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HomeMy WebLinkAboutM092297 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Member District No.3 Commissioner:/_;__ Richard Wojt, Chairman /SON .- /~~~;~~,',cO~1~\ ri" "'MIT-o,cnrn\: ~~ ;l,;,,,.wiTNm""'J \ ~ 'Z,,_' /:0'/ ':2'lfLiisi.\/ . Clerk of the Board: Director of Public SeIVices: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of September 22, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioner Glen Huntingford was present. Commissioner Daniel Harpole was not present. PUBLIC SERVICES BRIEFING SESSION: Public Services Director Gary Rowe reported that the preliminary 1998 budget is being prepared by the County Auditor. The total 1998 expenditure requests are at $11,152,000 in expenditures and $10,000,000 in revenue. There is $1.5 million in additions and deletions, Commissioner Huntingford moved to have the Chairman sign a letter to all Departments asking that they review spending for the balance of 1997 and be prepared to discuss that at their preliminary budget meeting. Chairman W ojt seconded the motion which carried, Gary Rowe reported that he will be attending a meeting this afternoon in Clallam County regarding the application for an RC&D for Clallam, Jefferson, Mason and possibly Kitsap Counties. He received a copy of the EIS on the Wild Salmonid Policy. The Board asked that he review this document and report back to them. The hardware for connecting the Sheriff s Department to the computer network should be completed in the near future. PUBLIC COMMENT PERIOD: The following comments were made: How much flexibility has been built into the draft "lots of record" ordinance? (Chairman Wojt responded that there are things in the ordinance that will cause difficulties for some people and they will be worked on during the hearing process. Addressing the problem is the main concern. This ordinance isn't going to be Page 1 ~.VOL 28 ;.\C,.69,1 ,;i~::f~ON~,~~%,,\ (~,. ,-i:''w..l,< i ,~, ~:-{/ , '1iiiiN:o;{9/ adopted as an emergency ordinance. It will go through the legislative process); a statement that the~-=-- draft ordinance is unnecessary and the whole "lots of record" issue is pretty silly because there have been excess lots for many years; market forces determine how many lots will be built on; lot consolida- tion and lot certification is not being done in other Counties; and a thank you to the Board for a prompt response to a letter about unstable property along Oak Bay Road. Commissioners Meeting Minutes: Week of September 22, 1997 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items I and 4 and to approve and adopt the balance of the items as presented. Chairman W ojt seconded the motion which carried. 1, DELETE Resolution re: Accepting Bid to Fabricate and Install Support Structure for Transfer Station Stationary Compactor at Jefferson County Solid Waste Transfer Station; Project #SW1304; General Construction Company (See item later in Minutes.) 2. CONTRACT re: Road Repair of Upper Hoh Road # 914207; Seton Construction, Inc. 3, AGREEMENT re: Consulting Services for Larry Scott Memorial Trail lAC Presentation Project #CRI069; Coastwise Consulting 4. DELETE AGREEMENT re: Consulting Services for Public Works Public Outreach Strategies for Solid Waste; Administration Building; HJ Carroll Park; and Larry Scott Park; Hamick Brown Consulting (See item later in Minutes.) 5. Final Plat Approval, #SUB96-0016; To Divide 158.78 Acres into 2 Lots for Construction of Fire District #6 Fire Station; Located at Intersection of Landfill Road and Critter Lane; Jefferson County Public Works, Applicant 6. Approve Special Event Permit; For September 27 and 28, 1997; Wild Olympic Salmon and Chum Run 7. Approve Public Works Recommendation for Membership on the Capital Improvement Projects Advisory Board: .:. District # I-Brent Shirley .:. District #2-Carson Inman .:.Law & Justice-Marianne Walters .:.District #3-James Workman .:.Public Works-Loring Bemis .:.Assessor-Jack Westerman .:.BOCC/Public/Comm. Serv.-Julie Matthes .:.Auditor-Donna Eldridge .:.PermitlPlanninglHealth-Monica Macguire .:.Treasurer- Ila Mikkelsen 8. Accept Resignation from Member of Dosewallips Flood Advisory Board; Wade Johnston COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT: Community Services Director Al Scalf reported that Goal 2 of the Growth Management Act is fl. . . to reduce the inappropriate conversion of undeveloped land into sprawling low density or suburban sprawl." Comprehensive Plan pages 322, 323, 732, and 734 all talk about supply and demand and surplus number of lots by area. He suggested that the Board study this information before the public hearing on the draft ordinance, If the County doesn't do anything about a strategy to address the surplus of lots there will be an Achilles Heel in the Comprehen- Page 2 : VOI_ 23 :,Hc692 1{z.!}.jO'N~-~?~~, '."1/ '.;,,~,'i"1.\. ,..... -"--=. ~;',J--J \\~",~':-~/ Z-tijiNC}}?