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HomeMy WebLinkAboutM070797 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Member District No. 3 Commissioner:_.. Richard Wojt, Chairman /ON: /""~}-S- (0(/ '" .. . ..'1- /I.x.i' '\' \-\\ i" -, I', ""'~ 'a'~,i ~ ,I...---------:-...,~- [ii;,,,,^-,,:o>i'''\k ..... < i"cYM'" '''''''''A -1< ........:O~i :5'{iiN.9'5 Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of July 7,1997 Chairman Richard W ojt called the meeting to order at the appointed time in the presence of Commissioner Daniel Harpole and Commissioner Glen Huntingford. Review Comprehensive Plan Video: The Board viewed the draft Comprehensive Plan Video. Commissioner Harpole noted that it is critical that the video be completed and released as soon as possible. He asked for a report of where the video will be distributed and how it will be advertised. APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of June 23, 1997 as corrected (Page 5, Workshop re: rri Area and Glen Cove Studies, last paragraph, second sentence, change Al Boucher to Al Scalf). Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion re: Contractfor Professional Consulting Services; Ken Lynn: Deputy Director of Public Services David Goldsmith reported that the County entered into a contract with Ken Lynn to facilitate the Public Services Department realignment. The consultation fees have exceeded the $7,500 limit by approximately $2,500. The latest estimate is that it will cost an additional $2,500 to $3,000. Approval of a contract extension is required for completion ofthe project. Commissioner Harpole moved to extend the amount in the contract to $14,000 (not to be exceeded) and have David Goldsmith monitor Ken Lynn's hours of work. Commissioner Huntingford noted that staff who received TQM training could have been called upon to do the work. Commissioner Huntingford VG'. P~eJl t_lI " 432 Commissioners Meeting Minutes: Week of July 7, 1997 /~<v~-~~t)~,.EO;'; i'(j;",:;;,~.?'. ::.~~~ ~Sjn:E9-~? seconded the motion. Chairman W ojt called for a vote on the motion. Commissioner Harpole and Chairman W ojt voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. Discussion re: Contractfor Employment; Deputy Prosecuting Attorney; ScoU Charlton: David Goldsmith explained that Scott Charlton was recently hired as a Deputy Prosecuting Attorney. Under the UFCW contract, there is a 90 day waiting period for medical benefits for new employees. Scott Charlton was given the impression by the Prosecuting Attorney's Office at the time he was hired that he would be reimbursed for his medical insurance expenses up to $1,500.00. Commissioner Huntingford noted that this should have been presented as part ofthe expenses for this position when it was originally proposed to the Board by the Prosecutor. He moved to deny paying the COBRA expenses for Scott Charlton. Commissioner Harpole seconded the motion which carried by a unanimous vote. Clarification of Positions to be Hired for Planning Department: David Goldsmith asked for clarification from the Board on the positions approved for the Planning Department. His understand- ing is that the Board approved the hiring of 4 additional planning staff: 1 full time Associate Planner; 1 full time Assistant Planner; 1 Assistant Planner in a one year position and 1 Planning Technician in a one year position. The Board concurred that these are the positions to be hired. Insurance Policy; Quilcene Fair: The Quilcene Fair Board has asked ifthey can purchase insurance through the County for the fair in September. David Goldsmith reported that the County's Broker, Willis Coroon, offers this coverage. The Board concurred that David Goldsmith work with the fair organizers to secure the necessary insurance. PUBLIC COMMENT PERIOD: The following comments were made regarding: The County and the Water Resources Council; an invitation to the Board to attend a reception for the Indian canoes that will be traveling from Victoria to Hollywood Beach in Clallam County and a request that the County help fund this yearly activity; and the increase in the assessed valuation statements recently mailed to property owners by the Assessor's Office. * PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reported: A request came from the Prosecuting Attorney's Office for $3,000 to pay for testing needed on a court case. Two similar requests were made by District Court, one for overtime funding because an employee has been ill and the other for extension of a temporary position. Gary Rowe asked that a process for handling such requests be developed so that responses can be given in a timely manner. Page 2 . VOL 2~J; ,f' 433 Commissioners Meeting Minutes: Week of July 7, 1997 ,~";ON(.