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HomeMy WebLinkAboutM100697 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of October 6, 1997 Chairman Richard W ojt called the meeting to order at the appointed time in the presence of Commissioners Glen Huntingford and Daniel Harpole. PUBLIC SERVICES BRIEFING: Gary Rowe reported on the following: . Harriet Beale is working with Clallam County on a Resource Conservation & Development Area grant application. Clallam County wants the emphasis on fisheries resources impacts, while Jefferson County would like to include economic impacts on other industries in the area as well as fisheries. . The contract for regional services with the City of Port Townsend is being reviewed by both entities. . A contract for dispatch services provided by the Sheriff s Office to the City is being re- negotiated, . The Community Counseling Center will be moving from the County's Multi-Services Building. . The Capital Facilities Committee may be able to review the request for a District Court Courtroom outside the Courthouse. APPROVAL OF MINUTES: Commissioner Harpole moved to approve the minutes of August 11, and 18, 1997 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Page 1 , VQ!. 23 .....71.~. .' , Commissioners Meeting Minutes: Week of October 6, 1997 PUBLIC COMMENT PERIOD: The following comments were made: a request for the Board to intercede in the process to reinstate a license to operate issued through the Health Department; a suggestion that the draft ordinance on lot consolidation and certification be put on hold; a question about who is driving the process on the draft ordinance on lot consolidation/certification and if these issues need to be addressed at all and a request that the ordinance be dropped; a comment that lot consolidation is not mandated by the GMA and concerns about the expense involved in the certification of lots; a question about the process for review of the Jefferson County Airport Overlay Zone; a grant has been received for research on how the Animal Control Ordinance can be updated in the County; a request for help on the paperwork for this grant and a request that the Board answer the question of how many "buildable" lots there are in the County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items 10 and 11 and to approve the balance of the items as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 107-97 re: Hearing Notice for Proposed Budget Appropriations/ Extensions; Various County Departments; Scheduled for October 20,1997 at 4:15 p.m. in the County Commissioners Chambers 2. RESOLUTION NO. 108-97 re: Supporting the Creation of the Pacific Salmon Fund by the Federal Government 3. RESOLUTION NO. 109-97 re: Asking for Congressional Action Regarding the Northwest Economic Adjustment Initiative 4. RESOLUTION NO. 110-97 re: Creating a County Project Designated as BF1343; Repair and Maintenance of Rip-Rap Bank Constructed Under Emergency Status on Dosewallips River 5. RESOLUTION NO. 111-97 re: Temporary Closure of County Road No. 574309, Hiller Drive For Repairs; Beginning Thursday, October 9, 1997 at 7:00 a.m. 6. RESOLUTION NO. 112-97 re: Establishing a Special Revenue Fund for the Purpose of the Division of Alcohol and Substance Abuse (DASA) Stipend Program 7. HEARING NOTICE re: Ordinance Establishing a Drug Free Zone at Brinnon School and Enhanced Penalties for Drug Related Violations Occurring within the Drug Free Zone; Scheduled for October 20, 1997 at 4p.m. in the Commissioners' Chambers 8. CONTRACT re: Septic System Design for Jefferson County Sheriffs Office Jail Facility; Jefferson County Public Works; Tillman Engineering 9. CONTRACT re: Haul Pit Run for Off Site Mitigation for the South Shore Quinault Road, County Project No. XOI243; Jefferson County Public Works; Quigg Brothers 10. DELETE Easement re: Granted to Jefferson County for Larry Scott Memorial Trail Project No. CR1069; Pope Resources 11. DELETE Final Plat Approval, SUB97-0005, Aria Ridge Short Plat; To Subdivide 10 Acres into 2 ResidentialIRecreational Use; Located off of Sand Road, Port Townsend; Spring and Michael Thomas, Applicants (See Item later in Minutes) 12. Findings, Conclusions and Decision re: Request for one (1) Year Extension of Special Use Permit, ZON95-0016; To Establish and Develop Comprehensive Camping Facilities at Beausite Lake for Children with Special Needs; Northwest Kiwanis Club Page 2 VOI_ 23 }r.~ 719 - Commissioners Meeting Minutes: Week of October 6, 1997 THE CONSENT AGENDA - Continued: 13. Request for Full Reconveyance; Repayment of Loan; Lamont and Nancy Thornton 14. Accept Recommendation to Pay Claim #C-7-97; Damage to Water Line; Jefferson County Water District No.1 15. Request for Advance/Out of State Travel Expenses, $78.00; International Right-of-Way Course, Portland, Oregon; Jefferson County Public Works; Will Butterfield 16. Food and Beverage Purchase Request for $12.61; Department of Licensing Training; Jefferson County Auditor's Office; Sara McIntyre, Brenda Huntingford, Patrick Boyle and Karie Olin 17. Amending Membership on the Capital Improvement Projects Advisory Board; Judi Morris Replacing Ila Mikkelson as the Treasurer's Office Representative 18. Accept