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HomeMy WebLinkAboutM081197 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Member District No.3 Commissioner: Richard Wojt, Chairman '~,SON -c">" /,\-~'''...------ 0'" I~~I'~'''\~~\ '"JI \~ )"':\ [f~~~fXRT'-()~g~~ ' ~~~ J~;i~;~1Pl(:P~~[N~yi~~] \k...",,~/~i v'1 S'J:--'_.-"~ 0 / <,l.Il'l.9// Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of August 11, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Daniel Harpole and Glen Huntingford were both present. APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of July 21, 1997 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported on the following: * A staff meeting with the Board, the Director and Deputy Director of Public Services and the Clerk of the Board will be scheduled the first and third Tuesdays of each month from 9:30 a.m. to 11 :00 a.m. The County Retreat is scheduled for Tuesday, August 19, 1997. The first part of the day will focus on responses to the employee survey sent out by WSU and the balance of the day will be spent on the business issues for the organization that are not covered in the strategic plan. The hearing notice for second quarter budget appropriations/extensions is on the consent agenda for the Board to approve today. Gary Rowe will provide an analysis of these requests for the Board before the hearing. A process is being developed for the Board to review requests for HotellMotel and Community Services Funding before the final budget hearings in December. There have been legislative changes in the HotellMotel Tax funding. The State Department of Natural Resources will make a presentation on timber cutting on County forestlands on August 18, 1997. * * * * Page 1 2:l .'.~. 542 :.VDL Commissioners Meeting Minutes Week of August 11, 1997 fii{) ~~Jii PUBLIC COMMENT PERIOD: There were no public comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete item 6, and to approve and adopt the balance of the items as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 91-97 re: Extension of the Cash Out Provisions of Accrued Sick Leave Benefits to Certain Elected Officials 2. RESOLUTION NO. 92-97 re: Requesting All County Elected Officials and Department Heads to Participate in a Disaster Exercise During April 1998 3. RESOLUTION NO. 93-97 re: Hearing Notice: Proposed Budget Appropriations/Extensions Specific Other Funds; Hearing Set for August 25, 1997 at 4:00 p.m. in Commissioner's Chambers 4. CONTRACT re: Juvenile Detention Facilities; Jefferson County Juvenile Services; Kitsap County 5. CONTRACT re: Crush Rock for Oil City Road, West Jefferson County; Jefferson County Public Works; Hillcar & Fletcher 6. DELETE Final Short Plat Approval, SPA89-0003, Niichel Short Plat; To Divide 2.44 Acres into 2 Lots; Located 3 Miles South of Kalaloch Lodge, U.S. Highway 101; Richard Niichel, Applicant (See item later in Minutes.) 7. Final Short Plat Approval SPA91-0015; 4 Residential Lots; Located off Old Gardiner Highway, Gardiner; Will Rookard, Applicant 8. Three (3) Letters of Support for SR19/SR20 Intersection Safety Project; Representative Jim Buck; Senator Jim Hargrove; and Representative Lynn Kessler Final Short Plat Approval, SPA89-0003, Niichel Short Plat; To Divide 2.44 Acres into 2 Lots; Located 3 Miles South of Kalaloch Lodge, U.S. Highway 101; Richard Niichel, Applicant: Al Scalf asked that the Board approve this short plat and authorize the Chairman to sign it when the mylar is complete later this week. Commissioner Harpole moved to have the Chairman sign the final mylar upon its completion. Commissioner Huntingford seconded the motion which carried by a unanimous vote. COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Community Development Director Al Scalf updated the Board on Comprehensive Plan activities. )c The Planning Commission met last week to continue work on the UGA chapter and the Master Planned Community/Resort at Port Ludlow. Rural crossroads will be the topic of discussion for the meeting on August 13, 1997. Page 2 ~ VOL 23 ~Ar.' 547 Commissioners Meeting Minutes Week of August 11, 1997 .{f'!i~~~f,) ("~~I~\ \!:i'&;~~~/ )( The Board Management Plan for the Comprehensive Plan will be reviewed at the Board Management Team meeting tomorrow morning. Commissioner Harpole suggested that the discussion include how the Board's time for review will be scheduled and how that review will be done. )( Commissioner Harpole requested that the Planning Commission review the need for Rural Centers in the West End of the County. )( Commissioner Huntingford asked what draft of the map will be given to the public for review at the regional public hearings? He suggested that a map be provided that shows the Planning Commission's proposed recommendations that are different from the first map. Ted Hunter, Driscoll and Hunter, reported that his associate, Susan Gulick, is conducting the first series of interviews today. All the interviews have been scheduled. The Board was asked to review the questions and provide comments to Ted Hunter as soon as possible. They are proceeding with the review of County ordinances and hearing processes. They expect to have their report to the Board by September. Al Scalf reported that there is disaster recovery grant funding in the amount of $1.9 million dollars available which could be used for culvert replacement for fish passages. The