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HomeMy WebLinkAboutM072897 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Member District No.3 Commissioner: .' , Richard Wojt, Chairman :is9E=.co. !4.",~,,:/\(~\ !f.x.)/ \~"'_ ,,'\-1\ r,",:<,,,,,, "''''5:~.')\"''''ii:'''''~i ',-<1 ". ./o~ ":Sh~--- '\ / <!.!.1':lQ/ Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of July 28, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Glen Huntingford and Daniel Harpole were both present. Approval of Minutes: Commissioner Harpole moved to approve the Minutes of July 7, 1997 as submitted. Chairman W ojt seconded the motion in the temporary absence of Commissioner Huntingford. The motion carried. Discussion re: Public Services Organizational Chart: Gary Rowe reported that the proposed organizational chart is a recognition of the flattening of the Public Services organization, and that the Public Services Director and Deputy Director are not a separate department, but work as staff for the Board. Ken Lynn agreed that the Public Services Director and Deputy Director are support staff functions and do not have direct responsibility for the day to day operations of the appointed department heads including Health & Human Services, Public Works, and Community Development (Planning and Permit Center). Commissioner Harpole noted that he agrees that this organization chart reflects things as they are and moved to adopt RESOLUTION NO. 86-97 and the revised Schedule A - Public Services Organization Chart with the condition that the paragraph that starts "Be it Further Resolved" be deleted. Chairman W ojt seconded the motion in the temporary absence of Commissioner Huntingford. The motion carried. Page 1 VOL 2~ ,'.,50r Commissioners Meeting Minutes: Week of July 28, 1997 ~z,~~liB=::,~, f$"'i1is<:t, I'.~I~~:~J).(: \~~)~O~ ,!l~9-/ PUBLIC SERVICES BRIEFING SESSION: David Goldsmith reported that Barbara Johnson has been appointed to the Juvenile Services Director position being vacated by Lois Smith. An "in house" announcement has been posted for the position of Adult Probation Administrator. PUBLIC COMMENT PERIOD: The following items were discussed: A request that item 4 be pulled from the Consent Agenda and that the Board hold their own hearing on this item; and a request that the Board implement the provisions of SB6094 and draft a revised Comprehensive Plan. Appointments to the New Positions on the Board of Health: Commissioner Harpole moved to appoint the following people to the new positions on the Board of Health: ~ Sheila Westerman, representative for the citizens of the City of Port Townsend ~ Roberta Frizzel, representative for the citizens of the County ~ Jill Buhler, representing the Hospital District Board ~ Ted Shoulberg, representing the City Council Commissioner Harpole also requested that staff send thank you letters to all the applicants. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items 1,3,4, and 7 and to approve the balance of the items as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. DELETE Resolution re: Approval of Solid Waste Long Range Solutions Project #SW1333 (See item later in Minutes.) 2. AGREEMENT, Amendment re: Employment Agreement; Scott Charlton 3. DELETE Two (2) Appraiser's Certificates and Authorizations to Proceed with Acquisition of Property For Larry Scott Memorial Trail Project #CR1069; Jefferson County Public Works; Discovery Timber, Property Owner 4. DELETE Findings, Conclusions and Decision re: Shoreline Development Permit, SDP97-0003; To Construct an 84' Private Dock; Located Off of the Ludlow Bay Shoreline, Port Ludlow; Phillip Ottness, Applicant (See item later in Minutes.) 5. Request for Six (6) Month Administrative Extension; Micraelund Short Plat, #SUB96-000l; To Subdivide Approximately 16 Acres into 3 Residential Lots; Located West of the Four Corners Road and Airport Cutoff Road Intersection, Port Townsend; Beatrice Michelson, Judy and Patrick Lundgren, Sandra and Tom Rae, and Mary Ann & Jeff Michelson, Proponents 6. Request for Six (6) Month Administrative Extension; Bergstrom Short Plat, #SUB95-0006; To Subdivide Approximately 6.04 Acres into 2 Residential Lots; Located at 1691 East Marrowstone Road, Nordland; Stephen Bergstrom, Proponent, Barbara Blowers, Representative 7. DELETE Final Binding Site Plan; Olympic Greens Retirement Community #SUB94-0021; 54 Lot Mobile Home Development on 17 Acres; Located South of Ness's Comer Road and Christney Road Intersection, Port Hadlock; Olympic Greens Partnership, Applicant (See item later in Minutes.) Page 2 VOL 23 ",'rr 507 - Commissioners Meeting Minutes: Week of July 28, 1997 /~~'v~.~'OH::~~\ "," , ,1',""'<"-<,,,' "'. ! '<~ "".