\ !:; '" ~ 'j"":, " ,,'~~'~":\ %:"~~~' ',flf.{NO) * The State population figures were received. Jefferson County has been the second fastest growing County in the State for the past 10 years. A request was received from the Gateway Visitor's Center to develop their facility into a rest area. Commissioner Huntingford noted that Pope Resources has offered the State property along SRl04 for a rest area. The Board concurred that Commissioner Huntingford and Gary Rowe work together in dealing with this request. Gary Rowe asked that the Board complete their review forms for the Public Services managers. * * APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items 1,3,9 and 13, and to approve the balance of the items as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. DELETE Resolution: Adopting a Revised Organization Chart for the Long-Range Planning Division ofthe Department of Community Development 2. RESOLUTION NO. 78-97 re: Vacation of a Portion of Thomas Drive in the Plat of Chalmers No.2; Bill and Roberta Meyer, Donna Scott, and Shar Garten, Petitioners 3. DELETE Resolution re: Creating a County Emergency Project Designated as X0l315; Installation of Rip Rap Bank Protection on Oil City Road (See item later in Minutes) 4. RESOLUTION NO. 79-97 re: Accepting Bid to Re-Roofthe Quilcene Community Center Project No. QC1326; Small Works Roster Bidding Procedure; Jefferson County Public Works; Sandpiper Roofing 5. CONTRACT re: Repairs to Courthouse Gutter System, Project No. CH1324; Jefferson County Public Works; Queen City Sheet Metal 6. CONTRACTS, TWO (2) re: Appraisal Services for Possible Right-of-Way Acquisitions; Old Gardiner Road Emergency Reconstruction Project X01285; Jefferson County Public Works; Trueman Appraisal Company and The Granger Company 7. AGREEMENT, Supplemental #5 re: Engineering Services; To Provide Plans, Specifications, and Estimates for Project No. CRI107, Irondale Road and Project No. CP1116, 7th Avenue; Jefferson County Public Works; Parametrix, Inc. 8. AGREEMENT re: Temporary Help; To Fill Operator I Position in the West End; Jefferson County Public Works; Donald Hollum 9. DELETE Reimbursable Work Request re: To Manage the Tri-Area/Glen Cove Special Studies Project; Jefferson County Public Works; Jefferson County Department of Community Development (See Item later in Minutes) 10. Hearing Examiner's Findings, Conclusions, and Recommendation re: Petition to Vacate a Portion of Masonic Temple Road; Located Between E. Rose Street and Linger Longer Road within the former Port Townsend Southern Railway Right-of-Way, Quilcene; Michael and Stacie Hoskins, Petitioners 11. HEARING NOTICE re: Petition to Name a Private Road; Tee Lake Road, Quilcene; Pacific Funding Corporation, Petitioner; Hearing Set For Monday, July 21, 1997 at 3:00 p.m. in the Commissioners' Chambers Page 3 VOL 21 .~(- 434 ~,~..;g".c~~ ,-<:,' ',","';'. ,~ . . < ",'"') ..l~/~ , "'I~1jTij9\9 12. HEARING NOTICE re: Petition to Name a Private Road; Sickel Loop, Brinnon; George and Karen Sickel, Petitioners; Hearing Set for Monday, July 21, 1997 at 3:15 p.m. in the Commis- sioners' Chambers 13. DELETE Preliminary Plat Approval, #SUB97-0004; To Divide 10 1 Acres into II Residential Lots; Located off of Whitney Road, Qui1cene; William Whitney, Applicant (See item later in Minutes) 14. Accept Recommendation to Pay Claim #C-11-97, $1,024.98; Damage to Vehicle; Anne L. Miller 15. Accept Recommendation to Reject Claim #C-12-97, $95.30; Damage to Service Wires; U.S. West Communications 16. Appoint Member to Serve on the Jefferson County Housing Authority Advisory Board; Five (5) Year Term Expiring on July 7, 2002; Mark S. Gordon 17. Accept Resignation from Member of the Planning Commission; Willard Gariss, District #1 18. Request for Advance/Out of State Travel Expenses; National Association of County Officials (NACO) Annual Conference/Washington State Association of County Engineers (WSACE) Representative, Baltimore, Maryland; Gary Rowe, Public Services 19. Application for Assistance from the Veterans