Resignation from Jefferson County Planning Commission Member; Heidi Hall 19. Accept Resignation from Jefferson County Solid Waste Advisory Board Member; Bill Perka 20. Thank You and Invitation Letter to Participants in the Water Summit Final Plat Approval, SUB97-0005, Aria Ridge Short Plat; To Subdivide 10 Acres into 2 Residential/Recreational Use; Located off of Sand Road, Port Townsend; Spring and Michael Thomas, Applicants: (Consent Agenda Item 11) Chairman Wojt stated that his concern on the plat approval is the septic density exemption. Associate Planner Michelle Grewell reported that there is one septic system installed and one permitted septic system on these lots and this was given an administrative exemption under Scenario 6 adopted on April 2, 1997. The application was submitted prior to the subdivision moratorium. The lots would be 3.33 and 6.7 acres in size. Commissioner Huntingford noted that these exemptions were discussed and approved by the Board several times. Commissioner Huntingford moved that this final plat approval be issued. Commissioner Harpole seconded the motion. He stated that he was under the impression that a septic system exemption ordinance was to be presented for the Board's consideration this week. Michelle Grewell explained that she checked with Long Range Planning staff and they are still working on that ordinance. The Chairman called for a vote on the motion. Commissioner Harpole and Commissioner Huntingford voted for the motion. Chairman W ojt voted against the motion. The motion carried. BUSINESS FROM COUNTY DEPARTMENTS: COMMUNITY DEVELOPMENT Administrative Determination re: To Allow Plat Amendment Application; Delete Restrictions and Covenants Numbers 4 & 5 of Glavich Short Plat: Michelle Grewell reported that this plat was completed in the early 1980' s. At that time there were covenants included on the plat mylar and the applicant would like to alter the plat to remove those covenants. The lots will not be changed by this alteration. She then reviewed the covenants to be removed. These covenants were Page 3 VOL 23 ',1.',,720 Commissioners Meeting Minutes: Week of October 6,1997 imposed by the applicant and are not enforceable by the County. Commissioner Huntingford asked the procedure to change the covenants on these lots? Michelle Grewell reported that if approval is given for this applicant to proceed with a plat amendment, the next step is for them to submit the necessary paperwork for the removal of these covenants which will include a petition signed by the property owners in the plat stating that they agree that the covenants be removed. Commissioner Huntingford moved to allow the applicant to submit an application for plat alteration for the removal of the covenants as requested. Commissioner Harpole seconded the motion which carried by a unanimous vote. Notice to Title Forms for Developing Landowners to comply with the Jefferson County Forest Land Ordinance No. 01-0121-97: Associate Planner Sue Theiss reported that she has developed forms to assist landowners who are required to attach a "notice to title" as a result of the Forest Land Ordinance. These forms are easy to understand and will expedite the permitting process. The forms have been reviewed by the Prosecuting Attorney's Office. Commissioner Harpole moved to approve the "Notice to Title" Forms as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. COMMUNITY DEVELOPMENT BRIEFING: Planning Manager John Holgate reported on the Planning Commission meeting in the West End. The attendance was good and the discussion was positive. The Planning Commission toured the area to analyze possible rural center areas. The Comprehensive Plan process is on schedule. John Holgate reported that there is a Planning Commission meeting scheduled for the Port Ludlow area next week. Commissioner Harpole stated that he understands this meeting is already advertised and cannot be changed, but he suggested that another meeting should be scheduled in the Port Ludlow area after the Port Ludlow Planning Committee has completed their work. After a brief discussion, Commissioner Huntingford moved to direct the Planning Commission to schedule another meeting with the Port Ludlow Planning Committee once this Committee's work is finished Commissioner Harpole seconded the motion which carried by a unanimous vote. Commissioner Harpole asked that the Planning Department advertise for another person to serve on the Planning Commission in the position being vacated by Heidi Hall. Commissioner Huntingford asked if the 13,000 buildable lots are all excess building lots as noted in the findings of fact for the proposed ordinance for lot certification? John Holgate reported that some of these lots are included in the population growth projections. Commissioner Huntingford asked if there was an estimate about the number of lots that would be reduced if the draft lot consolidation ordinance is passed? John Holgate stated that he can't tell what the final number will be. He suggested that lot certification may not be necessary in every area of the County. Page 4 VOL 23 'y,,721 - Commissioners Meeting Minutes : Week of October 6, 1997 PUBLIC WORKS Public Works Directors Briefing: Klara Fabry reported: .I The Road Crew began their winter schedule (7 a.m. to 3 :30 p.m.) today. .I Additional funding has been received for the Larry Scott Memorial Trail. .I She is serving on a State Task Force to develop a proposal to address fish barrier issues statewide. This proposal will probably include a statewide funding source for fish barrier replacement. She would like to see a standard design adopted for culverts to help eliminate fish barriers in the future. .I A letter of intent has been submitted to the State Department of Transportation (DOT) for a mitigation grant to help with flooding on the Linger Longer Road. The DOT advised that only 3 projects will be eligible in Jefferson County for this grant funding and Linger Longer Road is not one of the three. Chairman W ojt asked if there is a plan in place for flooding on Linger Longer Road since there are homes cut off in that area if the road floods? Klara Fabry reported that Emergency Services has a plan for dealing with flooding in this area. .I The Sheriff s Department has provided inmates to help with the development work on the H.J. Carroll Park. .I The request for another District Court Courtroom will be addressed during the Capital Facilities planning process. Open Right-of-Way Request; To Open 4th Avenue Westerly 200 Feet Along Centerline of Platted Right-of- Way to Private Roadway Standards; Located off of East Arden Street, Irondale; Alan Carmen, Applicant: Bob Henderson, Public Works, reported that the Public Works Department recommends that this application be approved to open a portion of 4th Avenue to County Road standards. He added that the Department will be reviewing this area in the future to determine if the whole right-of-way should be opened, Commissioner Huntingford moved to approve the application to open the right-of-way as recommended. Commissioner Harpole seconded the motion which carried by a unanimous vote. The Board met in executive session with Deputy Director of Public Services regarding a personnel matter from 11 :30 a.m. to Noon. WORKSHOP re: Solid Waste Public Meeting Format: Public Works Accountant Anne Sears, reported that the purpose of this workshop is to discuss the process for the public workshops that are scheduled for the next five Tuesdays in the communities around the County. Members of the Solid Waste Task Force explained that they plan to use a modified "Open House" format with one or more of the Board members welcoming the public and explaining the purpose of the meeting. The Task Force wants people to provide input in an informal way. These meetings will be educational, as well as being a way to collect information on Solid Waste funding options. There will be several stations with Page 5 VOl. 23 '!r; 722 - Commissioners Meeting Minutes : Week of October 6, 1997 displays and staff available to answer questions about what is presented. The staff will provide a report on the input they receive. The public will be given a survey at the end of the meeting to indicate their choice from the options presented. When these meetings are completed, the information will be compiled and the recommended options will be presented to the Board. When the Board decides which option to implement, a public hearing on that option will be scheduled. Commissioner Harpole asked if someone will be present who understands the City's solid waste services? Molly Pearson reported that Council Member Diane Perry will be present and other knowledgeable City staff will be invited. WORKSHOP re: Update on Septic Permit Activity in Critical Areas: Environmental Health Director Larry Fay reported that this is a follow up to the meeting on BMPs for the Critical Aquifer Recharge areas. The permits for the last two years (January 1, 1996 to present) were reviewed. There were 44 permits issued countywide for lots less than 2 ~ acres in size in areas identified as susceptible critical aquifer recharge areas. Permits were issued as follows: Permits Area Met BMP Standard Did Not Meet BMP Standards Issued 7 Tri Area 0 7 2 Quimper 1 1 15 Cape George 7 8 6 Port Ludlow 6 0 3 Shine 1 2 4 South Point 0 4 7 Brinnon 0 7 44 TOTALS 15 29 In conclusion, Larry Fay stated that even though the BMPs aren't in place yet, there doesn't seem to be much damage done because they aren't in place. He also reviewed the mapping situation with the Deputy Prosecuting Attorney. It is the Deputy Prosecuting Attorney's opinion that under a strict interpretation of the ordinance, there aren't any vulnerable areas because of the adoption of the IGSO densities. Even though there isn't general applicability for the BMPs, they still need to be adopted because when the City and PUD finish their water system plans, these plans will identify well head protection areas which can be mapped and the BMPs will apply in those areas. Page 6 VOL 23 > ~u 72:>- - Commissioners Meeting Minutes: Week of October 6, 1997 (b~"~:i,~~~ !