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HomeMy WebLinkAboutM072197 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Member District No.3 Commissioner:_ Richard Wojt, Chairman ,~S()j\;.c8 ,.... ____.__m\~(~;~'\~~~1~~--~----~.--...., 1~~~~E HEj\I<~...<:JF:.._~'~I~\1t~~/L<:~~~1PIC PE":INSUl:x.J :1:S:JfT~~,)9/ Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of July 21,1997 The meeting was called to order by Chairman Richard W ojt at the appointed time. Commissioner Glen Huntingford and Commissioner Daniel Harpole were both present. PUBLIC SERVICES BRIEFING: There was a discussion about the Board's agenda item evaluation sheets from prior meetings and the Issue Manager process. Gary Rowe reported that he received a memo regarding the stream flow meter project on Chimacum Creek. The Board has approved $1,000 in funding for the project. The memo requested some survey work, materials, and County Road shop time. The Board asked that Public Works be contacted about this. Gary Rowe then reported on the NACO convention last week. He was appointed to a task force on how technology can be used by counties in the future. PUBLIC COMMENT PERIOD: The following items were discussed: a recent mineral lands designation in Quilcene and open space in subdivisions. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to approve all of the items on the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. "01.. p~. ,',. 46........~ .,. r: '...l ~." i' - Commissioners Meeting Minutes: Week of July 21, 1997 i:~%_9]-.~(o' !~'~;..,~\ i",~(-!J:j/~-r-<') '~f~~<?~- ' 1. RESOLUTION NO. 82-97 re: Amending the Boundary Outlined in Resolution No. 89-96 Declaring Intent to Establish a Road Improvement District for Country Ridge; and Setting Public Hearing for 7:00 p.m. on Tuesday, August 12, 1997, at the Jefferson County Rural Library 2. RESOLUTION NO. 83-97 re: Telecommunications Reform Act of 1996 Ordinance Formulation Action Plan 3. Accept Amended Recommendation to Reduce Payment of Claim #C-11-97, From $1,024.98 to $774.98; Damage to Vehicle; Anne L. Miller 4. Request for Advance/Out of State Travel Expenses, $120.00; To Attend Arborist Certification Exam, Victoria, B.c.; Jefferson County Public Works; Molly Hilt 5. Letter Regarding Glen Cove Area Study; City of Port Townsend Mayor Julie McCulloch, and Council Members Ted Shoulberg and Ian Keith 6. Letter Regarding Financial Audit for 1996; Kitty Davy, State Auditor's Office COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Consultant Ted Hunter reported that he has compiled a list of interested persons to be interviewed in the land use assessment review. He presented a draft letter that will be sent to each person. The interviews will be held during August and September. The final report is scheduled for release on October 6, 1997. Senior Planner John Holgate introduced the new Assistant Planner, Alice King, and updated the Board on the Comprehensive Plan process. He reported that the video has been distributed to libraries and video stores. A written summary of the Comprehensive Plan will also be available at the libraries. The Board members concurred that John Holgate update the Board on all segments of the Tri Area and Glen Cove studies, including the portions that Public Works staff is developing. They stressed that it is the responsibility ofthe Public Works staff to keep John Holgate informed on the portions ofthe studies that they are handling. PUBLIC WORKS: Klara Fabry reported on the following: . The final interviews are being done this week for the Operations Manager position. . The State is working on a project to upgrade the Tacoma Narrows Bridge. Eastern Jefferson County is included in the area that would vote on the funding for the project. Klara Fabry will contact the State DOT to request that they send a representative to Jefferson County to give a presentation on the project. . The proposed design for the Old Gardiner Road was presented to the public at a meeting in the Gardiner area last week. . Fee collection was begun this month at the West End drop box site. The recycling collection Page 2 : VOL 28 f,I,f: 468 Commissioners Meeting Minutes: Week of July 21, 1997 ;z.~),,~q1'-(.6<'; . ,'l.l.'i '. \;..>, !~I ,~,,!