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HomeMy WebLinkAboutM081897 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Daniel Harpole, Member District No. 2 Commissioner: Glen Hunting/ord, Member District No. 3 commissioner~ichard Wojt, Chairman ~~:J.'ON ~C:0"':1 THE nEART UFnrn\':;-( .'" Ol.YMI'IC I'ENINSULA {>,,, v/~ :'1s~~O NINO" Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of August 18, 1997 The Chairman of the Board of Commissioners, the Auditor and the Treasurer met as the Finance Committee before the Board's regular meeting. The Board of Commissioners meeting was then called to order by Chairman Richard Wojt. Commissioners Glen Huntingford and Daniel Harpole were both present. PUBLIC SER VICES BRIEFING SESSION: Public Services Director Gary Rowe reported that the County Retreat is tomorrow, in addition, he is compiling budget information for 1998. Al Scalf introduced the new Associate Planner Harriet Beale. PUBLIC COMMENT PERIOD: The following comments were made: concerns about Jefferson County Animal Services using a double standard with some people's dogs being allowed to run loose in an area while other people are given tickets; and the possibility ofa grant from the U.S. Department of Agriculture to have an independent review of Jefferson County Animal Services. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete item 1 and to approve the remaining items on the Consent Agenda as submitted. Commissioner Harpole seconded the motion which carried by a carried by a unanimous vote. 1. DELETE Resolution re: Adopting a Revised Organization Chart for the Long-Range Planning Division of the Department of Community Development (See item later in Minutes.) Page 1 VOL C) () 5'.''''' !:~. ~ ~.:~. U!.:~ Commissioners Meeting Minutes: Week of August 18, 1997 2. RESOLUTION NO. 96-97 re: HEARING NOTICE; Proposed Budget Appropria- tions/Extensions; Specific Other Funds; Hearing Set for 4:30 p.m., Tuesday, September 2, 1997 in the Commissioners' Chambers 3. AGREEMENT re: Professional Services; Evaluation of the Jefferson County Proctor Home Model Project; Jefferson County Juvenile Services; Katie Carlson, Praxis Research 4. TWO (2) AGREEMENTS re: 1) Alcohol and Drug Outpatient Treatment Services for Persons Eligible for Title 19 (Medicaid) Reimbursement; 2) Partial Funding of Alcohol and Drug Abuse Programs; Jefferson County Health and Human Services; State Department of Social and Health Services (DSHS) Division of Alcohol and Substance Abuse (DASA) 5. AGREEMENT, Addendum re: Establishment as a Service Provider for Public and Private Managed Care Programs (Basic Health, Healthy Options, Basic Health Plan Plus, Public Employees Benefits Board, etc.); Jefferson County Health and Human Services; Kitsap Physicians Service (KPS) 6. AGREEMENT, Interlocal re: Construction Operations and Maintenance for the Larry Scott Memorial Park Project Within the City Limits; Jefferson County Public Works; City of Port Townsend, and the Port of Port Townsend 7. CONTRACT re: H.J. Carroll Park Phase I Construction; Jefferson County Public Works; Seton Construction 8. Appoint Two (2) Members to Continue to Serve on the Jefferson County Fire Code Advisory Board; Don McDaniel, Representing the Electrical Utility Industry, Term Expires 8/7/2000; and David Clevenger, Representing the Building Industry, Term Expires 8/21/2000 9. Food and Beverage Purchase Request, $425.00; Annual County Retreat; Jefferson County Public Services 10. Application for Assistance from the Veteran's Relief Fund; VFW Post #3213 for $132.72 11. Letters Expressing Concern Regarding the Future of the Federal Bridge Program; Representative Norm Dicks and Senators Slade Gorton and Patty Murray Approval of a Revised Organization Chart for the Long-Range Planning Division of the Department of Community Development: (Item 1 from the Consent Agenda) Commissioner Harpole moved to approve RESOLUTION NO. 97-97 revising the organization chart for the Long Range Planning Division of the Department of Community Development. Commissioner Huntingford seconded the motion which carried by a unanimous vote. COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Senior Planner John Holgate presented the weekly update on the Comprehensive Plan process. The Planning Commission will meet this week to discuss capital facilities, transportation, and utilities. Page 2 l VOL 2,'] ,: Ar-:- 563 Commissioners Meeting Minutes: Week of August 18, 1997 Commissioner Huntingford noted that in the Planning Commission minutes there was a discussion of commercial zones. He believes there is a requirement that the boundary of a commercial area cannot split property. John Holgate will check into this further. Commissioner Harpole asked when the consultant for the Tri Area study will meet with the Board? John Holgate explained that the consultant is meeting next week with a Task Force that includes representatives from the Port of Port Townsend, the PUD, the Chamber of Commerce and the Tri Area. A meeting with the Board has not yet been scheduled. Al Scalf reviewed questions on the Board Management Plan for the Comprehensive Plan. In their review last week, the Board requested that an issue paper with bullets identifying the Planning Commission's recommendations on each section and/or element of the Comprehensive Plan be made available for public review at the regional hearings. The Planning Commission's revised land use maps should also be