- ....' \~~~~~ 8. Letter Regarding Shellfish Science Club Continued Use of County Property; Quilcene School District No. 48 Findings, Conclusions and Decision re: Shoreline Development Permit, SDP97-0003; To Construct an 84' Private Dock; Located Off of the Ludlow Bay Shoreline, Port Ludlow; Phillip Ottness, Applicant: (Item 4 on the Consent Agenda) Commissioner Harpole moved that the Board conduct a public hearing on this project; that the Development Review Division staff publish a notice of the public hearing; and that the Board adopt its own findings prior to approving or disapproving the request. Commissioner Huntingford seconded the motion. Commissioner Huntingford asked Commissioner Harpole to elaborate on his concerns about why the Board should hold a public hearing on this shoreline permit application. Commissioner Harpole explained that Stanley Kadesh, representing the 20 Year Planning Committee of the Port Ludlow CLOA, requested that the Board hold a hearing on this matter. Commissioner Huntingford asked if the Planning Committee gave testimony to the Hearing Examiner? Stanley Kadesh reported that they did not. After a brief discussion about the process, the Chairman called for a vote on the motion. The motion carried by a unanimous vote. Final Binding Site Plan; Olympic Greens Retirement Community #SUB94-0021; 54 Lot Mobile Home Development on 17 Acres; Located South of Ness's Corner Road and Christney Road Intersection, Port Hadlock; Olympic Greens Partnership, Applicant: (Item 7 on the Consent Agenda) Engineering Consultant Ryan Tillman reviewed the site plan for this project with the Board. Commissioner Harpole moved to approve the binding site plan and have the Chairman sign the mylar. Commissioner Huntingford seconded the motion which carried by a unanimous vote. COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Community Development Director Al Scalf reported on the following issues: . He and Ken Lynn have been working on the Board Management Plan for the Comprehensive Plan. . The Planning Commission will be working on rural centers and rural crossroads at their meeting on July 30. . The Planning Commission has been given copies of SB6094 and have been reviewing it. There was a discussion about the amendment that is being drafted to the Jefferson County Shoreline Management Master Program to allow the Hearing Examiner to review Shoreline Permits. Senior Planner John Holgate reported that the State Department of Ecology has to approve any changes to the Page 3 VOL 23. ~r~ 508 - Commissioners Meeting Minutes: Week of July 28, 1997 i~~~>,jiF:O%\ I'. { ~.,-."",'J-<'..! ,\ '~~~; ..... ...~.~..~ "1.fJjj~9\(Y County's Shoreline Master Program. The amendment is simply to add the word "Hearing Examiner" to the document; but in order to do that, the rest of the Plan has to be updated to be in compliance with State Law. The Department staff estimates that it will take up to 150 hours of work and recommends that a consultant be hired. Gary Rowe asked ifthey had received a cost estimate for the project? John Holgate stated that the quote they received was $40 per hour. Commissioner Harpole asked if DOE will allow this simple change to be made? Al Scalf reported that he has received conflicting answers from DOE. His preference is to add the Hearing Examiner wording, send it to DOE, and wait for a written response. Commissioner Harpole recommended that the minor change be made and sent to DOE with a letter explaining that the County will be making more extensive changes after the Comprehensive Plan is adopted. Chairman W ojt noted that the Planning Commission is required to review this amendment. Al Scalf will direct staff to make the amendment dealing with the Hearing Examiner with a cover letter of explanation. John Holgate then reviewed the status of the Comprehensive Plan process. PUBLIC WORKS DIRECTOR BRIEFING: Public Works Transportation Manager Bruce Laurie reported that work on the Tri Area study is on schedule. A Task Force meeting will be scheduled in the next few weeks to review the project. Public Works Director Klara Fabry reviewed the hiring process for the full time temporary position the Board approved at a previous meeting. Chairman Wojt stated that the Deputy Director of Public Services should review the contract issues regarding the job description for this full time position. Klara Fabry stated that the job description has been drafted and sent to the Union and to the Deputy Director of Public Services. The Board advised that they want to review this job description before any recruiting is done. Chairman Wojt noted that the Deputy Director of Public Services negotiates the Union contract and any requests to the Union should be sent by the Deputy Director of Public Services. Klara Fabry continued her report: · The Road Crew will start to chip seal next week. · Discussions with the State Department ofFish and Wildlife on the Old Gardiner Road will start tomorrow. · Discussion of options for the Oil City Road will be Wednesday afternoon and will include representatives of the University of Washington, the Tribes, and the residents in the area. · Last week the details related to the inter-local agreement for the Larry Scott Memorial Trail were clarified and next Monday the agreement will be on the Consent Agenda. Page 4 VOL 23 ~.r"50n f r,1- " ;j: Commissioners Meeting Minutes: Week of July 28, 1997 !~1:i?:O% !