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HomeMy WebLinkAboutM080497 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Huntingford, Member District No.3 Commissioner:, Richard Wojt, Chairman .'<i,~~~O~ .~8(} / (:;. \\, \~\ i' ~. !i " "~'iP""'i -< \ ~''^'" o0,i\......~}UXM;ic2"rn:i"iA "'1 sJ "';~ CJ' . {I~S"/ Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of August 4, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Daniel Harpole and Glen Huntingford were both present. APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of the week of July 14, 1997 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Discussion re: Establishing Budget Objectives/or the 1998 Jefferson County Budget: Public Services Director Gary Rowe reviewed the draft budget objectives for 1998. He noted that the projections for the balance ofthis year indicate about a $200,000 shortage in revenue. July revenue figures will be out today which will provide more information for tracking purposes. Commissioner Huntingford thanked Gary Rowe for the information and noted that he feels these objectives are put together to identify new revenues to expand, and nothing is included on how to deal with budget shortfalls. Gary Rowe suggested wording to be added to item 2 to address how budget shortfalls will impact programs and services. Commissioner Harpole agreed that another bullet be added to address this possibility. Gary Rowe will re-draft this resolution and bring it back to the Board for adoption. (See item later in Minutes). Page 1 , VOL ,)~ (., 52.........: " ,. ,. ~c , Commissioners Meeting Minutes: Week of August 4, 1997 :g'f!>*~ii~.CO%\ i.,. i '. . .0.;....''-.-.''.-< :',,"',,1;' '.~~~.?~i' PUBLIC COMMENT PERIOD: A member of the Planning Commission reported on how they have been dealing with SB6094; and the status of the work on Garden Club Road was discussed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole suggested that any information regarding Item 9 that is published in the Forks Forum should also be published in the Aberdeen World, which is another newspaper that serves the West End. On item 10, Klara Fabry reported that this contract supplement is for the public involvement portion of the circulation study for the Tri Area which was not included in the scope of the initial agreement. Commissioner Huntingford moved to adopt the consent agenda as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 88-97 re: Broadening the Use of the Drug Fund by the Prosecuting Attorney 2. CONTRACT re: Quilcene Community Center Roof Project No. QC1326; Jefferson County Public Works; Sandpiper Roofing 3. SUBCONTRACT re: Professional Services; Implementation of Strategies to Reduce Child Abuse and Neglect, Youth Substance Abuse and Domestic Violence; Jefferson County Health and Human Services; Jefferson County Community Network 4. SUBCONTRACT re: Professional Services; To Provide Employment Services for Developmen- tally Disabled Individuals; Jefferson County Health and Human Services; Easter Seals Society of Washington 5. AGREEMENT, Interagency Work Order re: Funding for the Developmental Disabilities Program for Employment Support Services, Community Access Services, and Screening and Therapeutic Services for Children; Jefferson County Health and Human Services; Washington State Department of Social and Health Services 6. AGREEMENT re: Professional Services; To Provide Breast and Cervical Cancer Screening; Jefferson County Health and Human Services; Washington State Department of Health 7. AGREEMENT re: Hatchery/Penny Creek Road Slide Project No. X01287; Jefferson County Public Works; Landau Associates 8. AGREEMENT re: Phase one of the Tri-Area/Glen Cove Special Study, Project No. R01336; Jefferson County Public Works; Eric Toews, Community Planning & Associates 9. AGREEMENT re: Household Hazardous Waste Collection; Jefferson County Public Works; Clallam County 10. AGREEMENT, Supplement #2 re: Tri-Area Traffic Circulation Plan Project No. TS1283; Jefferson County Public Works; Berryman & Henigar 11. AGREEMENT re: Employment Agreement; Network Coordinator; Jefferson County as Fiscal Agent for Jefferson County Community Network; Katie Jacobs 12 HEARING NOTICE re: Petition to Name a Private Road; Pizmo Beach Drive, Pizmo Beach Lane or Pizmo Beach Road; Located off of Coyle Road; Ernest M. Lackman, Petitioner; Hearing Set for 4:00 p.m., Monday, August 18, 1997, in the Commissioners' Chambers Page 2 vo~ 28 52'" ~r: ~ Commissioners Meeting Minutes: Week of August 4, 1997 i;'(.,i:j,c~~. 1'~~~14 \~{~.