Loading...
HomeMy WebLinkAboutM091597 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No. 1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Member District No.3 Commissioner: ___ Richard Wojt, Chairman ./SON-c-" /~x>;/-""..:rc~\ ! r:;:-(' ^; \ '1-\, iiJ.:J ',' ..'I I.... ~\ioJ~-<\ [!~E- HE~TOF T"-E~\~. \ ..'~ / Ol.y~il'lC PENiNSULA I ,,';' S?;-:~,{O'/ "''-~~9--// Clerk of the Board: Director of Public SeIVices: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of September 15, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Daniel Harpole and Glen Huntingford were both present. PUBLIC SERVICES BRIEFING: Gary Rowe presented an informational handout for the Water Summit. He then reviewed the next strategic plan item -- measuring and reporting outcomes. The discussion continued on how to measure effectiveness of County programs and processes. The Board will provide their input on this to Gary Rowe next Monday, He then reported that revenues are coming in less than half a percent under what was budgeted for 1997. The adopted 1997 budget, with approved appropriations to date, is over $9.4 million, Commissioner Harpole moved that the County will provide $3,500 to $5,000 in the 1998 budget to the Cable TV studio in exchange for a seat on the Advisory Board, Commissioner Huntingford seconded the motion which carried by a unanimous vote. Al Latham, Conservation District re: Possible Formation of a Resource Conservation and Development Council (RC&D): Commissioner Huntingford stated that the Commissioners from Mason and Clallam are interested in joining Jefferson County in the formation ofa Resource Conserva- tion and Development Council. Al Latham stated that he doesn't feel that another layer of bureaucracy is needed and he has heard that this type of group would be formed to coordinate and organize all restoration activities in the three Counties. He doesn't feel there is a need for more coordination and organization, but there is a need for more funding for these activities. Page 1 i VOI~ ?:l -.. 65'~ ; "...d 1 I ,_.~ Commissioners Meeting Minutes: Week of September 15, 1997 "f!{"~S=g. ~"~.'-(.:-,b,'.", !<t.,V/ ',~, ifJi '~, \f..\ (... ':.~~\)":!I \~.~.~ 'ttjjI"~fff?/ Diane Ellison, the Columbia Pacific RC&D Coordinator, reported that an RC&D program is to provide technical and financial assistance to State and local governments and private organizations. Their RC&D doesn't act as an additional layer of government. This is a federal program that receives funding and grants to distribute to programs on the State and local level. She then gave several examples of projects and programs that RC&D's have helped. She stated that RC&D's are one type of organization that could work together on fish recovery projects up and down the coast. Kerry Perkins, State Conservation Service, added that an application must be submitted by the County Commissioners of the three Counties, as sponsors of this proposed RC&D, by September 25, 1997. Commissioner Harpole asked how the determination will be made regarding what counties will be included in this RC&D? Clallam and Mason Counties have been discussed and now Kitsap County has been proposed. Kerry Perkins answered that they had heard that Kitsap County may be interested in joining Clallam and Jefferson Counties, but Commissioner Kitchel from Clallam County has been the spearhead for this effort. Diane Ellison stated that the issues considered are how big the geographic area of an RC&D will be and the funding available for the number ofRC&D's created. Commissioner Harpole moved that Jefferson County work cooperatively with Clallam, Mason, and possibly Kitsap County to apply for establishment of an RC&D, He asked that Gary Rowe work with Kerry Perkins on this effort. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following issues were discussed: the Water Summit scheduled for Thursday; a question about why the Health Department is requiring a reserve area for the septic system on a permit for a garage; the need for notification and more public comment on the application for an RC&D in the County; and ifthe Lots of Record issue will be discussed today. (AI Scalf reported that there will be discussion this afternoon of findings of fact for a draft ordinance which has not been released for review,) APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete item 2 and to approve the rest of the items on the Consent Agenda as presented. Chairman W ojt suggested and it was moved by Commissioner Huntingford that the last paragraph of the resolution to increase the pay for election workers be changed to say". . . to pay the election workers the new rate established by the State or Federal Government upon a change in the minimum wage. The new rate will be effective with the change in the State or Federal law. " Commis- sioner Harpole seconded that motion which carried by a unanimous vote. Commissioner Harpole then seconded the motion for the approval of the consent agenda which carried by a unanimous vote. 1. RESOLUTION NO. 103-97 re: Increase Rate of Pay for Precinct Election Officers and Pre- Inspection Board Workers 2, DELETE Request for Funding to Promote Thomas Jefferson Returns; HoteVMotel Fund; Historical Society Page 2 , VOI~ 2:1 ~t,~ 653 Commissioners Meeting Minutes: Week of September 15, 1997 ,'it(J!5~S~(~%\ 1',...,/ ,<\',''&.