available for the meetings in October. The Department is working on meeting schedules and monthly planners for December 1997, and January and February of 1998. There was a discussion about the Board's expectations to adopt the Comprehensive Plan by March 9, 1998 and concerns about whether the process can be completed in the proposed timeline. Chairman Wojt stated that the Board's decision points in the process must be clearly identified so that they can be prepared to make decisions in a timely manner. Commissioner Huntingford stated that when the final draft of the Comprehensive Plan is given to the Board, enough time must be allowed for them to review the plan and make necessary changes. Al Scalf reported that he will be presenting specific portions of the "lots of record "issue to the Board with alternatives, and pros and cons for each alternative. The first discussion will be scheduled the week of September 8, 1997. Commissioner Huntingford suggested that this issue be addressed by a simple definition of lots of record which could be implemented along with a minimum lot size for building. The discussion continued regarding subdivision of property. Commissioner Huntingford asked if the workload at the Permit Center has decreased because of the subdivision moratorium? Al Scalf reported that the staff is still getting caught up on the overload of work from before the moratorium. PUBLIC WORKS DIRECTOR BRIEFING: Commissioner Harpole stated that the Task Force for the Glen Cove/Tri Area Study could hold up the study. Klara Fabry reported that the process which included the Task Force was identified in the proposal presented to the Board for this study. Bruce Laurie reported that the Task Force is necessary for technical review. The staff will be reviewing the first draft of the scope of work, and then the Task Force will review it before it is sent to the Board for review. Klara Fabry reported that the project is on schedule. Page 3 ! VDL 23 :.~rr 56ft Commissioners Meeting Minutes: Week of August 18, 1997 ('~~"'(}:.J. :Z- <'q, :; o,;Q:~ ~J'liH:G'\O~ Klara Fabry asked that the Board approve the Pro Tech III temporary, full time, position. Commissioner Harpole moved to approve the hiring of a Pro Tech III for Public Works. Commissioner Huntingford seconded the motion. He noted he still has concerns about the pay scale and the role ofthis position. Klara Fabry explained that this temporary position will do the work that Bruce Laurie, the Project Manager for the Tri Area Study, normally does in the Department and will not be working with the consultant for the Tri Area/Glen Cove Study. The position is only for the duration of the Tri Area Study (12 to 18 months). Al Scalf asked if the Planning Department will have to reimburse the Public Works Department for any of the work done by this position? Klara Fabry reported that only the Project Manager expenses will be reimbursed to Public Works by Long Range Planning. Commissioner Huntingford amended the motion to table the original motion until the afternoon session. Commissioner Harpole agreed to second the amended motion. The amended motion carried. Discussion re: Fish Passages: Scott Kilmer reported that a Technical Team has identified and prioritized culverts that they consider fish passage barriers in Jefferson County. The Public Works Department reviewed the list, identified maintenance or capacity problems, and has scheduled the following maintenance. · Indian Creek on Linger Longer Road is scheduled for maintenance this year. · Little Goose Creek on Hillar Drive is scheduled for maintenance this year. · A tributary of Leland Creek on West Leland Valley Road will be added to the 6 year TIP. · Spencer Creek on Bee Mill Road is scheduled for maintenance work in 1998. · Tributary #429 of the Hoh River on Oil City Road, milepost 6, is scheduled for maintenance in 1999. · East Fork of the Tarboo Creek on Coyle Road is scheduled for work in 2000. The majority of funding for this work will come from the maintenance funds. However, funding for any other culvert projects is unknown at this time. The Department is completing the priority array of projects and could possibly find funding sources to include the fish passage projects on an annual basis. These projects could also be included in the 6 year Transportation Improvement Plan, in which case, State or Federal funds could be applied. Chairman Wojt asked about the priority list that was presented by the Technical Team and noted that some of the projects were higher on that priority list than the projects being discussed by the Public Works Department. Spencer Creek was the first priority on the Technical Team list, and is scheduled by the County for work in the year 1998. Indian Creek is the second priority on the list and is scheduled to be corrected this year. Page 4 ~~....,.....II - - ~__ , , vo:~ 0":; r ~..".. > ., ;'t~.: Uu0. , ~.. \,.