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HomeMy WebLinkAboutM090297 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: Clerk of the Board: Director of Public SeIVices: Depu ty Director of Pu blic SeIVices: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of September 2,1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Glen Huntingford and Daniel Harpole were both present. COMMISSIONERS BRIEFING SESSION: Approval of Minutes: Commissioner Harpole moved to approve the Minutes of July 28 and August 4, 1997 as submitted. Chairman Wojt seconded the motion which carried by a unanimous vote. Letter from Republican Center Committee re: Appointment of Treasurer: Commissioner Huntingford reviewed the list of people recommended by the Republican Central Committee for appointment to the office of Treasurer. He reported that the Treasurer and the Central Committee have talked with all three candidates. Commissioner Huntingford moved to appoint Judi Morris to serve as Treasurer for the balance of Ila Mikkelsen's term. Commissioner Harpole seconded the motion which carried by a unanimous vote. * PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reported: He will begin reviewing each of the strategic plan objectives with the Board from 8:30 to 9:00 a.m. each Monday. The Board received a letter from the Water Resources Council asking for a meeting to discuss * Page 1 ',.VOL 2'1 63n . ~ .. I ;,: .....r._ ,.". 'tJ Commissioners Meeting Minutes Week of September 2, 1997 ~"'" '~~' '\ ::: ~ ~. ,~ "-~ i )0.",.,;.' * their participation in water issues. Gary Rowe suggested that they be invited to attend the Water Summit being scheduled for September 18, 1997 from 9 a.m. to Noon. Dave Christensen then reviewed the agenda for the Water Summit. He noted that this meeting will include Elected Officials from the City of Port Townsend, the PUD, the County, the DOE, and a representative from the Tribes and the Water Resource Council. He has reviewed the permit processing between the Permit Center and Environmental Health and will submit a report to the Board next week. He recommends that the two Departments implement a performance measuring system. David Goldsmith reported that the Board reviewed the claim of Lois Lund for eyeglasses that were broken at the Sheriff s Department. He reported that he interviewed everyone involved and cannot determine what exactly happened the night her glasses were broken. He suggested that the County pay for replacing the lenses and that the frames be repaired. The Law and Justice Council has reviewed the Sheriffs request for funding contributions to the retirement system for Reserve Officers. The Council recommends that this be funded. The necessary funding will come through the Sheriff s budget. David Goldsmith reported that he will be meeting with Rick Hert, Director of the North Olympic Visitor and Convention Bureau, who is involved with Clallam County's HotellMote1 Tax, He stated that he would like a Commissioner from both Jefferson and Clallam County to be present at the meeting to discuss regional opportunities. Commissioner Harpole said that he would be willing to attend the meeting. David Goldsmith eXplained that the purpose of this meeting is to learn about new State legislation. Another meeting will be scheduled with the generators and users of the HotellMotel tax in the County to review the changes and how they will be affected. * * * PUBLIC COMMENT PERIOD: The following issues were commented on: the number of Reserve Officers who volunteer with the Sheriff s Department; funding for the Law and Justice Departments; the Health Board's expansion to include several appointed members who can overrule the Elected Officials on that Board; Health Board policy 97-02 that was passed at the last meeting; older subdivisions and if they are going to be reviewed to determine if they are legal lots of record. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to approve and adopt all of the items of the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. CONTRACT Amendment re: Extending Term of Supported Employment Agreement with Jefferson County Health Department; Skookum Corporation 2. CONTRACT re: Operation of Olympic Peninsula Primary Care Dental Program; Jefferson County Health Department; Clallam Jefferson Community Action Council 3. HEARING NOTICE re: Six Year Transportation Improvement Program for 1998-2003; Hearing Set for 4:00 p.m., Monday, September 15, 1997 in the Commissioners' Chambers Page 2 23 '.