+<1. ". "", "\~\"j~>~// "'1iJ:Q~j~ THE CONSENT AGENDA - Continued: 3. Eleven (II) Letters to Jefferson County Higher Education Committee; Requesting Assessment of Current Cable Infrastructure; Jim Reed, Scott Wilson, Phyllis Solomon, Dick Kint, Deborah Johnson, Bob Lewis, Sylvia White, Mark Welch, Gene Medina, Mary Winters, and Ted Shoulberg 4. EASEMENT re: Larry Scott Memorial Trail; Jefferson County Public Works Department; City of Port Townsend COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Assistant Planner Harriet Beale reported that she is working on the amendment to the Shoreline Management Master Plan that will allow the Hearing Examiner to review Shoreline Permits, She expects the draft amendments to be done this week and will be meeting with the Planning Commission on them. The SEP A review on these amendments will be done during November with the Board holding their public hearing on them around November 15, 1997. The DOE could have the amendments adopted by January of 1998. Planning Manager John Holgate then updated the Board on the Comprehensive Plan process, Com- missioner Huntingford reported on a meeting of a Port Ludlow planning group he attended, This group has concerns about the changes to the Port Ludlow area being discussed by the Planning Commission. They would like to meet with the Planning Commission to explain what they are doing and have asked that the Planning Commission's regional meeting in the area be changed to a later date in the sequence of meetings. PUBLIC WORKS: Public Works Director Klara Fabry reported on the following: ~ There were no "in house" applicants for the Capital Facilities Coordinator and Engineer III positions. These positions will be advertised for the public with a closing date of October 3, 1997. ~ A State Fish and Wildlife representative, the property owner in the area, and representatives from the Public Works Department visited the Old Gardiner Road Project. If a memorandum of understanding is not finalized soon, the project will have to be postponed. ~ The DOT was contacted about the guard rail at the Chimacum School. They advised that the School Superintendent requested, and the DOT agreed, that a fence be installed around the school and a guard rail not be re-installed in this area. ~ The Road Crew is working on the Quinault South Shore Road, ~ Valarie Green is working on the security system project for the Courthouse, Rick Tollefson, Jefferson County Community Network Update: Rick Tollefson updated the Board on the work of the Community Network and on the community grants given out last summer for substance abuse intervention projects totaling $47,000 (to the School Districts, County Parks and Recreation, and the Juvenile Court.) The Network wants to have an enhanced relationship with agencies such as UGN, WSU Cooperative Extension, and the Domestic Violence/Sexual Assault Program. The Page 3 , YOI~ 23 "vr654 Commissioners Meeting Minutes: Week of September 15, 1997 0~~~()~?8~ (:::i ,.:~'g'!~') J'_~-: ",\~\,~~~:-:~, -{t1(~Jl9:>~:V Network is applying for grants from other sources to provide more funding for programs. Katie Jacobs, Network Executive Director, reviewed a grant proposal to establish parenting classes, The program would provide parents that attend these classes a voucher that could be used toward enrolling their children in recreational programs, Commissioner Harpole moved to appoint Bob Peden, Director ofUGN, to fill a vacant position representing Jefferson County on the Community Network. Mr. Peden's term will expire September 14, 2000. Commissioner Huntingford seconded the motion which carried by a unanimous vote, The Board met in Executive Session with the Public Works Director regarding a personnel matter from 11 :30 a,m. to Noon, PUBLIC COMMENT PERIOD: The following comments were made: a request was made that the Board have a public process for determining how to handle "lots of record." BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY DEVELOPMENT Discussion re: Best Management Practices (BMP's) for Onsite Sewage in Critical Aquifer Recharge Areas: Environmental Health Director Larry Fay reported that there have been concerns raised about the accuracy ofthe maps and interpretation of the IGSO, He presented and reviewed three maps which identify aquifer recharge areas, The Critical Areas ordinance identifies susceptible areas (areas where the aquifer is geologically unprotected) and defines vulnerability as being those places where there is geologic susceptibility