\~(~~!:i-<) \tf~{,~' Deputy Prosecuting Attorney. It is the Deputy Prosecuting Attorney's opinion that under a strict --- interpretation of the ordinance, there aren't any vulnerable areas because of the adoption ofthe IGSO densities. Even though there isn't general applicability for the BMPs, they still need to be adopted because when the City and PUD finish their water system plans, these plans will identify well head protection areas which can be mapped and the BMPs will apply in those areas. Commissioner Harpole asked where the BMPs will apply? Dave Christensen reported that these BMPs will apply in susceptible areas on lots less than 2 ~ acres in size. Commissioner Harpole moved to request that the Health Department and Planning Department staff bring forward the BMPs for the Critical Aquifer Recharge areas for the Board to adopt and to continue to work on the mapping of susceptible areas. Commissioner Huntingford seconded the motion which carried by a unanimous vote. WORKSHOP re: Water Resource Summit Planning: Dave Christensen presented and reviewed the preliminary agenda for the next Water Resource Summit. He reported that there will be funding provided to counties for watershed planning based on the Water Resource Inventory Area (WRIA). The discussion turned to utilizing the Water Resource Council as the County's WRIA planning group. Harriet Beale submitted and reviewed a matrix of the issues surrounding the Water Resources Council, its membership, and its current and future role in watershed planning. The Board will review this matrix further and put this item back on next week's agenda for further discussion. Warren Steurer re: Funding for Matching the Department of Ecology Aquatic Weed Management Grantfor Lake Leland, $2,850: Park and Recreation Director Warren Steurer reported that the Jefferson County Conservation District received a grant to study the Eulodea problem in Lake Leland. There is a $5,700 cash match (over 2 years) for this grant which the County has indicated it would fund. There is a $20,000 balance in the County Parks Improvement Fund, but that money is budgeted for other items. Commissioner Huntingford asked how much is being budgeted to be spent on Parks this year? Warren Steurer reported that they have not budgeted all the anticipated revenues. The Board will make a decision on where the funding will come for this grant match next week. The meeting on Monday was recessed at the conclusion of the scheduled business, and reconvened on Tuesday morning. All three Board members were present for two Executive Sessions: 8:00-8:30 a.m. with the Director of Public Works, and from 8:30-10:00 a.m. with the Director of Health and Human Services and the Deputy Director of Public Services both regarding personnel issues. The meeting on Tuesday was recessed at the conclusion of the scheduled business and recon- vened on Thursday morning. All three Board members were present. Customer Service Easement Agreement; To Provide Electrical Service into the H.1. Carroll Park; Puget Sound Energy: Public Works Project Coordinator Kevin Burke gave an update on Page 7 [ VOL 23 .~~.~ 724 - Commissioners Meeting Minutes: Week of October 6, 1997 Kevin Burke explained that Puget Sound Energy has requested that the County sign a customer service easement agreement. It is a restrictive easement about 10 feet wide and 450 feet long that will be used to maintain the power lines. They are scheduled to begin installation next week. Commissioner Huntingford moved to have the Chairman sign the customer service easement agreement. Commissioner Harpole seconded the motion which carried by a unanimous vote. Contract re: Old Gardiner Road Emergency Restoration; CR 501409, CPX01285; Primo Construction Inc.: Public Works Engineer Aubrey Palmer gave an update on this project. The Public Works Department recommends that the bid for the restoration project be rewarded to Primo Construction, Inc. of Sequim. Commissioner Huntingford moved to approve RESOLUTION NO. 113- 97 accepting the bid for $221,979,74 for constructing Old Gardiner Road Emergency Restoration Project, X01285 from Primo Construction, Inc, pending the approval of the HPA. Commissioner Harpole seconded the motion which carried by a unanimous vote. Local Agency Agreement and Federal Aid Project Prospectus for FHW A/TransAid for Stream Restoration Funding; Old Gardiner Road Emergency Restoration; CR501409; Contractors Creek: Aubrey Palmer explained that the County has requested $120,000 from the Federal Highway Administration to repair portions of Contractors Creek channel that were damaged during the storms last winter. This project is proposed in conjunction with the reconstruction of SRI 01. The County will receive the funds as follows: $20,000 for plans, specifications and estimates and $100,000 for construction. These funds would be allocated through the State DOT and administered by the Public Works Department. Commissioner Huntingford moved to sign the local agency agreement for the PS & E portion of the grant. Commissioner Harpole seconded the motion which carried by a unanimous vote. The agreement for construction costs will be signed after the PS & E work is completed. Commissioner Harpole moved to sign the Federal Aid Project Prospectus. Commissioner Huntingford seconded the motion which carried by a unanimous vote. !J!? d~ Huntmg =Ie, , I ~\\'" " \ 0, ~, 'l 0(-5 ."':'<-~' , .. ~ 'JI.', . .. ,J ATTEST: ~. .~.: ~~n~'CMC ~-- Clerk of the Board (f Page 8 , VO,~ 23 ~~" 725 -