HomeMy WebLinkAboutM071497
JEFFERSON COUNTY BOARD OF COMMISSIONERS
District No.1 Commissioner: Daniel Harpole, Member
District ~o. 2 Commissioner: Glen Huntingford, Member
District No.3 Commissioner: ..' .......... Richard Wojt, Chairman
!,,;,,,~~~\...C8~~\
::;i.#!:.~'-<i
"",:",^,:<o,j",l~~~/,;;'M"iC"''"''''J
,5{fJ N c,)/
Clerk of the Board:
Director of Public Services:
Deputy Director of Public Services:
Lorna L. Delaney
Gary A. Rowe
David Goldsmith
MINUTES
Week of July 14, 1997
The meeting was called to order by Chairman Richard W ojt. Commissioners Glen
Huntingford and Daniel Harpole were both present.
COMMISSIONERS BRIEFING SESSION: After reviewing items of interest to each
Board member, the Board met in an entrance conference for the 1996 audit with State Auditor, Kitty
Davy.
PUBLIC SERVICES BRIEFING SESSION: David Goldsmith reported that he drafted
a letter to the Evergreen Coho Escapee Retreat regarding vehicles parked on the site and whether they
should be licensed. The project file was reviewed to determine how this issue should be addressed.
Commissioner Huntingford moved to have Chairman W ojt sign the letter. Commissioner Harpole
seconded the motion which carried by a unanimous vote.
The money that the Commissioners agreed to provide for the flow meter on Chimacum Creek (See
minutes of March 24, 1997) has not been allocated yet. David Goldsmith asked where this funding
should come from in the budget? The Board concurred that, because the flow meter is near the County
road, this funding should be come out of the Public Works Department budget.
PUBLIC COMMENT PERIOD: The following comments were made: how the zoning
in Gardiner is affected by SB6094 because the area is served by a water system, is near the Clallam
County line and, therefore, should have a zoning designation similar to the adjacent area; Subdivision
P~nI
":{"'. :~,.1
45~
Commissioners Meeting Minutes: Week of July 14, 1997
~~"';9~,'~?fu\
i-.,,! '.. .11\,_~.:~.,.!
\ i _'~~"" .'
'\~~~~~
Ordinance language which will allow consolidation of lots; and a density requirement of 5 acres per
residence being exclusive and difficult for many property owners to maintain.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After discussion of
some items, Commissioner Huntingford moved to delete items 1, 7, and 12 and to approve and adopt the
balance of the items as presented. Commissioner Harpole seconded the motion which carried by a
unanimous vote.
1. DELETE Resolution re: Adopting a Revised Organization Chart for the Public Services Departments (Repeals and
Replaces Resolution No. 73-97)
2. RESOLUTION NO. 81-97 re: Revising the 1997 Annual Construction Program; Jefferson
County Public Works
3. CALL FOR BIDS re: Labor, Equipment and Materials for Construction ofH.J. Carroll Park,
Phase I; Jefferson County Public Works; Bid Opening Set for Monday, August 4, 1997 at 2:45
p.m. in the Commissioner Chambers
4. STATUTORY DEED re: Granting Property and Easement to Jefferson County for the Larry
Scott Memorial Park, Project #CR1069; Jefferson County Public Works; Joseph Pollack
5. CONTRACT re: Professional Services; Primary Care Dental Program; Jefferson County Health
and Human Services; Health Care Authority
6. CONTRACT re: Summer Program for Girls; To Reduce Child Abuse, Neglect, Youth
Substance Abuse and Domestic Violence; Jefferson County Juvenile and Family Court Services;
Jefferson County Community Network
7. DELETE Contract No. AGR97087 re: State Administration and Collection of Local Sales and Use Tax and
Criminal Justice Tax; Jefferson County Treasurer; Washington State Department of Revenue (See Item later in
Minutes. )
8. CONTRACT re: Painting Exterior of Port Townsend Community Center, Project Number
PC1325; Jefferson County Public Works; Jones Painting, Inc.
