280; Jefferson County Public Works; Modem Building Systems 8. CONTRACT re: Re-InstaIIation of Lumina ire at Oak Bay/Paradise Intersection; Jefferson County Public Works; Hanson Electric 9. CONTRACT re: Professional Services; Management and Organizational Development Consult- ing; Jefferson County Public Services; Kenneth Lynn, Communication Educators 10. CONTRACTS (3) re: To Provide Services to Individuals With Developmental Disabilities; Jefferson County Health and Human Services; 1) Community Access Services; Concerned Citizens; 2) Specialized Industries Services; Skookum Corporation; and 3) Children's Therapeutic Services; Port Townsend School District 11. AGREEMENT, Amendment #1 re: Administer and Enforce the Well Sealing, Tagging and Decommissioning Portions of the State Water Well Construction Program; Extending the Duration of the Agreement to June 30,2000; Washington State Department of Ecology 12. AGREEMENT re: Professional Services; Land Use Permit System Assessment; Driscoll & Hunter 13. Final Plat Approval, SOO96-0006, Thousand Trails Short Plat; To Reduce the Common Access Easement Through Lots 1,2 and 3 from 60 Feet to 30 Feet; Located on the Toandos Peninsula; Donn and Valerie Martinson, Applicant 14. Application for Assistance from the Veteran's Relief Fund; Jefferson County Veterans Service Officer's Association for $395.00 Page 2 : VOL 21. ~r~ 41G Commissioners Meeting Minutes: Week of June 23, 1997 COUNTY DEPARTMENT BRIEFINGS: COMMUNITY DEVELOPMENT: AI Scalf reviewed a map that was developed as a result of a motion by the Board last week that details the 16,000 acres that will be down zoned and includes the balance of the IGSO map. This map is currently for discussion only and will be the subject of a workshop to be scheduled the week of July 7, 1997. Molly Pearson reported that a rough cut of the Comprehensive Plan video has been completed which will be available for the Board to review on July 7, 1997. John Holgate then reported on the status of the Planning Commission's review of the Comprehensive Plan. Most of the items listed on the chart are on schedule. Commissioner Harpole reiterated concern that some of the items are behind schedule, citing the video that will be issued to the public 5 weeks later than scheduled. He cautioned that the Comp Plan Team be cognizant of ways to catch up on these items. A first draft of the Board Management Plan for the Comprehensive Plan will be ready for the Board next week. John Holgate presented a draft resolution adopting the organization chart for the Comprehensive Plan Team, an organization chart for Long Range Planning and a listing of duties for the Associate Planner position. In this chart, the Board of Commissioners has a direct relationship with the Planning Commis- sion, the Director of Community Development and the Planning Manager/Senior Principal Planner. Commissioner Harpole noted that last week the Board directed that the Planning Manager/Senior Principal Planner have direct access to the Board. Commissioner Huntingford expressed concern that the Director of Community Development needs to be included in the process with the Comprehensive Plan Team and he wants these two positions to work with each other. Commissioner Harpole agreed with Commissioner Huntingford; but noted that there may be times when a direct link to the Board is necessary for the head of the Comprehensive Plan Team. John Holgate advised that he needs to be in the loop on policy decisions by the Board which need to be given to the Comprehensive Plan Team and the Planning Commission Chairman. Commissioner Huntingford stated that he is concerned about mixed signals being given by the Board on issues because directions could be given to AI Scalf or John Holgate at separate times on the same issue. After a discussion of the best way to change this organization chart, the Board concurred that the dotted lines from the Director of Community Development and Planning Manager/Senior Principal Planner be made solid lines. Chairman W ojt outlined the working relationship with the Board which will require that any decisions be made when all three Board members are together in their meeting. When a single Commissioner discusses an issue with an employee it will be only to gather information. Page 3 VOL 28 ,1/: 417 Commissioners Meeting Minutes: Week of June 23, 1997 The organizational chart for Long Range Planning was then reviewed. The Board concurred that this chart reflects what they have been discussing for this Department. John Holgate then reviewed the duties defined for the new Associate Planner, Assistant Planner, and Permit Technician. He reported that these positions have been advertised "in house" and the applicants for the same positions advertised within the last six months are also being reviewed. The positions may also be advertised to the public. Commissioner Harpole urged that these positions be hired by mid-July to help keep the Comprehensive Plan on schedule. He noted that there is nothing in the job duties that indicate that these positions are only approved for one year. The applicants for these jobs need to be advised that these jobs are currently only approved for one year, until an evaluation is done after the Comprehensive Plan is adopted. * PUBLIC WORKS DIRECTOR: Klara Fabry reported that: Last week Chairman W ojt received a message from the owner of the lot between the County property and the Wolfe Property State