Relief Fund; American Legion Post #26 for $250.00 20. Letter Responding to Analysis and Questions on the Jefferson County Financial Perspectives; J. Don Marioni Commissioners Meeting Minutes: Week of July 7, 1997 COUNTY DEPARTMENT BRIEFINGS: COMMUNITY DEVELOPMENT Discussion re: Permit Center Workload: Permit Coordinator Monica Macguire reviewed a memo on the Permit Center workload. Commissioner Harpole requested that a breakdown of the specific types of building permit applications be included in the information. Commissioner Huntingford added he would also like to see the type of permits being applied for in all the categories. He requested more information on what is required for the Critical Area review. The Board advised that they would like to see the numbers of building permits received and issued and information on how long it takes to handle the various types of permit applications. This information will be provided to the Board in a monthly written report. * PUBLIC WORKS DIRECTOR BRIEFING: Klara Fabry reported on the following: There will be a ceremony tomorrow at 1 :30 p.m. in the Conference Room at the Mill to acknowl- edge the land exchange between the Port Townsend Paper Company and the County for the Larry Scott Memorial Trail. The surplus property auction last week generated $47,000 for E.R. & R. Fund. A workshop has been set for July 16, 1997 between the Prosecuting Attorney, the Public Works Department and the Risk Manager to review the interlocal agreement for the Larry Scott Memorial Trail project. A letter has been sent to the City inviting them to a workshop on July 30, 1997 on the Adminis- * * * Page 4 VOL 28 Ir 435 * ~S~(?:~:---c /~/'O"1 .;tJ;:,..' ". .;..... !\:.<~~~ 1_siil~Q~o trative Building project. Commissioner Harpole asked that an item be added to the agenda for this meeting to address the City's need for a new Police facility and ifthere is any way the County can participate in that facility. A meeting ofthe Solid Waste Task Force was held last week. They reviewed long range financial options. A workshop has been scheduled for July 21, 1997 with the Board. The 4th of July celebration at Indian Island included a booth with information on the H.J. Carroll Park and the Larry Scott Memorial Trail. The Brinnon Flood Board has requested a workshop with the Board to discuss additional funding for three projects they are proposing this year. Their current budget would fund only one of these projects. Commissioners Meeting Minutes: Week of July 7,1997 * * Commissioner Harpole asked about the proposed partnership with Skagit County to establish a Telecommunications Advisory Board to work on Telecommunications Act issues. Klara Fabry reported that an interlocal agreement has been drafted and sent to Skagit County for their signature. Due to changes in Skagit County personnel, the agreement hasn't been returned. Commissioner Harpole asked if the Task Force can be appointed before the interlocal agreement is signed? Klara Fabry reported that the Task Force could be established and she will have the resolution on the agenda next Monday. Commissioner Huntingford asked ifthe options for naming a road for Earl Wells are being developed? Klara Fabry reported that the Public Works Department is working with Earl Wells' family and Pope Resources to name a newly developed road in the Port Ludlow area. Creating a County Emergency Project Designated as X01315; Installation of Rip Rap Bank Protection on Oil City Road: (Consent Agenda Item 3) Commissioner Harpole moved to adopt RESOLUTION NO. 80-97 to establish Emergency Road Project XO 1315 to protect the bank on Oil City Road. Commissioner Huntingford seconded the motion which carried by a unanimous vote. WORKSHOP re: Public Works Engineering Plan: Operations Manager Frank Gifford reported that the work plan contains 3 options for the Board's consideration. These options are based on the current work plan, taking into consideration the most critical projects: Option 1 - Proceed with work on listed projects whether they are currently on the work plan or not. The additional resources needed for this option are: 2.6 FTE temporary employees, and 6.8 FTE consultant hours. Option 2 - 5 projects on the list would be postponed. The additional resources needed for this option are: 1.2 FTE temporary employees and 4.4 PTE consultant hours. Option 3 - 10 projects on the list would be postponed. The additional resources needed for this option are: l.2 FTE temporary employees and 2.7 FTE consultant hours. Klara Fabry reported that the figures for the hours of work on these projects do not include any amount for the daily workload that these positions are required to do for traffic projects, etc. After Frank Gifford provided more information on the emergency projects, Gary Rowe pointed out that the need for Page 5 VOL 21 v.: 436 q:~gB_:"c:-, l~./ ~. 