~~~'ci,J<: \%;~~i~)'/ Approval of Solid Waste Long Range Solutions Project #SW1333: (Item 1 Consent Agenda) Commissioner Harpole moved to approve RESOLUTION NO. 87-97 approving the Solid Waste Long Range Solutions Project as presented. Commissioner Huntingford seconded the motion. Commissioner Harpole and Chairman W ojt voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. WORKSHOP re: Amendments to the Growth Management Act, SB6094: Commis- sioner Harpole reported that the Board received a memo from the Prosecuting Attorney (marked Attorney/Client privilege), a memo from the Planning Department, a previous memo from Deputy Prosecuting Attorney Paul McIlrath, and an interpretation of this legislation from the Washington State Association of Counties. This information presents new options for the Board to consider which may affect the Planning Commission's deliberations. He feels the time set aside today is not enough to discuss everything and suggested that an additional workshop be scheduled. Commissioner Huntingford noted that a starting point would be to address the mapping issues and what can be done regarding rural in-fill. He feels that the Board needs to give direction on the issues raised by SB6094 so that the Planning Commission will know what the Board wants. The discussion then turned to how each Commissioner defines "in fill," and how the provisions of the legislation can be imple- mented. Commissioner Harpole agreed that he feels the place to start is a review of the maps in effect in 1990. John Holgate encouraged the Board to review the Planning Commission minutes because the Planning Commission has reviewed what the Board is discussing. Commissioner Huntingford noted that he read that any decisions should be based on what the community preference is as indicated in the Community Plans. Gary Rowe asked that the Board be provided with the same information the Planning Commis- sion reviewed on these issues. Commissioner Harpole asked about changes to the public participation needs of the Act? He asked if there are things that should be done differently? Al Scalf reported that there isn't time to discuss everything today. He stated that he would like more review of several other issues in this legislation. Commissioner Harpole noted that he would like staff to present options incorporated in this legislation and then let the Board give direction. Commissioner Huntingford noted that he feels the direction from the Board needs to be made early in the process, so that the Planning Commission doesn't start taking their own direction which could result in a recommendation that the Board cannot support. Commissioner Huntingford asked the other Board members ifthey want to make the attorney/client privilege memo from the Prosecuting Attorney public? Chairman W ojt and Commissioner Harpole stated that they do not want this memo made public until there is more discussion. PUBLIC COMMENT PERIOD: No public comment. Page 5 VOL 23 '.~r: 51n - Commissioners Meeting Minutes: Week of July 28, 1997 ,;..~~~f~~~~~\ I.l:" ~. \...i /"'1 ~"-::,~..('\ \~i~~"/ BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BUSINESS Capital Facilities Update: Valerie Green from the Public Works Department presented a status report on the 1997 Capital Improvement Plan. She reported that there are some items on the report that were not included in the original listing. Capital Improvement Advisory Board: The Board concurred that staff interview the 2 applicants for District 2 and make a recommendation for appointment. There was only one candidate from District 1 and one from District 3. Office Facilities: The Department is working with Long Range Planning to plan space needs to accommodate additional staff in that department. A consultant has been hired to do the space planning. Courthouse Repairs: The work on the Courthouse gutters will be done in August. Community Centers: The Quilcene Community Center roof contract will be on the Board's agenda for approval next week. Painting the exterior of the Port Townsend Community Center will be done in late August. Other Facilities: Sheriff Department Work Release Facility: The work release facility project was put out to bid, but the bid has not been awarded yet due to the need to expand the drainfield for the jail septic system. The expansion of the septic system is costly and the options are being examined. Facilities Space Plan/Administrative Building Plan: A preliminary joint discussion is scheduled with the City this week. Commissioner Harpole reiterated his concern that the issue of possible County participation in the City's Police facility be on the agenda for this meeting. The consultant's contract is going to be extended by $17,000 to include a public involvement process. ADA Improvements: The only project is an additional parking space near the Cass Street entrance. Data Wiring Upgrade: The Assessor's, Treasurer's and Planning Offices will be upgraded in August. Commissioner Huntingford asked why it is necessary to hire a consultant to plan the space needs in Long Range Planning? Valerie Green answered that the consultant will work with the office staff to layout the office space using partitions and desk arrangements. Commissioner Huntingford asked what the cost will be for this work? She said that it will cost less than $1,000. Valerie Green then noted