# Commissioners Meeting Minutes: Week of August 18, 1997 Al Scalf reported that the State Department of Community, Trade, and Economic Development has grant information that they will be sending to the Public Works Department. Commissioner Harpole suggested that the Technical Team members be advised when the County applies for any grant funding for this work so they can provide letters of support. Klara Fabry reported that she met with a representa tive from the Bureau of Indian Affairs who promised to look into funding sources for this work. Commissioner Harpole asked that a follow up meeting be held in another 6 six weeks to discuss possible funding sources. Jerry Gorsline stated that the Technical Team reviewed the Public Works proposal for the correction of fish passage barriers. He stated that the Technical Team's priority list has been reorganized and the only funding provided is for projects that are already scheduled. They requested the establishment of a dedicated fund specifically for correcting fish passages. He asked for a policy commitment from the Board to fund an active four year program. He stated that the salmon groups, environmental councils and tribes will assist the County in seeking and procuring outside funding to help pay for these projects. Commissioner Huntingford noted that all three Board members are in agreement that this issue needs to be addressed and is a priority, but the Board must balance the needs of all citizens. He recommended that the Board discuss this issue with the Public Works Director and the Public Service's Director within the next few weeks. WORKSHOP re: Policy for Performing Work for Other Agencies: Klara Fabry reported that this draft policy is the result of a statutory requirement to have an agreement and policy in place for the Public Works Department to do work for other agencies. The County has had a policy in place since 1983 and this is an update of that policy. The main difference between the previous resolution and this resolution is the description of how the approval of work to be done will take place. It also covers work for other County departments. The options for the Board to consider are: 1) Any work to be performed would require an interlocal agreement and reimbursement. 2) Certain non-profit organizations and agencies would have a reimbursable work agreement, but no charge would be made for the work. 3) Certain non-profit organizations and agencies would have a reimbursable work agreement, but the Department would be reimbursed from other sources. Chairman W ojt used an example of the Pire Districts and Sheriff s Office who provide emergency services to everyone in the County and need to get their vehicles out of their facilities when it snows. Snow removal is part ofthe work of the Public Works Department. He asked if the Public Works Department would require each Fire District and other County Departments to have a reimbursable work agreement for this work? Klara Fabry explained that, in terms of liability, a reimbursable work agreement is necessary for County equipment to be used outside the County road right-of~way. The discussion continued regarding the current policy, past practices, and the proposal for updating the Page 5 lVOl 28 ,..r.;56G Commissioners Meeting Minutes: Week of August 18, 1997 policy. Commissioner Harpole noted that he has concerns about the current proposal. He favors Option 2. Commissioner Huntingford stated that he agrees with the current policy. The proposed resolution need's to be clarified for project specific instances, but not for emergency services. Klara Fabry stated that she will have the resolution revised and bring it back to the Board. PUBLIC COMMENT PERIOD: No public comments. BUSINESS FROM COUNTY DEPARTMENTS ANIMAL SERVICES Larry Fay and Bonita Flag, Jefferson County Animal Services re: Dangerous Dog Procedures and Fines: Commissioner Harpole explained that a request for waiver of fees has been submitted from a person interested in rescuing a dog that has been declared a dangerous dog by the County and is being held at the Animal Shelter. There are three issues to be addressed: 1) There is a $175 fee per year for registering a dangerous dog. 2) The pet owner is required to complete a "Responsible Pet Owner" course. 3) The pet owner must obtain liability insurance. Animal Services Supervisor Bonita Flagg advised that the Dangerous Dog Registration fee is set by County's ordinance and the insurance and pet owner course are required by State law. She explained that the people who have requested to rescue this dog are responsible pet owners who operate a kennel and she doesn't feel they need to go through the Responsible Pet Owner course. In addition, these people already have liability insurance for their kennel. There was a discussion of safety conditions that would need to be met for these people to rescue the dog. This included submission of a letter stating that they will keep possession for the life of the dog, that they keep the dog in a proper enclosure and post the premises with a warning sign and that they apply permanent identification on the dog such as a tattoo or microchip implant. Commissioner Harpole suggested that the pet owner course be waived and that the yearly registration fee, and kennel fees at the Shelter could be waived if these conditions are met. The County would also need proof of insurance. Page 6 t voC 23 :~r.:567 Commissioners Meeting Minutes: Week of August 18, 1997 t~~$O' 'be_ ( ~..