0% .-'. i. . - ~...'.--'-..'-<., _'_. ". ."J: t,~~_9~ the full time temporary positions are directly related to the emergency projects that have come up this year. He asked if the temporary positions will terminate at the conclusion of the emergency work projects? Frank Gifford reported in Option 1 that would be the case, but in Options 2 and 3 these positions may be extended for a longer period of time. Commissioners Meeting Minutes: Week of July 7, 1997 The Department recommends that the Board adopt Option 2 because it is the most balanced option with the least amount of impact. The Department requests approval to proceed with the hiring process for the requested temporary employees. Chairman W ojt asked that a fiscal impact analysis be prepared for the options because of the request to hire additional staff. Klara Fabry reported that if Option 2 is approved, the temporary employees will work on the Tri Area Study and be included in the Planning Department's budget. Commissioner Harpole moved to adopt Option 2 with a fiscal impact analysis to be presented by Public Works prior to hiring any employees. Commissioner Huntingford seconded the motion. Gary Rowe reported that as far as funding for the positions, there isn't a problem due to the funding for the emergency projects. The budget and the staffing schedule will have to be amended for the Department. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. PUBLIC COMMENT PERIOD: A comment was made about the staffing level at the Permit Center and the need for more help for this Department. Grant Application; Law and Justice Project Funding; Local Governmental Assistance for Law Enforcement: David Goldsmith reported that the Law and Justice Council has prepared a grant application for a coordinator position for community service workers (Adult and Juvenile Probation) in the amount of$14,000. There is a 10% match required from the County if the grant is approved. The Law and Justice Council recommend this grant application be submitted. This is for a one year position to begin in 1998. Commissioner Harpole moved to approve and have Chairman W ojt sign the grant application for a Community Services Coordinator for both adult and Juvenile Probation. Commissioner Huntingford seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY DEVELOPMENT Preliminary Plat Approval, #SUB97-0004; To Divide 101 Acres into 11 Residential Lots; Located off of Whitney Road, Quilcene; William Whitney, Applicant: (Consent Agenda Item 13) Chairman W ojt noted that density averaging in new subdivisions is one of the nine items in the Interim Page 6 VOL 28 .lr; 437 ~ON ~~~~/- --_.,-~O~_ "",' ,;:;-',..... :'.! . ,~",!~ ~....~.~, '!~1jJ-N9)_O Growth Strategy Ordinance that the Board still needs to address. Michelle Grewell reported that this project is located in a 1 per 5 acres zone and all of the lots meet the density averaging requirements of the ordinance. The average lot size is 8 acres. Commissioners Meeting Minutes: Week of July 7, 1997 Commissioner Huntingford asked why the County required open space? Michelle Grewell reported that the Subdivision Ordinance requires an amount of open space to be set aside in each subdivision. Commissioner Huntingford mentioned a court case that required a nexus for the open space requirement. Al Scalf reported that the Prosecuting Attorney has reviewed the case and advised that findings be developed to support the requirement. Commissioner Harpole asked about correspondence being incorporated by reference on such projects? Michelle Grewell reported that the responsible official receives copies of the letters, but they are then incorporated by reference into the report that goes to the Board of Commissioners. Decision re: Requestfor Partial Repeal of Development Moratorium; Termination Point Plat, SUB96-0008 & SDP95-0003; Located South of Shine Road on Hood Canal; Russell Trask, Applicant: Al Scalf reported that a site visit was made with the Board Members, representatives of the Planning Department, and the Public Works Director. Jerry Smith review 6 options for the Board to consider: 1) Pass a resolution to partially lift the moratorium consistent with the recommendations from the County Engineer. 