~r.r63it 1. VOL Commissioners Meeting Minutes Week of September 2, 1997 ;~"""'\ .~, -. "r; ~,.,.\ CONSENT AGENDA - Continued 4. HEARING NOTICE re: Petition to Name a Private Road; Carpenter Road, Brautigan Road or Lynnedale Lane; Located Off of Sea Home Road; Mary Lynne Broderick, Petitioner; Hearing Set for 2:30 p.m., Monday, September 22, 1997, in the Commissioners' Chambers 5. HEARING NOTICE re: Petition to Name a Private Road; Fern Gully, Cedar Hollow or Black Bear Lane; Located Off of Olympic Ridge Drive; Jordan & Cathy Brown, Petitioner; Hearing Set for 2:45 p.m., Monday, September 22, 1997, in the Commissioners' Chambers 6. Application (CUA96-0001) to Transfer and Designate 23.56 Acres as Open Space; Located on West Side of South Discovery Road; Joseph and Larissa Pollack, Applicants 7. Construction Plan Approval, Project X01285; Old Gardiner Road Emergency Restoration 8. CALL FOR BIDS re: Old Gardiner Road Emergency Restoration, Project X01285; Jefferson County Public Works; Bid Opening Set for Monday, September 15, 1997 at 2:45 p.m. in the County Commissioners' Chambers 9. Final Short Plat Approval SUB97-0002; To Divide 6.18 Acres into 2 Lots; Located Off of Irondale, Matheson and Masonic Hall Roads, Port Hadlock; Margaret & Robert Matheson, William & Bernice Matheson, Evelyn & Ray Mosher and Darlene Otts, Applicants 10. Application for Assistance from the Veteran's Relief Fund; Jefferson County Veterans Service Officer's Association for $376.87 11. Accept Resignation from Member of Olympic Area Agency on Aging Advisory Council; Henry Redkey Public Works Clerk Hire Pay Rates: Commissioner Harpole moved to approve the Clerk Hire pay rates for specific divisions of the Public Works Department as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Letter to Senator Slade Gorton re: PILT Funding: Commissioner Huntingford moved to approve and sign the letter to Senator Slade Gorton in support of PIL T Funding for Counties. Commissioner Harpole seconded the motion which carried by a unanimous vote. CALL FOR BIDS: Fabrication and Installation of Support Structure at the Jefferson County Transfer Station: Commissioner Huntingford moved to approve the bid call for the fabrication and installation of a support structure for the transfer station stationary compactor, and to request that Public Works provide all bid calls for approval in the weekly packet before they will be considered for approval. The bid opening was set for Monday, September 15, 1997 at 2:00 p.m. in the Commissioners' Chambers. Commissioner Harpole seconded the motion which carried by a unanimous vote. Page 3 VOL 23 '.Fr635 Commissioners Meeting Minutes Week of September 2, 1997 ~"""'.., :::' ;'J t. ,~ ':-. ~"...\ COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: A workshop is scheduled for next Monday on "lots of record." During the Comprehensive Plan update, John Holgate reported that the Planning Commission is reviewing rural crossroads and rural centers for the Tri Area. * PUBLIC WORKS: Klara Fabry updated the Board on the following: The Public Works Department is working on a memorandum of understanding between the County, the State Department of Fish and Wildlife and the Gunstones regarding maintaining fish passage on the Gardiner Road proj ect. The Oil City Road project is on schedule. The Trail project is on schedule. The scope of the lAC grant proposal is being developed by Kevin Burke. About 55% of the grading has been completed at H.J. Carroll Park. It should be completed by the end of next week. Chip sealing will be completed this week in the Eastern portion of the County. The chip sealing on Oil City Road will be done next week. Gary Rowe asked how the work will be funded that the Pro Tech III position will be doing on the Telecommunications Act? Klara Fabry reported that this needs to be determined during the 1998 budget process. Gary Rowe suggested that an agreement be developed regarding how the work will be funded. * * * * * WORKSHOP with City Council re: Proposed 20 Year Transportation Improvement Plan on State Routes: Bruce Laurie, Public Works, explained that the County has reviewed the list submitted by the State of improvements to State routes in the County. The method used to prioritize the list was established based on the year that the capacity of the road will be reached. The funding available