~ ~1s!J NQ'\O~ Appointment to the Jefferson County Regional STP Selection Committee: Commissioner Harpole moved to appoint Commissioner Glen Huntingford to serve on this committee to represent the Board. Commissioner Huntingford seconded the motion which carried by unanimous vote. PUBLIC WORKS Amendment to License No. 2-11-93for the Use of County Road Right-of-Way; Colwell Street Located in the Plat of Chalmers No.2, Irondale,; Ken Merritt & Denise Andlovec, Licensee: Teri Duff, Public Works Administrative Secretary, explained that Ken Merritt currently has a license to use a portion ofthis right-of-way for a pole building, a driveway, and a parking area. The amendment would allow him to acquire a building permit for repairs on his home which encroaches on the right-of- way. This is a temporary agreement and a long term solution is being researched. The Public Works Department is consulting with the Prosecuting Attorney about vacating this portion of right-of-way. There are regulations that apply to vacating right-of-ways leading to water and this right-of-way leads to a creek. Commissioner Huntingford moved to approve RESOLUTION NO. 98-97 amending license No. 2-11- 93 as requested. Commissioner Harpole seconded the motion which carried by a unanimous vote. Job Description and Hiring Approvalfor Pro Tech III Position in Public Works: Klara Fabry reported that they are waiting for a letter of agreement from the Union for this temporary position. Chairman Wojt stated that the Planning Department has concerns that the work that this position is assigned will be expected to be reimbursed from the Planning budget. K1ara Fabry reported that only the work that this position will do on the Tri Area/Glen Cove study would be charged to the Planning Department. Commissioner Harpole moved to approve the Pro Tech III position contingent on receipt of a letter of approval from the Teamsters Union. Commissioner Huntingford seconded the motion. He stated that he is concerned about the length of time of this temporary position if the Comprehensive Plan is to be adopted by March 9, 1998 and this position continues beyond that date. The Chairman called for a vote on the motion. Commissioner Harpole and Chairman Wojt voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. Klara Fabry reported that the job descriptions for the Operations Manager and the Road Superintendent have been drafted and are ready for the Board's approval, but the Union has asked that the Human Resource Manager meet with them regarding these positions before anything action is taken. She presented a new organization chart which shows the organization with these revised job titles and descriptions. Page 7 ~vo~ 23 '~r::568 Commissioners Meeting Minutes: Week of August 18, 1997 Tom Robinson, Regional Manager for the Olympic Region and Bill Lewis, State Department of Revenue re: Revenue Report and Discussion of Brandeberry Lots on the Hoh River: Mr. Robinson stated that the Department is trying to provide more information to Trust beneficiaries when the quarterly income report from State Managed Forest Board Lands is released. He reviewed the report for Jefferson County. Mr. Robinson reported on damage caused by a storm last year on the West End. This damage has removed the access road to the Brandeberry Lots. The DNR has provided access across DNR land and there is an agreement that the County will maintain the road. A project to remove the rock from this area will require a shoreline permit and a SEPA checklist. Jefferson County will be the lead agency for the SEP A review. HEARING re: Petition to Name a Private Road Name; Pizmo Beach Drive, Lane or Road; Located off of Coyle Road; Ernest M. Lackman, Petitioner: Heather Van Etten, from the Public Works Department, submitted a letter from Fire District #2 regarding this private road and a potential problem because the road includes two branches from the main portion. All parties agree that all of the arms of the road should be named Pizmo Beach Drive with the understanding that any houses located on the branches of the road would have a fire number on a post at the beginning of the branch and the same number on the residence. There are no homes in the area at this time. The Chairman opened the public hearing. Hearing no comment for or against the proposed road name, the Chairman closed the hearing. Commissioner Harpole asked if the applicant agrees with this strategy for the house numbering? Heather Van Etten reported that they do agree to this numbering system. Commissioner Huntingford moved to approve RESOLUTION NO. 99-97 establishing the name for this private road as Pizmo Beach Drive with the residence numbers to be handled as described. Commissioner Harpole seconded the motion which carried by a unanimous vote. HEARING re: Shoreline Development Permit, SDP97-0003; To Construct an 84' Private Dock; Located Off of the Ludlow Bay Shoreline, Port Ludlow; Phillip Ottness, Applicant: Al Scalf reported that this item was set for a public hearing at the request of Stan Kadesh, representing the Port Ludlow Community Planning Committee. A letter has been received from the Port Ludlow 20 Year Planning Committee Chairman, Stan Kadesh, stating that they have no objection to this project. The Chairman opened the public hearing. Phil Ottness, stated that he is the applicant and would appreciate the Board's approval. Page 8 ~ VOL 23 :,~~~569 Commissioners Meeting Minutes: Week of August 18, 1997 Fred McLaughlin, next door neighbor to Mr. Ottness, stated he supports this permit. Hearing no further comments for or against this shoreline permit, the Chairman closed the public hearing. Commissioner Harpole moved to adopt the Hearing Examiner's recommendation with the findings of fact as written. Commissioner Huntingford seconded the motion which carried by a unanimous vote. ATTEST: ~ o-1A'\-CA.- Lorna Delaney, CMC Clerk of the Board SEAL: / ~~\ Page 9 lVO~ 23 :~r,r570