and zoning that allows for land use activities that are risky (commercial and industrial, and places where on-site sewage systems are used with densities exceeding I unit to 2 Y2 acres.) When the IGSO was adopted there were no rural densities that exceed 1 unit to 2 Y2 acres, so the question was raised whether there any areas of concern with residential development in rural areas, The first map identifies susceptible areas with the commercial and industrial zoned area overlays. No residential areas are included on that map. There are, however, large areas with existing small lots (less than 2 Y2 acres in size), The IGSO establishes rural densities, but it also allows for development on existing lots if the lot can meet the health requirements. The Health Department staff feels that vulnerability should be any susceptible area that includes a commercial/industrial zone along with vulnerable areas with existing lots less than 2 Y2 acres in size (denoted on the second map,) The third map takes out any of the areas where there are lots less than 2 Y2 acres in size are surrounded by lower Page 4 ~ VOL 2'"l. . arc 65:; ~ ,) .... t...~ Commissioners Meeting Minutes: Week of September 15, 1997 :~~jq~~~f;q~) /S()!/ \, '\'~i I'.,-.~;",-,"H...I ,"'"f,,/ . \~,l~"i'?<-/ "1./ii.ijjZi~.'y density areas. The real concern is for areas where there is vulnerability and the potential for high density development. The Health Department feels that the third map is the best interpretation of the ordinance for applying BMP's. Larry Fay continued by noting that the other issue of concern is how the suscepti- bility map was developed and the accuracy of it. There is now a database which all of the information from well logs has been entered by the PUD and that information can now be reviewed by the Health Department to define the susceptible maps in more detail. The options for the Board's consideration are 1) approve the drafting of implementation rules by the Critical Areas Administrator based on existing lot sizes and zoning [represented by map 3]; 2) use zoning as the basis for implementation, [represented by map 1] which means there would be no vulnerable aquifer recharge areas because ofthe IGSO; and 3) defer implementation ofthe onsite sewage BMP's until a more thorough susceptibility assessment is completed. Commissioner Harpole asked if the estimated January 1, 1998 date for completion of a more thorough susceptibility assessment is realistic? Larry Fay stated that he feels they could realistically have a more thorough review of the Quimper area and possibly the Quilcene area by January, Commissioner Harpole asked if this information is also being reviewed for the West End? Larry Fay replied that there aren't many permits being issued in that area, After further discussion of the maps and how they relate to the options presented, Larry Fay recommended that the Board adopt Option 1, with elimination of some sites, where small lots exist, that are not close to any similar areas. His preference is that the Board adopt one of the maps which would allow time for the maps to be reviewed with the new information and updated. Commissioner Harpole asked if Option 3 would allow the development of a more refined map of susceptible areas? Larry Fay answered that is correct - it would allow review of more specific informa- tion from the well logs for a determination of susceptibility, He stated that if the drastic analysis is completed, the information will provide a basis for determining what should be done in the next 4 or 5 months. Commissioner Harpole stated that he would like to have the report on permit activity before adopting one of these options, Larry Fay reported that they can have a report back to the Board by October 6, 1997. PUBLIC WORKS BID OPENING re: Fabricate & Install Stationary Compactor Crane: Frank Hall, Public Works, opened and read the bids received as follows: 1. 2. Bidders Abacus Construction General Construction Company Engineer's Estimate (75 days to do work) (77 days to do work) BID AMOUNT $53,375,97 $52,131.89 $37,780.00 Commissioner Huntingford moved to have the Public Works Department review the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Page 5 I Yor~ 23 ,~r: 65G Commissioners Meeting Minutes: Week of September 15, 1997 ,~;~~~~8~ I~ 1J!!'i~.'n ',(,-,!~'~. 1f~]~~~~.? Harpole seconded the motion which carried by a unanimous vote. BID OPENING re: Old Gardiner Road Emergency Restoration: Aubrey Palmer, Public Works, explained that two bids were received after the 10:00 a.m. deadline for bid submissions. The bid from Seton Construction was received at 10:20 a.m. and the bid from Delhur Construction was received at 1: 13 p.m, After discussion of the best way to proceed, Commissioner Huntingford moved that the two bids received late not be opened and be returned to the bidders. Commissioner Harpole seconded the motion. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Gene Seton stated that his secretary left their Hadlock Office with the bid at 9: I 0 a.m. Aubrey Palmer then opened and read the remaining bids as follows: Bidders 1. Primo Construction 2. Bruch & Bruch Construction 3. Leavitt Trucking 4. Strider Construction Engineers Estimate Bid Amount $221,979,74 258,008,35 410,628.70 282,958.50 368,556.31 Commissioner Huntingford moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Harpole seconded the motion which carried by a unanimous vote. Later in the Day: The Clerk of the Board reported that she had reviewed the events and records of the morning session and found the following: I) The recording tape was turned on when the Commissioners began their briefing session shortly after 8 a.m. 2) Each recording tape runs for approximately 90 minutes. The counter indication for a full tape is approximately 3800. 3) The tape recorder was left running through the morning session Public Comment Period which is scheduled from 9:30 to 10:00 a.m. 4) Several people in attendance at the morning session (Gary Rowe, and members of the Board of Commissioners) have confirmed that a woman delivered a package to the Clerk, in the Cham- bers, during Al Latham's appointment while Diane Ellison was speaking. 5) Commissioner Huntingford confirmed that he saw the Clerk write the time the bid was received on the front of the bid envelop after she returned to her seat. 6) Al Latham's appointment was scheduled from 8:45 to 9:00 a.m., but started after 9 a.m. because Gary Rowe's discussion ran longer than scheduled. 7) The tape count at the beginning ofthe Public Comment Period was 3505 which is within the first 90 minutes (before 9:30 a.m.) This information indicates that the Clerk wrote the incorrect time on the envelope. Instead of 10:20 a.m, Page 6 VOL 23 '!~,r 657 Commissioners Meeting Minutes: Week of September 15, 1997 /~~;~~2H~:?~~ I,~, . :("';,1"'1". 1... .. ...... \~)~~ '<!~~~4{9 / the time the bid was received was actually 9:20 a.m. In light of this review of the morning, Commis- sioner Harpole moved to correct the receipt time on the bid from Seton Construction to 9:20 a.m. and to accept the bid and allow it to be opened tomorrow (Tuesday September 16, 1997) at 9:30 a.m. Commissioner Huntingford seconded the motion which carried by a unanimous vote, Next Day: Aubrey Palmer opened and read the bid. Seton Construction $245,379.45 This bid will be reviewed with the others opened and read by the Public Works Department. WORKSHOP re: Lots of Record: Al Scalf reported that last week the Board directed Planning staff to prepare a draft ordinance to deal with lots of record. The staff has met with the Prosecuting Attorney and has currently been through 6 drafts of such an ordinance. The confusion regarding what a lot of record is warrants a clear definition by the County to provide predictability and certainty for the public on what they can do with their land. He requested that the Board meet tomorrow morning to review draft 7 of the ordinance. Prosecuting Attorney David Skeen reported that Kitsap County's Comprehensive Plan was invalidated last week, He advised that his concerns on this issue relate to legal compliance and defensability of the County's Comprehensive Plan. He read from the Kitsap County case "While the County used to have 2.5 and 1 acre rural lot sizes beginning in 1977, prior to that time land owners could create lots as small as 7,500 square feet. " "Pre-existing parcelization cannot be undone, however there is no reason to perpetuate the past i.e. creation of urban land use patterns in a rural area, in light of the GMA's call for change. The County cannot base its future planning for new growth on its past develop practice if those practices did not comply with GMA. What was once permissible, is no longer so. The GMA was passed to stop repeating past mistakes in the future." He reported that the draft ordinance will define lots of record and what development is, and set up a certification process for review of lots, He noted that he cannot find a decision from a Hearings Board that says that anything less than 5 acres is buildable under any conditions, The certification process will review all lots. If the lot is in compliance with existing standards that would be the end of the process. It would only be when a lot is sub-standard under current regulations that another process would be required, Commissioner Huntingford asked if substandard would be a 2 acre parcel in a 5 acre zone, or a 5 acre parcel in a 20 acre zone? David Skeen indicated that is correct. Commissioner Huntingford stated that he read the newspaper articles from Kitsap County and what is being done here is far different that what Kitsap County was doing. Kitsap County tried to do a grandfathering and allow a person to develop 40 acres into parcels of I acres each if that property was in the middle of an area that was developed with 1 acre parcels. Clallam County has done this also and they haven't been challenged, Here we're stopping subdivision down to those sizes, but he doesn't feel that the GMA was meant to be retroactive to change parcels that have already been created, His Page 7 ~ VOL 23 -H.,658 Commissioners Meeting Minutes: Week of September 15, 1997 ,''$~/i''O~~Z%\ 1.