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Home My WebLink AboutM090897 JEFFERSON COUNTY BOARD OF COMMISSIONERS THE HEART or THE Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman District No.1 Commissioner: District No.2 Commissioner: District No.3 Commissioner: ~:;,ON ('r ~, ,.!,., (,: '_/.., f", ~ "".t~ .~ ....~ I--~ :: .... ;.<l ,& " OI:YMPIC PENINSUL,; Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of September 8,1997 Chairman Richard W ojt called the meeting to order at the appointed time. Commissioners Daniel Harpole and Glen Huntingford were both present. PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reported on the following items: · He reviewed the Strategic Plan element regarding Law and Justice. The Board previously noted that issues were around prevention/intervention and funding. Commissioner Harpole stated that he would like to see the County obtain more State funding for Law and Justice issues. Commissioner Huntingford reported that the WSAC Legislative Steering Committee's top priority this year is funding for County Law and Justice issues. · The EDC has appointed a Comprehensive Plan Sub Committee and he will check to see if they have made a comment to the Planning Commission or Planning Department. · A meeting will be scheduled in the near future with the Board to discuss IDMS and Information Services. · Commissioner Huntingford asked about the supplemental agreement for additional funding for the Facilities Plan and what is happening with the City's request? Gary Rowe eXplained that there has been another meeting scheduled with the City. PUBLIC COMMENT PERIOD: The following items were discussed: The Water Resource Council's attempt to hire an administrative coordinator and that the members cannot come to consensus; a comment about the final short plat located on Egg & I Road on the Consent Agenda for approval; whether the Board has the authority to allow an administrative exemption and if this plat can proceed legally. Page 1 ~ VOL 2:3 .647 Commissioners Meeting Minutes: Week of September 8, 1997 /~~"fj9}I::i:;dq, /.;:;r ~,_\~\ \~~l~~~) APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to delete items 5 and 8 and to approve and adopt the balance of the Consent Agenda as presented, Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: Jefferson County United Good Neighbor Day; Friday, September 12, 1997 2. CONTRACT re: Professional Support Services for Work on the Jefferson County Comprehen- sive Plan; Jefferson County Planning Department; Cheryl Halvorson 3. CONTRACT re: Production of Jefferson County Comprehensive Plan Video; Jefferson County Planning Department; GraylandlWelch Productions 4 AGREEMENT, Amendment re: Amending Starting Wage Rate Calculation; Jefferson County Labor Agreement; U.F.C.W. 1001 5. DELETE Agreement, Supplemental re: Amending Scope of Work and Contract Amount; Facilities Plan Project #FPI233; Jefferson County Public Works; Merritt and Pardini (See next item in Minutes.) 6 AGREEMENT, Replacement re: Environmental Database For Integrated Data Management Services (I.D.M.S); Jefferson County Assessor's Office; Pacific Groundwater Group (P,G.G.), (Replaces agreement approved on April 28, 1997) 7. AGREEMENT re: Employment Agreement; Research Assistant; Public Services Department; Katie Jacobs 8. DELETE Final Short Plat Approval, #SOO96-0011; To Divide 4.5 Acres into 2 Residential/Recreational Lots; Located off of Egg & I Road, Chimacum; Jim & Janice Bishop (See item later in Minutes.) 9, Reconsideration of Payment of Claim for Damages #C-6-97, $150,00; Damaged Eyeglasses; Lois Lund 10. Application for Assistance from the Veterans Relief Fund; American Legion Post #26 for $75,00 11. Five (5) Letters Regarding Water Resource Summit; Water Resource Council, Mayor Julie McCulloch, Public Utility District #1, Department of Ecology, Port Gamble S'Klallam Tribe- Department of Natural Resources Agreement, Supplemental re: Amending Scope of Work and Contract Amount; Facilities Plan Project #FP1233; Jefferson County Public Works; Merritt and Pardini: (Item 5 on the Consent Agenda) Commissioner Harpole stated that he is concerned if there is a time line attached to this proposal and how that time line can be implemented. Klara Fabry will review this contract amendment and report back at a later date, Final Short Plat Approval, #SUB96-0011; To Divide 4.5 Acres into 2 Residen... tiaVRecreational Lots; Located off of Egg & I Road, Chimacum; Jim & Janice Bishop: (Item 8 on the Consent Agenda) Commissioner Harpole stated that, in addition to the concerns raised during the Public Comment Period, there are inconsistencies in the staff report about the number of acres included in this project which need clarification. This item will be considered at 2:05 p.m. on Monday September 15, 1997. Page 2 ;.VOL ?3 . It., BAB" ......" ,..... 