2) Reject the request to partially lift the moratorium. 3) Modify the resolution. 4) Modify the resolution and direct staff to develop additional findings. 5) Partial lifting ofthe moratorium. 6) Hold a public hearing to obtain additional testimony of expert witnesses. After reviewing the maps of the reconfigured plat, Chairman W ojt noted that the study was done on present conditions and the project would change the area. Barbara Blowers, representing the owner, stated that the area doesn't have adequate drainage currently; but the drainage can be improved by the installation a storm water management system for the plat. She added that the Stormwater Management Ordinance requires drainage plans, and when a house is built, it becomes an integral part of the plan. Commissioner Harpole noted that the moratorium resolution states that when a building permit is applied for, a geo-technical report is required. Barbara Blowers explained that if a septic system permit is applied for, a geo-technical report is also required. Therefore, all the drainage plans will be done at the same time the septic system approvals are applied for. There was a discussion about lifting the moratorium if a "hold harmless" clause is included. Commis- sioner Harpole asked who would be responsible if there is a slide that covers the County road? Al Scalf asked the Board to direct the staff to ask the Prosecuting Attorney to review the legal issues regarding the hold harmless language again. Page 7 VOL 23 .~r< 438 t'":1<,~~t\ :.~i~?~'I~} '\..}.~~ 1~in~9'S9 Chairman W ojt stated that he feels the County should hold a public hearing. Commissioner Huntingford noted that the County could hold a public hearing, but he doesn't know what purpose that would serve in the legislative action. Barbara Blowers pointed out that two professionals and the County Engineer have reviewed this area and recommend that the moratorium can be lifted from the upper portion. Commissioners Meeting Minutes: Week of July 7,1997 Nick Nickum, the attorney representing the property owner, Russell Trask, read and submitted a letter (see microfilmed document). Chairman Wojt asked what kind of assurance the County has to indemnify against any slide problem in the area in the future? Mr. Nickum stated that the applicant has already signed an indemnification agreement with the County. The technical report should also provide some assurance for the County. He stated that he objects to the Board holding a public hearing because this is a legislative action which doesn't require a public hearing. Commissioner Huntingford asked if an overall drainage plan has been submitted for the site? Jerry Smith reported that it had. Barbara Blowers reported that a geo-technical review was turned in to the County in June of 1996. She explained that it is necessary to do this type of work from mid-July to the first part of October. If this is delayed, then the drainage plan will not be put in this year and the existing houses will be in more danger of instability. Commissioner Harpole stated that he doesn't feel there is a need for a public hearing. The issue that concerns him the most is the County's protection through this process, i.e. the County being held harmless. He moved that staff submit the "hold harmless" language and "notice to title" language to the Prosecuting Attorney and the Risk Manager for review. He directed that the Prosecuting Attorney provide a memo to the Board regarding the "hold harmless" language and whether it will be adequate to protect the County. He asked that the recommendations be on the agenda next week so that the Board can make a decision on this issue. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS Request to Open Right-of-Way; West Horton Street, Irondale; Michael Regan, Applicant: Program Technician Jim Pearson reported that this request is to open approximately 200 feet of West Horton Street in Irondale. There is a concern about adequate circulation in that area. The Public Works Department recommends that the Board open all of Horton Street and to improve Ninth Avenue all the way to Horton. Mr. Regan owns the southern tier oflots adjacent to Block 65 and only 4 lots in Block 64. It is not known if the other land owner would support the opening of West Horton Street. If the Board doesn't adopt the Public Works recommendation, the Department would then recommend that a hammer head turn around be constructed at the end of the area opened on West Horton Street. Micheal Regan stated that there are several mistakes in the recommendation. He is offering to open West Horton Street for 200 feet from where it is currently open, upgrade the road to County standards and build a turn around. The only building he owns in the area is 1l,000 square feet and it is not feasible for him to construct a road all the way through to Ninth Street. Commissioner Harpole asked if the cost for opening the length of West Horton as recommended by Page 8 VOL 21. y: 439 <v~S.QN ,Co' ...,..~t~,...,"..%. ,~i~~~;<,;' '-'}'~:< <1~jll~_9~9 Public Works has to be borne by the applicant? Jim Pearson reported that is correct. An alternative recommendation is to open 200 feet and require that a turn around be constructed. Commissioners Meeting Minutes: Week of July 7,1997 Commissioner Huntingford asked if the Public Works Department would spend the money to open the rest of the street? Klara Fabry reported that the Department intended to contact the adjacent land owners to get their opinions. Michael Regan reported that he feels the other landowners don't want things to change in the area. Commissioner Huntingford moved to approve the opening of this right-of-way as requested by Mr. Regan, which is 200 feet of the westerly portion and to provide a turn around for emergency vehicles. Commissioner Harpole seconded the motion which carried by a unanimous vote. AGREEMENT re: Consulting Services; To Provide Structural Design of a Support Structure to Install a New Stationary Solid Waste Compactor; Jefferson County Public Works; Polaris Engineering and Surveying, Inc.: Klara Fabry reported that she is not directly involved in any consultant selection process for the Engineering Division. She monitors the process, not the selection. Commissioner Harpole moved that there is not a conflict of interest on this contract and to approve the contract as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. WORKSHOP re: Tri Area and Glen Cove Studies: Transportation Manager Bruce Laurie, reported that the Board has asked that the Comprehensive Plan Team look at options to shorten the time frame for these studies to allow them to be used during the Comprehensive Plan adoption process. The unknown factor is the actual study because the scope has not been developed. There are three options for this work: 1) Two phase process - reevaluate the Phase One consultant process. 2) Single phase process. 3) Develop the scope and begin working on the project at the same time. The Public Works Department recommends Option 1. The discussion turned to the differences in the options. Bruce Laurie suggested that part of the criteria in the selection of the consultant could be their ability to get the project done within the time line. Commissioner Huntingford asked if each potential UGA area requires a different scope of work? Is it possible that Clallam County or State Department of Community, Trade, and Economic Development has a scope of work that could be used? Bruce Laurie reported that they did use the Carlsborg scope from Clallam County as an example, but Carlsborg only had one major issue, where Tri Area or Glen Cove may have more. Commissioner Harpole noted that according to some of the options listed, the work is already behind schedule and deadlines won't be met. Bruce Laurie stated that they are actually on schedule because the budget for Phase 1 is done and the reimbursable work agreement between Public Works and Planning was on the Consent Agenda today. Page 9 VOL 23. If 440 Commissioners Meeting Minutes: Week of July 7, 1997 it:J,~~~. .lr~c;, ~~iiJ~.c;'\~\ Klara Fabry noted that it is difficult to estimate the time frame for Phase 2 until the scope of work is determined. A Task Force will be set up to develop the scope of work for the project. An approval process of the scope of work by the Planning Commission and the Board of Commissioners will be built in at the end of Phase 1. Bruce Freeland, City of Port Townsend, stated that