by the State is $116-120 million. If the Hood Canal Bridge improvements are not included, there are enough funds to cover all the projects. If improvements to the Hood Canal Bridge are done, that would use all of this funding. Kate Jenks, City Council member, presented information from the Heritage Corridors Program and the Roadside Classification Plan. These classifications do not appear to restrict changes for capacity, but they do define how the roadside should be preserved. She stated that all of this information needs to be considered. Bruce Laurie reviewed each of the projects. Discussion ensued with the City Council members, the Manager of the Port of Port Townsend, the Jefferson Transit Manager and the staff of the Public Works Department. Kate Jenks asked how the Board intends to respond to the State DOT on the Mobility Plan? She requested that the Board schedule a workshop that would address all of the transportation Page 4 23 ~,~rr636 . VOL Commissioners Meeting Minutes Week of September 2, 1997 ~'"" :It issues in the area, including how the Heritage Plan will be implemented, grant funding availability for non-motorized trails, and herbicide spraying on State rights-of-way. Ultimately, she would like to see a unified response to the State DOT from the County, the City, the Port, and the Transit Authority. Forest Shomer urged that the County ask the DOT to provide a better level of service than they have in the past, especially with respect to roadside management. The DOT has allowed the spread of noxious weeds in the County. Lloyd Calhoun, Port of Port Townsend, noted that the Port reviewed these road improvement priorities and agrees with them. He understands that the County must respond immediately on these priorities. The other issues can be discussed with the DOT at a later date and the Port would be willing to participate in such a discussion. Bob Wheeler, Port Townsend Public Works Department, reported that the City Council will review this information tonight. The following items will be discussed: * Additional information on this plan. * That the County's Comprehensive Plan should be considered in this State Plan. * That the State review the Gateway Plan on SR20 from Old Fort Townsend Road to the ferry terminal. Other forms and alternative sources of transportation into this area from Sea Tac and Seattle. The Hood Canal Bridge. * * The discussion turned to the State Ferry system and the possibility of a "passenger only" ferry from Port Townsend to the Seattle area. Commissioner Harpole asked the City to provide the County with a copy of their comment letter to the DOT. He asked that a meeting be scheduled with the DOT to discuss the issues identified today. PUBLIC COMMENT PERIOD: A request for a list of all development projects that remain in the processing pipeline was submitted. BUSINESS FROM COUNTY DEPARTMENTS COMMUNITY DEVELOPMENT Shoreline Substantial Development Permit, SDP95-0004; Subdivision of 4.5 Acres into 3 Lots with Access Road and portion of drainage system within Shoreline Jurisdiction; Located at 3710 Discovery Road, Discovery Bay; Bruce Bailey, Applicant: Lauren Mark, Shoreline Planner, reported that the Department recommends approval of this permit. Al Scalf stated that a Shoreline Permit was issued by the County and forwarded to the State Department of Page 5 ,VOL 23 rAfC637 Commissioners Meeting Minutes Week of September 2, 1997 (~."V"\ ~ ~ ,~- ,~ '>'.~ . ~;:''-\.~ Ecology on December 28, 1996 for this proj ect. An appeal of the permit was filed and negotiations were entered into with the applicant and the State. New conditions were formulated which are contained in the new permit. Commissioner Huntingford moved to approve Shoreline Substantial Development Permit #SDP95-004 with conditions. Commissioner Harpole seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit Application, SDP97-0004; Construction of Pier, Ramp and Four Slip Dock; Located in Port Ludlow; Louis Scott, Applicant: John Mcponnough, a consultant working on Shoreline issues, explained that this application is for a 4 slip, joint use dock in Port Ludlow Bay. Amendments have been made to the Shoreline Master Program since this application was filed in 1994 which allow this type of facility. The Hearing Examiner has reviewed the project and recommends approval. Louis Scott explained that this dock is 440 feet west of the Port Ludlow Marina. Commissioner Harpole moved to adopt the findings and recommendation of the Hearing Examiner and approve the Shoreline Substantial Development permit #SDP97-0004. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit Application, SDP97-0001; Construction of 2 sets of Wooden Staircases and landings; Located at 787 Ludlow Bay Road, Port Ludlow; Cedar Bluff, LLC; Applicant: John McDonnough reported that this project is to build 2 sets of wooden staircases which will be connected by a pathway and then go down to the bulkhead below a single family residence in Port Ludlow. The Hearing Examiner has reviewed this project and mitigating conditions and recommends approval of the Shoreline Permit with the conditions. Commissioner Huntingford moved to approve Shoreline Permit #SDP97-0001 with the findings and recommendation of the Hearing Examiner as submitted. Commissioner Harpole seconded the motion which carried by a unanimous vote. PUBLIC WORKS WORKSHOP re: Draft Scope of Work Tri Area/Glen Cove Study: Bruce Laurie explained the main portion of the scope of work in Draft #1 of the Tri-Area & Glen Cove Special Study Scope of Services as follows: * Twelve objectives were established to guide the overall Phase 2 scope of services. * Task 1 -- Develop supplemental existing conditions data for commercial and manufacturing lands, prepare estimate of commercial and manufacturing land demand and need, and Page 6 VOL 23 '.y,r638 Commissioners Meeting Minutes Week of September 2, 1997 '~"""'Q';, ~ ~ ~.... ..,/ .~,-, supplement the Tri Area residential capacity analysis. This will provide the baseline information required. A white paper will be prepared upon completion of the sub-tasks. This task needs to be completed by October 6 to meet the timeline for the Comprehensive Plan. Prosecuting Attorney David Skeen stated that it is his understanding that the Planning Department is doing some of this same work. Eric Toews, consultant, reported that Task 1 is gathering information and preparing analysis to allow the Board to make policy decisions at a later time. David Skeen noted that he is concerned he will be given information from several groups and there will be divergent views without any decisions being made before he is asked to do a legal review. Eric Toews pointed out that he doesn't feel that development of this information is at cross purposes with the Planning Commission's review of rural crossroads and rural centers. John Holgate stated that he feels this information would be complementary information to the Comprehensive Plan. Paul McIlrath asked if this information is being done to supplement the on-going studies, inventories and analysis? Bruce Laurie reported that is correct. Paul McIlrath asked if this process is following what was agreed to by the City in the Countywide Planning Policies? Eric Toews reported that this information will build upon the agreements already entered into with the City. Eric Toews reported that there are 4 tasks to be completed before the Commissioners make any decisions and before the end of the year. The discussion continued regarding the best way to proceed with these tasks and what the time line will be for completion. The options for proceeding with this work were then reviewed: Option 1 -- Allow the Planning Commission to proceed with the work they are doing while these tasks are completed; and these studies would be considered supplemental to what they are doing. This work will be done by March 9, 1998. Option 2 -- Postpone further Planning Commission review of the Plan to allow the Special Study to "catch up" with the process. Option 3 -- Postpone further Planning Commission review of the Plan and allow additional time for Special Study completion. Option 4 -- Postpone the Special Study until after the Comprehensive Plan adoption and incorporate the Special Study results in the first annual Comprehensive Plan amendment. Commissioner Harpole asked if a sub-area plan has to be adopted at the first annual amendment or if it can be adopted when it is complete? John Holgate stated that a sub-area plan can be adopted anytime before the required annual review. Eric Toews cautioned that this adoption criteria assumes that the sub-area plan supports the elements of the Comprehensive Plan as written. If the sub-area plan isn't consistent with the Comprehensive Plan it would have to be adopted during the first annual plan amendment. Commissioner Huntingford asked how the development of the implementing ordinances will be impacted if the sub-area plan isn't adopted until the first annual plan amendment? John Holgate reported that some of the implementing ordinances may have to be redone. Page 7 , VOL 23 (Mr639 Commissioners Meeting Minutes Week of September 2, 1997 .