9. AGREEMENT, Supplemental #2 re: Consulting Services; To Assist in the Evaluation of
Property Donated From the Port Townsend Paper Corporation for the Larry Scott Memorial
Park, Project #CRI069; Amending Scope of Work, Time of Completion and Compensation;
Jefferson County Public Works; Richard & Associates
10. AGREEMENT re: Grant Funding for Recreation Programs; Jefferson County Public Works;
Jefferson County Community Network
11. Coordinated Prevention Grant No. G700271; For Solid Waste Management Plan, Moderate Risk
Waste Plan and Hazardous Waste Management Plan; Jefferson County Public Works;
Washington State Department of Ecology
12. DELETE Preliminary Plat Approval, #SUB97-0004; To Divide 101 Acres into 11 Residential Lots; Located off of
Whitney Road, Quilcene; William Whitney, Applicant (See item later in Minutes)
l3. Hearing Examiner's Recommendation re: To Designate 2 Adjacent Parcels as Mineral Lands of
Long-term Significance; Located off of Penny Creek Road, Quilcene; Gary and Mari Phillips
14. Application for Assistance from the Veteran's Relief Fund; Jefferson County Service Officer's
Association for $100.00
Page 2
: VOL 21 ~r." 4.5.1
Commissioners Meeting Minutes: Week of July 14, 1997
~~s9}{' c
~~~'0<:t
'.1.::' Y:., .".....\
!'....{ .. ~..~,~
i,\' ,_ >_",'
%."'~L~~
,~}U NO)
COUNTY DEPARTMENT BRIEFINGS
COMMUNITY DEVELOPMENT: Al Scalf introduced Ted Hunter and Susan Gulick
who will be reviewing Jefferson County's permitting procedures. Ted Hunter presented a time line for
the tasks under their contract. The Board concurred with the time line.
A Comprehensive Plan update was presented by John Holgate, who reported that everything is on
schedule this week.
Ken Lynn reviewed the first draft of a Board Management Plan for the Comprehensive Plan.
*
*
*
PUBLIC WORKS DIRECTOR: Klara Fabry reported on the following:
The interviews for the Operations Manager position will be conducted this week.
The Road Crew is working in the Brinnon area chip sealing roads.
A letter was received from a citizen expressing concern about safety issues at the intersection of
SR19 and SR20. There is not enough space to provide channelization for that intersection. The
Public Works Department is working with the State on this. They may install a traffic light.
Consultant selection for the Tri Area Study is in the negotiation stage and a contract should be on
the Consent Agenda in 2 weeks.
A workshop is scheduled for Wednesday at 10:30 a.m. to discuss the interlocal agreement for the
Larry Scott Memorial Trail.
A Hazard Mitigation Survey Team Report was received from FEMA on the storms of 1996-
1997.
*
*
*
The Board then met in Executive Session with the Director of Public Works regarding personnel
Issues.
PUBLIC COMMENT PERIOD: The following comments were made: a request for the
number of hearings that will be held through the remaining Comprehensive Plan process; if the Planning
Commission workshops that are currently being held are considered hearings; and a comment about
salmon restoration.
CONTRACT NO. AGR97087 re: State Administration and Collection of Local Sales
and Use Tax and Criminal Justice Tax; Jefferson County Treasurer; Washington State Department
of Revenue: (Item 7 on the Consent Agenda.) Deputy Director of Public Services David Goldsmith
explained that this contract replaces an agreement with the Department of Revenue to collect sales tax
on behalf of the County for an administrative fee of 1 Y;%. This charge was initiated by Ordinance No.
9-93. The new agreement reduces the administrative fee to 1 %. Commissioner Harpole moved to
Page 3
! VOL 2:). r: 452
Commissioners Meeting Minutes: Week of July 14, 1997
f~~~:j;~~;~
i",~i'~5~,j.(i:
...!~.;,
1~i{J:~-ii\9
Commissioner Huntingford seconded the motion which carried by a
approve the contract as presented.
unanimous vote.