't ..:t' Commissioners Meeting Minutes: Week of September 8, 1997 COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Al Scalf reported that Lisa Broughan has been appointed to the Permit Coordinator position in the Permit Center. The discussion turned to the Board's expectations for the "lots of record" discussion next week. Commissioner Harpole explained that the Board would like a draft ordinance with a definitions section that includes a definition of development. John Holgate asked if this ordinance is to address pre-1937 subdivisions only? Al Scalf reported that is correct. Commissioner Harpole asked if the first recommendation should be brought forward as a resolution instead of an ordinance? He suggested that plats created after 1937 can be addressed in separate resolutions, then the resolutions can be melded into one ordinance. There was a discussion about whether the resolution will address eliminating platted parcels or setting minimum lot sizes? John Holgate reported that the resolution would only deal with pre-1937 plats and it will include how partially developed, undeveloped, and developed lots from these plats will be defined and handled. John Holgate presented an update on the Comprehensive Plan. Commissioner Harpole asked if the Comprehensive Plan Team has begun to review the concerns that were brought up at the Tri Area/Glen Cove Studies Workshop last week? John Holgate reported that the team will begin their review next week. Al Scalf reported that he is continuing to work on the Board Management Plan for the Comprehensive Plan and should have time lines and information ready in two weeks. PUBLIC WORKS DIRECTOR: Klara Fabry reported on the following items: · Public Works is still working with FEMA on the Oil City Road project to approve the estimate for expenses at a higher level. The work is expected to start at the end of this month. A schedule for the work was faxed to the State Department ofFish and Wildlife and they anticipate no problem with issuing the HP A. · She asked the Board, and was granted permission, to proceed with the selection process for the temporary Pro Tech III position with a starting date of January 3, 1998 or when the consultant is hired for the work on the Tri Area/Glen Cove Studies. She was also granted permission to fill the Engineering III position in the Public Works Department. · The Washington State Association of Counties reported that due to an error by the State, the distribution of motor vehicle excise tax for Island County was incorrect and are-payment schedule has been set up over 10 years. Jefferson County's portion of the repayment for next year is $4,035.00. Page 3 . VOL 23 ..~(,r64g Commissioners Meeting Minutes: Week of September 8, 1997 · Scott Kilmer presented a copy of a report on the traffic speeds through the Port Ludlow area. He explained that the report has been given to the CLOA organization in Port Ludlow. The members of CLOA voted that they would like the speed to be 45 miles an hour all the way through that area. The Department received a number of phone calls after that recommendation was made from citizens saying that CLOA did not represent them. A survey was then done of the citizens in the area. The Public Works Department recommends that Option 2 be adopted, making the speed 40 miles per hour throughout the area (Paradise Bay and Oak Bay Road.) The speed limit would be 40 miles per hour from Mats Mats through Paradise Bay. Commissioner Huntingford moved to accept the Public Works recommendationfor Option 2 and that the appropriate work be done to implement this option. Commissioner Harpole seconded the motion which carried by a unanimous vote. · The Board suggested that the Public Works Department work with the State DOT on alternate routes to divert traffic when there are accidents that will backup traffic on Highway 104. · Kevin Burke asked the Board to sign a petition to be taken to the lAC for $200,000 in discretionary funding for the development of the first 2 miles of the Larry Scott Memorial Trail. This project ranked third among the projects submitted for lAC funding, but there wasn't enough funding to cover the first three projects. Commissioner Huntingford moved that the Board sign this petition. Commissioner Harpole seconded the motion which carried by a unanimous vote. Bob Minty, Emergency Services Coordinator re: Special Event Permit; For Saturday, September 13, 1997; Quilcene Fair and Parade: Emergency Services Coordinator Bob Minty reported that this special event permit has been reviewed and approved by the appropriate departments. The only thing that hasn't been completed is the insurance. Commissioner Huntingford moved to approve the Special Event Permit for the Quilcene Fair on the condition that the insurance be provided before the event takes place. Commissioner Harpole seconded the motion which carried by a unanimous vote. Application for Assistance from the Veterans Relief Fund: Commissioner Harpole moved to approve the application for assistance from the Veterans Relief Fund in the amount of $197.65 as submitted by the Service Officers Association. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made: The County is not in compliance with the Attorney General's opinion or with State law regarding "lots of record"; any expansion or further development of the Rhody Drive commercial area without a transportation plan should be stopped. Page 4 YOL 23 ',~r:65n Commissioners Meeting Minutes: Week of September 8, 1997 The meeting was recessed at the conclusion of the scheduled business and reconvened on Tuesday afternoon. All three Board members were present for the Executive Session regarding performance evaluations from 1 p.m. to 4 p.m. with the Public Service Managers and then in a workshop to plan the Water Summit. MEETING ADJOURNED }"t D,. t.. ~' 1( ,J..,.~' 'oJ SEAL ,.;) " li. .i 1~J .~ A4". Ii . ~ ,.,.~(J.!I ~ ..(: .~./ ~ ...." ,/ ',' . · ~ J ,.' ...... ) 'I l;, .~- " . ATTEsT: .' cL~~~ Clerk of the Board /" ~mg Page 5 ~ VOL 23 :H-65'~ ..,." 1,