<I "'-~.f~.9~ program in this area is still being worked out. . A meeting will be held on Wednesday with the Prosecuting Attorney, Risk Manager and Public Works about the inter-local agreement on the Larry Scott Memorial Trail. Discussion re: Project Funding; Brinnon Flood Board: Ken Cook from the Public Works Department introduced Brinnon Flood Board Chairman Stan Johnston. Klara Fabry reported that the budget allocation for the Brinnon Flood Board was $5,000 for 1997. Currently there is $3,000 available to spend on a project. Stan Johnston reported that the Flood Board has identified 3 projects that need to be funded. They are requesting additional funding for maintenance to repair damage done this last winter. There are two maintenance projects, one at the Lazy C and one in Brinnon. There is also a bank stabilization project at the Lazy C. He added that a large portion of the materials and work on the projects would be donated. Ken Cook noted that the maintenance of rip-rap on the Dosewalips River in Brinnon would cost about $3,000 and it could be funded from the budget this year. The two projects at the Lazy C are not covered in this year's budget, although the Public Works Department intends to include them in the 1998 budget request. Brinnon Flood Board Member Mike Matthews voiced concern that the lower road at the Lazy C will be washed out if there is an excessive amount of rainfall this winter. Klara Fabry stated that it is the opinion of the Public Works Department that the improvement projects at the Lazy C could wait until next spring. Commissioner Huntingford asked about the permitting process on these projects. Ken Cook explained that a hydraulic permit requires that work done below the high water mark in the river be done before the end of August. The discussion continued about whether these projects should be funded now or if they can wait until next year. Stan Johnston asked that the Flood Board be present at the 1998 Budget Hearings to give input on these projects. Commissioner Harpole moved to have the Public Works staff begin the permitting process for the two flood projects at the Lazy C, so that if grant funding is received they can move forward. He added that a letter be sent to the Hazard Mitigation Grant Program asking for early review and a decision on the County's application. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Ken Cook reported that the County received an FCAP grant to set back the dike on Herb Beck's property to prevent flooding over East Quilcene Road. Herb Beck stated that he has applied for an HP A permit to do the work. Ken Cook said that after the grant was approved, Mr. Beck changed the location ofthe project and new plans must be submitted to determine if the funds can be used for work in the new location. Commissioner Huntingford asked what the County could do to help Mr. Beck get the funding Page 3 [VOL 23 :lr-46Q /S~~~SS>~:(.~1) '...., I ~'o-~,~..(i \ i',....; ! ',,,. .><$t:.<.! '1~ifZ~~q),9 approved for this new location? Klara Fabry reported that Public Works staff is working with DOE to have the grant funding approved. The grant is to the County and requires a 50% match. Ken Cook will verify any other permits that are required for this project. In addition, he will meet with Mr. Beck on the site, check with DOE about changing the project location, and report back to the Board. Commissioners Meeting Minutes: Week of July 21, 1997 PUBLIC COMMENT PERIOD: The following comments were made: Opposition to a section of the draft Animal Responsibility Ordinance which states that any residence with more than five cats or dogs is required to have a kennel license; a comment in support of the changes on East Price Street (a public access built to private road standards) especially the additional "Dead End," "Private Road," and "Road Closed" signs; and the process for opening a right of way to private standards. BUSINESS FROM COUNTY DEPARTMENTS COMMUNITY DEVELOPMENT Discussion of Septic System Exemptions: Commissioner Huntingford reviewed the voting record on this issue. He stated that the Board has addressed this issue many times and has voted unanimously on it at least four times. He feels this matter needs to be resolved outside the moratorium. Commissioner Harpole asked for verification from the Prosecuting Attorney that states that the Board has the legal authority to enact this type of exemption. Commissioner Huntingford noted that a resolution was passed the first time this issue was addressed last August. Shortly afterward, the Prosecuting Attorney advised that this could be handled administratively by the Planning Department and the resolution was repealed. Commissioner Huntingford asked if the Board could address the six septic system exemption scenarios to allow people to move forward with their projects. Chairman Wojt stated that he has never been happy with all six of the scenarios. Commissioner Harpole stated that he wants to see a memo from the Prosecuting Attorney saying that the Board has the legal authority to do these exemptions. He asked if the Prosecuting Attorney has been asked to provide a legal opinion on these scenarios? Al Scalf responded that the Prosecuting Attorney has not formally been asked for a written opinion. Commissioner Harpole requested that Al Scalf formally request a written response from the Prosecuting Attorney regarding the legal authority of the Board to allow septic exemptions and a legal opinion on each of the six scenarios. Pa-ge 4 f....1 '9(-\ 1.'11' .:.., '.: ,'~70 ,(:;~<v~~SO\~~%\ I,;~! , "':~,:,',,\-<,: ., ~s.