BUSINESS FROM COUNTY DEPARTMENTS
COMMUNITY DEVELOPMENT
POSTPONED TO AUGUST 4,1997 at request of applicant -- Hearing Examiner's
Findings, Conclusions, and Decision re: Conditional Use Permit #ZON96-0024; To Construct a
Convenience Store, Gasoline Pump Dispensing Island, Traveler's Service Retail, Self-Operating Car
Wash, and Espresso Stand; Located West of the Intersection of Teal Lake Road and Highway 104,
Shine/Port Ludlow; Dean Reynolds, Applicant.
Decision re: New Density Map: Al Scalf reported that on July 10, 1997 the Board met in
Executive Session regarding potential litigation. They came out of Executive Session and reconvened
their regular meeting, at which time there was a majority vote to extend the existing moratorium on
subdivision applications for an additional 6 months until January 17, 1998. There will be a review by
the Board, the Prosecutor and the Planning Department in Executive Session in sixty days.
Planning Commission's Recommendation re: Shoreline Substantial Development
Permit, SDP96-0009; To Expand an Existing Marina Facility; Located at Pleasant Harbor Marina,
Brinnon; Chuck Finnila: Associate Planner Lauren Mark explained that this project will create an
additional 120 slips, a pier and a gangway that would join the existing 165 slip marina. The construction
includes a prefabricated concrete dock, concrete pilings and an aluminum walkway. The project will be
done in two phases: Phase 1 is the construction of G and H docks, a walkway, the pier and gangway;
Phase 2 is the construction of!, J, and K docks.
This application came before the Hearing Examiner for zoning review and before the Planning
Commission/Shoreline Commission for Shoreline review. The recommendation from both reviews is to
approve the project.
Commissioner Huntingford asked about the parking situation. The applicant, Chuck Finnila, stated that
there is an overflow parking lot connected to the Marina by a pathway. The current parking exceeds
code requirements. In addition 7 acres of adjacent property was acquired in case the parking area needs
to be expanded.
Commissioner Huntingford moved to approve Shoreline Permit SDP96-0009 with staff
recommendations. Commissioner Harpole seconded the motion which carried by a unanimous vote.
Page 4
'VOL 23 y:453
,~~i;~
t;',,-_''\'-:--o~
'~N~~t-l9)
The Board then met in Executive Session with Director of Community Development and Deputy
Director of Public Services regarding personnel.
Commissioners Meeting Minutes: Week of July 14, 1997
COOPERATIVE EXTENSION
Katherine Baril, Cooperative Extension re: Department Update: Extension
Agent/Chairman Katherine Baril introduced the new 4-H Program Assistant Katrina Humphrey and the
4-H Cat Program Leader Laurie Hampton. Katrina Humphrey reported that currently their largest
project is a Horse Project, although they will be expanding into other areas which include a Ropes
Challenge Program and a Cow Project.
Katherine Baril also introduced Learning Center Coordinator Robert Force who is involved in the WSU
Rural Learning Program. He has formed a Computer Literacy Corp to teach computer technology to 4-
H youth. He hopes this will allow more students to stay in the community rather than leave to make a
living.
Discussion re: Administrative Clarification-Nine (9) Items; Interim Growth Strategies
Ordinance (I.G.S.O.): Al Scalf suggested that each item be reviewed separately, the options discussed,
and the direction from the Board noted. Commissioner Huntingford suggested discussing only the items
that require revision.
Commercial Develovment: Commissioner Huntingford feels that commercial development is clearly
addressed in the IGSO. The current permitting of commercial businesses in the County is limited by
size and type. Chairman W ojt has concerns about shell buildings. He asked how the County can monitor
the type of businesses that rent a space? Building Official Mike Ajax explained that each tenant is
required to apply for a Tenant Improvement Permit. In addition, SEPA rules apply if the building is
over 4,000 sq. feet.