Park on Seven Sisters Road. This property owner would be willing to work with the County on a solution for the parking problem by possibly developing a parking lot on his property. The Department is scheduling a meeting with the State Parks Department to discuss this. An engineering study for the East Quilcene Road was done in 1994. The cost of the study was $39,000. Due to the low average daily traffic (ADT), the recommendation of the study was to do spot improvements on the road. In interviewing several property owners in the area, they found divided opinions about what improvements should be made. Safety spot improvements on this road are included in the Six Year Transportation Improvement Plan for the year 2002. A draft letter was presented to the Board responding to the City of Port Angeles regarding modification of their existing ordinance to allow Olympic Disposal to dump at their facility in Clallam County. She asked the Board for their comments. The Board concurred that the letter be sent as written to the City of Port Angeles. Warren Steurer gave an update on the QuiIcene Community Center. He reported that the manufactured home has been moved to the site as an addition to the Center. Nothing has been done since the building was moved because there is no money in the budget to complete the project. The entire project is estimated to cost about $29,000 which includes a foundation, attaching the 2 buildings together, and making the addition ADA accessible. To date $8,000 has been expended. He presented a matrix to the Board showing options for the addition project. The Public Works Department is recommending that Option 2 be implemented. Warren Steurer reported that this option will require that the building be blocked to allow the mover to remove his equipment. The Larry Scott Memorial Trail is on schedule. The interIocal agreement has been finalized and is at the Prosecuting Attorney's Office for legal review. Approval has been given for an extension of the lAC funding on this project. * * * * , VOL Pa!i.e 4 21 '~:~ q18 Commissioners Meeting Minutes: Week of June 23, 1997 WORKSHOP re: Tri-Area and Glen Cove Studies: Road Projects Manager Bruce Laurie presented a time line for completion of the Tri Area and Glen Cove studies. Commissioner Harpole noted that he is concerned about the time schedule because the Comprehensive Plan cannot be adopted without prior resolution on how these two very critical areas will be handled. AI Scalf stated that he understands the quandry surrounding the adoption of the Comprehensive Plan if these studies aren't complete. He suggested that the question that the Comprehensive Plan Team should address is how can the process be expedited to have these studies to the Planning Commission by December and then to the Board by January? Klara Fabry noted that the critical point is the scoping of the project work in Phase 1 which is scheduled for August 1997. Phase 2 is not as important at this point because if the scoping is done correctly, the consultant can schedule the work to meet the necessary deadline. The discussion turned to work already done that may provide more information, the work that still needs to be done for the scoping, and how the deadlines will be met. Commissioner Huntingford noted that the Board has given clear direction that they want this work done on schedule. Klara Fabry reported that the Comprehensive Plan Team and the Public Works Department developed this time line together. Commissioner Harpole suggested that the Comprehensive Plan Team and the Public Works Department review this further and if they determine that the work can't be done by the requested dates, he would like an estimate of when it can be done. He asked for a definite date that the work can be done by the July 7, 1997 meeting. Bruce Laurie added that a list of consultants for this work and criteria for selection has already been developed. The plan is to have the consultant selected by July 7, 1997. Chairman Wojt noted that when these consultants are interviewed for selection they should be advised of the strict time frame for the work. Klara Fabry reported that the time line, financial impact analysis and the interlocal agreement between the Planning and Public Works Departments will be presented to the Board for review and approval on July 7, 1997. The Board directed that Gary Rowe be involved with the financial impact analysis. Al Boucher stated that he feels the Board should take a formal position on the portion of the Countywide Planning Policies requiring that a committee be appointed to deal with the Tri Area study. Commis- sioner Harpole asked that AI Scalf review the Countywide Planning policies and report at the meeting on July 7, 1997. PUBLIC COMMENT PERIOD: The following comment was made: Ifit is necessary for the time line for the Tri Area and Glen Cove studies to be shortened, and that the studies may not need to be included when the Comprehensive Plan is adopted. Page 5 VOL 28. .