/ sive Plan, The draft ordinance is being changed to address problems that have already been raised v during review of this ordinance. Commissioners Meeting Minutes: Week of September 22, 1997 Planning Manager John Holgate then reviewed the status of the Comprehensive Plan process. All parts of the process are on schedule. Commissioner Huntingford remarked that last week he discussed the request from the Port Ludlow Planning Group to make a 15 minutes presentation to the Planning Commission. They would also like their regional meeting changed to the end of the regional meeting schedule (toward December). John Holgate reported that he will talk with David Cunningham on the best way for this presentation to be made at the Planning Commission meeting. He will have to discuss the request for a change in the regional meeting schedule with the Chairman of the Planning Commis- sion before any change is made to it. PUBLIC WORKS DIRECTOR: Klara Fabry, Public Works Director, reported on the following: ibJ When the Board approved the opening of right-of-way on West Horton Street, they asked that a letter be sent to the property owners in the area about wanting the whole length ofthe right-of- way opened, There has bee~ no response from the landowners in the area, so the issue is closed. ibJ The Swansonville/Oak Bay intersection project should be completed by October 20, 1997. Accepting Bid to Fabricate and Install Support Structurefor Transfer Station Stationary Compactor at Jefferson County Solid Waste Transfer Station; Project #SW1304; General Construction Company: Frank Hall explained that after the bid opening for the installation of the stationary compactor, the Engineer was asked to review his estimate. A new estimate was developed to address two items that were not included in the previous estimate, the contingency and the fact that this is a Public Works job and prevailing wages have to be used. The Capital expenditures budget includes $130,000 for this project. The actual costs are at $158,000. One of the projects in the current budget can be put off until next year which will provide enough funding for this project this year. Commissioner Huntingford moved to approve RESOLUTION NO. 104-97 accepting General Construction's bid for the fabrication and installation of a support structure for transfer station stationary compactor at the County solid waste transfer station. Chairman W ojt seconded the motion which carried. AGREEMENT re: Consulting Services/or Public Works Public Outreach Strategies for Solid Waste; Administration Building; H.J. Carroll Park; and Larry Scott Park; Hamick Brown Consulting: Commissioner Huntingford stated that he is concerned about the $35,000 for consulting services to handle these projects. Klara Fabry reported that services will be provided under this contract on an "as needed" basis at the specific direction of the Public Works Department. The $35,000 is the maximum amount of the contract. These services are for five projects with the first project identified as being Solid Waste. These costs will be approved in the budget for each project. Page 3 . VOL 23 ;uc69'1 -... ,.,' l-, I&'<:~~:~'}~~(?%'I :-..,1, ~'".,\..c::: \ ,'>,~11 \~t~l{~/' Later in the Day: Commissioner Huntingford moved to approve the contract with Hamick Brown Consulting for public outreach work for Solid Waste specifically, and directed that there be more discussion before any work is done under this contract on the Administration Building, the HJ Carroll Park, and the Larry Scott Trail projects, Chairman Wojt seconded the motion which carried. Commissioners Meeting Minutes: Week of September 22, 1997 PUBLIC COMMENT PERIOD: The following comments were made: A thank you to the Board for taking on the "lots of record" issue and a comment that there is more requiring this draft ordinance than GMA; and a request that the County not adopt the draft Animal Control Ordinance until the outcome of several grant applications for funding is known. BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY DEVELOPMENT Final Short Plat Approval, #SUB96-0011; To Divide 4.5 Acres into 2 Residen- tiallRecreational Lots; Located off of Egg & I Road, Chimacum; Jim & Janice Bishop: Assistant Planner Michelle Grewell reported that this short plat was pulled from the Consent Agenda on September 8, 1997, An administrative septic exemption was granted on this plat by the Director of Community Development. The reference to 14.5 acres in the staff report was in error. The actual acreage is 4.5 acres, The findings and conclusions were done at time of summary approval, and the survey was done right before submitting for final approval. That is why there was a discrepancy in the lot sizes. Both lots are over 2 acres in size, There is an existing house (with a septic system and well) on Lot 1 and a shop on Lot 2 which also has a permitted septic system. The Planning Staff recommends that final subdivision approval be granted. Commissioner Huntingford moved to issue final short plat approval for SUB96-0011 as submitted. Chairman W ojt seconded the motion, Chairman W ojt asked the density of the area where this short plat is located, under the IGSO? Al Scalf reported that the IGSO density is one unit per 10 acres. Al Scalf reported that this subdivision met the criteria of scenario number 10 of the original septic exemption scenarios. The Chairman called for a vote on the motion, Commissioner Huntingford and Chairman W ojt voted for the motion, The motion carried. Septic Exemptions: Al Scalf reported that the Planning Department is drafting a resolution on septic exemptions which should be ready for the Board's review on October 6, 1997. There are currently 7 more applications to be processed similar to this one, Due to the subdivision moratorium currently in place, applications for any subdivisions are not being accepted. Al Scalf reported that he knows there are another 3 to 4 projects with similar conditions that will apply once the moratorium