Commissioner Harpole asked for a clear definition of rural standards/uses compared to urban
standards/uses. He requested that the Planning staff also list appropriate businesses under each category
for the Board to review.
Use table: There was a discussion about the current status of commercial building permits in the Glen
Cove area. Commissioner Harpole stated that discussions with the City of Port Townsend and the PUD
about development in this area are necessary before he feels comfortable about giving direction to staff.
Gene Seton requested that Glen Cove property owners also be involved in the discussions.
Commissioner Huntingford requested criteria that defines rural commercial and urban commercial. He
also asked for a review of the current use table.
Page 5
! VDL 2:1 ~F 454
!~:~"~~~E
....~~~
Rural Densities: Commissioner Huntingford stated that he feels the new State legislation the Board will
be reviewing on August 28 addresses many of the concerns about lot sizes in rural areas.
Commissioners Meeting Minutes: Week of July 14, 1997
There was a discussion about gross and net lot sizes. Gross is the total measurement of the lot, net is the
size of the lot after all easements have been taken into consideration, such as well, utility or road
easements. Currently, a subdivision can consist of the total number oflots that is allowed for the parcel
per the minimum underlying density. However, the lots can be different sizes. The smallest lot can be
less than the density rating if the average size of all the lots is equivalent to the density rating.
Al Scalf stated that the intent of the IGSO is to work with the underlying density map. In order to
implement the net lot size definition, a full modification of the IGSO would be necessary.
If the Board establishes a minimum lot size, this would affect the ability to design cluster housing.
Commissioner Huntingford stated that smaller densities may be necessary if clustering is to be allowed.
Associate Planner Barry Berezowski suggested that a variance process could be put into place that would
deal with the clustering issue. Commissioner Harpole added that a restriction on the plat could also
prevent further subdivision.
The Board concurred that staff continue their efforts to conform to the average density.
Clustering: The Board agreed that under the IGSO, the specific criteria for clustering has not been
addressed, therefore, this type of subdivision is not currently permitted.
Sevtic Exemvtions: Commissioner Harpole asked if the County has the legal authority to allow septic
exemptions according to State law? Al Scalf explained that when the legal issues were originally
addressed, only the County ordinances were reviewed.
Commissioner Huntingford stated that the septic exemption category covers a broad range of issues. In
his opinion, if a single parcel of property contains 2 septic systems and 2 houses, it is a paperwork issue.
Subdivision of the property into 2 parcels should be allowed. Chairman Wojt agreed. Commissioner
Harpole asked that this particular issue be addressed at the 60 day review of the subdivision moratorium.
The discussion turned to issuing building permits if a septic system is already installed on the property.
Environmental Health Director Larry Fay explained that, in the past, if there was a permitted existing
septic system, and the building permit specified the same size house, the building permit was approved.
The legality of the Commissioner's authority to allow certain septic exemptions was discussed, as well
as, the decreasing number of septic permits outstanding under the pre-1995 regulations.
Minimum Lot Size: Al Scalf reported that currently the minimum lot size requirements are outlined in
the on site sewage system regulations, Table VII which requires a minimum lot size of 12,500 sq. feet
with appropriate soils. These requirements can be appealed to the Board of Health. Formerly, the
VOL
P~6 . .55.;
...,". ~r-' ..
Commissioners Meeting Minutes: Week of July 14,1997
'~'i~~<>SO"~"O;i;
i'..,j -G:'=~l<\
\~1s;~[<,~"
regulations for a septic permit required that the property was a legal lot of record with appropriate soils
that wasn't located in a critical area.
Larry Fay stated that before the State health regulations changed in 1995 there wasn't a minimum land
area requirement for a single family residence.