North Olympic Salmon Coalition will be receiving a $62,000 grant for fish enhancement projects in Clallam and Jefferson Counties. PUBLIC WORKS DIRECTOR: Public Works Director Klara Fabry updated the Board on the following: * Chip sealing is being done on the roads on Marrowstone Island. * A public meeting was held in the Port Ludlow area last week regarding speed limits. Input was sought from residents about a consistent speed limit through the area. A workshop will be scheduled with the Board on this matter. * A meeting was held last Friday between the City of Port Townsend, Jefferson Transit and the Public Works Department about additional federal allocations for transportation projects. * A Task Force meeting for the Tri Area study was held last week. A follow up meeting will be held in the next two weeks. * An agreement has been reached with the State Department of Fish and Wildlife on the Old Gardiner Road project. The hydraulics permit should be issued soon. * The inter-local agreement for the trail project will be on the Board's agenda next Monday. * Klara Fabry requested that the procedures for changing the name of a private road be revised to become more efficient. She will present more information about this request at a later date. * A Task Force met last week on the public outreach process for the Solid Waste financing options. * Last Saturday a moderate risk waste pick up was held at Kalaloch in the West End. Of the 5 participants, only one was a County resident. Commissioner Huntingford asked what will happen Page 3 ~ VOL 23 .v;-548 Commissioners Meeting Minutes Week of August 11, 1997 <;f~~~~~5'" I~~~(i ~-(i)J!~;\:r' to recycling when the drop box sites are closed? Klara Fabry reported that recycling will be available at the Transfer Station, but this hasn't been fully addressed yet. Bid Recommendation for H. J. Carroll Park Construction: Last week bids were opened for the first phase of construction at H. J. Carroll Park. The lowest bid was $104,787.39 over the budget amount for this work. Staff is working with the consultant to change the scope of the project and reduce the amount of work. Klara Fabry recommended that the bid be awarded to the low bidder and asked the Board to transfer the difference from the Capital Improvement Fund reserve. Gary Rowe reported that the Board set aside about $300,000 in the Reserve Fund. The only other projects scheduled to be paid from that reserve are the upgrade of the septic system at the jail and the Quilcene Community Center foundation. Klara Fabry stated that she doesn't feel that funds from the reserve will be needed for the Quilcene Community Center foundation. (See item later in minutes.) State Department of Transportation Presentation re: Tacoma Narrows Toll Project and State Route Improvements in Jefferson County: Rhonda Brooks, Manager of the State Public Private Initiatives Program, reported on the Tacoma Narrows Toll project which requires a vote of the people, including residents of Jefferson County. This advisory vote is tentatively scheduled for fall of 1998. There are three options being reviewed: 1) no change, 2) a new bridge added beside the old bridge; the old bridge would carry traffic in one direction and the new bridge in the other direction, and 3) a second deck on the current bridge. Each of the construction solutions is expected to cost approximately $400 million which would be financed by tolls on the bridge. The counties in the proposed boundary for the toll vote will be invited to participate in a committee to review the boundary and to prepare the ballot title and voter pamphlet information. An Elected Official will be appointed to the local involvement committee. The County Commissioners will also be allowed to appoint 2 representatives from organizations in the County that oppose the tolls and 2 representatives from organizations in the County that support the implementation of tolls. If the tolls are approved they would be imposed after the new facility is built and they would be removed as soon as the debt for the construction is paid. They hope to keep the toll at $3 per round trip, but in order to do that, State and federal funding would be required. Commissioner Huntingford asked how long the tolls are expected to be kept on the bridge? Rhonda Brooks answered that it usually takes about 25 years to pay off the construction debt. Commissioner Harpole asked how maintenance and operation of the bridge will be handled when the tolls are removed? Rhonda Brooks answered these expenses are an issue on all the bridges in the State and that issue remains to be addressed. Bob Jones, State Department of Transportation reviewed the process for development of the Washington Transportation Plan. The State is working on developing a six (6) year plan for State projects. The Page 4 VOL 23 '~r~54g Commissioners Meeting Minutes Week of August 11, 1997 /f~~"i~,~~~~~;\ 1-'1 'ii'-<, \~i\~t:N:(~~"/ Regional TPOs (Transportation Planning Organizations like the Peninsula RTPO) are the link between the local Countywide Planning Policies from each county and the State's transportation planning. Mr. Jones provided and reviewed a list of possible projects being coordinated by the State in Jefferson County. He reported that in the next 20 years it is estimated that there will be $116 to $120 million in funding for these projects. There are improvements to the Hood Canal Bridge which the Peninsula R TPO will have to make a determination about because the costs exceed the allocation. He then reviewed the required schedule and discussion topics for the next R TPO meetings that will focus on the State planning process. PUBLIC COMMENT PERIOD: The following items were mentioned: a resident volunteered to work on redrafting the Animal Control Ordinance; and a request that the County submit a request to FEMA that the flood plain of Snow Creek be delineated in more detail. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS Transfer Of Funds and Bid Award re: H. J. Carroll Park Construction: Project Coordinator Kevin Burke asked the Board to authorize the transfer of additional funds from the Capital Improvement Reserve Fund to the H. J. Carroll Park Fund in order to allow the bid award to proceed. Commissioner Huntingford moved to approve the transfer of $104,787.39 as requested. Commissioner Harpole seconded the motion which carried by a unanimous vote. After discussion of possible efficiencies that can be made in the project, Klara Fabry reported that some of the amount transferred from the CIP Reserve fund may be returned if it is determined that they are not needed to finish this portion of the project. The Public Works Department recommends that the bid be awarded to Seton Construction. Commissioner Harpole moved to approve RESOLUTION NO. 94-97 awarding the bid to Seton Construction as recommended. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Updating the Official County Road Log: E. Price Street: Scott Kilmer, Public Works, reported that this resolution will add East Price Street to the Official County Road Log. This right-of-way was dedicated in 1909. Two applications to open the right-of-way to private road standards, have been approved on this street and now the entire street is open. Commissioner Harpole asked if the adoption of this road as a County road obligates the County to bring it up to County standards at some point? Klara Fabry reported that this is an open question; one third of the roads in the County are not up to County standards. Scott Kilmer reported that this road will go on the County's priority list for road work. Page 5 VOL 23 .~:.~550 Commissioners Meeting Minutes Week of August 11, 1997 /::.,,~,:r~j~~\ I."'::' 3k')-':) :"/~:'fu~'1-,,/ Commissioner Harpole moved to approve RESOLUTION NO. 95-97 updating the Official County Road Log to include East Price Street. Commissioner Huntingford seconded the motion which carried by a unanimous vote. WORKSHOP re: Fish Passage: Postponed until next week. State Department of Ecology, Shoreline Division, Jeff Stuart re: Presentation on Coastal Erosion and Landslide Hazards: Hugh Shipman, Coastal Erosion Specialist with the State Department of Ecology, explained that he is a shoreline geologist and has been involved with many of the slides that occurred over the past winter. He then presented a slide show which included pictures from the Seattle area slides from last winter. District Court re: Requestfor AddUionalEmployees: (Canceled at request of Department.) The meeting was recessed on Monday at the conclusion of the scheduled business and reconvened on Tuesday morning for an Executive Session regarding personnel matters. All three Board members were present. WORKSHOP re: Policy for Performing Work for Other Public Agencies (Canceled at request of Department.) The meeting was recessed and reconvened at 7 p.m. at the Jefferson County Library for the following hearing. All three Board members were present. HEARING re: Country Ridge Road ImprovementDistrict: Chairman W ojt read the opening remarks explaining the purpose and procedures for this hearing for comments on a proposed Road Improvement District. Right-of-Way Agent Will Butterfield explained that a Road Improvement District was petitioned for the Country Ridge area by property owners in September, 1996. The signatures on the petition were validated and the ownership of the properties confirmed. There was sufficient road frontage and sufficient acreage to proceed. A resolution was drafted and a public hearing was held on October 29, 1996. Prior to the hearing the Public Works Department received a request for withdrawal from a property owner. The amount of road frontage and total acreage went below the threshold requirement for an RID. At the hearing, other boundary options were discussed and the boundary was modified. However, due to the change in the Page 6 , VOL 23. ~~, 551 Commissioners Meeting Minutes Week of August 11, 1997 ~~;;1"; . !"