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HomeMy WebLinkAboutM101397 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.2 Commissioner: District No.3 Commissioner: Q,,:,>ON (I- <:/-,.~- f,z.... .~'-~~ I.;u ,.....~ ~M~ ~ w:' ,~ " THE EE,>,Rf Of THE Daniel Harpole, Member Glen Huntingford, Member Richard Wojt, Chairman OLYMPIC P:~:'.llNSUL/... Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of October 13, 1997 The meeting was called to order by Chairman Richard W ojt. Commissioners Glen Huntingford and Daniel Harpole were both present. COMMISSIONERS BRIEFING SESSION: Review Report of Driscoll & Hunter re: Independent Assessment of Land Use System: Consultants Ted Hunter and Susan Gulick presented their assessment report of the land use permitting system in Jefferson County. The following recommendations were made: · Adopt an omnibus ordinance addressing the procedural requirements for development permit processmg. · Establish clear rules and procedures for obtaining interpretation of development code provisions. · Establish a procedure for reviewing code compliance which relies on a voluntary process first, and then the requirement for civil compliance process. · Create a citizens task force to assist in implementing these recommendations. · Adopt clear rules and procedures for land use hearings. · Adopt a consistent decision making format that clearly specifies the criteria used for making a land use decision, develops findings based on evidence and presents conclusions based on finding with reference to the criteria. Deputy Director of Public Services David Goldsmith stated that he feels the recommendations are well founded and, if followed, will aid in clarifying procedures for the next set of regulations that will be Page 1 : YO!. ';';'''' t",' , '"7' t>I,'," .4;r,~' uL,..,,' Commissioners Meeting Minutes Week of October 13, 1997 i),''"'''''' ;::;' ':", ~~;"f . ~ .vi" ~ "~" passed when the Comprehensive Plan is adopted. He suggested that the Permit Center staff be given clear direction on how the regulations are administered. The discussion continued about the information provided by citizens about the County's land use processes. Prosecuting Attorney David Skeen suggested that the Board retain Hunter & Driscoll to develop an omnibus ordinance as recommended, and oversee the public involvement process. He urged that the recommendation regarding a compliance process be implemented as soon as possible. Gary Rowe expressed concern about how to fund the work represented by these recommendations and how long it will take to implement them. Commissioner Huntingford asked Ted Hunter to develop a work plan for their recommendations. Commissioner Harpole asked that the costs and timeline be included in the work plan, as well as training for the Permit Center staff. He feels the citizen task force should not deal with policy issues, but only be involved in procedural issues and that the task force should only work for a specific period of time. He would also like to make sure that the 3 issues on Page 25 of the report are addressed: 1) concerns at the Permit Center; 2) developing improved public information materials, and 3) ensuring that development regulations amended after the adoption of the Comprehensive Plan are clear, concise, and consistent with other State and local requirements. Commissioner Harpole moved to adopt the recommendations from Driscoll & Hunter as presented. Commissioner Huntingford seconded the motion. Chairman W ojt called for a vote on the motion. The motion carried by unanimous vote. Commissioner Harpole moved to request that Driscoll & Hunter create a work plan with timeline and costs regarding the 6 recommendations and 2 possible add ons: 1) training at the Permit Center, and 2) review of any additional land use legislation. Commissioner Huntingford seconded the motion. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Approval of Minutes: Commissioner Harpole moved to approve the minutes of the week of August 25, 1997 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Gary Rowe reported: · Preliminary budget roundtables are scheduled this week. · In researching the question of where the money is coming from to pay for representatives of the Public Works Department to serve on the Telecommunications Task Force, he found that the Planning Department budget has some funding for this work, but there is no clear direction on how that funding is being spent. Page 2 , VOL 23.~(~ 765 Commissioners Meeting Minutes Week of October 13, 1997 ~,c'"'''' , , ,C.'I., . < .~, .. '" - ....' . ",,,' · The agreement for Dispatch Services being provided to the City by the Sheriff s Department needs to be re-negotiated for next year. There are several issues involved in this negotiation including the increased number of calls. · Chairman Wojt reported that there are grants available through the State Department of Ecology for riparean work. · Commissioner Harpole reported that the EDC has sent a letter of interest for the "Works Program" for Jefferson County. · The Resource Conservation & Development (RC & D)grant application for Clallam and Jefferson Counties is due at the end of the month. PUBLIC COMMENT PERIOD: The following issues were discussed: a request that the draft update of the County's Animal Control Ordinance not be considered by the Board because there are serious problems with it; a request that the Board withdraw the February draft of the Comprehensive Plan and the Planning Commission put their review work on hold to allow the Board to develop Comprehensive Plan policy issues in the presence of a facilitator before the Comprehensive Plan is re-drafted; and several comments about the workshop last Thursday on lot consolidation. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete item 1 and to approve the balance of the items as presented. Commissioner Harpole seconded the motion which carried by a unanimous vote. 1. DELETE: AGREEMENT re: Disaster Services; Use of Jefferson County Facilities as Mass Care Shelters; Jefferson County Chapter American Red Cross 2. CONTRACT re: Fabricate and Install Support Structure for Solid Waste Stationary Compactor, Project #SW1304; Jefferson County Public Works; General Construction 3. Request for Full Reconveyance; Repayment of Loan; Olive Worley 4. Final Plat Approval, SUB96-0002; To Subdivide 10.7 Acres into 2 Residential! Recreational Lots; Located off of Coyle Road, Quilcene; John Gayman 5. Final Plat Approval, SUB96-0018; To Subdivide 4.4 Acre Parcel into 2 Residential! Recreational Lots; Located off of Eagle Mount Road, Port Townsend; Larry and Randy Charrier 6. Food and Beverage Purchase Request; Solid Waste Funding Meetings; Jefferson County Public Works Employees 7. Reappoint Member to Serve Another Two (2) Year Term on the Jefferson County Parks Advisory Board; Rick Tollefson 8. Accept Resignations from Member Representing the Fire Chief's Association on the Jefferson County Fire Code Advisory Board; Frank Linley Page 3 i, VOL 23 . Y.~ 766 Commissioners Meeting Minutes Week of October 13, 1997 @,~."""", '-' ../-.. . , .~. .. ".;."'~';\.' COUNTY DEPARTMENT BRIEFINGS COMMUNITY DEVELOPMENT Shoreline Substantial Development Permit, SDP96-0011; To Construct a Joint Use Dock Located on Pleasant Harbor, Brinnon; Louis and Ruth Didomenico: Associate Planner Lauren Mark reported that this application is for a joint use personal dock. An agreement has been signed between the owner and the adjacent property owner for use of the dock. Commissioner Harpole moved to adopt the Hearing Examiner's recommendation with the conditions as delineated in that recommendation. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Harriet Beale Re: Water Resource Council: Environmental Health Specialist Dave Christensen eXplained that this is the continuation of the meeting from October 6. He asked the Board for direction on 3 issues regarding the Water Resources Council. . Member representation and standing: The options are: 1) to employ a caucus structure when voting on issues, or 2) build on the current members of the WRC and open the membership to other groups. After a brief discussion, the Board concurred that they support Option 2. . Decision making procedures: The recommendation is to utilize consensus as much as possible, but identify administrative and functional decisions that are subject to voting. All three Board members concurred with the staff recommendation. . Elected Officials meetings: At policy level meetings the suggested format is: 1) A summit with public input, or 2) prepared information from the Water Resource Council with less public comment, or 3) include 2 representatives from the WRC at public meetings, limit public comment to a public comment period, and although consensus of Elected Officials may occur, no recom- mendations would be binding on Elected Officials. The Board members concurred with the staff recommendation of Option 3. There was a discussion about the administration of the Council. Commissioner Harpole asked for feedback from the WRC on the Coordinator versus a Coordination Team. Harriet Beale reported that the WRC is meeting tomorrow at 4 p.m. and she will provide them with the Board's recommendation. Comprehensive Plan Update: Planning Manager John Holgate updated the Board on the Comprehensive Planning process. Commissioner Harpole stated that he heard that the County had missed a deadline for applying for grant funding from DCTED for GMA planning. John Holgate stated that this is erroneous information. The County is in the process of applying for these funds. Page 4 VOL 23 . .~r;r 767 Commissioners Meeting Minutes Week of October 13, 1997 i),,""'" (~; ":~t '-~ ;l)l,,~. ~ Commissioner Harpole asked how legal review will fit into the Board Management Plan for the Comprehensive Plan? Al Scalf suggested that this be put on next week's agenda for decision. Proposed Lot Consolidation Ordinance: John Holgate stated that the hearing for this ordinance, tentatively scheduled for October 27, must be advertised and asked the Board the status of the second draft. Commissioner Harpole stated that they received a memo from the Prosecuting Attorney that had a resolution attached, but he had not seen a second draft ordinance. The Board concurred that due to the need for substantial changes to the original draft ordinance, it should not be published. Commissioner Huntingford moved to withdraw consideration of the original draft ordinance "Establishing Interim Control Pursuant to RCW 36.70.A.390 Requiring Lot Certification and Regulating Development of Lots, Parcels, Tracts and Plats Within