Gene Seton explained that for several years the property owners in lrondale have been told by the
County that 4 lots, or 10,000 square feet, is a legal building site.
Recently the Planning Department, the Prosecutor, the Assessor, and Environmental Health met to
discuss lots of record that are less than 12,500 sq. feet. Al Scalf explained that this is a difficult task
because there are so many variables. The major concern relates to lots created before 1971.
Commissioner Harpole summarized the information that the Board will need for the continuation of this
meeting on August 28.
. Information on use tables - rural versus urban standards.
. Discussion on the latest Growth Management legislation.
. Draft definition of a lot of record.
. Draft definition of a building site.
Preliminary Plat Approval, #SUB97-0004; To Divide 101 Acres into 11 Residential
Lots; Located off of Whitney Road, Quilcene; William Whitney, Applicant: (Item 12 on the Consent
Agenda) After a discussion about gross and net lot sizes and lot averaging, Commissioner Huntingford
moved to approve this preliminary plat as submitted. Commissioner Harpole seconded the motion
which carried by a unanimous vote.
The meeting was recessed at the conclusion of the scheduled business and reconvened on
Tuesday morning. All three Board members were present.
Peter Bahls, Port Gamble S'Klallam Tribe Salmon Restoration and Environmental
Groups re: Fish Passage; Jefferson County Roads: Peter Bahls, Habitat Biologist for the Port Gamble
S'Klallam Tribe presented a report from the Fish Passage Technical Team including the interim priority
list, preliminary cost estimates and interim priority index rating for correcting blocked fish passages on
streams in Jefferson County. The Team is not proposing an implementation schedule for this work
because the County Public Works Department needs to review the report and make a recommendation.
Peter Bahls and William Michael, representing Wild Olympic Salmon, then reviewed the report in
detail.
William Michael discussed possible funding sources for this work including: funding from the State
Department of Fish and Wildlife and private foundations.
VOL ~17~i~458
Commissioners Meeting Minutes: Week of July 14,1997
,;S'~~..;""<C\!,
~.~: . . ~'':o;!-<i
: , '. - --:~"':,
"\~~~#t;-?~, -'
Jerry Gorsline, Field Representative for the Washington Environmental Council, made a statement on
behalf of the Coalition. Their recommendations are:
* Create an annual dedicated funding source to correct culverts that block fish passage.
* Provide baseline funding and a schedule for fixing culvert problems.
* The Coalition partners will use this (baseline funding) as evidence of the County's commitment
to attempt to raise matching funds, apply for grants, etc.
Provide a time line for a decision, and a notice to Coalition partners of the meeting between the
Public Works Department and the Board to discuss this issue.
*
Commissioner Huntingford stated that he and Commissioner Phil Kitchel of Clallam County supported
legislation last year that would have returned a portion of the Private Harvest Tax to the Counties. If
that legislation is approved, Commissioner Huntingford suggested that a part of those funds could be
used for correcting fish passages in Counties. Jerry Gorsline indicated that the Coalition would probably
support this legislation.
APPOINTMENT TO THE PLANNING COMMISSION: Commissioner Harpole
moved to appoint Michelle Sandoval to an unexpired term on the Planning Commission (replaces Will
Garris.) Commissioner Huntingford seconded the motion which carried by a unanimous vote. Her term
will expire Match-! 7, 200Q..
.'. - ' ' ,r t .., v ""
MEETI~ AD~~~') : . '.
I ,.lo.' ........",' ~ .
I ~' '\. l' , ·
SEAL: f ',: :.t,"i},' \ ' '. ,.
~ ~ .- '. -> , ~'$ . - ~.,
\ ',i \" i', I '.
\ <ft. ~;,: },< ',/' . '" :'
\ ~ '. " ..'~" 4: . - .
\ . ~ . .
_ f:JEST:'~ .. A ,
fo~ey, C~C
Clerk of the Board
'VOL pa~~ ,.(~457