~::::i \t'(~~:<~" boundary, the cost per lot made it necessary to notify the property owners regarding the new information. A hearing was scheduled for December 12, 1996. A request to postpone that hearing was made by a property owner in the area. Will Butterfield presented a map of the revised boundary with the roads marked that would be improved. Approximately 80% of the property owners who have acreage are in favor of proceeding with the RID and approximately 72% of the property owners who have front footage are also in favor. He also submitted a Certificate of Sufficiency which lists the acreage and front footage calculations. Chairman W ojt opened the public hearing. The Clerk of the Board read the written comments into the record. BrianR. And LindaP. Robinson. Lot 9: In the latest of3letters, dated July 30,1997, they stated that they are not in favor of the proposed Country Ridge RID and request that their names be withdrawn from the petition and their property be withdrawn from the boundary (See Attachment). Commissioner Huntingfordnoted for the record that the Board has seen the 2 previous letters regarding the Robinson's comments. T.A. (Tom) Folly and Virginia McIntyre. Lots 16 and 18: They originally stated their objections to the proposed RID in a letter dated December 15, 1996. In a new letter, they restated their reasons opposing their inclusion in the RID. They explained that, due to topography of Lot 18, the only access to it is from Brother's Road. They do not feel that they will benefit from the RID, although they do not want to stop it from proceeding because the majority of the lot owners want it. They suggested several options: · withdraw their property from the boundary, · limit their access to the RID to Lot 16, giving up legal access to Lot 18 on Blue Mountain Road, · donate all necessary right-of-way from Lots 16 and 18 to the RID, provided all other lot owners do the same, · enter into a mediated resolution with the County on the issue of a fair assessment for Lots 16 and 18 (See Attachment). Commissioner Huntingford stated that he has concerns relating to the boundary of the RID and the topography of the lots. Will Butterfield explained that these lots would be included in the RID to meet the requirements and the majority vote of all the land owners would be the deciding factor. Tom Folly, 134 Brothers Road, Chimacum, stated that the revised boundary removed all the other properties on Brothers Road except his property. Due to the limited access to the RID from his property, it is unfair that he would be assessed at an equal rate to the property owners that will be using the improved road. He read from the Washington State Bar Association Real Property Desk Book that says that although the RID will enhance the property values, individual parcels may not derive the same benefits. The parcel should Page 7 - VOL 23 ~,VJ 552 Commissioners Meeting Minutes Week of August 11, 1997 i~(~:l~~~~i< i~~~~! \{?i;:~ZT>l;;s0 be fairly assessed depending on the amount of benefits received. He requested a negotiated agreement to reduce the assessment amount for Lots 16 and 18. Charles Sherred. Lot 6, stated that he and his wife are in strong support ofthe RID. He feels that safety is a key issue. Currently the road is "washboarded" gravel which creates a hazard for school buses and children. Catherine Hendy. 374 Blue Mountain Road, stated that she is a Realtor. She presented figures regarding the amortization of costs for participants in the RID and value comparison for properties in areas served by a surfaced road rather than a gravel road. She also stated concerns regarding the safety of the school bus. Steve Hockaday. stated that he is a proponent ofthe RID. Besides the school bus safety issue, the dust in the summer creates poor visibility and maintenance on the gravel road is a concern. The road will be 18 feet wide with no sidewalks so the rural character will not be changed. He cited an assessment chart that showed the Public Works estimate and breakdown of costs to improve the road. He explained the method to come to a fair assessment value for the nineteen property owners in the RID. Sue Strickland. Lot 11, stated that she and her husband are both in favor ofthe RID. Kif Thacker. Lot 5, stated that she and her husband are both in favor of the RID. Will Butterfield presented the Public Works Department's preliminary estimates of the potential cost. and explained the front footage and square footage methods of assessment. He encouraged property owners to donate their portion of the right -of-way, which would reduce the overall cost. There was a discussion about the inequity if some landowners donate their right-of-way and some landowners insist that the County purchase the right-of-way. Commissioner Harpole clarified that the lowest cost for the RID would be derived if all property owners could come to agreement on donating their right-of-way. This could be a contingency. There was a discussion regarding the assessment for Lots 16 and 18 and options that the property owners could utilize to minimize their assessment, including boundary line adjustments or lot consolidation. Tom Foley, the property owner, stated that he did not feel comfortable with either option. Hearing no further comments, the Chairman closed the hearing. Commissioner Huntingfordasked the next step in the RID process? Will Butterfield stated that if the Board decides to establish the RID, a resolution will be adopted. In the deliberation, the method of assessment needs to be addressed. After that, the Public Works Department will begin surveying, construction and the right-of-way acquisition process. The Assessment Role Hearing is usually not held until the project is complete and the total cost is known. Page 8 r VOL 23 . ar. 55l"l ~ "., t.. C.ommissioners Meeting Minutes Week of August 11, 1997 .<,:~;c",,,, i,~~fil-'! \~,;&~~~S~ Commissioner Huntingfordmoved to schedule a time during the August 25, 1997 Commissioners' meeting for deliberation and a decision on the Country Ridge RID. Commissioner Harpole seconded the motion which carried by unanimous vote. SEAL: Page 9 VOL 23 .~r.' 554