Unincorporated Jefferson County", and to cancel the public hearing tentatively scheduled for October 27, 1997. Commissioner Harpole seconded the motion. He stated that he does want the issue of lot consolidation and certification addressed in the future. The Chairman called for a vote on the motion. The motion carried by unanimous vote. Commissioner Huntingford stated that he feels the public wants to know the Board Member's positions regarding the issue of lot consolidation now. The Board needs to give clear direction on the issues of plats done after 1937, minimum lot sizes, the septic exemptions, etc. There was a discussion about how to address these issues. Commissioner Harpole noted that a few weeks before the draft ordinance was presented, the Planning Department suggested a good strategy for addressing lots of record by grouping them in categories according to the date they were established and then reviewing each category. The discussion continued regarding the best way to proceed with drafting policies and ordinances that reflect direction from the Board. Al Scalf reported that he will bring the 6 scenarios for septic exemptions back to the Board for review. In addition, a workshop is scheduled for next Monday on "lots of record." PUBLIC WORKS Warren Steurer re: Funding for Matching the Department of Ecology Aquatic Weed Management Grant for Lake Leland, $2,850 (Continued from October 6, 1997): Commissioner Harpole moved to have at least half of the County's matching funds come from the Community Services Fund, with the other half coming from the Parks Improvement Fund in 1997 and 1998. Commissioner Huntingford seconded the motion. Warren Steurer reported that the matching amount may be decreased because "in kind" services can be used for the match. The Chairman called for a vote on the motion which carried by a unanimous vote. Page 5 VOL 23 ~~," 768 Commissioners Meeting Minutes Week of October 13, 1997 ~""."",' ~' 0, i .~ "i.-, , _ \. ~ , "~" Facility Use Application; Use of Superior Court Courtroom on April 4, 1998 for Convention; Jefferson County Republican Central Committee: Commissioner Harpole moved to approve the Facility Use Application as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. DIRECTORS BRIEFING: Public Works Director Klara Fabry reviewed the following items: · The DOE has grant money available for riparean work. Ken Cook has requested these grant applications and will prepare the request for this funding. · A strategy session with the Budget Manager will be scheduled to deal with funding for fish passage barrier replacement. · Linger Longer Road was closed last Thursday due to flooding. The Public Works Department is working with the Sheriff s Office to have a boat available for emergency situations. · The HP A has been received on the Old Gardiner Road project. The project will be started within the next few weeks. · The Oil City Road project will be completed the end of this week. · The construction work on the Trail is scheduled to begin next month. · The H.J. Carroll Park project is on schedule. · All maintenance projects scheduled for this year have been completed except for the jail roof which they hope to schedule soon. David Goldsmith and Kay Perret re: Employee Assistance Program; Green Springs Health Services: Kay Perret reviewed the Employee Assistance Program offered by Green Springs Health Services. They provide counseling services for employees and managers in the following areas: alcohol and drug problems, behavioral problems, job concerns, family/relationship concerns, emotional problems, work and family life issues, financial issues, and stress related issues. She reported that currently their services are provided to the Port Townsend Paper Mill, Jefferson General Hospital and Jefferson Transit. Deputy Director of Public Services David Goldsmith explained that this program can be funded through a small additional amount per employee hour to the Post Retirement Benefit Fund. This fund title will have to be changed to include pre and post retirement benefits. Commissioner Harpole moved that David Goldsmith work with Green Springs Health Systems to implement an EAP program for County employees. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Page 6 VOL 23 :,~rl~ 769 Commissioners Meeting Minutes Week of October 13, 1997 (i~C"""', ,". ? it~ '\';J~(';'/ Appointment and Recommendation to the Tacoma Narrows Expansion Committee (TNEC): Commissioner Harpole moved to have the Chairman sign a letter to the State Department of Transportation appointing Commissioner Huntingford as Jefferson County's representative to the Tacoma Narrows Expansion Committee and recommending that Jim Watson and Fred Pasquale be appointed to serve as citizen representatives from Jefferson County. Commissioner Huntingford seconded the motion which carried by unanimous vote. The Board met in Executive Session from 2:45-3 :00 p.m. regarding potential litigation and then met with the City as the Growth Management Joint Steering Committee on the Tri-Area/Glen Cove Study. MEETING ADJOURNED ~:~~<v.'-:;;<'j SEAL (I "t..~ 1~ \ '. '>~~",' Ilil,' '. '!1ft 1 /"'. -~: " ':'/. , . ,'. ) .' .~ .,' .. .'- .. . r":; to .... ' . . . ~ .#:: / 'J ./ '~~:/ diHUntingford:#er g~~ ATTEST: ," " ~~an~,1Jd~ Clerk of the Board Page 7 VOL 23 .~~;'; 770