~ zf1;{llC4~,~'" 13. Recommendation to Reject Two (2) Claims and Pay Two (2) Claims: Reject: #C-16-97, $300.28; Damaged Vehicle; Gary and Kimberly Wright #C-17-97, $776.88; Damaged Travel Trailer; Floyd Cooper Approve to Pay: #C-19-97, $25.00 +tax; Damaged Windshield; Marion Holbrook #C-20-97, $1,027.47; Damaged Vehicle; Sharon Bause' 14. Five (5) Letters of Thanks for Participation in the Comprehensive Plan Video; Leonard Palmer; Nikki Clark; Linda Natali; Mark Welch; and Jesse Jenks 15. Fifty-Five (55) Letters to Various Individuals Inviting the Participation in Interviews Regarding the Jefferson County Land Use Permit System Independent Assessment; (See file for Complete List of Names) COUNTY DEPARTMENT BRIEFINGS: COMMUNITY DEVELOPMENT: Community Development Director Al Scalf reported that 55 individuals have been selected to be interviewed regarding an assessment of the permitting process and land use system. The questions for the interviews are being reviewed this week. He and John Holgate reviewed the scheduled for the Comprehensive Plan process. Budget Objectives/or 1998: Commissioner Harpole moved to approve RESOLUTION NO. 89-97 setting objectives for the 1998 Jefferson County Budget. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS DIRECTOR BRIEFING: Public Works Director Klara Fabry reported on the following: )C The painting of the Port Townsend Community Center should be completed this week. )C The bell in the Courthouse clock tower is being taken down to be serviced next week. )C Outstanding issues holding up the interlocal agreement with the Port and the City for the Larry Scott Trail, including expenses and supporting documents, are being worked out. )C Bruce Laurie reported that the consultant agreement for the Tri Area Study has been approved and he will give the consultant the notice to proceed this afternoon. Gary Rowe suggested that there be an analysis of any changes to the studies that are required by SB6094. Bruce Laurie answered that the consultants will be looking at changes in legislation as part of their scope of work. Page 3 VOL 23~f.~529 Commissioners Meeting Minutes: Week of August 4, 1997 ;w.::i?o% ('I~~j4 '%~'l;:_'~~O-S "'~3:!.!:l.9/ Discussion re: Solid Waste Drop Boxes (ContinuedfromAugust 28,1997): Frank Hall reported that the Board asked them to evaluate the impact of leaving the Quilcene drop box site open and closing the site at Coyle instead. Ann Sears prepared information on the budget impacts and explained that there is more use at the Quilcene site. Commissioner Harpole stated that the amount of use is part of the reason the Board wants to keep the Quilcene site open. He feels this would help meet community needs. Anne Sears reported that to keep the Coyle drop box open would cost about $13.00 per can. If the Quilcene drop box is kept open, there will be more tonnage which will lower the cost to an estimated $5.50 per can. Gary Rowe asked if there is any information on where the people live who use the sites? Anne Sears reported that there isn't any current information. Dennis Bates, Public Works, reported that on the Coyle most of the solid waste comes from people who have summer homes in the area. Michael Atkins, Solid Waste Advisory Committee (SW AC), reported that when the SW AC recom- mended closing the drop box sites, the recommendation was made because of the change to an enterprise fund method of accounting. He feels that if there is an alternative to the enterprise fund accounting, the SW AC needs to look at the costs of operation and maintenance ofthe drop box sites. He noted that in the short term, the SW AC might support keeping the Quilcene site open. The discussion continued regarding the funding for Solid Waste in the short and long term, the fees that would need to be charged to keep the drop boxes open, the costs for recycling and why recycling centers aren't required to pay their own way like drop boxes are, and the law that requires that transfer stations (drop boxes) pay their own way. Dennis Bates reported that ifthe Quilcene site is kept open, the pick up of bulk items can continue. Commissioner Harpole stated that he feels the SW AC needs to evaluate whether the drop box sites should be kept open or not as part of the long term funding solutions for Solid Waste. Chairman Wojt asked ifthe drop boxes can be maintained for another year without a lot of additional expense? Dennis Bates reported that he feels they could be maintained for another 6 to 8 months. He noted that if any new boxes are ordered, it takes 6 to 8 months to receive them. Commissioner Harpole moved to have the Quilcene drop box site remain open and to close the Coyle site instead. (See original motion in Minutes of July 28, 1997) Commissioner Huntingford seconded the motion. Commissioner Harpole and Chairman Wojt voted for the motion. Commissioner H- untingford voted against the motion. The motion carried. The Board met from 11 :30 a.m. to Noon in Executive Session with Deputy Director of Public Services regarding a Union grievance. Page 4 !VOL 23 '.~~.:530 Commissioners Meeting Minutes: Week of August 4, 1997 ($~~,~~% l\~~~'~j.