-.." :0:'''''''-<,1 ,""'iil : -/..~,l .~,,~~>..~// 1~i}~-:'oj:9 understanding of the Attorney General's opinion is that subdivisions created from 1971 to present were created with a legal subdivision ordinance and are not being changed. He then questioned how other scenarios will be handled. David Skeen answered that he feels that the process is designed to not provide a predetermined result. The process will factor all of the various condition into the determina- tion. The principle of not allowing urban sprawl in rural areas, is driving this. Commissioner Huntingford pointed out that a certification process for lots will do nothing to stop sprawl. It is just requiring another layer of bureaucracy to allow a property owner to build on their lot. He asked if the ordinance contains provisions for lot consolidation? Al Scalf confirmed that the ordinance being drafted contains a section that deals with lot consolidation for lots in contiguous ownership. Commissioner Huntingford asked why staff is drafting an ordinance which includes lot consolidation when the Board hasn't provided any direction for that to be done? Chairman Wojt stated that before that question is answered the findings of fact should be discussed. Commissioner Huntingford said that he feels it is backwards to talk about findings of fact when the Board has no idea what the ordinance says. The discussion continued regarding the findings of fact for the draft ordinance, and what other counties have in their Comprehensive Plans. Deputy Prosecuting Attorney Paul McIlrath stated that what he is seeing in the Hearings Board decisions and court cases is that if the County is aware of a problem, it needs to be acknowledge and addressed in some way. He feels there has been mis-information provided today regarding sub-standard lots and lot consolidation. Commissioner Huntingford noted that if the ordinance was available for the Board to review it would be easier to make comments on it. Commissioner Harpole asked that the Findings of Fact for the proposed ordinance be reviewed. Barry Berezowski reviewed them as follows: r/ The County is planning under GMA and trying to comply with it. r/ Through the land inventory in the Comprehensive Plan and excess of approximately 13,000 existing, buildable, lots have been identified which is 270% of what is needed to accommodate the 20 year population projections, r/ Approximately 3,000 lots have been created since the adoption of the GMA in 1990 when Jefferson County began planning under it. r/ Approximately 10,000 of the surplus lots may not have been reviewed under Jefferson County's regulations or under State regulations. The question is how many of these 10,000 lots were reviewed under County or State regulations. r/ RCW 58.17.210 prohibits Jefferson County from issuing any development permits for any land that has been divided from another parcel of land that was not done in accordance with State subdivision statutes. r/ The public is confused about what is a legal lot of record. r/ There are Attorney General Opinions, and Hearings Board decisions. Commissioner Harpole asked about process, Al Scalf reported that the draft ordinance will be released to the Board and the public tomorrow morning with a public hearing to be set for a future date, Page 8 : VOL 2~59 Commissioners Meeting Minutes: Week of September 15,1997 /~(j!f"<i:B~(b~\ ,'~, .",~ (~' , ,~,~~}~,) \~,,~~t?,ij~/ ~~1iijiJi\(Y NEXT DAY: Al Scalf presented copies of the draft ordinance to the Board members and the public, Barbara Blowers reported on the Lot Certification Ordinance in Skagit County which applies only to lots created after the adoption of the Subdivision Ordinance in 1964. Commissioner Huntingford asked if the draft ordinance includes a lot certification process? Al Scalf replied that it does not include the actual process for lot certification. He asked that the Board set a public hearing on this draft, Barbara Blowers asked why the County is doing this? Commissioner Harpole pointed out that there are 19 findings of fact for this proposed ordinance which should provide the reason for this action. The County is trying to establish a process for certification of lots, Barbara Blowers asked why lots needs to be certified if they are lots of record? Commissioner Huntingford asked Prosecuting Attorney David Skeen if no laws were on the books about how to divide property, then a property owner could divide it any way they want. He feels that lots created under the laws (or lack of law) are probably legal lots. He asked why the County is doing this (proposed