the City would like to be a partner in the process for Glen Cove Study. They would like to be involved from the consultant selection forward. Bruce Laurie stated that this was the County's intention. Commissioner Harpole moved to work with the Tri Area/Glen Cove Studies, Option I, with the condition that, at the end of Phase 1, the schedule will be reviewed and incentives will be given for completion of Phase 2 in a timely manner. Commissioner Huntingford seconded the motion. Commis- sioner Harpole stressed that he chose Option 1 because of the adoption date by the Board of March 6, 1998. Commissioner Huntingford noted that he wants Public Works to begin working on Phase 2 as soon as Phase 1 is completed. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Reimbursable Work Request re: To Manage the Tri-Area/Glen Cove Special Studies Project; Jefferson County Public Works; Jefferson County Department of Community Development: (Consent Agenda Item 9) Commissioner Huntingford moved to approve the reimbursable work agreement between the Public Works Department and the Planning Department. Commissioner Harpole asked that the date in this agreement be modified to March 6, 1998. Commissioner Huntingford accepted this amendment to his motion. The Chairman called for a vote on the motion which carried by a unanimous vote. WORKSHOP re: New Density Map (Identifying Differences Between the Interim Growth Strategies Ordinance Map and the Draft Comprehensive Plan Map): Al Scalf displayed the IGSO map, the draft Comprehensive Plan map, and a third map that shows the most restrictive residential land use. The third map does not deal with commercial areas. John Holgate pointed out that the third map indicates a minimum lot size of 5 acres less road rights-of- way and that lot averaging is not allowed. Commissioner Huntingford clarified that the Ordinance references that gross density is to be used. Gary Rowe explained that for the Board to implement a minimum lot size, the Subdivision Ordinance would have to be amended. Commissioner Harpole noted that the Interim Growth Strategies Ordinance (IGSO) would have to be modified if a third map was adopted. Al Scalf agreed that if the map is adopted it would open up the IGSO to appeal. Commissioner Harpole requested a memo from the Prosecuting Attorney that outlines the legal issues involved in the adoption of this third map. The discussion continued regarding the best way to proceed and what, if anything, can be done to lift the subdivision application moratorium. Commissioner Harpole asked if the moratorium can be extended? Page 10 VOL 28 ~r' 44.1. Commissioners Meeting Minutes: Week of July 7, 1997 <i)~"~i '\'~~l~9~ Al Scalf reported that the moratorium can be extended for 6 months, and then another 6 months, if a public hearing is held. Gary Rowe asked if the moratorium can be lifted at the time the Comprehensive Plan is adopted? John Holgate answered that the draft Comprehensive Plan Map will be adopted at the same time as the Comprehensive Plan and will become the zoning map, therefore the moratorium could be lifted at that time. The meeting was recessed at the close of business on Monday. The Board reconvened on Thursday July 10, 1997 in Executive Session with the Prosecuting Attorney and the Director of Community Development regarding potential litigation. Chairman W ojt and Commissioner Harpole were present. Commissioner Huntingford, who was out ofthe area, joined them in a conference call. The Board came out of Executive Session and took the following action. Six Month Extension of Emergency Ordinance No. 02-0505-97 re:"Interim Official Controls": Commissioner Harpole moved to extend the moratorium ordinance for 6 months until January 17, 1998, with a review of this decision in Executive Session in 60 days by the Board, the Prosecuting Attorney and the Planning Department. Chairman Wojt seconded the motion. The Chairman called for the vote. Chairman W ojt and Commissioner Harpole voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. MEETING ADJOURNE:.rr~ !) ~.~ '. '_, -- -;" .. 'I '\ / . \ 'f . ~ l......:.."",o, \ ,: \~ j"", "'I' ,. f ' . v . '.\ \ , . '.' , · . -., ;,.~'~'" ",':' I \ '. . ..' " .. t 1 ., , I ~ . f: . " . .. . I ,. 4'.'" ".' ,.".l : ~\' \. ..lIt. ~ It) , I \,"." '''" ATTEST:, .', . \....--'.' , _V ~ ~~~, CM~' -~ --' Clerk of the Board 0 SEAL: Page 11 YO!_ 21,~. 442'