() \~f~~9~ PUBLIC COMMENT PERIOD: The Board was urged to review Section 6 ofthe draft Animal Control Ordinance and to address how ownership of an animal is established; and a comment was made that the Prosecuting Attorney represents the people, as well as, the Board of Commissioners and the correspondence the Board has from the Prosecuting Attorney regarding SB6094 should be made public. BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY DEVELOPMENT Administrative Determination to Alter the Ludlow Point Village Division 4 Plat to Remove Part 0/ a Drainage Easement on Lots 10 and 11; Located Off of Paradise Bay Road, Port Ludlow; Rick Lander, Proponent: Community Development Director Al Scalf reported that this is a minor alteration to move a stormwater easement that was drawn incorrectly on the mylar when the plat was originally approved. He recommends that the Board allow him to grant the request through an administrative action. Commissioner Huntingford asked if this is granting an exception to the subdivision moratorium that is in place? Al Scalf answered that it is. Chairman W ojt asked why, if the water is running in a place other than where the drainage easement is located, it can't be allow to continue? Al Scalf reported that the property owner wants to have the drainage easement indicated correctly on the plat. The discussion then turned to exceptions being allowed to the moratorium, and when they should and should not be allowed. Jerry Smith, Associate Planner, reported that this drainage easement is an easement of record and the lot owner wants to build a home on the property which requires a 5 foot setback from all easements of record. He cannot meet that requirement if the drainage easement is not recorded correctly on the plat. Commissioner Harpole moved to allow the Director of Community Development to administratively approve the alteration of the Ludlow Point Village Division 4 plat to remove the drainage easement on lots 10 and 11. Commissioner Huntingford seconded the motion and stated that he feels this is a simple solution to one problem, but it is sending a mixed message to the public. The Chairman called for a vote on the motion which carried by a unanimous vote. Request/or Partial Repeal 0/ Development Moratorium; Termination Point Plat, SUB96-0008 & SDP95-0003; Located South of Shine Road on Hood Canal; Russell Trask, Appli- cant: Jerry Smith reported that he has worked with the Prosecuting Attorney and the Risk Manager on drafting a resolution with findings to lift a portion of the moratorium on the Termination Point Plat as directed by the Board (See Minutes of July 21, 1997) Page 5 ! VOL 23 :.~t.;531. - Commissioners Meeting Minutes: Week of August 4, 1997 .G<~;'~~O~. '....11..'1. '....... .'.".\. 1~13~1.(1 \~~~)~/' Commissioner Harpole asked where this resolution states that no development will occur below the bluff on specific lots. Barbara Blowers answered that the plat amendment has been revised to address this. Jerry Smith explained that this is discussed in the resolution on page 2. Commissioner Harpole asked why the resolution talks about lots 1 through 4 and 42 through 46. Jerry Smith reported that they used the lot numbers from the old plat. Commissioner Harpole moved to approve RESOLUTION NO. 90-97 allowing development activity to commence within and on Lots 1 through 4 and 42 through 56, and portions of22 through 35, of the Termination Point Plat as recorded in volume 4, page 25 of Plats. Commissioner Huntingford seconded the motion. Commissioner Huntingford and Commissioner Harpole voted for the motion. Chairman W ojt voted against the motion. The motion carried. PUBLIC WORKS Bruce Laurie and Aubrey Palmer re: Engineering Update: Canceled at request of Department. LICENSE, Renewal re: Use and Maintain County Road Right of Way, No. 1-7-92; Hiller Drive Located in the Plat of Hiller's Wateifront Tracts; Jack Scott Clogston: Right of Way Agent Will Butterfield reported that the original license for this property was issued in 1992 with an amendment in 1993 to shorten the amount of right-of-way. The area has been well maintained and the property owner is requesting an extension for another 5 years. Commissioner Huntingford moved to approve the renewal of the license as requested. Commissioner Harpole seconded the motion which carried by a unanimous vote. BID OPENING: Labor, Equipment and Materials for Construction of H. J. Carroll Park, Phase I: Kevin Burke, Public Works, opened and read the bids received. BIDDERS BID AMOUNT 1. Stan Palmer Construction $470,600.00 including sales tax. Alternate 1 - $7,500.00. Alternate 2 - $2,500.00 Alternate 3 - $15,000.00 Alternate 4 - $7,000.00 Project schedule 75 calendar days. Page 6 VOL 23 ~M.: 532 Commissioners Meeting Minutes: Week of August 4, 1997 ;~;?9H-,-~fo(; .;:i';~~":t. I,' Ilf:if~!"'! "'~f~~o~ 2. Seton Construction. $308,517.39 including sales tax. Alternate 1 - $22,928.75 Alternate 2 - $6,204.25 Alternate 3 - $19,001.19 Alternate 4 - $9,905.22 Project schedule 75 calendar days. 3. Primo Construction $394,464.93 including sales tax. Alternate1 - $8,737.69 Alternate 2 - $3,130.76 Alternate 3 - $16,064.62 Alternate 4 - $7,812.14 Project schedule 75 calendar days. Engineer's Estimate $246,411.00 Alternate 1 - $8,505.00 Alternate 2 - $2,250.00 Alternate 3 - $55,500 Alternate 4 - $13,050.00 Commissioner Harpole questioned if the alternates were thoroughly described for the bidders since there is such a variation in bid amounts? Bruce Laurie answered that the Public Works Department will check the bids for accuracy and then talk with the bidders to see if there is anything that they did not cover