ordinance) at all? He feels that lot certification, as referred to in the Attorney General's Opinion, is clearly outside the realm of what GMA is requiring the County to do, He questioned if the Prosecuting Attorney feels this is in the best interest of the County to instruct the Board to go back and consolidate lots that appear to have been legally created. The ordinance talks about putting sub-standard lots in the same ownership together. Paul McIlrath explained that several weeks ago Planning staff came to their office as directed by the Board to develop an ordinance, He feels that lot validation is closer to what is being proposed than lot consolidation, Lot consolidation would happen only in very limited circumstances, David Skeen added that this isn't only going to effect local people. There are foreign, multi national corporations wanting to develop sub standards lots. Commissioner Huntingford disagreed and noted that Skagit County's experience has been that their process hasn't effected developers and large property owners as much as it has effected the small, local property owners. Commissioner Huntingford asked where the GMA says that the County has to do this? David Skeen suggested that Commissioner Huntingford read the GMA decisions himself. There are many laws that effect this issue. Paul McIlrath stated that there is great risk if the County doesn't take on some process oflot validation. There has to be some mechanism in place and that decision is based on a number of factors. The Board has the authority under its Constitut- ional police powers to take appropriate action to protect the public interest. This is one of those on- going issues that is part ofthe County's Growth Management planning, This is part of the review of necessary subdivision practices and land regulation practices, The Hearings Board has said that the status quo can no longer stand. The County has to look at the necessary actions to bring the County into compliance with the goals of the GMA. The staff is here to help the Board make their decisions and go through the process, David Skeen added that the Board can not legally do nothing. Commissioner Huntingford asked if the lot certification will guarantee the property owner that they have a building site? Chairman W ojt stopped the discussion and stated that the Board needs to decide if this Page 9 [VOI~ 23 :~,r~660 Commissioners Meeting Minutes: Week of September 15, 1997 /{f:.~!/~~,q~,~~~~\ i~, j' , ,;~;,:~~J~,) "".~/,,, '1~~Q~/?// ordinance should be taken to public hearing and everyone can make their comment at that time, Commissioner Huntingford moved to disregard setting a hearing for this proposed ordinance and that the County set a definition of legal lot of record and minimum building size. (The motion died for lack of a second. ) Commissioner Harpole moved to direct staff to advertise a public hearing for the proposed ordinance ("In the matter of establishing an interim Control pursuant to RCW 36. 70.A.390 requiring lot certification and regulating development of lots, parcels, tracts and plats within unincorporated Jefferson County" on October 27,1997 from 3 to 5 p.m. Chairman Wojt seconded the motion. Commissioner Huntingford stated that he is still perplexed about how this ordinance came to be. The Board gave clear direction to write options for the pre 1937 lots, That was pulled off the agenda by the Chairman on the Friday before the meeting, The workshop on those options was not held. He questioned where staff got their direction to put this ordinance together, He is confused about the things that are going on behind the scenes, The Chairman called for a vote on the motion. Chairman W ojt and Commissioner Harpole voted for the motion. Commissioner Huntingford voted against the motion. The motion carried. HEARING re: Jefferson County Six (6) Year Transportation Improvement Program (1998-2003): Scott Kilmer, Public Works Transportation Planner, reviewed the priority and projects on the 6 year TIP as follows: 1, Irondale Road - Milepost 0,00 to milepost 0.65 - overlay and shoulder widening, 2. Center Road - Milepost 6.86 to milepost 13.83 - asphalt concrete maintenance overlay in 2 phases. 3. Larry Scott Memorial Trail- From City of Port Townsend to Adelma Beach - right-of-way acquisition. 4. S, Discovery Railroad Overcrossing - Milepost 0,68 to milepost 01.04 - remove bridge, install culvert underpass, re-grade road way, 5. 6th Avenue (Irondale) - Milepost 0,00 to milepost 0.18 - reconstruct including grading drainage and surfacing. 6, Little Quilcene Bridge - Reconstruct and widen deck. 7, Chimacum Road (near Elkins Road) - Milepost 0.41 to milepost 0,98 - intersection realignments and improvements, 8. Paradise Bay Road, Phase 1 (near Oak Bay Road) - Milepost 0.00 to milepost 0.37 - Overlaying with A.C. pavement, 9. Paradise Bay Road, Phase 2 (continued from previous project) - Milepost 0,37 to milepost 0.84 - overlaying with A,C. pavement. 