is lifted, Page 4 ~ voL 2~ Commissioners Meeting Minutes: Week of September 22, 1997 &}N~,,(O . I-t~~ \:~~ ~ PUBLIC WORKS HEARING re: Petition to Name a Private Road; Carpenter Road~. Located Off of Sea Home Road; Mary Lynne Broderick: Heather Van Etten, Public Works, reported that she hasn't had any feedback on this request to name this private road Carpenter Road. Chairman W ojt opened the public hearing. Dale Carpenter. Seattle, reported that he is trying to move to this property on the Coyle Peninsula. There are 2 road easements that go down the sides of his property which he could use for access. He has chosen the road that runs the length of his property to be named Carpenter Road. Hearing no further public comment, the Chairman closed the public hearing. Commissioner Huntingford moved to approve RESOLUTION NO. 105-97 to establish Carpenter Road as the name for this private road. Chairman Wojt seconded the motion which carried. HEARING re: Petition to Name a Private Road; Fern Gully; Located Off Olympic Ridge Drive; Jordan and Cathy Brown: Heather Van Etten reported that she has not received any comments on this proposed private road name. Chairman Wojt moved the public hearing. Hearing no comments for or against the proposed name of Fern Gully Road, the Chairman closed the public hearing. Commissioner Huntingford asked where Olympic Ridge Drive is located? Heather Van Etten reported that it is in the Port Ludlow area. This road provides access to one residence. Commissioner Huntingford moved to approve RESOLUTION NO. 106-97 Chairman Wojt seconded the motion which carried. Applications For Assistancefrom the Veterans Relief Fund (4): Commissioner Huntingford moved to approve the four applications as submitted for assistance from the Veterans Relief Fund in the amounts of$75.00, $296.88, $117.32, and $100.00. Chairman Wojt seconded the motion which carried. Discussion re: Contract for Emergency Restoration Work; Oil City Road Bank Protection and Stabilization Project #XO 1315; Seton Construction: Frank Gifford reported that Resolution No. 43-97 declared an emergency for flooding that occurred this past spring. He reported that Public Works had anticipated a higher level of funding being provided by FEMA ($229,000) for this restoration project. The project design will be reassessed. Due to this they are requesting that the Page 5 t VOI~ ~3 f}9~' : .. r ~> t>. 1--'- ' " tJ Commissioners Meeting Minutes: Week of September 22,1997 if:.~/:~~'?~%\ (~ ~'t;;,!-=) \~'''~)~/! '1'fIf~i:3' Commissioners not approve the contract with Seton Construction at this time. Prosecuting Attorney David Skeen reported that this project was not put out for bid because it was declared an emergency project. Klara Fabry reported that a deviation to the bid process was used for this project and the contract was awarded from the small works roster. David Skeen added that he is concerned that the emergency was declared in March and this work is being done in September, He feels there needs to be a definition of "emergency" project developed with procedures for how long an emergency declaration is in effect. He then reviewed several RCW's which deal with emergency declarations. Klara Fabry reported that six months from the date of the emergency is a very short time for develop- ment of project specifications, the plans and apply for permits to do the work. The FEMA regulations make a distinction between imminent danger and emergency. Frank Gifford reviewed the process used by the Public Works Department when a project bid is awarded off the small works roster. Al Scalf reported that the different agencies (Tribes, County Community Development, State DOT, etc,) each have a different definition of emergency and there are always questions about whether SEP A and other regulations (i.e. bid procedures) are required, Klara Fabry reported that the normal process for development of a project is 2 to 3 years. The intent of the emergency declaration is to shorten that process to allow these projects to proceed. Deputy Director of Public Services David Goldsmith reported that FEMA defines an emergency for an event, and after the event is over there is recovery. He feels that allowing the suspension of regulations for declared emergencies wasn't meant for recovery projects, it is meant for work at the time of the actual emergency event. The meeting was recessed at the end ofthe business day and reconvened on Wednesday morning after the Management Team meeting. Commissioner Glen Huntingford and Chairman Richard Wojt were present. Commissioner Daniel Harpole was not in attendance, CONTRACTS (2) re: For Equipment Rental and Material Supply; Oil City Road Project #X01315; Seton Construction: Commissioner Huntingford moved to approve two contracts with Seton Construction as submitted (one for equipment rental $50,150, and one for material supply $101,900,) Chairman Wojt seconded the motion which carried. Marianne Walters, County Clerk re: Request/or Additional Superior Court Clerk Position: After reviewing the request from Marianne Walters for an additional Clerk in the Superior Page 6 !, VOL 23 'A:l~696 Commissioners Meeting Minutes: Week of September 22, 1997 /ti~y9[,co~\ !~( ,~,ii,r) ~~'~ 1~L~:S?/ Court Clerk's Office, Commissioner Huntingford to approve an additional positions as requested immediately. Chairman W ojt seconded the motion which carried. C2 (Excused Absence) Daniel Harpole, Member Page 7 l VOL 23 'vr697