~,:"."'" :.:' "~ ~- .. .....'N,'\\.\ Commissioner Huntingford stated that he would like the Public Works Department to work with the Budget Manager on the financial impacts for each of these options and that the funding source be identified before a decision is made on an option. The Board concurred to meet about this again on 8 a.m. tomorrow morning. The next day: Bruce Laurie presented and reviewed a cost estimate for each of the options being considered. After more discussion of the 4 options, Commissioner Harpole stated that he supports Option 4 because it keeps up the momentum of the Planning Commission. He feels that having the Planning Commission stop and go back to rework what they've already done may derail the process. Commissioner Huntingford stated that he has concerns about Option 4 and how the County will deal with commercial ventures that want to locate in Glen Cove before this work is done. He explained that he is specifically concerned about the areas that are currently zoned commercial and what will happen if the Planning Commission downzones a part of the area and then, a few months later, the zoning is changed as a result of these studies. Commissioner Harpole agreed with Commissioner Huntingford and suggested that if Option 4 is adopted some interim controls may have to be put into place in that area. He added that the Port of Port Townsend also has concerns about what will happen with the airport area. The following issues would have to be addressed if Option 4 is adopted: 1) assurance that it is legally defensible, 2) development of interim controls for those areas until the studies are complete, and 3) the concerns of the Port of Port Townsend and the City. Commissioner Huntingford stated that he feels it's unrealistic to think that this work can be done and integrated into the Comprehensive Plan by March 9, 1998. Another concern is how the County is going to fund this work. John Holgate reported that the City is willing to participate, to some degree, in the Glen Cove portion of the study. He stated that he feels Option 4 would be workable. The dates in Option I are not realistic. Commissioner Huntingford moved to adopt Option 4 and to complete the Comprehensive Plan process with a target adoption date of March 9, 1998 and that the work on the Glen Cove/Tri Area Studies be started in January of 1998 with a timeline and budget plan. Commissioner Harpole seconded the motion which carried by a unanimous vote. Commissioner Harpole moved that the Comprehensive Plan Team report to the Board in 2 to 3 weeks with a recommendation on how: 1) to incorporate interim controls into the current workplan, 2) if the current work is legally defensible, 3) how to address the concerns of the Port and the City, 4) where the funding for this work will come from, and 5) why the County is doing this work and why it needs to be done now. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioner Harpole moved to accept the scope of work for the Glen Cove/Tri Areas Studies as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Page 8 VOL 23 rM,,640 Commissioners Meeting Minutes: Week of September 2, 1997 HEARING re: Budget Appropriation/Extensions; Specific County Funds: The Chairman opened the public hearing on the budget appropriations/extensions as requested by the Prosecuting Attorney's Office ($28,235.39 from Current Expense), the Grants Management Fund ($50,436.21), and the Hotel/Motel Fund ($2,700.00). Hearing no public comments for or against these requests, the Chairman closed the hearing. Commissioner Harpole moved to approve RESOLUTION NO. 102-97 ordering the budget appropriations/extensions as requested. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the business day and reconvened with all three Board members present at 8 a.m. on Wednesday for the rescheduled meeting on the Tri Area/Glen Cove Studies. MEETIN~QURNED ,({~ \) ~ T Y C Q j. .... " --,~: ...., : : SEA ::: ~""'''.' J 7' . c- .''''( if< , ~ ." ;10 · , i ..;~, .. ~~;~ ""';' . ,,' .. , <::> ... ~g : .e " . . . ATTEST: 9S'l1ll c') ~J7~ ~~Delaney, CMC Clerk of the Board Page 9 VOL 23 rM,r641.