10. Willoughby Creek Bridge (Upper Hoh Road) - Replace and widen, Projects 6 and beyond are shown in the last three years of this plan so that funding can be pursued. The Page 10 '.'Olu 23 . ~~,r 661 Commissioners Meeting Minutes: Week of September 15, 1997 i<~~~2!(~?86 :J~/ ". \ii'. 1...-.. ' :'t" ~\..(""I' ! ' "'~1, ,~,,~~,:~ 1fiQJici'~9/ Van Trojan Road and the Sandy Shore Lake Road are 2 potential projects under item 21 (chip seal of Gravel Roads), The Department will be working on a priority rating system for gravel roads and that should be ready by next year. Commissioner Huntingford asked where the Seton Road project is on this program? Klara Fabry reported that this road was done through the maintenance program this year. The Chairman opened the public hearing, Ray Rogers. East Ouilcene Road. stated that he is here to support Mr. Gustafson, Glen Gustafson. East Ouilcene Road, stated that he has been attending these meetings for a number of years. The improvements that have happened during the past 20 years have been: A light at the highway, 2 arrow signs on a turn, An extension of the yellow line, and Several reflectors installed along a cliff, He asked that the County move East Quilcene Road up on the priority list. This road needs to be improved before someone is killed. The school bus takes up the whole road, There is no way for a car to go by a school bus. 3 vehicles have gone over the cliff. On one hill there is no way to see another car coming up or going down, They are asking for some safety features on this road: the crown of the road lowered at the end of the blacktop, the "snake turns" portion of the road widened, a fence installed along the cliff (3 mile marker), and a lowering of the "ski jump" (4 mile marker) hill. Commissioner Harpole asked if the Public Works Department could evaluate the requested safety improvements to East Quilcene Road and see if any of them could be funded through the safety projects under item 20. Tom Jay. Van Troian Road. stated that this road is built in an old creek bottom and it washed out last year during the storms, The problems with paving the road are: 1) the road as it is encourages people to speed, and 2) the development currently under review may require that any paving on this road will have to be tom out or replaced. He doesn't feel that the road should be chip sealed at this time. He added that he feels the road should be chip sealed to the end of Archie Smith's property. Archie Smith. 101 Van Troian Road, stated that he supports the chip sealing of the road to make the turn safer and to help control the dust, He would like to see the chip seal done up to the clear cut area (about 1'2 a mile) up the road, The chip sealing will help keep the road from washing out and washing dirt into his pond, Currently the County is paying for road maintenance (oiling, grading, flaggers, etc.) and these expenses could be saved ifthe road is chipped sealed at least as far as his property, He noted that his fence line has been buried by the County and he asked 2 years ago for help from the County in having this area surveyed. Page 11 VOf_ 23 '!.~.~662 /q::~0~:'0 ~(J!''/ 'oPt, /l.",/ :\. \~\ i:,~l " ~~;)~:) \-i.',}~,;~/ ~~ilIis,j?/ Commissioners Meeting Minutes: Week of September 15, 1997 Phil Andrus. Van Troian Road, stated that he submitted a petition from some of the property owners in the area stating that they don't want to see the road changed. People will drive too fast down that road (Van Trojan Road) ifit is improved. He noted that the County doesn't have to sand the road in bad weather (ice and snow.) Ifthe road is chip sealed it will have to be sanded, He stated that he doesn't feel that any of the property owners would object to chip sealing the road down by Archie Smith's property, Elizabeth Ammeter. Van Troian Road. asked if the road would be improved to County standards before it is chip sealed? Scott Kilmer stated that it is his understanding the road would be improved to minimum County standards (18 foot roadway, 2 foot shoulders.) Commissioner Huntingford submitted a letter from Mr, Chapman, 620 Old Tarboo Road, asking that safety improvement be made to that road. The Chairman closed the hearing. Commissioner Harpole moved to approve RESOLUTION NO. 103A-97 adopting the Six Year Transportation Improvement Plan. Commissioner Harpole seconded the motion, He noted that he feels the safety issues on East Quilcene Road and Old Taboo Road can be reviewed for inclusion under the safety projects in the plan, He feels that chip sealing the bottom portion of Van Trojan Road should be done. Scott Kilmer reported that the two chip sealing projects are not specific projects on the plan, but will be adopted later as part of the Public Warks work plan for 1998. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. MEETING ADJOURNED " / ( JEFFERSON // BOARD OF C &10 Page 12 VOL 23 'H.c663