~r~ 419 Commissioners Meeting Minutes: Week of June 23, 1997 BUSINESS FROM COUNTY DEPARTMENTS COMMUNITY DEVELOPMENT BUSINESS Discussion re: G.MA. Changes and SB6094: AI Scalf reported that new legislation regarding changes in portions of the Growth Management Act has resulted from the work done by the State Land Use Study Commission. Prosecuting Attorney David Skeen reported that staffhad a meeting to review this legislation and the impacts it will have on the County's Comprehensive Plan; but it is difficult to determine impacts by reviewing this legislation in the abstract. He asked the Board for clear direction on what the Prosecuting Attorney's Office role is to be in the Comprehensive Plan adoption process. There was a discussion about whether their role is to deal strictly with legal review or to help with the development of policy. Chairman Wojt noted that the Board's direction to the Comp Plan Team is to act as a team including all parties that need to be involved in these discussions. Commissioner Huntingford noted that he thought this discussion was to be about SB6094 which has wording that changes how commercial zones are to be handled in the Comprehensive Plan. David Skeen stated that it is difficult to discuss this legislation in view of the history of the County. It is a very complex bill without any explanation. He added that he wants to do a thorough job of analysis on the legislation because he does not want to raise or lower expectations prematurely. Commissioner Harpole asked when a workshop on the 9 issues that need to be resolved regarding the Interim Growth Strategies Ordinance and the impact of this legislation could be scheduled? David Skeen reported that they probably won't be ready to discuss these issues with the Board until August. Deputy Prosecuting Attorney Paul McIlrath reported that this legislation is quite comprehensive and changes several other RCW's. Commissioner Harpole requested that staffwork to determine a date for a workshop to look at the 9 issues and the changes created by SB6094. It was agreed that the Planning Commission be invited to the meeting. Organization oftlte Comprehensive Plan Team: Commissioner Harpole moved to approve RESOLUTION NO. 77-97 adopting an organization chart for the Comprehensive Plan Team and to make all of the lines on the chart solid lines. Commissioner Huntingford seconded the motion. The Chairman called for a vote on the motion. The motion carried. (Chairman Wojt did not vote on the motion.) Page 6 2"1 ;H;.42n .....1 i ,",,: .:,' VOL Commissioners Meeting Minutes: Week of June 23, 1997 PUBLIC WORKS BUSINESS Conflict of Interest Policy for County Departments: David Skeen reported that the County doesn't have a detailed policy on possible conflicts of interest for employees and their families. He asked that a Conflict ofInterest policy be developed. Commissioner Harpole suggested that the Prosecuting Attorney's Office develop the policy and present it to the Board for review. Discussion re: Solid Waste Long Range Solutions Project Time Line and Project Goal: Public Works Accountant Anne Sears submitted a Solid Waste Fund summary from 1993 to 1997. The budget for 1997 is $1.657 million and is projected to come in at about $1.642 million. The reductions will be in recycling due to the negotiation of the contract and some changes to administration and planning. She then presented and reviewed the time line which has been reviewed by the Solid Waste Task Force and the SW AC Committee. The intent in Phase 2 - Public Outreach is to present options and ask for public input. This public outreach phase is also to be used to provide public education. Commissioner Huntingford stated that he didn't anticipate this time line being as long as proposed. Anne Sears reported that this time line is only for the long term solutions. There are still 16 issues that are being reviewed for short term financing solutions. She feels this longer time line will allow for public education and input, and result in a better solution that the public will understand. Commissioner Harpole noted that he feels the biggest challenge will be the budget proposed for 1998 because it will be difficult to project. The Board concurred that the Public Works Department proceed with the time line as proposed. Katherine Baril re: Department Update: Extension Agent/Chairman Katherine Baril updated the Board on the activities ofWSU Cooperative Extension. The State Noxious Weed Board has reported that there are 4 Class A (Knapp weed, thistle weeds, hemlock, and Spartina) noxious weeds in Jefferson County. State legislation was recently passed that requires a County with more than one Class A noxious weed to convene a Noxious Weed Board. In order to establish a Board, Jefferson County would need to provide approximately $20,000 in funding. Commissioner Harpole asked what these funds would be spent on? Katherine Baril reported that a Noxious Weed Board would meet monthly or quarterly and supervise a half time person whose job would be public education, outreach, technical assistance and coordinating eradication projects. This person would require a county car. She continued her review of the activities at the new Computer Lab and the Extended Degree Program in the WSU offices. She added that their meeting facilities are being used by a variety of groups. Page 7 VOL 23 "M.~ 421 Commissioners Meeting Minutes: Week of June 23, 1997 The Board then met as the Health Board (see separate Minutes). MEETING ADJOURNED ..................._' ........" ~. ~ ('" 'I ". ,,'" .., . - Y~" '. SEAL: : / 5.~~ 0;,' " .' ' (' ~ ' ".,' : I' '.';, . \ 'WI . \ .". . ,..\\ i \ :~. '. ". \,,! '..,. . , : }. " .~ ,!". *" . ~~ t 1', .. 'If .,. .,:..,J-. ~u:_~~ -- Lorna Delaney, CMC ~ ~ Clerk of the Board CJ . chard . , Cna an ~,~./ . amel ~Ol , Me~~ /~~~/ Glen Huntingfo;>k1Viember VOL Page 8 20 . l' - A2? ,..) ,J'.. If...~