that the projected balance of $42,706 assumes there will be no additional ADA projects this year, and does not include any amount for the septic drain field at the Sheriffs Office. Commissioner Huntingford asked how much work has been done since the ADA plan was adopted in 1992? Valerie Green answered that most ofthe work in this plan has not been done. Page 6 VOL 23 )r: 51.1 Commissioners Meeting Minutes: Week of July 28, 1997 /~,~ftiH~~q lL.'i "" ",;"; 1,'1 ,:~\%:~i '\~j~~. '~1:j9../ Discussion re: Solid Waste Drop Boxes: Frank Hall from the Public Works Department noted that last January a decision was made to close the drop boxes in Quilcene, Brinnon and Port Hadlock. There has been a suggestion that the drop box in Coyle be closed instead to allow a more centrally located one to remain open somewhere in the South County. He reported that each drop box site must be self supporting. The SW AC recommendation was to close all drop box sites except the one in the West End. Frank Hall reported that there are 10 drop boxes currently being used that need to be replaced. Accoun- tant Anne Sears stated that there is no capital to purchase new drop boxes. The Board asked if the containers can be repaired? Frank Hall answered that these boxes can be repaired, but the maintenance cost is very high. Klara Fabry reported that the budget projections for 1997 were based on the closure of the drop boxes in Brinnon, Qui1cene, and Port Hadlock. Commissioner Harpole pointed out that the information presented indicates that keeping the Coyle drop box open would have the same impact to the budget as keeping the Quilcene site open. Klara Fabry reported that the quantity at the Coyle site isn't as much, so the cost would be higher to keep it open. A final decision has not been made regarding an increase in the fees for dumping at the drop boxes. Commissioner Harpole stated that he feels that it makes more sense to keep the Quilcene drop box open, instead of Coyle, since it is in a more central area for residents and visitors to use. Gary Rowe asked what the actual revenues are for each site? Anne Sears reported they have actual revenues for 1996 at each site and 1997 should be about the same. Commissioner Harpole requested, and the Board concurred, that the Public Works staff provide an evaluation of the budget impact to leave the Quilcene site open and close the Coyle site. Commissioner Huntingford asked why the Port Hadlock site is being closed even though it is the only site that is self supporting? Klara Fabry answered that the cost to replace the drop box was not included in the costs for this drop box site, therefore it really doesn't pay its own way. Commissioner Huntingford expressed concern that there will be more dumping of garbage along the roads in the woods when these drop box sites are closed. Update on Cable Television: Commissioner Harpole submitted and reviewed an update of the history and current status of cable television in Jefferson County (see attachment.) He feels that it is necessary for the County to participate in the inter-local agreement with the School District and the City of Port Townsend. It would give the County an opportunity to have information presented on the PEG channel. Over the long term the County is required to appoint a Telecommunications Task Force. Commissioner Harpole volunteered to work with Public Services Director Gary Rowe to look into a strategy that would allow the County to participate in the inter-local agreement and to establish a line of credit of approximately $100,000 for the City at an interest rate slightly less than a bank would charge. Page 7 VOL 28 ',~r~512 Commissioners Meeting Minutes: Week of July 28, 1997 J:<<-~'~~@~-'~?(~\ ilL'" '\",',.....\ :~iit.!i;'C Gary Rowe reported that each fund has restrictions for use and he would have to do more research to see if this is an option. In addition, the Treasurer must be consulted because she controls the County's investments. Commissioner Huntingford asked for a careful review of this action and noted his concerns about setting a precedent for other junior taxing districts who could then ask for the same consideration. Commissioner Harpole reported that he put this information together and brought it to the Board because he feels this is a good opportunity for the County to invest in infrastructure. The Board agreed that Commissioner Harpole work with staff to look into this further. Administrative Clarification - Associated Uses; Interim Growth Strategies Ordinance (I.G.S.O.) Use Tables: Al Scalf reported that the Growth Strategies Ordinance was created to be used on an interim basis. The new use table was developed to clarify the type of uses by expanding on some of the terms in the IGSO matrix. The matrix is not being revised. There was a brief discussion regarding mineral extraction. Assistant Planner Michelle Grewell explained that, in the IGSO, mineral extraction is only allowed as a permitted use in a heavy industrial area. In the Mineral Lands Ordinance, it is allowed as a secondary use which would require a condi- tional use and a SEP A review. In addition, the Zoning Code definition is different. After much discussion, Commissioner Harpole moved to approve and adopt the administrative clarification to Ordinance No. 05-0214-96, Tables 6.10.1 and 6.1 0.2, with the addition in Table 6.1 0.1 under the listed use of Mineral Extraction in Primary Processing that Secondary Processing would be considered an associated use. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Administrative Clarification - Balance of Nine (9) Issues; Interim Growth Strategies Ordinance (I.G.S.O) (Previously discussed on July 14,1997): Al Scalf reported that 3 items remain on the list to be clarified after the last discussion with the Board. He reviewed the Attorney General's opinion regarding legal lots. The Assessor would need to review the existing tax parcels, which mayor may not be platted. There are approximately 30,000 platted lots in Jefferson County. Lot Created: Description/Issues: 917/1971 - 1997 1937 - 1971 If a property owner went through the Subdivision process, SEP A, and Environmental Health review, and Board of Commissioner approvals from September 7, 1971 to 1997, they would have a legal lot. Only required a survey to be recorded to establish a lot. Familyexemp- tions were allowed as well as other types of exemptions. There were several different methods, and little regulation, to create a subdivision during this time. There is only one large area in the County where a plat this old exists that has not been developed to some extent. 1800's - 1937 Page 8 VOL 23 '~r= 518 Commissioners Meeting Minutes: Week of July 28, 1997 ~,~..e"N_-('o", ~' "\"" ',,;,..I, '.' '-,~, ,I, "'<". %~;:;O~" Commissioner Huntingford recommended that lots created between 1971 to 1997 do not need to be addressed. He further recommended that nothing be done with lots created between 1937 to 1971. He suggested that for lots created before 1937 a minimum lot size be set. Al Scalf explained that there are several variables on lots that were created between 1971 and 1997 that are not buildable because oftopography; or that have been subdivided by boundary line adjustments; or are subdivided by a County road. There are also Camper Club and Family Gift exemptions. The discussion turned to the definition of a "legal lot of record." Commissioner Huntingford asked if the Assessor could give a definition of legal lot of record? Al Scalf reported that the Assessor asked him for a definition. Gene Seton noted that his attorney could not give him a definition that would work in every instance and there is case law that provides that the lots in Irondale are legal lots of record. Commissioner Huntingford stated that he feels there are two issues: 1) some people think that there are too many lots, and 2) there are environmental concerns about building on lots in critical areas. He feels that there are several processes already in place to deal with the environmental concerns on building sites. He suggested that a minimum lot size be established. The discussion turned to whether a minimum lot size should be created and how to handle the already platted lots if the density requirement for that area is larger than the platted lots. Commissioner Harpole stated that he feels that a definition of "legal lot of record" is necessary before this issue can be resolved. The discussion turned to the Assessor's maps and how parcels and lots are identified. The Assessor sometimes combines parcels, (some of which are not contiguous) into one tax number for taxing purposes only. Commissioner Harpole noted that the resolution of this issue has to include consider- ation of when and how the lots were created. He asked if the County could tie a definition to the three dates (197l to present, 1937 to 1971, and prior to 1937.) rather than trying to deal with the lot size? He feels that a working definition of "lots of record" needs to be made. Al Scalf asked if the Board is comfortable about having staff draft a definition of "lot of record"? Commissioner Huntingford stated that he doesn't want staffto draft a definition, he would like to have another workshop to draft this definition based on the 3 categories. He requested that the workshop include representatives from the Planning Department, the Prosecuting Attorney's Office, the Health Department, and the Assessor's Office. The meeting was recessed at the close of business on Monday. The Board reconvened on Tuesday, July 29, 1997 in Executive Session regarding personnel. Chairman Wojt and Commissioner Huntingford were present. Commissioner Harpole was out of town at a meeting. They came out of Executive Session and reconvened their regular meeting. Page 9 VOL 23 'H: 514 Commissioners Meeting Minutes: Week of July 28, 1997 t2~~>~0.:,,~ I~",I ",~~'~'-<...' 4-',~'~ t~iiIil9i?/ Letter of Support re: Feasibility Study for Additional Transient Moorage; CERB Grant for Port of Port Townsend: Commissioner Huntingford moved to approve a letter of support for a CERB grant application for a feasibility study for additional transient moorage by the Port of Port Townsend. Chairman W ojt seconded the motion. The motion carried. . " MEETING ADJOURNED ......-........... 1 'I Page 10 VOL 23 ,.r: 51.5