~;/ Requestfor Partial Repeal of Development Moratorium; Termination Point Plat, SUB96-0008 & SDP95-0003; Located South of Shine Road on Hood Canal; Russell Trask, Applicant: Associate Planner Jerry Smith reported that after the last discussion of this issue, the Board asked for further legal review of the "hold harmless" clause and a risk management review. This is on the Board's agenda today at the request of the applicant. Commissioners Meeting Minutes: Week of July 21, 1997 Risk Manager David Goldsmith reported that a hold harmless agreement will not allow the County to delegate certain responsibilities. The peer review report was critical of the geo-technical report. The County needs to be diligent in this matter because of the history of this property. He suggested that the Board include the AGI Report, as well as, the peer review report. If the Board chooses to lift a portion of the moratorium, he recommends that the following is included: 1) the re-plat configuration will not include any area of the fault scarp, or slide area (moratorium area); 2) a "Notice to Potential Purchasers" concerning the potential hazard, a written statement of acknowledgment of the geo-technical conditions, and a hold harmless statement; and 3) the County Engineer accepts conditions and approves the geo- technical report. The draft resolution contains conditions which deal with the lower bench. The Prosecuting Attorney and the Risk Manager feel these conditions should not be part of the resolution. Chairman Wojt asked to see the plat map. The discussion continued regarding the reconfiguration of the lots so they would not include any of the area below the bluff. Commissioner Huntingford noted that he is still concerned about the lots below Linda View Drive and Ricky Beach Road and whether the water can be channeled effectively to the area below the bluff. He would be supportive of lifting the moratorium on lots 1-4 and 42-56. Barbara Blowers, representing the applicant, stated that ifthe moratorium isn't lifted on lots 22-35 the drainage system can't be installed. It needs to be installed to stabilize the entire area, including the part of the plat where there are existing houses. Commissioner Harpole expressed concern about lots 20 through 32 on the 1961 map that potentially encroach beyond the bluff. Commissioner Harpole moved to lift the moratorium on the lots 1-4, 42-56 and 22-35 on the 1961 map with the conditions that 1) no portion of the lots be inside the moratorium area; 2) that a notice is placed on the plat ofthe past issues, including a place for acknowledgment signoffs; and 3) that a letter of reaffirmation from the County Engineer be included. The moratorium is to be lifted on the lots above the bluff, with no lots extending beyond the bluff. Commissioner Huntingford seconded the motion. Chairman W ojt noted concern that the engineering be adequate to cover changes to the vegetation and impervious surfaces. Barbara Blowers stated that a geo-technical report will be required on each lot before a building permit is issued. Barbara Blowers noted that part of the work on the drainage plan will be on property in the moratorium area. She asked if this work can be allowed? Commissioner Harpole amended his motion to allow storm water drainage work in the moratorium areas with the concurrence of the County Engineer. Page 5 YOC 28 :".: 4 7.1 Commissioners Meeting Minutes: Week of July 2l, 1997 ~%~O-:~--?o- ,z.~.", 1.1.:,,' ,"".-'j I~I .~"j-<, .. ~l~o~ Commissioner Huntingford accepted the amendment to the motion. The Chairman called for a vote on the motion as amended. Commissioner Harpole and Commissioner Huntingford voted for the motion. Chairman Wojt voted against the motion. The motion carried. Permit Center Activity Report: Commissioner Harpole asked that home business applications and permits be included in this report. He suggested that the vacant Permit Coordinator position be advertised in the Peninsula Daily News, as well as The Leader. Requestfor Fee Waiver for Shoreline Substantial Development Permit Exemption #XMP97-0029; To Repair Storm Damage on Property Located Near the Big Quilcene River; Wild Olympic Salmon: Al Scalf reported this request is for a fee waiver of a $53.00 fee for a shoreline permit for this project to repair storm damage. Permit Coordinator Monica Macquire explained that according to State law watershed restoration projects are exempt from permit fees. She added that, although it is not technically a watershed restoration project, this project does enhance fish habitat. Commissioner Harpole moved to waive the fee for the shoreline permit and that the $53.00 be charged against the Non-Departmental Fund. Commissioner Huntingford seconded the motion. Chairman Wojt and Commissioner