in their bid or if the bid specifications weren't clear. The time of year this is bid is being requested also has an effect on the bid amount. Commissioner Huntingford moved to have the Public Works Department review the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Harpole seconded the motion which carried by a unanimous vote. HEARING re: Local Law Enforcement Block Grant Funding: David Goldsmith, Deputy Director of Public Services, explained that this Law Enforcement Block Grant is in the amount of $13,000 to be used to hire a Y:z time position to create work sites for people assigned to community service by the Courts. This project was the second priority that was agreed on at the Law and Justice retreat. The County is required to provide a $5,500 match for the grant. If the grant is approved, the County does not have to accept it if the match can't be provided. Page 7 VOL 23 "M.~533 Commissioners Meeting Minutes: Week of August 4, 1997 (b,(""~~~% .., 1'-!r:6:o:.'=;!~,i '\t~:t:ffi~/ David Goldsmith reported that this is a one year contract. The person would probably be working out of the Adult Probation Office. Commissioner Harpole pointed out that if the Board approves this grant and the required match, it will indicate a commitment to the second priority of the Law and Justice Council and it could mean that the first priority may have to be set aside if funding isn't available in 1998. David Goldsmith stated that the number of hours for this position could be cut back or these duties could possibly be assigned to an existing Probation Counselor. Commissioner Harpole asked that this be reviewed by the Law and Justice Council again because it is not their first priority. The Chairman opened the hearing for public comment. Hearing no public comment for or against the grant, the Chairman closed the public comment portion of the hearing. Commissioner Harpole moved to direct David Goldsmith to present this at the Law and Justice Council's next meeting and get a consensus from the Council on whether the County should proceed with this grant. Commissioner Huntingford seconded the motion which carried by a unanimous vote. From 4:00 to 4:30 p.m. the Board met in Executive Session with Public Works Director regarding personnel. The meeting was recessed at the conclusion of the scheduled business on Monday and reconvened on Tuesday. All three Board members were present for the following meetings. They met in Executive Session on personnel with the Director of Public Works from 10:30 to Noon. Discussion re: Amendments to the Growth Management Act, SB6094: Commissioner Huntingford explained that this legislation gives local government the opportunity to lessen some of the regulations mandated by the Growth Management Act. Although the Prosecuting Attorney's Office is not prepared to discuss the issues today; the Board agreed that they need to address them as soon as possible to give direction to the Planning staff and Planning Commission. Commissioner Harpole thinks the most significant change deals with the rural commercial element. There was a discussion regarding pre-existing businesses in rural areas. Senior Planner John Holgate stated that the Planning Commission is working on a definition for "pre-existing, legal, non-conforming use." Commissioner Harpole asked the Planning staff to develop definitions and a list for the three exemptions that can be included in the rural element: cottage industries, small scale recreational tourist businesses and small scale rural businesses. Commissioner Huntingford believes that limiting the Hearings Board's power is also an important part of the legislation. He explained that they can only address issues where the County's evidence is clearly erroneous and they must have a preponderance of evidence to overturn a plan. He stated that the County has a right to determine its future and not be regulated by the Hearings Board. Page 8 VOL 23 :~~~ 53LJ Commissioners Meeting Minutes: Week of August 4, 1997 ~~~_9~___?o, ~~V""h "t~ ~:~,,:.,-<\ , " J..s.. .,~ . 1_~'i!j~6~9 The discussion turned to the public hearings sponsored by the Planning Commission that will be held in the outlying communities. John Holgate stated that the original draft of the Plan will be available at those meetings. The Board directed that the Planning Commission's revisions should also be available, although the addition to the workload and the logistics of this may be difficult. Commissioner Huntingford asked that when the final draft of the Comprehensive Plan from the Planning Commission comes to the Board, there be a line in and line out version that shows all the changes the Planning Commission has made. The Board recessed their meeting at the conclusion of the scheduled business and reconvened at 7:00 p.m. at the Port Townsend Community Center for an "On the Road Meeting" meeting. All three Board members were present. The meeting was then recessed and reconvened on Friday morning for an Executive Session with the Director of Public Services regarding personnel from 11:15 a.m. - 12:30 p.m. Meeting Adjourned Page 9 I VOL 28 . ,'/.' 535