Harpole voted the motion. Commissioner Huntingford voted against the motion. The motion carried. HEARING re: Petition to Name a Private Road; Tee Lake Road or Ripley Creek Road or Timber Creek Road; Pacific Funding Corp., Petitioner: Heather VanEtten from the Public Works Department reported that one comment was received on this petition. It states that the name Tee Lake Road sounds too much like Teal Lake Road. The Public Works Department recommends the road be named Ripley Creek Road. Chairman Wojt opened the hearing for public comments. Hearing no comments for or against the recommended road name, the Chairman closed the hearing. Commissioner Huntingford moved to approve RESOLUTION NO. 84-97 establishing the name of a private road as Ripley Creek Road. Commissioner Harpole seconded which carried by a unanimous vote. HEARING re: Petition to Name a Private Road; Sickel Loop or Kodiak Loop; George and Karen Sickel, Petitioners: Heather VanEtten reported that the Public Works Department's recommendation is to name the road Sickle Loop Road. Page 6 VOl.. 2 ~ I." L17? Commissioners Meeting Minutes: Week of July 21, 1997 :S,,-~;'OE\\ "~, ; -\.',~,'".J"(I " ',>""'l} \~l;J;;;.s?~"/ Chairman W ojt opened the hearing for public comments. Hearing no comments for or against the recommended road name, the Chairman closed the hearing. Commissioner Huntingford moved to approve RESOLUTION NO. 85-97 establishing the name of a private road as Sickle Loop Road. Commissioner Harpole seconded which carried by a unanimous vote. WORKSHOP re: Solid Waste Funding Options: Public Works Accountant Anne Sears reviewed the funding options for subsidizing solid waste costs. After a discussion about using funds from the sale of County timber to cover these costs, Commissioner Huntingford and Commissioner Harpole both stated that they do not feel that this is an appropriate use of revenues received from timber sales. Klara Fabry reported that there were more options originally presented. The following options are the ones that the Prosecuting Attorney could support: Option 1: Adjust tipping fees to cover costs. Option 2: Pay the portion of Solid Waste costs not associated with operations and disposal out of funds other than tipping fee revenue. Option 3: Create a "Disposal District". Option 3 A - Charge an excise tax at transfer sites in addition to tipping fee, and to customers of collection companies, to cover all costs not associated with operations and disposal. Option 3 B - Collect excess levy for Solid Waste through property tax. Property tax for bonds (capital purposes only) or retirement of bonds (could retire current $1.8 million debt). Option 3 C - Collect excess levy through property tax in addition to tipping fee. Property tax for bonds (capital purposes only) or retirement of bonds (could retire current $1.8 million debt). Option 4: Create a "Collection District" in conjunction with a "Disposal District". After discussion of each option, Commissioner Harpole noted that he feels option 3A is the most equitable distribution of the costs of solid waste, and would guarantee long term generation of revenue to meet future on-going costs. Commissioner Huntingford agreed. Commissioner Harpole noted that there are many more questions to be answered concerning a possible recycling fee and the wording of the ordinance. Sue Carlson, District Court Administrator re: District Court Personnel Needs: District Court Clerk Sue Carlson reported that they are requesting an extension ofthe six month position to a full time, regular position to help with the overwhelming workload. An additional clerk is out of the office on sick leave for an undetermined period of time, which adds to the need for additional staff. She also asked for additional funding for a Clerk Hire position. If more help isn't provided, collections will be put on the back burner, because that is the only item that isn't mandated. Page 7 VOl 23~; 471 !k~~~::~1i ',~~~~,t' ' The Board asked if collections could be put on hold for a month? Within that month, more information should be provided on the employee who is on sick leave. Commissioners Meeting Minutes: Week of July 21, 1997 Commissioner Harpole moved to approve the extension of the temporary (6 month) position through the end of 1997. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioner Harpole moved to direct that work on collections be set aside for one month, and a meeting be held in a month to assess the need for additional staff. Commissioner Huntingford seconded the motion which carried by a unanimous vote. r ;.: ....,...... ....,"'-... Meeting Adjou~pa:. v."' . 1 II <, "".... , \ " '." " .S1 ,~. J .. !~;\'t \~~~'::\! \. :.~', I. /~ , ':, : . " . , ~ . ... AI. .. ..._....J "'" ~.... , ATTEST: "" '> ~~~,c~~ - Clerk of the Board cr-- SEAL: n ~' I $.'" , I ~uritmg ~., ~mber 12~-f# Page 8 VOl. 21 .~r ~7~